8 Benefits Packages jobs in Johannesburg

Listing reference: minte_000275

Listing status: Online

Apply by: 30 August 2024

Industry: Scientific, Research & Development

Job category: HR Administration

Location: Randburg

Contract: Fixed Term Contract

Remuneration: Market Related

EE position: Yes

Mintek has an exciting career opportunity for an HR Administrator: Remuneration & Benefits. The successful candidate will be responsible for administering employee information processing through creation, maintenance, updating, and retention of employee information/files both manually and electronically. Ensuring 100% data integrity, whilst adhering to policies, procedures, and legislation framework. All suitably qualified and experienced candidates are invited to apply.

Operations:

• Maintain the employee master data throughout the employee life cycle from joining to leaving, while adhering to relevant policies, procedures, and legislation.
• HR Information System updates: Employee on-boarding, promotions, transfers, contract renewals, terminations, changes in conditions of employment, and leave administration.
• Document processing, data capturing, and filing to ensure all employee transactions are recorded.
• Improve administrative procedures and documentation.
• Assist with time, attendance, and leave administration requirements.
• Ensure employee data complies with reporting requirements such as EE/BEE/DoL, Remuneration Analysis.
• Maintain an updated employee filing system for all employee movements.

Benefits Administration Processes:

• Collaborate with benefit administration consultants to ensure the company and employees are well advised on legislation developments pertaining to pension, medical, and risk benefits matters.
• Ensure employees have access to Employee Benefits Advisory Services.
• Administer benefit claims as per policies and regulations.
• Update employee files with the latest beneficiary information.

Governance and Risk:

• Ensure compliance with internal audit requirements of the organisation.
• Ensure compliance with policies and procedures for clean audits.
• System compliance with data security and privacy requirements – POPI ACT.

Legislative Requirements:

• Interpret and apply statutory regulations and maintain HRIS system data changes.
• Advise and guide managers and staff on company policies relating to conditions of employment.
• Maintain compliance with relevant employment laws and regulations.
• Facilitate audits/verifications by providing records and documentation to auditors.

Reporting:

• Assist departments with aggregated and analysed data/reports according to stakeholder-specific requirements.
• Develop and maintain ad hoc reports for timely and accurate data.
• Provide regulatory reports for BEE, EE, and Remuneration Analysis.

People Development:

• Contribute towards guiding, coaching, and mentoring interns in the department.

Customer Service:

• Assist staff with Employee Information related queries.
• Provide support with Employee Self Service Portal (ESS) and Manager Self Service Portal (MSS).
• Conduct monthly/quarterly induction presentations for new employees.

Processes:

• Ensure implementation of Mintek policies and procedures regarding absenteeism.

Administration:

• Maintain employee master data throughout the employee life cycle.
• Ensure HR admin deadlines related to employee hire, termination, and movements are met.
• Verify and approve all HR administration data and supporting documentation.
• Ensure accessible electronic and manual HR records are maintained.

Audit:

• Interact with relevant HR section and Payroll to ensure a clean audit process.
• Support auditors in verification of discrepancies and queries related to HR administration.

Education:

Minimum:

• B degree in Human Resources or relevant field.
• Certificate in Payroll Administration (mandatory).

Ideal:

• Experience or training in Payroll Administration.

Experience:

• 3-5 years' experience working with HR information systems & Payroll Inputs.
• In-depth knowledge of HR business processes.
• In-depth knowledge of Employee Master Data Administration, Remuneration, and Benefits.

Training:

Minimum:

• Competent User of Pay Space, IFS, Time and Attendance, Intermediate Ms Office.

Ideal:

• Functional reporting skills.

Legal:

Minimum:

• Basic Conditions of Employment, HR Policies and Procedures, Payroll and Leave Management, Time and Attendance, Labour Relations Act, BEE Act, POPI, Employment Equity Act, Skills Development Act.

Knowledge, Skills, and Abilities:

• Ability to work with stakeholders such as employees, divisions, management, and external vendors.
• A high level of expertise and broad knowledge of labour/employment legislation.
• Excellent analytical skills.
• Good interpersonal and client-handling skills.

Competency Required:

• Strong analytical skills.
• Strong administrative efficiency.
• Written and verbal communication skills.
• Flexibility.
• Initiative.
• Organised, thorough, and systematic orientation.

