10 Project Coordinator jobs in Cape Town

Our client, a leading consulting firm, is seeking a detail-oriented Project Coordinator to manage a large-scale hardware rollout and operating system (OS) upgrade initiative. This role focuses on structured coordination, stakeholder engagement, and delivery management rather than complex enterprise-wide transformation projects. It is well-suited to a professional who enjoys managing detail-oriented project logistics within a dynamic consulting environment.

Key Responsibilities:

Applicants must have the following requirements:

Must have a Bachelors Degree or Diploma in Construction.
Must have 5-8 years of experience as a Project Coordinator.
Must be meticulous, conscientious, and thorough.
Experience in the construction industry would be an advantage
Experience in contracts (JBCC and NEC) administration and financial administration would be advantageous.
Experience in Accounting would be advantageous.

If you don't hear back from us within two weeks, please consider your application unsuccessful.
SALARY R360,000.00 P/A

Part of one of the largest fuel brands within South Africa, the Project and Maintenance Coordinator will assist will fulfil a proactive function of supporting the maintenance department.

Duties and responsibilities:

Schedule maintenance tickets, liaising with suppliers and client

Assist with preventative maintenance

Maintain current maintenance agreements

Seek out best contractor and prices

Escalate and deliver on current maintenance matters

Assist to maintain an updated asset register

Oversee all property maintenance.

Oversee preventative maintenance

Create and manage a database of vendors and service providers

Assist in liaising with municipalities and authorities

Assist in obtaining quotations and completing cost analysis, planning and estimation

Assist to monitor and keep track of project progress

Qualifications and experience:

1-2 years maintenance, project or constructions experience

Experience within the petroleum or retail sector highly favourable

Strong administrative skills

Self-disciplined, able to work independently and manage multiple projects

Job Type: Full-time

Pay: R18 000,00 - R20 000,00 per month

Work Location: In person

Job Overview
Support, with minimal supervision, the Project Leader (PL) and Clinical Project Manager (CPM) with project management activities to ensure all work is conducted in accordance with standard operating procedures (SOPs), policies and practices, good clinical practices (GCP), applicable regulatory requirements, and meets quality/timeline metrics. Ensure customer satisfaction is met in relation to assigned project/s.

Essential Functions

• Assist in the establishment and maintenance of all project documentation including all files, records and reports according to the scope of work and standard operating procedures (SOPs).
• Assist with periodic review/audit of files for accuracy and completeness.
• Assist with the coordination and tracking of all information, communications, documents, materials, and supplies for assigned projects.
• Manage study specific eTraining and oversee compliance.
• Support the updating and maintenance of internal systems, databases, tracking tools, timelines and project plans with project specific information.
• Prepare and distribute status, tracking and project finance reports, and assist the project manager(s) with budget allocation and approval of invoices.
• Organize and support project leader (PL) in managing internal study team and customer meetings.
• Take and record minutes, notes and actions at assigned meetings, distribute and follow up accordingly.
• Support the preparation of presentation materials for meetings (internal/external) and project summary data.
• Support the coordination of project team and/or customer meetings including logistics and materials required.
• Identify and escalate discrepancies in project tracking data, timesheet coding, expense data billing etc.
• Establish and manage performance dashboards, analyze event triggers and alerts and determine appropriate follow up for PL or others to act upon.
• Monitor metrics and make required updates in IQVIA systems to ensure accurate and timely reporting is available to senior management.
• Assist in the establishment and maintenance of all project documentation including all files, records and reports according to the scope of work and SOPs.
• Coordinate onboarding of new Key Members and system access.
• Assist in the training and orienting of more junior project support staff.

