35 Project Teams jobs in Johannesburg

MAIN PURPOSE OF THE ROLE:

To provide administrative support, assist with the coordination and management of Customer Experience projects, and drive the execution of projects across all key work streams.

MINIMUM EDUCATION AND EXPERIENCE:

• Diploma in Project Management
• Grade 12
• 3 years of working experience in a Collections environment

ROLE RESPONSIBILITIES:

Administration

• Gather required information and prepare business requirement documents for various requests.
• Interpret information related to projects, conduct basic research, collate data, and format it appropriately.
• Obtain quotes from suppliers, compare them, and seek authorization.
• Prepare project plans outlining requirements and involvement of key stakeholders.
• Follow up regularly on projects in the Call Centre and report progress.
• Arrange appointments, organize meetings (including logistics), take minutes, distribute information, and maintain records.
• Assist in organizing meetings and events, manage invitations, find venues, set up functions, and send relevant information.

Customer Relations

• Create and maintain productive relationships with internal teams and clients by providing support.
• Keep clients informed about project progress through written communication, phone calls, or face-to-face meetings.
• Build a positive image by exceeding client expectations.
• Maintain professionalism and treat internal customers fairly.

Document and Information Management

• File all incoming and outgoing documents in a manageable and retrievable system.
• Retain all records confidentially.
• Submit expense claims promptly with supporting vouchers.
• Provide content updates to the Collections Call Centre, Learning and Development, and Senior Operational Managers.

Office Management

• Order stationery as needed.
• Ensure all office equipment is operational and report issues promptly.
• Maintain an up-to-date list of contact numbers.
• Monitor policies and reports as required.
• Assist in maintaining the department's central library of reports and projects.
• Capture and update departmental information.
• Assist with printing, binding, and distributing documents.

• Assist in the development of project execution plans, schedules, and budgets.
• Coordinate pre-construction activities including site assessments, permit applications, and contractor onboarding.
• Maintain project documentation including meeting minutes, schedules, and progress reports.
  
  

• Act as a liaison between internal teams (e.g., Operations, Technical Standards, Finance) and external team members (e.g., contractors, consultants, local authorities).
• Facilitate regular project meetings and ensure timely communication of updates, risks, and changes.
  
  

• Monitor site progress and ensure alignment with project milestones and safety protocols.
• Support the Construction Manager in managing contractor performance and resolving on-site issues.
• Track and process change orders, RFIs, and contractor submittals.
  
  

• Track project expenditures and assist in cost forecasting and reporting.
• Identify potential delays or cost overruns and escalate to the Construction Manager with recommended actions.
  
  

• Ensure all construction activities comply with company standards, local regulations, and HSSE requirements.
• Support audits, inspections, and quality assurance processes.
  
  

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Project, Excel, and document control systems.
• Working knowledge of construction drawings, contracts, and regulatory requirements.
• Ability to lead multiple priorities in a fast-paced environment.
  
  

• Diploma, Degree or equivalent experience in Construction Management, Civil Engineering, or related field.
  
  

• 4 years' experience in construction or project coordination (retail or fuel station environment advantageous)
• Understanding of construction project lifecycles and retail fit-out timelines
• Familiarity with health & safety, and environmental compliance processes
  
  

The Department of Transport appointed Taxi Recapitalisation South Africa to create and execute
commercial solutions that will enhance the financial sustainability of the minibus taxi industry.

We are looking for a Project Specific Coordinator to provide support to the PMO and its project portfolio. This function is specific to working closely with Project Managers to manage the coordination and efficient delivery of assigned project activities within the agreed deadlines and with limited supervision. The coordination activities will include the use and management of key resources. The incumbent is expected to travel as and when required. The role reports to the Project Manager .

• Coordinate and execute assigned project activities in accordance with the implementation plan for all project activities
• Ensure timely allocation and effective utilisation of project resources, and information to ensure alignment with project deliverables
• Coordination of project meetings, prepare Agendas, record Attendance as well as meeting Minutes
• Prepare project presentations as and when required
• Serving as a liaison between the project team & stakeholders ensuring full and complete communication throughout the project
• Track project activity progress and budgets/expenses, prepare and distribute project activity reports
• Develop corrective measures when project activities and tasks fall behind schedule
• Monitor project risks and escalate to the project manager
• Maintaining an awareness of potential interdependencies with other projects and their impact
• Information management – ensure that all project data and information including documentation, digital, audio, and other media are added to the PMO central repository
• Perform Project ad-hoc functions as required from time-time by the PMO Head
• Diploma in Project Management, Business Administration or equivalent
• 3-5 years’ experience in project coordination or a similar role
• Experience in the public transport sector would be advantageous
• Experience with project management software tools would be advantageous
• Multilingualism in South African languages

If you possess the above qualification, experience and qualities, take the next step today to launch your new career!

