4 Benefits Packages jobs in Johannesburg
HR Administrator: Remuneration & Benefits
Randburg, Gauteng
Mintek Pty Ltd.
Posted 7 days ago
Job Viewed
Job Description
Position summary
Industry: Scientific, Research & Development
Job category: HR Administration
Location: Randburg
Contract: Permanent
Remuneration: Market Related
EE position: Yes
IntroductionMintek has an exciting career opportunity for an HR Administrator: Remuneration & Benefits. The successful candidate will be responsible for administering employee information processing through creation, maintaining, updating, and retention of employee information /files both manually and electronically. Ensuring 100% data integrity, whilst adhering to policies, procedures and legislation framework. All suitably qualified and experienced candidates are invited to apply.
OperationsData Integrity Project
- Maintain the employee master data, throughout the employee life cycle from joining to leaving, while adhering to the relevant policies, procedures and relevant legislation.
- HR Information System updates- Employee on-boarding, promotions, transfers, contract renewals, terminations, changes in conditions of employment, leave administration.
- Document processing, data capturing, and filing to ensure we record all employee transactions.
- Improve administrative procedures and documentation (contribute to the improvement of internal systems and procedures, other input towards payroll calendar management).
- Assist with time, attendance and leave administration requirements.
- Ensure employee data complies with reporting requirements, such as EE/ BEE/ DoL, Remuneration Analysis.
- Maintain a meticulous and updated employee filing system for all employee movements.
- Work in collaboration with benefit administration consultants to ensure that the company and employees are well advised on legislation developments pertaining to pension, medical and risk benefits matters.
- Ensure that employees have access to, and receive Employee Benefits Advisory Services.
- Administer benefit claims as per policies and regulations.
- Update employee files with the latest beneficiary information ( manually and electronically).
- Ensure compliance with the internal audit requirements of the organisation.
- Ensure compliance with the policies and procedures in order that the division gets clean audits.
- System compliance with data security and privacy requirements – POPI ACT.
- Interpret and apply statutory regulations and maintain HRIS system data changes (Employment Equity, Management Control –BEE Act, Basic Conditions of Employment etc.).
- Advice and guide managers and staff on company policies relating to conditions of employment when necessary such as leave administration, time management, overtime administration, pension fund, medical aid, risk benefits, and related claims etc.
- Maintains compliance with all the relevant employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance (employee life cycle –data management).
- Maintaining the integrity of Employment Equity Reports – and assist with Statistical Equity Reporting & BEE Reporting.
- Facilitate audits/verifications by providing records and documentation to auditors/ BEE /DoL/verification officersKeep files/documents - injury on duty claims and relevant documentation submitted to the Compensation Commissioner by SHEQ and Occupational Health.
- Assist the various departments with aggregated and analysed data / reports according to stakeholder specific requirements, adhoc reports, monthly, quarterly and annually.
- Develop and maintain ad hocs reports to provide HR and other stakeholders with timely and accurate data.
- Report on Absenteeism, Sick Leave ( moved to Information Systems).
- Report on Employee Movements – Terminations, Hires, Movements and other relevant changes.
- Provide regulatory reports BEE, EE, and Remuneration Analysis, Leave Management.
- Contribute towards guiding, coaching and mentoring the interns in the department.
CUSTOMER SERVICE:
Provide Support Services
- Assisting staff with Employee Information related queries.
- Providing Support with Employee Self Service Portal (ESS), and Manager Self Service Portal (MSS)
- Providing information for monthly, quarterly and yearly statistics for various stakeholder reporting requirements
- Efficient processing of benefits during on -boarding, information updates, and withdrawals for pension fund, medical aid, death and disability claims, etc.
- Conduct monthly/ quarterly induction presentations for new employees.
- Coordinate onsite presentations for medical aid, risk benefits, financial planning, etc.
- Ensures implementation of Mintek policies and procedures regarding absenteeism. Monitors trends on absenteeism through utilising the HR systems (PaySpace, IFS and T&A) and forwards reports to managers and supervisors for follow up and action.
- Maintains employee master data, throughout the employee life cycle from joining to leaving, while adhering to the relevant policies, procedures and relevant legislation.
