26 Administrative Staff jobs in Johannesburg

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree: an additional qualification as an administrative assistant or Secretary will be a plus
  

Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working US business hours.

• Input accounts payable invoices with accurate GL coding
• Manage debtors and creditors accounts effectively
• Review employee expense reports for compliance
• Collect and post employee timesheets
• Assist in cash receipt processing and apply payments to client accounts
• Maintain vendor account information and records
• Perform other finance-related administrative duties as needed

• Matric Certificate
• National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
• 3–5 years of relevant accounting experience
• Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
• Familiarity with platforms like Salesforce and Adobe
• Must be able to work 14:00 – 23:00 SAST (US Hours)

Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and projects around the globe, Woolpert makes a real difference at home and abroad. We offer competitive pay and a robust set of benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Benefits such as fitness reimbursement, technology stipend, employee assistance program, and more.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Woolpert seeks supportive, goal-oriented, and career-minded individuals who aspire to be industry leaders. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value. Join us to be part of a passionate team dedicated to innovation, progress, and limitless career growth opportunities.

1. Step 1 — Our vacancies are advertised between 3-5 days depending on the market availability of the skills required.
2. Step 2 — Could take a couple of days depending on the volume and the screening process, which varies according to the complexity of the role.
3. Step 3 — Long listed candidates are sent to the hiring manager to review and consider for the next stage of the selection process.

1. Step 4 — Candidates may be contacted for a short screening interview to get to know them better and to ask any clarity seeking questions.

1. Step 5 — We use a competency interview model. Interview dates will be confirmed via e-mail. During the interview you will be introduced to the panel and the process will be explained. Remain calm and sell yourself. This is our opportunity to match your skills to the job. You only get one shot!

1. Step 6 — Should we like what you bring to the table, depending on the job you are being considered for, you may be invited to complete a psychometric assessment. Further employment checks are conducted the ensure the validity of your credentials.
2. Step 7 — Prior to an offer being made, there may be a second interview to meet with the Head of Department.Should there be a need for any further interviews, be sure to bring the same charm that got you through your first interview.

1. Step 8 — You made it. Here we ensure we receive all your documents to get you onto our payroll system.

There is not just one way to be successful at Santam, nor is there one way to interview with us. Interviewing is a two-way process - it helps us learn about you, and it helps you learn about us, our people, and what you could do here.

Santam has been officially recognised by the Top Employers Institute as a Top Employer 2025 for excellence in people practices. This is the ninth consecutive year that we have achieved this accolade.

Location: Lanseria, Johannesburg (On-site)

Salary: R12 000 - R15 000 CTC per month

Type: Permanent

Join a fast-paced, energetic environment where you’ll provide critical admin support to students and management. Ideal for someone organized, detail-focused, and confident in handling multiple priorities.

• Completed Grade 12
• Proficiency in Sage Pastel and MS Excel
• 3+ years’ administrative experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and work under pressure
• Valid driver's license and own transport

• Manage daily office operations, supplies, and equipment
• Handle phone calls, emails, and correspondence
• Prepare, file, and maintain physical and digital records
• Assist with invoicing, debtor reconciliations, and financial admin
• Support PPL exam centre administration
• Process visa applications and renewals for new students
• Coordinate CPL bookings and liaise with agents (including foreign agents)
• Manage inventory control and supplier reconciliations
• Handle Momentum and insurance applications
• Provide backup support to invoicing team when required
• Ensure smooth coordination between departments and with external vendors
• Deliver professional customer service to students and clients

Please do not apply using scanned CVs. No supporting documentation is required at this point; this will be requested later.

• We specialize in specific niche fields. We are unable to assist with fields outside of this scope. Fields can be viewed on our website.
• Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
• Job specifics: Requirements mirror the advertisement; duties may adjust for client needs.
• Fair process: Only shortlisted candidates will be contacted due to volume.
• Privacy: Data is processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
• Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment.
• Offer clarity: The advertisement is not a binding offer. Written offers are based on pre-employment conditions.
• No direct link: The advertisement is not tied to Kontak Recruitment. We assist only in the employment process.
• Applicant Responsibility: Upon applying, you will receive confirmation of receipt. If not, verify with Kontak Recruitment.

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Our vacancies are advertised between 3-5 days depending on the market availability of the skills required.

This could take a couple of days depending on the volume and the screening process, which varies according to the complexity of the role.

Long listed candidates are sent to the hiring manager to review and consider for the next stage of the selection process.

Candidates may be contacted for a short screening interview to get to know them better and to ask any clarity-seeking questions.

We use a competency interview model. Interview dates will be confirmed via e-mail. During the interview, you will be introduced to the panel and the process will be explained. Remain calm and sell yourself. This is our opportunity to match your skills to the job. You only get one shot!

Should we like what you bring to the table, depending on the job you are being considered for, you may be invited to complete a psychometric assessment. Further employment checks are conducted to ensure the validity of your credentials.

Prior to an offer being made, there may be a second interview to meet with the Head of Department. Should there be a need for any further interviews, be sure to bring the same charm that got you through your first interview.

You made it. Here we ensure we receive all your documents to get you onto our payroll system.

There is not just one way to be successful at Santam, nor is there one way to interview with us. Interviewing is a two-way process - it helps us learn about you, and it helps you learn about us, our people, and what you could do here.

Santam has been officially recognised by the Top Employers Institute as a Top Employer 2024 for excellence in people practices. This is the eighth consecutive year that we have achieved this accolade.