Join to apply for the Payroll, Compensation & Benefits Manager role at TotalEnergies

Join to apply for the Payroll, Compensation & Benefits Manager role at TotalEnergies

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Contexte et environnement

Contexte et environnement

Culture : To move from a passive administrative function to one that is proactive and desirous for continuous improvement and exceptional customer service delivery across the board.

Legal: The tax legislation is evolving, and changes are frequent and the need to comply remain a major challenge

Activités

As a Payroll, Compensation and Benefits Manager, you would be responsibile for the following:

Payroll and HR Administration processing and administration

• To manage end to end payroll processing (SAP) and administration ensuring accuracy, consistency and efficiency for South Africa, Namibia and Swaziland which includes update/changes of earning deductions company contribution and FBT during on boarding employee life cycle and off boarding.
• To manage exception reporting based on variance methodology to ensure that all changes have been approved and validated
• To manage cash management for all payroll payments
• To manage final sign off of monthly audit files as per items noted on the checklist
• To manage statutory and benefit contributions and ensure that the payments and schedules are submitted as per SLA and legislation
• To manage annual and bi-annual statutory reconciliation as prescribed by SARS (easyFile, efiling, Ufile), SRA, NLR and BURS
• To manage annual, monthly and daily payroll calendar deadlines and ensure that all deadlines are met
• To manage compliancy which relates to Company Policies and Procedures
• To manage internal communication processes with employees, clients and business units
• To ensure that payroll records are maintained with the highest levels of confidentiality and integrity both hard copy and soft copy Collaborate effectively with recruitment to ensure receipt of all source documents relating to employee life cycle is timely and within deadlines.
• To manage annual increases and bonuses, including payroll configuration, communication with employees and business
• To manage weekly and monthly payroll control account clearance in conjunction with Finance
• To manage journal entries for all GL matters
• To manage all Global and expatriation report requests Share Administration Disability and Risk administration ( GLA, PHI and dread disease)
• To manage master data accuracy both on SAP and Personnel files Record Retention as per company policy as well as in country legislation
• To manage all working documents for payroll processes and update as required
• To manage audit readiness on a monthly basis
  
  
  

• To design, develop, implement and manage salary, bonus and benefits packages for the employees
• To evaluate and modify existing compensation and benefits programs, policies, and procedures
• To ensure all programs, policies, and procedures comply with current legislation.
• To manage subordinate HR employees and daily operations related to compensation and benefits activities
  
  
  

• To review processes, identify areas of improvement and recommend changes that will increase accuracy and efficiency
• To seek to improve operations, and decrease turnaround times, to enhance customer service.
• To measure the cycle time it takes to resolve payroll problems and respond to queries.
• To carry out customer satisfaction surveys to measure service delivery
  
  
  

• To manage the division and carry out all people management activities
  
  
  

• Relevant tertiary degree
• 10+ years business related experience.
• At least 5 years should be management experience especially working with others across business streams
• Extensive knowledge of benefits and compensation programs, policies, procedures, and applicable legislation
• Certification as a payroll practitioner/ rewards specialist would be preferred.
• Experience and advanced knowledge of SAP payroll system.
• Thorough knowledge of payroll principles, practices, regulations, policies and procedures as well as relevant legislation for South Africa, Swaziland and Namibia.
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Human Resources
• Industries Oil and Gas

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The job description is comprehensive and detailed, covering all relevant aspects of the Payroll, Compensation, and Benefits Manager role. It uses appropriate HTML tags such as

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Kindly note that this position is based in The Middle East, relocation, accommodation and additional expatriate benefits apply!

Role Overview:
This role is responsible for managing payroll processing, benefits administration, and compensation structures while ensuring full compliance with labor and tax laws. It ensures employee satisfaction through accurate and timely compensation while supporting total rewards strategies.

Key Responsibilities:

• Administer monthly payroll cycles, benefits, and end-of-service calculations.

• Maintain employee compensation records and process salary changes.

• Support annual salary reviews and benchmarking exercises.

• Ensure tax compliance and reporting accuracy.

• Liaise with finance and external service providers on payroll matters.

Qualifications:

• Bachelor’s degree in Finance, HR, or Accounting.

• 4+ years’ experience in payroll and compensation management.

• Proficient in payroll software (e.g., SAP, Oracle, SAGE, or local GCC systems).

• Solid understanding of GCC payroll legislation and South African payroll models.

Preferred:

• IPM or GRP Certification.

• Experience working with both local and expat payrolls in the Middle East.

