35 Project Coordinator jobs in Boksburg

Overview

Project Coordinator - Henry Fagan Consulting Engineers & Project Managers

Henry Fagan Consulting Engineers & Project Managers, a Level 1 B-BBEE company established in 1984, is seeking a dynamic and experienced Project Coordinator to join our team in Johannesburg. With over 2,500 successful projects in South Africa and globally (including the UK, USA, Mexico, India, and beyond), our firm has earned numerous awards for innovation and excellence.

Why Join Henry Fagan?

• Trailblazing Reputation : Work with a company renowned for its award-winning portfolio and forward-thinking approach.
• Visionary Leadership : Collaborate with an iconic leadership team dedicated to fostering innovation.
• Team-Centric Culture : Thrive in a collaborative, supportive environment with aspirational goals.
• Meaningful Impact : Play a vital role in shaping a company that’s changing the world through innovation and excellence.

What We Offer:

• A dynamic and inclusive work environment.
• Long-term career growth and development opportunities.
• Comprehensive exposure to all facets of business operations.
• Competitive remuneration and benefits.

A Project Coordinator supports the planning, execution, and delivery of projects by managing schedules, resources, and communications. They work closely with project managers and team members to ensure tasks are completed on time and within scope. Key responsibilities include tracking progress, maintaining documentation, coordinating meetings, and facilitating effective collaboration across departments.

• Provide effective support to the Project Manager to ensure all capital projects are completed within time, cost, and quality constraints while optimizing resource use.
• Assist the Project Manager in project planning and capital program management, including project engineering.
• Support the Project Manager in cost control.
• Ensure timely supply of project materials by monitoring order progress and liaising with Power stores and suppliers regarding deliveries to the site.
• Coordinate all site personnel and contractor functions on allocated projects to ensure completion within time, cost, and quality constraints.
• Arrange and coordinate all outages required for project commissioning.

• Project planning.
• Project control on cost, time, and quality.
• Project contract management,
• Project material management,
• SHEQ management,
• Project communication and reporting.
• Outage and commissioning management.

• National Diploma (Engineering/ Technical)
• Management of projects and construction sites - 3 years.
• 3 Years of experience in the management of projects and construction lines.

If you're passionate about being a Project Coordinator and eager to make a meaningful impact in a dynamic organization, we’d love to connect with you.

Application Deadline: 10 October 2025

Only shortlisted candidates will be contacted. Should you not receive any communication within two weeks of the closing date, please consider your application unsuccessful.

Role Overview

Project Coordinator / Project Administrator for an engineering industry client in Krugersdorp, Gauteng. Responsible for providing comprehensive administrative support to ensure the smooth execution of multiple projects, with a particular focus on tender documentation and project logistics.

Must have Steel / Engineering / Manufacturing industry experience.

Salary : Market related – depends on experience and qualifications

Qualifications

• Matric with relevant tertiary qualification in administration or project management
• Minimum 5 years’ experience in project administration or coordination within engineering, manufacturing or steel sectors
• Proficient in Excel, MS Office, and PowerPoint

Key Responsibilities

• Provide administrative support across multiple projects, ensuring documentation accuracy and timely delivery
• Compile and format tender documents, ensuring compliance with client and regulatory requirements (training provided)
• Manage access to tender portals, download relevant documentation, and track submission deadlines
• Coordinate logistics for project activities, including supplier communication, delivery tracking, and resource scheduling
• Liaise with outsourced suppliers for quotes, queries, and service coordination
• Maintain project records, including correspondence, minutes, reports, and compliance documentation
• Proofread and quality-check all outgoing documents for accuracy, grammar, and formatting
• Assist with customer queries and complaints by logging, escalating, and following up on resolutions
• Organise internal and external project meetings, including venue booking, agenda preparation, and presentation setup
• Support reporting and progress tracking for ongoing projects, ensuring alignment with timelines and deliverables

Application

Please apply online

FROGG Recruitment

Africa-one Consulting & Research Pty Ltd is looking for a Project Coordinator to join their growing team. They are a fun and dynamic team, performance-driven with an open-door policy. They have a low turnover and take care of their staff.

A Project Coordinator performs clerical tasks for projects such as scheduling meetings, managing project documents and files, and assisting the project engineers with project tasks.