Should you not receive a response from us within 14 days, please consider your application unsuccessful.

Closing Date: 14 August2025

Advert Reference No: PC-25

Remuneration: The remuneration will be based on skills and experience.

By submitting any Personal Information to TRSA in any form you acknowledge that such conduct constitutes areasonable unconditional, specific, and voluntary consent to the processing and storing of such PersonalInformation by our company and/or our clients and/or verification information suppliers. You voluntarily consentthat for the purposes of potentially gaining future employment opportunities, through background screening whichmay include but will not be limited to criminal, fraud, ITC, and employment reference checks may be conducted.Should you have not been contacted within 14 days, please consider your application unsuccessful. You have theright to “Opt-Out” of electronic communications from us at any time and you also have the right to request us todelete your personal information by contacting us.

Santam Segment Solutions is seeking a Project Coordinator to join their team. This position is based in Sandton, Johannesburg.

Finance Support Functions:

• Assist in coordinating, compiling and communicating various activities relating to Budgeting activities.
• Assist in coordinating, compiling and communicating various activities relating to Forecasting activities.
• Monthly checking and reconciliations in relation to BUSINESS UNIT Line of Business reporting.
• Investigating variances and dealing with queries.
• Tracking and reporting on Expense variances.
• Involvement in tracking and remediating issues relating to Credit Control functions impacting Age Analysis and Cancellation Reserve.
• All of the above will require building and maintaining close relationships and collaboration with our Santam Broker Solutions Finance colleagues.

Project Support Functions:

• Project management (accurate budgeting, actuals tracking, forecast projections, monitoring and control of expenses, invoicing, journals, general ledger queries and payments).
• Create and maintain comprehensive documentation, including project plans, task lists, progress reports, and meeting minutes.
• Create various dashboards and presentations.
• Assist the team in planning, organising, and executing project activities, ensuring adherence to project timelines, objectives, and scope.
• Understand and champion the strategic and holistic needs of the business unit.
• Assist with Change Management requirements and activities as needed.
• Schedule and organise meetings and workshops.
• All of the above will require building and maintaining relationships with our Business Change colleagues.

Other Operational Responsibilities:

• Produce and distribute routine and ad-hoc reports to internal and external stakeholders.
• Assist with any Regulatory, Risk or Governance activities that fall within the Ops Team’s area of responsibility (e.g., incident logging and tracking, preparing stats for COB reporting, Business Continuity Plans, activities supporting Internal and External audits, Due Diligence requirements and processes).
• Participate/assist with Data Audits.
• Support with creation of process flows and SOP’s (Standard Operating Procedures).
• Assist with any activities relating to VOX (Voice of Experience) surveys.
• Update business unit operational directives.

General Administration:

• Arrange and/or attend meetings (internal and/or external) as and when required.
• Attend to daily administrative routine tasks in accordance with organisational standards, processes and procedures.
• Attend to the production of general correspondence if and when necessary.
• Managing set-up and maintenance of MS Teams Groups and Channels.

• Bachelor’s degree (or equivalent)
• 3 - 5 years experience in the Insurance Industry
• Ability to engage at Senior Management level
• Excellent MS Excel knowledge and Experience (Advanced Level)
• PowerPoint knowledge and experience (Advanced Level)

• Strong analytical skills and logical reasoning
• Strong attention to detail
• Strong client service orientation
• Ability to work under pressure
• Deadline driven
• Planning and organising
• Learning and researching
• Applying expertise and technology
• Problem-solving skills
• Self-Confidence & Assertiveness
• Pro-active approach
• Producing innovative solutions
• Adapting to changing environment
• Excellent Communication/interpersonal skills
• Adhering to principles and values
• Working well in diverse environment
• Delivering results and managing customer expectations
• A commitment to maintaining confidentiality and professionalism.

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centered on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

We are seeking a Project Coordinator to join our team, based in Johannesburg, on-site.