Please note that this position is based in The Middle East, relocation, accommodation and additional expatriate benefits apply!

Role Overview:
This role is responsible for managing payroll processing, benefits administration, and compensation structures while ensuring full compliance with labor and tax laws. It ensures employee satisfaction through accurate and timely compensation while supporting total rewards strategies.

Key Responsibilities:

• Administer monthly payroll cycles, benefits, and end-of-service calculations.

• Maintain employee compensation records and process salary changes.

• Support annual salary reviews and benchmarking exercises.

• Ensure tax compliance and reporting accuracy.

• Liaise with finance and external service providers on payroll matters.

Qualifications:

• Bachelor’s degree in Finance, HR, or Accounting.

• 4+ years’ experience in payroll and compensation management.

• Proficient in payroll software (e.g., SAP, Oracle, SAGE, or local GCC systems).

• Solid understanding of GCC payroll legislation and South African payroll models.

Preferred:

• IPM or GRP Certification.

• Experience working with both local and expat payrolls in the Middle East.

Join to apply for the Compensation and Benefits Manager role at Sharon Nurock Recruitment

Join to apply for the Compensation and Benefits Manager role at Sharon Nurock Recruitment

Direct message the job poster from Sharon Nurock Recruitment

Do you aspire to work for a Legacy Company of more than 120 years in existence? Then this is an opportunity you should not miss!

Become part of this Proudly South African subsidiary of a larger manufacturing concern, who employs state-of-the art technology, and leverage on your Compensation and Benefits experience to contribute to the continued success of the organisation.

Purpose of the Role:

• To design, oversee, and manage the organisation’s compensation and benefits programs whilst ensuring that the organisation’s compensation structure, including salaries, performance-based incentives, and benefits, is competitive and aligned with the organisation’s strategic objectives.
• To collaborate with various stakeholders within the Group to develop and maintain effective compensation and/or remuneration and/or benefits policies that seek to attract, retain, and motivate employees.
• To provide employees with timeous, accurate, salary payments compliant with all applicable legislative requirements and implement remuneration-related policies.
• B.Com in Accounting or equivalent Degree with a specialisation in Payroll Management.
• Post Graduate qualification, an added advantage.
• Minimum 10 years experience in compensation and benefits management and/or payroll management.
• Minimum 3 years as a Payroll or Remuneration or Compensation & Benefits Manager.
• Information Management System i.e. SAP HR Module / Oracle. Advanced Excel.
• Membership of a professional body focused on compensation and benefits an advantage.

Responsibilities and Duties:

Report to the HR Operations Executive:

• Develop and implement compensation strategies and structures.
• Develop and/or review and implement compensation and benefits policies.
• Conduct regular surveys and market research to ensure competitive compensation practices.
• Analyse compensation data and trends to make informed decisions on salary adjustments, bonuses, and/or incentives.
• Collaborate with HR and Management to develop job descriptions and perform job evaluations.
• Provide guidance and support to HR and Management on compensation and benefits-related matters.
• Prepare and present reports on compensation and benefits metrics as well as other relevant HR Analytics, when required, to Senior Management.
• Prepare relevant compensation and benefits reports for Executive Management, Board Committees and the Board of Directors.
• Collaborate with the HR Executive to prepare written submissions for the approval of the Executive Committee and or the Board Committees.
• Roll out benefits initiatives across the company and provide education and training on various types of benefits to Managers and employees.
• Manage all Payroll activities, establishing appropriate checks and balances to ensure on-time payment, compliance, and accuracy.
• Ensure smooth running of the administration of benefits.
• Manage payroll processes, salary reviews and incentive schemes.
• Responsible for the integrity of data on the HR Management Information system.
• Ensure consistency in the application of Human Resource policies, benefits and guidelines.
• Manage the preparation of the Group’s annual workforce and salary budget including the evaluation of the need for new positions and the total remuneration cost and submission thereof.
• Provide support for the review of personnel request to ensure that additional staff or change requests are justified in accordance with budgets, structure and business principles in compliance with organisation design principles.
• Manage and oversee administration of the group’s leave management, time and attendance processes, and retirement benefits.
• Execute reconciliations to provident/retirement fund, submit UIF returns, administer all tax affairs related to payroll, prepare bi-annual PAYE returns and prepare and reconcile 3rd party payments.
• Liaise with IT on SAP notes and upgrades related to payroll.
• Assist Auditors with internal, external, and SHEQ audits.
• Ensure good governance and audit protocols are followed by ensuring appropriate controls are in place, processes and procedures are documented and reviewed regularly; and that the highest standards of accuracy and rigour are maintained.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Human Resources, Management, and Manufacturing
• Industries Manufacturing, Human Resources Services, and Staffing and Recruiting

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Our client, a leading employee benefits solutions company within the financial services sector, is currently seeking to employ a Head of Administration to join their team based in Midrand, Johannesburg. This position reports directly into the COO of the business.

