19 Data Entry jobs in Johannesburg

• Your area of responsibility includes the independent analysis, maintenance, control, and correction of master data in the relevant systems.
• Maintain Master Data mainly for all The Company`s TMS & other global applications.
• Data preparation using Excel and continuous assurance of data quality.
• Enforce established data standards and guidelines.
• Accurate control and ensuring rapid clarification in the event of discrepancies.
• Create analysis and reports as needed.
• Design and optimization of master data processes, preparing MDM documents/SOPs.
• Internal contact person for master data specific questions.

Requirements:

• Matric or Senior Certification equivalent
• Working knowledge of ERP modules.
• Experience of working as offshore service providers would be an advantage.
• Independent, structured, prospective, and solution-oriented way of working
• English language skills as well as the confident handling of MS-Office, especially Excel

• Matric (Grade 12).
• Minimum of 4 years' experience in office administration and reception duties.
• Proficiency in Microsoft Word, Excel and Outlook (Intermediate level).
• Advantageous: Vehicle and valid Drivers License.
• Experience in the construction industry will be advantageous.
• Professional communication and telephone etiquette.

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organised reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.

• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.

• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols

• Book flights, car rentals, and accommodation for staff and management.
• Manage travel documentation and confirmations.
• Ensure travel arrangements are aligned with internal policies

• Respond to emails and internal queries in a timely and professional manner.
• Order and manage office supplies such as stationery, cleaning materials, and groceries.
• Coordinate with IT service providers for system issues and equipment setups.
• Assist in preparing documents, performing data entry, filing, and photocopying.
• Support internal teams with cross-functional administrative tasks.
• Organise and facilitate expos, open days and company events as required.

• Manage company telecommunications systems and internet providers.
• Coordinate the ordering of printed marketing materials such as business cards and brochures.
• Maintain and update contact with service providers and external stakeholders.

• Maintain records of insurance policies and manage claims when necessary.
• Monitor and implement basic health and safety protocols in the workplace.
• Assist with compliance documentation and periodic audits.

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Role: Executive and Office Assistant

Position Overview

The purpose of this role is to provide high-level administrative support to the leadership team while ensuring an efficient operation of the office. The role serves as a critical link between leadership, employees and external stakeholders

Key Responsibilities

Leadership Team Support

• Understand leadership team’s schedules annually / quarterly / monthly / weekly / daily
• Proactively plan and schedule and handle correspondence of meetings, conference calls, and meetings for the leadership team
• Continuously review/re-prioritize, and update the leadership team’s calendars according to the ever-evolving schedules
• Understand, arrange and book all logistics related to the leadership team’s travel schedules… airline tickets, airport shuttles, hotel/accommodation bookings, etc.
• Follow up to ensure all travel goes according to plan and any issues are immediately resolved with service providers
• Contact and build relationships with other C-Suite executive assistants (internal & external) to be able to schedule meetings with their principals on behalf of the local leadership team
• Ensure that the travel expenses for the leadership team are promptly processed in the T&E tool on Workday
• Manage in advance, working with the company secretary, the planning and scheduling of the South Africa board of directors’ meetings and corresponding board committee meetings
• Manage the planning and scheduling of the monthly regional all hands meetings including consolidation of the presentation material
• Assisting with the administrative and logistical aspects of all visa applications and related processes for staff
• Maintain confidentiality and handle sensitive information with discretion

Office Management

• Act as the first point of contact for office-related inquiries

• Fully manage the office to ensure fully functionality and support to the work force, including all routine office supplies and supplies for meetings and events.
• This involves tracking inventory, ordering supplies, coordinating with vendors, and ensuring equipment is in good order.
• Ensure a structured, orderly, and safe environment for the staff including scheduling and preparation of key meetings and events with external parties/visitors
• Supervise all service providers and contractors performing any work or maintenance in the office including liaising with the landlord
• Proactively manage all key employee communication to the staff and as needed/requested by the leadership team / management
  • Managing phone calls, emails, and other forms of communication, and ensuring messages are relayed to the appropriate individuals.
  • Assisting with tasks like data entry, report preparation, and document management.
  • Planning and organizing in-house events, team-building activities, and other social gatherings.