Purchase Orders:

• Create purchase orders and send to Project Engineer and/or Supplier as requested
• Update filing systems of current projects

Request for Quotations:

• Assist the Project Engineer with obtaining quotations for Project items
• Create and send Document Transmittals via Email, Dropbox, SharePoint, or any other communication networks as per client requirements

Managing Vendor Document & Drawing Registers:

• Update VDDR’s as Document Transmittals are sent
• Keep track and inform the Project Engineer of Deadline Dates for the issue of Documentation

Creating Project & Drawing Files:

• Creating Lever Arch files with Covers and dividers for Engineers, Quality Department & Drawing Office

Filing of Project Documentation:

• Scan Electronic Copy and File Hard Copy documentation as received

Distributing Documentation to the relevant people:

• Distribute Delivery Notes and other documents to the relevant Office Staff

Packing Lists:

• Create, Print and Laminate packing lists for shipping of equipment

Typing of Letters, Formatting of Documents:

• Assist Engineers, Quality Department and Directors with typing up and formatting of documentation

Sending Inspection Photo Links:

• Send Photo Links to all relevant parties
• Sort and Upload Inspection photos received from USB to Project Photo Folders on server

Assisting with Visa Applications when needed:

• Fill in Visa Applications and collect all necessary documentation as per Visa Requirements
• Contact Visa Agents to collect and submit or conduct an online application where needed
• Arrange Bookings with Embassy for Biometric submittals
• Correspond with Staff and clients with updates

Assist with Project Closures:

• Check to make sure that documents are in order
• Organise paperwork as per request from Engineer
• Fill in the Engineers Checklist

Assist with Reception duties when needed:

• Answer calls, take messages and tend to clients
• Buy Groceries or Supplies for the office when needed
• Keep Control of Stationery
• Assist in filing of Archives in Storeroom & keep in neat order
• Assist Directors where needed

Qualifications:

• Document Control

Experience:

• 2 years admin and/or Document Control experience

Responsibilities:

• Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary.
• Key Stakeholder Management including Communication and Interaction.
• Internal: Executives, Relevant Committees and Workgroups, Functional areas.
• External: members and non-members, PCH PG representatives, PSO’s, SOs TPPP’s, South African Reserve Bank, National Treasury, Financial Sector Conduct Authority, International Payment System Bodies and Regulators.

Project Management Support:

• Performing project administrative functions such as organizing and coordinating meetings, planning sessions, scoping sessions, workshops, and associated logistics within time requirements.
• Ensuring that meeting rooms are prepared, and all technology is functional to allow for effective engagements.
• Record minutes, decisions, risks, issues, and actions at meetings and ensure timely distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks).
• Keep an action log and follow up on agreed actions from meetings with Project Managers or Project Stakeholders.
• Handle general project communication and administration activities.
• Assist and/or prepare project performance reports, dashboards, and/or presentations to provide a comprehensive view of a project.
• Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules.
• Ensure accurate distribution of reports to relevant stakeholders.
• Facilitate approval/sign-off processes.
• Identify potential risks involved in delivery and timelines.

Stakeholder Management:

• Build and maintain sound relationships with project stakeholders.
• Understand the deliverables of internal and external project stakeholders and contribute to success through support.

Networking:

• Cooperate and work with others, encouraging a positive team spirit.
• Exercise considerable initiative in the execution of duties and perform duties independently.
• Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders.
• Keep abreast of changes and trends in project management.

Education and Experience Required:

• 8 - 10 years of hands-on experience as a project administrator or coordinator, with at least 8 years involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.
• A tertiary qualification in project management would be advantageous.

Knowledge:

• Knowledge of Project Management Methodologies.
• Strong knowledge of Microsoft Office (Excel, PowerPoint, Word).
• Knowledge of MS Project.
• Knowledge of financial processes (e.g., invoicing and budgeting).
• Knowledge of PPO is an advantage.

Skills:

• Excellent communication skills (verbal and written).
• Strong planning and organizing skills.
• Strong relationship building and interpersonal skills.
• Ability to work independently and collaborate with others.
• Build credibility and trust.
• Ability to analyze problems and make decisions.
• Ability to work under pressure.
• Diligent with attention to detail and quality.
• Experienced in reporting and report writing, ensuring key messages are accurately summarized.
• A strong team player with team leadership potential.
• Demonstrating resilience.

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.

Overview

Optasia is a fully-integrated B2B2X financial technology platform covering scoring, financial decisioning, disbursement & collection. We provide a versatile AI Platform powering financial inclusion, delivering responsible financing decision-making and driving a superior business model & strong customer experience with presence in 30 Countries anchored by 7 Regional Offices.