Main Purpose of role:

• To provide strategic direction and input regarding the administration of employee benefits in line with client needs and working closely with the Executives and IT to implement and drive strategic changes.
• Manage a large team of client services administrators for a portfolio of funds, as well as lead the team and manage workflow.
• The Head of Administration will direct, administer and coordinate the internal operational activities of the organization in accordance with policies, goals, and objectives established by the Chief Executive Officer and the Board of Directors. The Head of Administration will assist the CEO in the development of organizational policies and goals that cover operations, personnel, financial performance and growth of the functions and or business units mentioned above.

STRATEGIC:

• Directs internal operations to achieve budgeted results and other financial criteria, and to preserve the capital funds invested in the enterprise.
• Participates in the development and preparation of short-term and long-range plans and budgets based upon broad organization goals and objectives.
• Recommends their adoption to the Chief Executive Officer.
• Directs the development and installation of procedures and controls, to promote communication and adequate information flow, and thereby solidify management control and direction of the enterprise.
• Develops and establishes operating policies consistent with the CEO’s broad policies and objectives and insures their adequate execution.
• Appraises and evaluates the results of overall operations regularly and systematically, and reports these results to the CEO.
• Ensures that all activities and operations are performed in compliance with local, state, and SARS regulations and laws governing business operations.
• Develops and maintains a sound plan of organization.
• Establishes policies to ensure adequate management development and to provide for capable management succession for those functions/business units falling under his/her responsibility.
• Directs the development and establishment of adequate and equitable personnel policies throughout the organization, including compensation policies and employee benefit plans.
• Ensures that the interests and welfare of employees as individuals are preserved and protected.

GENERAL MANAGEMENT:

• Managing overall administration team for the full function of employee benefits (contributions, claims, exits etc).
• Applying the rules, policies and administration procedures of different funds in accordance with the Company standard service level agreements.
• Organizing and managing administrators' activities when attending to members so that responses are delivered in a professional manner according to the requirements.
• Ensuring that monthly productivity targets are met.
• Monitoring performance and productivity standards and identifying areas of improvement/ Providing agents with feedback on productivity targets.
• Assisting in coaching, training and development of staff.
• Driving excellent service provision to contribute to the retention of clients which will result in attracting new business through proactive relationship management.
• Ensuring that responsible managers/team leaders are analyzing and investigating claims before the business can make a payment to the customer.
• Ensuring that company procedures are followed in the processing of claims and that benefits are paid to those who are eligible.
• Ensuring that payment of claims are on the basis contractual agreements between the business and the client.
• Checking and ensuring that thorough investigations have been conducted for finalization.
• Building and managing relationships with internal departments and clients.
• Ensuring that set targets are met on a daily and monthly basis.

RECORD KEEPING AND FILING:

• Ensure all documentation relating to umbrella funds are saved in the member profile on the system.
• Ensure appropriate notes are recorded in the member profile on the system.
• Full fund administration system filing.

REPORTING:

• Prepare, analyse and present ad hoc reports as and when requested.
• Prepare, analyse and present an accurate report for Trustees meetings.
• Have the ability to report at Trustee meetings.

QUERY RESOLUTION:

• Attend to queries or inquiries by members within the required timelines.
• Provide assistance to employers or service providers, where necessary.

RELATIONSHIP MANAGEMENT:

• Build and maintain positive relationships with all clients and service providers.
• Build and maintain supportive relationships with teams internally.
• Ensure that all communication sent internally and externally is dealt with professionally.

TIME MANAGEMENT:

• Meet production standards in terms of quantity and quality.
• Manage work outflow timeously.

• Relevant BCom, or Bachelor’s Degree, MBA Preferable.
• 10 years’ relevant experience in a similar position within the employee benefits/ retirement fund administration industry.
• Must have experience with reporting at trustee meetings.
• Intermediate - Advanced MS Excel skills.

Suitable individuals are encouraged to send their updated CV to warren(at)kwena(dot)net for immediate consideration.