Qualifications

• Bachelor's Degree in life sciences or other related field required Req
• Requires good knowledge within a specific discipline typically gained through extensive work experience and/or education.
• 4 – 5 years' experience or equivalent combination of education, training, and experience.
• Knowledge of clinical trials - basic knowledge of applicable clinical research regulatory requirements i.e., Good Clinical Practice (GCP) and International Conference on Harmonization (ICH) guidelines.;
• Communication - strong written and verbal communication skills including good command of English language. Good communication and interpersonal skills.
• Problem solving - good problem solving skills.
• Quality - results and detail-oriented approach to work delivery and output. Good planning, time management, and prioritization skills. Attention to detail and accuracy in work.
• IT skills - good software and computer skills, including MS Office applications.
• Collaboration - ability to establish and maintain effective working relationships with coworkers, managers, and clients.
• Cross-collaboration - ability to work across geographies displaying high awareness and understanding of cultural differences.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more

Job Title: Assistant Project Coordinator – Residential Construction

Location: On-site (Constantia)

Contract Type: Temporary (7-Month Contract)

Start Date: ASAP

Role Summary

A temporary 7-month, full-time, on-site position overseeing and administratively managing a high-end residential construction project in South Africa. The successful candidate will represent the client, ensuring the project progresses on time, on budget, and in compliance with building regulations and quality standards. This role requires a highly organized, financially literate professional who is as comfortable with budgets, procurement, and reporting as with site coordination.

Key Responsibilities

Daily On-Site & Administrative Oversight

• Maintain full-time on-site presence to oversee workmanship, scheduling, and compliance.
• Manage all administrative processes including filing, correspondence, and project documentation.

Financial & Procurement Management

• Track and reconcile project costs against budget.
• Source and analyse supplier quotes; negotiate terms, prepare purchase orders, and oversee payment schedules.
• Assist with financial reporting, cashflow forecasts, and supplier reconciliations.

Quality Assurance & Programme Monitoring

• Inspect materials and workmanship against specifications, drawings, and regulations.
• Monitor programme progress, flag risks or delays, and initiate corrective action.

Contractor & Stakeholder Coordination

• Liaise daily with contractors, suppliers, architects, and consultants.
• Document site instructions, variation orders, and approvals.
• Support dispute resolution and contract issue tracking.

Reporting & Office Management

• Produce and distribute weekly meeting minutes, daily site logs, and monthly progress summaries.
• Maintain organised records of inspections, photographs, and correspondence.
• Manage office systems including MS Office, scheduling tools, and project reporting software.

Client & Architect Representation

• Represent the client's interests on-site, ensuring transparency and accountability.
• Review drawings for discrepancies prior to construction and coordinate design fidelity during execution.

Ideal Qualifications & Experience

Education

• Degree or Diploma in Building/Construction Management, Civil Engineering, Architectural Technology, Quantity Surveying, or a related field.
• SAQA-registered qualifications in construction supervision or project coordination advantageous.

Professional Knowledge & Technical Expertise

• Understanding of South African National Building Regulations, SABS standards, and ECSA guidelines.
• Knowledge of cost control, procurement standards, and contract administration.
• Proficiency in interpreting architectural and engineering drawings.

Experience

• 3–7 years' experience in site-based coordination, financial administration, or client-side project representation.
• Proven track record in residential construction, procurement, and quality assurance.
• Background in office administration, cost tracking, or supplier management highly desirable.

Certifications

• PMI CAPM / PMP or equivalent is advantageous.
• Training in contract administration, site supervision, or financial management beneficial.

Core Competencies & Soft Skills

• Financial literacy with strong budgeting and reconciliation skills.
• Excellent organizational, documentation, and office management ability.
• High attention to detail and analytical thinking.
• Strong communication (written & verbal) and stakeholder management.
• Integrity, sound judgment, and proactive problem-solving.
• Proficiency in MS Office, scheduling tools, and site reporting software.

Why Join This Project

This role blends technical oversight with strong administrative and financial responsibilities—ideal for a professional who thrives on structure, detail, and accountability. You will gain hands-on experience in construction management while applying your organizational and financial skills to deliver a high-end residential project successfully.

How to Apply

Submit your CV and cover letter addressing:

• Relevant qualifications, certifications, and experience.
• Previous involvement in residential builds.
• Examples of procurement, budgeting, reporting, or coordination tasks you have managed. Send applications to:

Job Types: Full-time, Temporary

Contract length: 8 months

Pay: R27 000,00 - R37 000,00 per month

Location:

• Constantia, Western Cape 7806 (Preferred)

Work Location: In person