We are seeking enthusiastic professionals, with energy, who are results driven and have a can-do attitude, who want to be part of a team of like-minded individuals who are delivering solutions in an innovative and exciting environment. As a member of the Project Delivery team in Optasia, your primary objective is the creation, planning, execution and closure of deliverables that involve software development changes. The Project Coordinator is the driver of business processes and guidelines that relate to these deliverables.

What you will be doing

• Coordinates closely a deliverable’s execution, while taking responsibility for planning the management of scope and schedule
• Monitors and controls each sub-team’s deliverables
• Manages planned and unplanned changes, risks and issues to ensure rapid delivery and greater predictability
• Coordinates stakeholders’ involvement to keep them apprised of progress and address their needs, both internal as with the client, mainly MNO’s.
• Shifts in priorities from senior leadership by ensuring members retain focus to handle changes with minimal disruption to productivity
• Performs reporting as needed.

What you will bring

• 2-3 years of recent related work experience in a financial services, telecommunications & IT sectors.
• Bachelor’s and/or Master’s degree in IT / Engineering, Telecommunications or related field
• Experience of process and project management
• Experience managing multiple projects simultaneously, facilitating status meetings and presenting to large groups
• Ability to identify problems, to mediate issues, to develop solutions, and to implement appropriate course of action
• Ability to assess and evaluate the criticality and benefits of any required action by the various stakeholders
• Understating of the principles of software development lifecycle
• Project management certification is considered as a plus (PMP, Prince2 Practitioner, PM2)
• IPMA, MSP, Six-Sigma, ITIL practitioner, or agile certification is considered as a plus
• Willingness to travel up to 70% during the delivery phases

Your key attributes

• Comfort with a rapidly changing environment and communicating assumptions & risks of decisions
• Excellent research, reasoning, organization, team building and interpersonal skills
• Strong problem-solving skills
• Strong attention to detail
• Fast learner, ambitious and self-starter
• Comfortable with working in a fast-paced environment
• Pro-activeness, accountability and results orientation
• Hard working attitude and willingness to commit on projects
• Ability to handle multiple clients, multiple team members and priorities with confidence
• Flexible, eager, ambitious, and adaptable to change
• Passion for learning new technologies and eagerness to collaborate with other creative minds

Why you should apply

What we offer:

• Competitive remuneration package
• Extra day off on your birthday
• Performance-based bonus scheme
• All the tech gear you need to work smart
• Optasia’s Perks:
• Be a part of a multicultural working environment
• Meet a very unique and promising business and industry
• Gain insights for tomorrow market’s foreground

• #1 Drive to Thrive: Fully dedicated to evolving. We welcome all challenges and learning opportunities.
• #2 Customer-First Mindset: We go above and beyond to meet our partners’ and clients’ expectations.
• #3 Bridge the Gap: Knowledge is shared, information is exchanged and every opinion counts.
• #4 Go-Getter Spirit: We are results oriented. We identify any shortcomings that hold us back and step up to do what’s needed.
• #5 Together we will do it: We are committed to supporting one another and to understanding and respecting different perspectives, as we aim to reach our common goals.

Overview

Optasia is a fully-integrated B2B2X financial technology platform covering scoring, financial decisioning, disbursement & collection. We provide a versatile AI Platform powering financial inclusion, delivering responsible financing decision-making and driving a superior business model & strong customer experience with presence in 30 Countries anchored by 7 Regional Offices.

We are seeking enthusiastic professionals with energy who are results-driven and have a can-do attitude, who want to be part of a team of like-minded individuals delivering solutions in an innovative and exciting environment. As a member of the Project Delivery team, your primary objective is the creation, planning, execution and closure of deliverables that involve software development changes. The Project Coordinator is the driver of business processes and guidelines that relate to these deliverables.

• Coordinates closely a deliverable's execution, while taking responsibility for planning the management of scope and schedule
• Monitors and controls each sub-team's deliverables
• Manages planned and unplanned changes, risks and issues to ensure rapid delivery and greater predictability
• Coordinates stakeholders' involvement to keep them apprised of progress and address their needs, both internal as with the client, mainly MNOs
• Shifts in priorities from senior leadership by ensuring members retain focus to handle changes with minimal disruption to productivity
• Performs reporting as needed