Indirect/Office sourcing support

• Proactively review and identify office/business and Leadership Team needs through a needs analysis with management and staff,
• Support the global sourcing team in obtaining supplier/service providers’ quotes, evaluating and ensuring best value for money for the company via competitive bidding where applicable
• Raise requisitions for business/office services on Oracle ERP & collaborate with Global Sourcing to ensure Purchase Orders are placed
• Collaborate with the end users to ensure the purchased goods/services are receipted in the system to enable 3 Way Matching for payments by the AP team, including any issue resolution for on-time and accurate supplier payments;
• Support the Global Sourcing team with supplier onboarding for new suppliers by ensuring all required information/documents (Tax, CIPC, B-BBEE, Bank letters) are collected and the supplier is accurately set up in Oracle ERP

HR & CSI organizing & communication support

• Collaborate with and understand the HR Function’s priorities for the year/quarter/month to be able to support with key employee communications including training announcement and related scheduling, new employee onboarding and related document packs, employee engagement initiatives/events e.g. Heritage Day, Christmas Party, etc.
• Collaborate with and understand the Localization function’s priorities for the year/quarter/month to be able to support with key employee communications including CSI/Team Building events and other employee engagement initiatives that support the BBBEE socio economic agenda e.g. volunteering events

Desired Characteristics

• Organized & a good Planner
• High level of professionalism and confidentiality
• Proactive & Anticipates
• Strong organizational and multitasking abilities
• Flexible & Agile
• People skills – relationship building
• Good clear communicator – written & verbal
• Critical thinking & problem solving
• High Say/Do ration & can work independently

Qualification

• Business Administration, or a related field Qualification
• Minimum of 5 years proven experience as an Executive Assistant and Office Administrator.
• Proficiency in Microsoft Office(Word, Excel, Powerpoint, Outlook) and all internet workspace

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more!

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

Legal Aid SA is a national public entity, a key contributor to South Africa’s constitutional democracy providing quality legal services to the poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA, an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill in the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Johannesburg.

To create a clean physical environment and render office services as and when required.

1. Serve legal practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
2. Ensure that reports and documentation are sent/delivered to the right people, timeously.
3. Maintain an incoming/outgoing fax register per required format.
4. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
5. All documentation to be correctly/accurately filed.
6. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
7. Daily collection and posting of mail.
8. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

1. A recognised Grade 12 Certificate.
2. A valid driver’s license.

SALARY: R145,281.00 plus benefits per annum (Level 04).

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 07 April 2020 , quoting the reference number JHB/OA/20/03/2020 in the subject line to or apply online at .

Enquiries to Freddy Raseote, Tel: .

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT.

Introduction

A well-established ISP Business management consultancy, based in Orange Grove, Johannesburg, is looking for an experienced Office Administrator / Assistant to join their dynamic small team.

Duties & Responsibilities

1. Proficient in MS Excel, with the ability to use formulas as needed.
2. Good knowledge of MS Word.
3. Basic knowledge of MS PowerPoint.
4. Excellent written communication skills, with proficiency in Outlook/emails for communication with customers and suppliers.
5. Ability to perform reconciliations.
6. Manage invoices and delivery notes in Excel.
7. Create purchase orders to suppliers in Excel.
8. Filing documents systematically.
9. Coordinate collections with Freight Forwarders and Couriers.
10. Receive deliveries from Freight Forwarders and Couriers.
11. Allocate packages to the correct customers.
12. Verify that the correct items have been dispatched.
13. Capture Serial Numbers accurately.
14. Dispatch items to customers.

Desired Experience & Qualifications

• Common sense and the ability to think independently.
• Attention to detail and ability to work independently.
• Good communication skills.
• Relevant tertiary qualification.
• Fluent in English, both written and spoken.
• Flexible, willing to learn new tasks.
• Own transport; safe parking available.

Package & Remuneration

R 10 000 - R 15 000 CTC per month.

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Alexandra.

POSITION PURPOSE

To create a clean physical environment and render office services as and when required.

KEY OUTPUTS

• Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
• Ensure that reports and documentation are sent/delivered to the right people, timeously.
• Maintain an incoming/outgoing fax register per the required format.
• Incoming mail handled in accordance with Legal Aid SA administrative procedures.
• All documentation to be correctly/accurately filed.
• Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
• Daily collection and posting of mail.
• Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

• A recognised Grade 12 Certificate.
• A valid driver’s licence.

Basic Salary: Level 4 (R147,459) plus benefits per annum.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 22 April 2022 , quoting the reference number ALEX/AO/1/04/2022 in the subject line to or apply online at .

Enquiries to Irene Mafokwane, Tel: .

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.The position is based in Johannesburg, at the Legal Aid SA Johannesburg Local Office.

POSITION PURPOSE

To create a clean physical environment and render office services as and when required.

KEY OUTPUTS

1. Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
2. Ensure that reports and documentation are sent/delivered to the right people, timeously.
3. Maintain an incoming/outgoing fax register per the required format.
4. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
5. All documentation to be correctly/accurately filed.
6. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
7. Daily collection and posting of mail.
8. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 Certificate.
2. A valid driver’s licence.

Basic Salary: Level 4 (R147,459.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 12 May 2022 , quoting the reference number JHB/OA/22/04/2022 in the subject line to or apply online at .

Enquiries to Lesetja Mahapa, Tel:

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.