• Assist with the creation and planning of work breakdown structures using a product backlog or scope of work document to ensure alignment between the documentation and schedules.
• Facilitate and gather information required to build a project / programme schedules using either a waterfall or agile approaches.
• Engage with project stakeholders to define a flight plan that defines all major project deliverables and milestones.
• Evaluate existing project schedules to identify and correct schedule inconsistencies in accordance with company defined scheduling standard, policies and procedures as well as identified industry best practices.
• Proactively manage the critical path and project dependencies both internally and externally of the programme and its sub projects.
• Evaluate and report any variances from the baseline and deviation from the critical path to the necessary stakeholders.
• Align the schedule cost in accordance with the approved financial business case.
• Manage the overall maintenance of the project and programme schedules against governance standards and exception reports.
• Maintain a reporting routine in order to capture and report on project progress if one has not been defined.
• Extract information from all project management defined tools and provide weekly status updates regarding planned vs. actuals to the programme manager for reporting purposes.
• Collaborate with project managers to evaluate project schedule progress or status and take corrective action where required.
• Provide recommendations based on trends and forecasts.
• Assess project scope change request impacts on the project schedule and across the programme.
• Review any conflict or capacity issues regarding resource requirements based on the capacity and demand model.
• Facilitate scenario planning across sub projects / programme and evaluate schedule impacts for reporting on request.
• Integrate any external vendor schedules within the sub projects / programme based on strategic dates defined and planned if required.
• Financial analysis which includes the burn rate and the actual spend as well as the forecast spend per resource role.
• Ongoing analysis of IAs ie. Baseline vs Actual Spend to ensure that teams remain within budget.
• Ensuring that all contracts for vendors are in place and alert the PM/SM of expiry dates.
• Generating POs on SAP and the payment of invoices using Ariba.
• Setup of Confluence pages/dashboards for Project Incremental Planning.
• Assisting with Jira SQL Queries
• Logging of Scope Changes, Risks and Issues on PMT
• Ensure Enterprise Resources Allocations are correct from a Capacity Management Perspective.
• Actuals and Forecast should be aligned from a monthly snapshot perspective.
• There should be scope line items in the schedule to reflect an accurate % complete in comparison with cost and timelines.
• Knowledge of GT finance and JIRA Tempo reporting is essential from a cost tracking perspective.
• Engage with the Tools Team to ensure that all project resources have JIRA/Tempo licences and that JIRA boards are updated with the correct user stories linked to EPICS and SAVE EPICS.
• Assisting with user/roles access within JIRA project and boards.
  
  Qualifications

• Certified MS Project 2010 or higher training required.

• Fully computer literate using main applications of MS Office i.e. Excel, Word and PowerPoint.

• Project Management Qualification.

• Agile training from a recognised institution.

• 3 to 5 years experience in planning and scheduling projects and/or programmes is essential.

• 3 to 5 years experience using MS Project 2010 or higher.

• Demonstrated capability of applying and analysing advanced scheduling techniques such as critical path method, PERT analysis and earned value management.

• Demonstrated strategic planning abilities on programme schedules and flight plans.

• Maintaining relationships with programme / project staff as well as external vendors where necessary.

• Excellent verbal, written and communication skills.

PURPOSE OF THE ROLE:

Monitor and control project progress and support the Project Manager in achieving the project’s objectives throughout the entire project lifecycle.

• Basic knowledge of project management principles and PMI’s Body of Knowledge.
• Working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and SharePoint.
• Diploma or Degree in a related field (ideally mining, engineering or environmental science).

Desirable

• One (1) or more years of experience in related project support in a multi-disciplinary environment.
• Experience with scheduling tools (e.g. Primavera P6 or MS Project) common to industry practices.

HEALTH AND SAFETY REQUIREMENTS

Working Conditions and Physical Demands

• Lifting, moving, and carrying up to 20 lbs may be required.
• Prolonged periods of sitting.
• Regular ergonomics assessment to avoid repetitive strain injuries.
• Manual dexterity required to use equipment, peripherals and computers.

CAREER PATH OPPORTUNITIES

• Project Coordinator II (with additional experience, qualifications and/or education)
• Project Manager (with additional experience, qualifications and/or education)

KEY RESPONSIBILITIES/ACCOUNTABILITIES, AREAS OF FOCUS & METRICS

INTEGRATION

• Setting up and coordinating the project according to the approach outlined in the WSP Project Life Cycle
• Assisting in development of the Project Execution Plan
• Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.

SCOPE AND SCHEDULE

• Assisting with the development of the Work Breakdown Structure.
• Coordinating logistical requirements for the project team such as travel and mobilisation.
• Assisting with development of the project schedule.
• Developing and maintaining a task schedule.

COST

• Setting up and maintaining budgets and expenditure tracking
• Interfacing with global accounting teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.

PROCUREMENT

• Maintainingproject contracts and other documentation for sub-consultants, contractors and vendors.
• Setting up Purchase Orders (POs)
• Preparing Inter-Company Agreements (ICAs)
• Tracking equipment calibration certification

PROJECT DOCUMENTATION

• Tracking requirements of the quality management processes or plans to ensure they are met.
• Assisting with developing and tracking HSSE requirements and associated plans.
• Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
• Compiling regular progress reports for the client, the project team and other internal and external stakeholders.
• Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item list.
• Maintaining the document control system for development and presentation of client deliverables.
• Coordination of deliverables, including organizing word processing / technical editing.
• Maintaining the project risk register

Africa-one Consulting & Research Pty Ltd is looking for a Project Coordinator to join their growing team. They are a fun and dynamic team, performance-driven with an open-door policy. They have a low turnover and take care of their staff.