• 2-3 years of recent related work experience in a financial services, telecommunications & IT sectors
• Bachelor's and/or Master's degree in IT / Engineering, Telecommunications or related field
• Experience of process and project management
• Experience managing multiple projects simultaneously, facilitating status meetings and presenting to large groups
• Ability to identify problems, to mediate issues, to develop solutions, and to implement appropriate course of action
• Ability to assess and evaluate the criticality and benefits of any required action by the various stakeholders
• Understanding of the principles of software development lifecycle
• Project management certification is considered as a plus (PMP, Prince2 Practitioner, PM2)
• IPMA, MSP, Six-Sigma, ITIL practitioner, or agile certification is considered as a plus
• Willingness to travel up to 70% during the delivery phases

• Comfort with a rapidly changing environment and communicating assumptions & risks of decisions
• Excellent research, reasoning, organization, team building and interpersonal skills
• Strong problem-solving skills
• Strong attention to detail
• Fast learner, ambitious and self-starter
• Comfortable with working in a fast-paced environment
• Pro-activeness, accountability and results orientation
• Hard working attitude and willingness to commit on projects
• Ability to handle multiple clients, multiple team members and priorities with confidence
• Flexible, eager, ambitious, and adaptable to change
• Passion for learning new technologies and eagerness to collaborate with other creative minds

What we offer:

• Competitive remuneration package
• Extra day off on your birthday
• Performance-based bonus scheme
• All the tech gear you need to work smart
• Be part of a multicultural working environment
• Meet a very unique and promising business and industry
• Gain insights for tomorrow market's foreground

• #1 Drive to Thrive: Fully dedicated to evolving. We welcome all challenges and learning opportunities.
• #2 Customer-First Mindset: We go above and beyond to meet our partners' and clients' expectations.
• #3 Bridge the Gap: Knowledge is shared, information is exchanged and every opinion counts.
• #4 Go-Getter Spirit: We are results oriented. We identify any shortcomings that hold us back and step up to do what's needed.
• #5 Together we will do it: We are committed to supporting one another and to understanding and respecting different perspectives, as we aim to reach our common goals.

• Mid-Senior level

• Full-time

• Other

• IT Services and IT Consulting

Referrals increase your chances of interviewing at Optasia by 2x

Johannesburg, Gauteng, South Africa

Optasia is a fully-integrated B2B2X financial technology platform covering scoring, financial decisioning, disbursement & collection. We provide a versatile AI Platform powering financial inclusion, delivering responsible financing decision-making and driving a superior business model & strong customer experience with presence in 30 Countries anchored by 7 Regional Offices.

We are seeking enthusiastic professionals, with energy, who are results driven and have can-do attitude, who want to be part of a team of likeminded individuals who are delivering solutions in an innovative and exciting environment. As member of the Project Delivery team in Optasia, your primary objective is the creation, planning, execution and closure of deliverables that involve software development changes. The Project Coordinator is the driver of business processes and guidelines that relate to these deliverables.

• Coordinates closely a deliverable's execution, while taking responsibility for planning the management of scope and schedule
• Monitors and controls each sub-team's deliverables
• Manages planned and unplanned changes, risks and issues to ensure rapid delivery and greater predictability
• Coordinates stakeholders' involvement to keep them apprised of progress and address their needs, both internal as with the client, mainly MNO's
• Shifts in priorities from senior leadership by ensuring members retain focus to handle changes with minimal disruption to productivity
• Performs reporting as needed

• 2-3 years of recent related work experience in a financial services, telecommunications & IT sectors
• Bachelor's and/or Master's degree in IT / Engineering, Telecommunications or related field
• Experience of process and project management
• Experience managing multiple projects simultaneously, facilitating status meetings and presenting to large groups
• Ability to identify problems, to mediate issues, to develop solutions, and to implement appropriate course of action
• Ability to assess and evaluate the criticality and benefits of any required action by the various stakeholders
• Understanding of the principles of software development lifecycle
• Project management certification is considered as a plus (PMP, Prince2 Practitioner, PM2)
• IPMA, MSP, Six-Sigma, ITIL practitioner, or agile certification is considered as a plus
• Willingness to travel up to 70% during the delivery phases

• Comfort with a rapidly changing environment and communicating assumptions & risks of decisions
• Excellent research, reasoning, organization, team building and interpersonal skills
• Strong problem-solving skills
• Strong attention to detail
• Fast learner, ambitious and self-starter
• Comfortable with working in a fast-paced environment
• Pro-activeness, accountability and results orientation
• Hard working attitude and willingness to commit on projects
• Ability to handle multiple clients, multiple team members and priorities with confidence
• Flexible, eager, ambitious, and adaptable to change
• Passion for learning new technologies and eagerness to collaborate with other creative minds

What we offer:

