69 Administrative Staff jobs in Johannesburg

Administrative Assistant job vacancy in Johannesburg.

We are seeking a highly organized and efficient Administrative Assistant to provide critical support to our executive and operational teams.

The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a dynamic office environment.

Basic Salary: R15,000 to R20,000 per month.

Key Responsibilities:

• Financial Administration: Process and reconcile sales invoices, purchase orders, and staff expense reports. Serve as the initial point of contact for routine Accounts Payable and Accounts Receivable inquiries.
• Logistics Coordination: Manage the scheduling and delivery of our cleaning systems and chemical products across the region. This includes liaising with external courier services, tracking shipments, and updating inventory records accurately.
• Front Office Management: Answer and direct high-volume incoming telephone calls and emails professionally. Manage client correspondence related to service schedules, product trials, and general inquiries.
• Executive Support: Provide general administrative assistance to the Executive team, including calendar management, scheduling meetings, taking minutes, and preparing confidential documents and presentations.
• Office Operations: Maintain and order office supplies, ensure all office equipment is functional, and manage the central filing system, both digital and physical.

Qualifications and Requirements:

• Proven experience in an administrative support role, preferably within a manufacturing, logistics, or related technical service environment.
• Exceptional organizational skills with a strong focus on detail and accuracy.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and an aptitude for quickly learning new CRM and inventory management software.
• Excellent verbal and written communication skills; ability to interact professionally with clients, vendors, and all levels of staff.
• Ability to work independently, prioritize tasks effectively, and manage deadlines without constant supervision.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree: an additional qualification as an administrative assistant or Secretary will be a plus

Job Description

Please note that this position is for a 1-year contract.

Administrative Assistant

Are you a detail-oriented & organized individual? Do you thrive in a fast-paced environment & passionate about teamwork? We are currently seeking an Admin Assistant to join Medical Affairs South Africa. If you are prepared to offer essential support to our team and contribute to the success of our business, we invite you to read on and apply today

This role will report to the Head of Medical Affairs and will be based in Johannesburg, South Africa.

What we are looking for is someone who has:

• Experience with financial and budget tasks – i.e. good with bookkeeping, good with numbers within an Excel sheet.
• Able to understand pharmaceutical, clinical terminologies.
• Attention to detail.
• Good communication and people skills.
• Able to prioritize work and provide status report on a regular basis.

Medical affairs and our team need support on:

• Manages calendars, meetings and meetings minutes, prepares correspondence, and reports, and reliably handles confidential and politically sensitive issues.
• Coordinate hiring and on-boarding of new hires. Also handle resignations/off-boarding.
• Understand the processes involved with suppliers, vendors, contracting and payment, and manage payment & track expenses/budget appropriately as per various therapeutic areas that the different team members handle.
• SAP (Comet & Ariba) experiences in processing purchase orders, payment requests, and vendor add forms, as well as the ability to run expenses & budget reports within SAP.
• Able to work well with the team members and provide updates with effective and clear communication.

Required Skills:

Customer Service, Database Management, Detail-Oriented, Document Management, Event Planning, Office Administration, People Oriented, Prioritization, Scheduling, Vendor Management

Preferred Skills:

Communication

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Temporary (Fixed Term)

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

10/13/2025

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

• Managing and coordinating diaries, appointments, and meetings.
• Handling email communications, including drafting, responding, and organising correspondence.
• Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
• Keeping track of critical deadlines and ensuring timely submissions of legal filings.
• Maintaining and organising digital and physical files related to all matters.
• Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
• Liaising with debtors and creditors.
• Assisting with day-to-day financial administrative tasks.
• Managing postal duties.

Skills and Qualities our firm is looking for:

• Strong organisational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively under tight deadlines.
• Able to follow instructions accurately.*
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Confidentiality and discretion in handling sensitive information.
• Senior certificate and computer literacy.
• Own transport (residence in or near Kempton Park preferred).
• Familiarity with docketing systems and legal filing processes is advantageous.
• Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

• A vibrant, creative workspace where your ideas are valued.
• Flexible working environment.
• Collaborative environment with a team of talented professionals.
• Opportunities for personal and professional growth.
• Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

About Us:

We are a leading supplier of agricultural and earth-moving machinery, with a strong presence across South Africa through three strategically located branches. Our company is committed to delivering high-quality equipment, exceptional service, and innovative solutions to our clients. We pride ourselves on fostering a supportive and collaborative work environment where team members can grow, develop, and make a meaningful impact.

Role Overview:

We are seeking a reliable and organized Administrative Assistant to join our team. The successful candidate will handle a variety of administrative and clerical tasks to ensure smooth day to day operations in the office.