A Project Coordinator performs clerical tasks for projects such as scheduling meetings, managing project documents and files, and assisting the project engineers with project tasks.

Purchase Orders:

• Create purchase orders and send to Project Engineer and/or Supplier as requested
• Update filing systems of current projects

Request for Quotations:

• Assist the Project Engineer with obtaining quotations for Project items
• Create and send Document Transmittals via Email, Dropbox, SharePoint, or any other communication networks as per client requirements

Managing Vendor Document & Drawing Registers:

• Update VDDR’s as Document Transmittals are sent
• Keep track and inform the Project Engineer of Deadline Dates for the issue of Documentation

Creating Project & Drawing Files:

• Creating Lever Arch files with Covers and dividers for Engineers, Quality Department & Drawing Office

Filing of Project Documentation:

• Scan Electronic Copy and File Hard Copy documentation as received

Distributing Documentation to the relevant people:

• Distribute Delivery Notes and other documents to the relevant Office Staff

Packing Lists:

• Create, Print and Laminate packing lists for shipping of equipment

Typing of Letters, Formatting of Documents:

• Assist Engineers, Quality Department and Directors with typing up and formatting of documentation

Sending Inspection Photo Links:

• Send Photo Links to all relevant parties
• Sort and Upload Inspection photos received from USB to Project Photo Folders on server

Assisting with Visa Applications when needed:

• Fill in Visa Applications and collect all necessary documentation as per Visa Requirements
• Contact Visa Agents to collect and submit or conduct an online application where needed
• Arrange Bookings with Embassy for Biometric submittals
• Correspond with Staff and clients with updates

Assist with Project Closures:

• Check to make sure that documents are in order
• Organise paperwork as per request from Engineer
• Fill in the Engineers Checklist

Assist with Reception duties when needed:

• Answer calls, take messages and tend to clients
• Buy Groceries or Supplies for the office when needed
• Keep Control of Stationery
• Assist in filing of Archives in Storeroom & keep in neat order
• Assist Directors where needed

Qualifications:

• Document Control

Experience:

• 2 years admin and/or Document Control experience

Responsibilities:

• Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary.
• Key Stakeholder Management including Communication and Interaction.
• Internal: Executives, Relevant Committees and Workgroups, Functional areas.
• External: members and non-members, PCH PG representatives, PSO’s, SOs TPPP’s, South African Reserve Bank, National Treasury, Financial Sector Conduct Authority, International Payment System Bodies and Regulators.

Project Management Support:

• Performing project administrative functions such as organizing and coordinating meetings, planning sessions, scoping sessions, workshops, and associated logistics within time requirements.
• Ensuring that meeting rooms are prepared, and all technology is functional to allow for effective engagements.
• Record minutes, decisions, risks, issues, and actions at meetings and ensure timely distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks).
• Keep an action log and follow up on agreed actions from meetings with Project Managers or Project Stakeholders.
• Handle general project communication and administration activities.
• Assist and/or prepare project performance reports, dashboards, and/or presentations to provide a comprehensive view of a project.
• Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules.
• Ensure accurate distribution of reports to relevant stakeholders.
• Facilitate approval/sign-off processes.
• Identify potential risks involved in delivery and timelines.

Stakeholder Management:

• Build and maintain sound relationships with project stakeholders.
• Understand the deliverables of internal and external project stakeholders and contribute to success through support.

Networking:

• Cooperate and work with others, encouraging a positive team spirit.
• Exercise considerable initiative in the execution of duties and perform duties independently.
• Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders.
• Keep abreast of changes and trends in project management.

Education and Experience Required:

• 8 - 10 years of hands-on experience as a project administrator or coordinator, with at least 8 years involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.
• A tertiary qualification in project management would be advantageous.

Knowledge:

• Knowledge of Project Management Methodologies.
• Strong knowledge of Microsoft Office (Excel, PowerPoint, Word).
• Knowledge of MS Project.
• Knowledge of financial processes (e.g., invoicing and budgeting).
• Knowledge of PPO is an advantage.

Skills:

• Excellent communication skills (verbal and written).
• Strong planning and organizing skills.
• Strong relationship building and interpersonal skills.
• Ability to work independently and collaborate with others.
• Build credibility and trust.
• Ability to analyze problems and make decisions.
• Ability to work under pressure.
• Diligent with attention to detail and quality.
• Experienced in reporting and report writing, ensuring key messages are accurately summarized.
• A strong team player with team leadership potential.
• Demonstrating resilience.

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.