• Competitive remuneration package
• Extra day off on your birthday
• Performance-based bonus scheme
• All the tech gear you need to work smart
• Optasia's Perks: Be a part of a multicultural working environment
• Meet a very unique and promising business and industry
• Gain insights for tomorrow market's foreground

Optasia's Values

• #1 Drive to Thrive: Fully dedicated to evolving. We welcome all challenges and learning opportunities.
• #2 Customer-First Mindset: We go above and beyond to meet our partners' and clients' expectations.
• #3 Bridge the Gap: Knowledge is shared, information is exchanged and every opinion counts.
• #4 Go-Getter Spirit: We are results oriented. We identify any shortcomings that hold us back and step up to do what's needed.
• #5 Together we will do it: We are committed to supporting one another and to understanding and respecting different perspectives, as we aim to reach our common goals.

Manage and support the procurement activities within a project, ensuring that goods, services, and works are acquired in a timely, cost-effective, and compliant manner. Work closely with project managers, procurement teams, and suppliers to maintain smooth project execution and ensure procurement requirements align with project goals.

1. Procurement Support:

1. Assist in the preparation and execution of procurement plans, including identifying project procurement needs and specifications.
2. Coordinate with suppliers and contractors, ensuring timely and accurate delivery of goods and services.
3. Assist in identifying, evaluating, and selecting suppliers and contractors.
4. Maintain supplier relationships and manage communications to resolve any issues or concerns.
5. Ensure that all vendors adhere to contractual obligations, including delivery schedules and quality standards.

2. Documentation and Reporting:

1. Maintain accurate procurement records, including purchase orders, contracts, invoices, and related documents.
2. Prepare and present procurement reports to project managers, highlighting progress, issues, and budget status.
3. Ensure all procurement activities are documented in accordance with project and company processes and policies.

3. Budget and Cost Control:

1. Assist in tracking procurement expenditures to ensure they stay within project budgets.
2. Help prepare cost estimates and analyse spending trends to identify potential cost-saving opportunities.

4. Compliance and Risk Management:

1. Ensure compliance with all relevant laws, regulations, and industry standards in procurement practices.
2. Identify potential procurement risks and collaborate with the project team to mitigate those risks.
3. Support in managing and maintaining the project’s procurement database and ensuring all data is accurate and up to date.

1. Knowledge of procurement processes, contracts, and vendor management advantageous.
2. Excellent organizational, communication, and interpersonal skills.
3. Proficiency in procurement software and Microsoft Office Suite.
4. Attention to detail, problem-solving skills, and ability to handle multiple tasks simultaneously.

1. Ability to work well under pressure and meet tight deadlines.
2. Strong negotiation skills and the ability to resolve disputes effectively.
3. Familiarity with industry-specific procurement regulations or standards.

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About the job

Junior Project Coordinator (Primavera P6 Experience Required)

We are seeking a proactive and organized Junior Project Manager to support the planning, execution, and delivery of projects across various departments. This role is ideal for someone at the beginning of their project management career who is eager to gain hands-on experience in a structured, fast-paced environment. Exposure to tools like Primavera P6 or Microsoft Project will be an advantage.

• Assist in the creation and maintenance of project plans, schedules, and work breakdown structures
• Monitor project timelines and milestones, updating schedules as necessary
• Coordinate project meetings, document minutes, and track action items
• Support project tracking, reporting, and stakeholder communications
• Help identify risks and dependencies, escalating issues when needed
• Ensure accurate documentation and adherence to PMO processes and templates
• Collaborate with cross-functional teams to facilitate smooth project execution
• Maintain alignment with scope, budget, and time objectives under the guidance of a senior project manager

Education: Diploma or Degree in Project Management, Business Administration, Engineering, or a related field

Experience: 2+ years in a project support, coordination, or assistant project management role

Exposure to Primavera P6, Microsoft Project, or similar scheduling tools

Prior experience in structured project environments (e.g., construction, IT, engineering, infrastructure) is advantageous

Internship or entry-level project management training is a plus

Basic understanding of project management methodologies (Waterfall or Agile)

Familiarity with project scheduling and resource planning concepts

Strong communication and interpersonal skills

Highly organized with excellent attention to detail

Comfortable working with MS Office Suite (Excel, Word, PowerPoint)

Willingness to learn and grow within a project delivery environment

Ability to follow direction, manage tasks, and collaborate with diverse teams

• Exposure to PMO practices or formal project management certifications (e.g., CAPM, PRINCE2 Foundation)

Experience preparing Gantt charts and progress reports

Understanding of risk and issue management principles