Key Responsibilities:

• Maintain accurate records and filing systems.
• Operate the switchboard, directing calls and providing excellent customer service.
• Provide administrative support to management, including scheduling and correspondence.
• Prepare and process purchase orders and basic documentation.
• Assist with travel, accommodation, and event bookings.
• Greet and assist visitors at reception when required.
• Perform general office duties such as data entry, photocopying, scanning, and filing.

Requirements:

• Matric (Grade 12) or equivalent.
• Previous administrative experience is advantageous.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Good communication and interpersonal skills.
• Ability to prioritize tasks and work independently.
• Valid driver's license and reliable transport.

Benefits:

· A probationary period of 3 months applies.

· After successful completion of probation, employees will qualify for membership in the company's provident fund.

Job Type: Full-time

Pay: R9 000,00 per month

Language:

• English (Required)
• Afrikaans (Required)

License/Certification:

• Drivers License (Required)

Work Location: In person

Overview

Executive Administrative Assistant | TalentPop (Remote)

Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.

TalentPop is a high-growth e-commerce enablement company dedicated to helping brands thrive . We're looking for a highly organized, discreet, and proactive Executive Administrative Assistant to serve as a crucial force multiplier for our leadership.

This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.

This role is the operational anchor for our executives—far more than scheduling. Your key responsibilities include:

• Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
• Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
• Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
• Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
• Confidentiality & Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.

We need an administrative pro with a solutions-first mindset.

• Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
• Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
• Mindset: A proactive, solution-oriented approach—you anticipate challenges and address needs before they are requested.
• Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
• Availability: Full-time (40 hours/week) during U.S. business hours is required.

We Invest In Your Success And Well-being

• 100% Remote Flexibility: Work from anywhere!
• Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
• Invested Growth: Access to continuous learning and clear career advancement pathways.
• Total Well-being: We offer generous paid time off and health benefits.

Ready to become an essential part of the TalentPop leadership engine?

To be considered, please include the application code EA in your submission. We look forward to reviewing your application!

Woolpert Johannesburg, Gauteng, South Africa

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working in US business hours.

• Input accounts payable invoices with accurate GL coding
• Manage debtors and creditors accounts effectively
• Review employee expense reports for compliance
• Collect and post employee timesheets
• Assist in cash receipt processing and apply payments to client accounts
• Maintain vendor account information and records
• Perform other finance-related administrative duties as needed

• Matric Certificate
• National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
• 3–5 years of relevant accounting experience
• Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
• Familiarity with platforms like Salesforce and Adobe
• Must be able to work 14:00 – 23:00 SAST (US Hours)

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are or are looking to become industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you’ll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

Woolpert is an equal-opportunity employer. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.

Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working US business hours.

• Input accounts payable invoices with accurate GL coding
• Manage debtors and creditors accounts effectively
• Review employee expense reports for compliance
• Collect and post employee timesheets
• Assist in cash receipt processing and apply payments to client accounts
• Maintain vendor account information and records
• Perform other finance-related administrative duties as needed

• Matric Certificate
• National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
• 3–5 years of relevant accounting experience
• Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
• Familiarity with platforms like Salesforce and Adobe
• Must be able to work 14:00 – 23:00 SAST (US Hours)

Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and projects around the globe, Woolpert makes a real difference at home and abroad. We offer competitive pay and a robust set of benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Benefits such as fitness reimbursement, technology stipend, employee assistance program, and more.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Woolpert seeks supportive, goal-oriented, and career-minded individuals who aspire to be industry leaders. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value. Join us to be part of a passionate team dedicated to innovation, progress, and limitless career growth opportunities.

1. Step 1 — Our vacancies are advertised between 3-5 days depending on the market availability of the skills required.
2. Step 2 — Could take a couple of days depending on the volume and the screening process, which varies according to the complexity of the role.
3. Step 3 — Long listed candidates are sent to the hiring manager to review and consider for the next stage of the selection process.

1. Step 4 — Candidates may be contacted for a short screening interview to get to know them better and to ask any clarity seeking questions.

1. Step 5 — We use a competency interview model. Interview dates will be confirmed via e-mail. During the interview you will be introduced to the panel and the process will be explained. Remain calm and sell yourself. This is our opportunity to match your skills to the job. You only get one shot!

1. Step 6 — Should we like what you bring to the table, depending on the job you are being considered for, you may be invited to complete a psychometric assessment. Further employment checks are conducted the ensure the validity of your credentials.
2. Step 7 — Prior to an offer being made, there may be a second interview to meet with the Head of Department.Should there be a need for any further interviews, be sure to bring the same charm that got you through your first interview.

1. Step 8 — You made it. Here we ensure we receive all your documents to get you onto our payroll system.

There is not just one way to be successful at Santam, nor is there one way to interview with us. Interviewing is a two-way process - it helps us learn about you, and it helps you learn about us, our people, and what you could do here.

Santam has been officially recognised by the Top Employers Institute as a Top Employer 2025 for excellence in people practices. This is the ninth consecutive year that we have achieved this accolade.