55 Project Coordinator jobs in Cape Town

We are looking to recruit an Project Coordinator to work within the Information Technology department of Clicks Group Services. The role will be based at Clicks Head Office in Cape Town and will report to the PMO Manager.

Job Purpose

The ProjectCoordinator is responsible for supporting the Project Management Office by maintaining documentation, tracking project progress, managing reporting, and ensuring adherence to established project management standards. This role provides administrative and coordination support to project managers and the broader PMO team to ensure smooth project execution and governance.

Key Responsibilities

• Maintain and update project documentation, templates, and registers.
• Support scheduling of meetings, workshops, and project review sessions.
• Track project milestones, deliverables, and timelines across programs.
• Prepare and distribute regular PMO reports, dashboards, and status updates.
• Manage project governance documentation such as charters, risk registers, and issue logs.
• Ensure compliance with project methodology, templates, and standards.
• Coordinate onboarding and offboarding of project resources.
• Support the maintenance of the project portfolio management tool (e.g., MS Project, PPM, etc).
• Assist in budget tracking, timesheet management, and procurement processes.
• Liaise with internal departments and external vendors as required.

Required Qualifications and Experience

• 1-2 years of experience in a PMO or project support role.
• Understanding of project management methodologies
• Experience with project portfolio management tools and MS Office Suite (especially Excel and PowerPoint).
• Knowledge of document control and reporting standards.

Key Skills and Competencies

• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Attention to detail and ability to handle multiple tasks.
• Strong interpersonal skills and stakeholder engagement.
• Analytical thinking and problem-solving.
• Proactive and self-motivated.
• Experience in retail, and/or technology environments.
• Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and Confluence.

Responsible for the reviewing and preparing invoices relative to all projects in the Management Programme portfolio.

TASK DESCRIPTION

1. PROJECT COORDINATOR FOR WCGDoI MANAGEMENT PROGRAMME

Managing the invoices relative to the projects allocated, including but not limited to the following:

• Meeting deadlines.
• Keeping the server up to date at all times with re. to invoices, payments, etc. and relevant correspondence.
• Ensuring that all documentation is filed correctly.
• Putting in place procedures to make sure the documentation in exhaustive and without gaps.
• Complying with all processes and protocols.
• Independently obtaining all information required from PSPs, Contractors, etc.
• Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
• Assisting the Project Leaders and Programme Managers with all aspects of invoices, making sure invoices are submitted promptly and effectively.
• Assisting with Auditor General RFIs.
• Making sure that the rejection rate of the Management Department is zero.
• Assisting the Management Programme Department is meeting the Financial Year expenditure and monthly cashflow.

DELIVERABLES

Needs to be accurate, precise, and correct.

Needs to submit correct invoices with a turnaround of maximum 5 working days.

GENERAL

Any additional administration tasks that may be required from time to time.

The successful candidate will work under the supervision of Programme Managers.

KEY DECISIONS THIS POSITION MAKES

• Escalate problems on projects timeously.
• Ensuring the integrity of data collected, collated, and submitted.
• Operational Decisions related to work responsibilities.

RESPONSABILITIES DELEGATED TO THIS POSITION

• Manage and successfully submit invoices to WCGDoI.

KEY AREAS OF COMPETENCE REQUIRED

• Problem Solving by analysing and process information, asking probing questions.
• Communicating Information by being articulate.
• Showing resilience and remaining composed when dealing with pressure.
• Strong Processing skills by being target focused and meeting deadlines.
• Being meticulous, conscientious, and thorough.
• Following Procedures, Protocols, and Instructions .
• Behaving ethically and justly.
• Focused on output.
• Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.

QUALIFICATIONS REQUIRED

• Relevant Degree

EXPERIENCE REQUIRED

• Experience in the construction industry would be beneficial.
• Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
• Experience in Accounting would be beneficial.
• Minimum experience: 5 years.

• Minimum of 5 years of relevant experience.
• Experience in the construction industry is advantageous.
• Knowledge of contract administration (JBCC and NEC) and financial administration is beneficial.
• Background in accounting is an advantage.

• Adhering to project deadlines.
• Maintaining an up-to-date server with all relevant invoice, payment, and correspondence records.
• Ensuring proper filing of all documentation.
• Establishing procedures to ensure comprehensive and complete documentation.
• Adhering to all organizational processes and protocols.
• Independently gathering necessary information from PSPs, contractors, and other stakeholders.
• Collaborating effectively and positively with Project Leaders and Programme Managers.
• Supporting Project Leaders and Programme Managers in the timely and accurate submission of invoices.
• Assisting with responses to Auditor General Requests for Information (RFIs).
• Achieving a zero rejection rate for invoices submitted to the Management Department.
• Supporting the Management Programme Department in meeting financial year expenditure and monthly cash flow targets.

Qualifications

• Must have a Bachelor’s Degree or Diploma in Construction.
• Must have 5-8 years of experience as a Project Coordinator.
• Must be meticulous, conscientious, and thorough.
• Experience in the construction industry would be an advantage.
• Experience in contracts (JBCC and NEC) administration and financial administration would be advantageous.
• Experience in Accounting would be advantageous.

Note: If you don’t hear back from us within two weeks, please consider your application unsuccessful.

Salary: R360,000.00 P/A

About Somerce

Somerce is at the forefront of the TikTok Shop revolution, partnering with brands to amplify their presence in the social commerce landscape. We specialise in creating engaging and high-impact live shopping experiences tailored to the TikTok audience. As we continue to expand, we are looking for a detail-oriented and proactive TikTok Project Coordinator to support our project management team in executing successful live commerce initiatives.

The TikTok Project Coordinator will play a pivotal role in the planning, coordination, and execution of live streaming projects. This position requires strong organisational skills, keen attention to detail, and the ability to communicate effectively with various stakeholders. You will assist in managing timelines, resources, and deliverables to ensure that all projects run smoothly and meet our client's objectives.

Key Responsibilities

• Assist in creating project timelines, coordinating schedules, and tracking deliverables for live commerce projects.
• Support the project management team in facilitating communication across departments including creative, marketing, and client relations.
• Help prepare project documentation, including meeting notes, agendas, and action items, ensuring all stakeholders are informed.
• Monitor project budgets and timelines, reporting any discrepancies or potential issues to the project manager.
• Assist in onboarding new clients and partners related to TikTok projects.
• Organise and coordinate project-related meetings, including scheduling, preparing materials, and following up on action items.
• Conduct research on TikTok trends and best practices to inform project strategies.
• Assist in compiling project reports, metrics, and insights post-campaign.

• 1-2 years of experience in project coordination or management, preferably in a marketing, advertising, or e-commerce environment.
• Strong organisational skills and ability to juggle multiple projects simultaneously.
• Basic understanding of the TikTok platform and experience with live commerce is a plus.
• Proficient in project management tools (e.g., ClickUp, Monday.com) and Google Workspace.
• Excellent communication skills, both written and verbal, with a strong attention to detail.
• A proactive approach to problem-solving and a willingness to learn.
• Ability to work collaboratively in a fast-paced team environment.