- Ensures HR admin deadlines related to employee hire, termination and movements are met at all times
- Inputs of employee related data into HRIS (PaySpace, IFS and T&A), through verification, scrutinizing and ensuring pre-approval alignment to policies and procedures before capturing.
- Verifies and approves all HR administration data and supporting documentation received viz appointments, terminations, salary increases, promotions, leave, PAR, terminations etc and forwards to HR & Admin Systems Controller for processing (daily).
- Ensures readily and accessible electronic and manual HR records are maintained.
- Verifies and approves all HR administration data and supporting documentation received viz appointments, terminations, salary increases, promotions, leave, PAR, terminations etc and forwards to HR & Admin Systems Controller for processing (daily).
- Ensures that the asset register is signed and approved by the relevant stakeholders before employee termination is effected.
- Ensures document control and adherence to workflow processes.
- Updates HR admin control registers and files - submits input for approval and forwards to finance and payroll for processing.
- Interact with relevant HR section and Payroll to ensure clean audit process; ensures compliance to audit findings and corrections are actioned within stipulated timeframe.
- Support the internal and external auditors in verification of discrepancies and queries related to HR administration.
- Assists in analysing HR business processes, workflow and documents accordingly.
- Give inputs into policies and procedures.
- Ensures an up-to-date and accurate filing system is maintained for HR admin at all times- both manually and electronically.
- Filing - ensures satisfactory filing and retrieving of documentation
- Filing - files all documents on personal files and ensures accurate and up-to-date information on personal files at all times.
- Opens and closes overtime claim sheet for Division to complete and informs accordingly.
- Verifies overtime pre-authorised with actual claimed - notifies line managers, employee and HR Systems Controller if 40 hours are exceeded and if overtime was not pre-authorised.
- Verify and audit maternity, sick, annual leave applications, cross checking with employment contracts, policies, and legislation.
- Controls and checks data for leave and sick leave; capitalisation of leave, unpaid leave, special leave etc and that these are accurately captured on system.
- Verifies leave input and requests - notifies line management and employee if not approved. Ensures availability and accrual of entitlements.
- Inputs towards updating of Policies and procedures - maintains and updates HR Administration according to policies and procedures updates utilising Ms Word, Excel in prescribed formats. Maintains and updates HR databases, Shared Drive accordingly. Liaises with the HR Multiple Disciplinary Teams to ensure annual revision.
- Participate in policy and procedure reviews.
- Conduct administrative functions and ensure up-to-date knowledge of the HR administration processes, as well as all conditions of service.
- Handle employee queries and complaints regarding HR administration.
- Compile and submit HR admin reports - (monthly, quarterly).
- Draws relevant reports from HRIS (PaySpace, IFS and T&A) Reports - draws relevant reports from HRIS (PaySpace, IFS and T&A).
- Maintains master data (PaySpace, IFS and T&A).
- Processes hourly rates for contract/temporary/fixed term employees; ensures valid contract approval before processing.
- Completes return on attendance reports (weekly) and forwards to HR System Controller and Head: HR Administration, follows up on Divisions not returning weekly attendance reports.
- Runs attendance reports and forwards to Divisions (monthly).
- Verifies and processes attendance reports returned from Divisions (monthly), records findings and submits report to HR Systems Controller and informs Head: HR Shared Services if any discrepancies /anomalies, before forwarding to Payroll for processing.
- Verifies monthly interface file for payment - permanent and casuals. Verified information processed by Divisions. Clears all rejections and submits for approval before releasing to payroll for payment.
Minimum:
- B degree in Human Resources or relevant field.
Ideal:
- Practical Experience of Payroll Administration or Training in a Payroll Administration
- Certificate in Payroll Administration.
- 3-5years' experience working with HR information systems & Payroll Inputs.
- In-depth knowledge of HR business processes.
- In-depth knowledge of Employee Master Data Administration, Remuneration and Benefits.
Minimum:
- Competent User of Pay Space, IFS, Time and Attendance, Intermediate Ms Office (importantly excel), HR, Leave,Payroll Information System modules.
- External Candidate - Payroll module, Employee Master Data module, Time & Attendance, Leave Administration, Excel.
Ideal:
- Functional reporting skills.
Minimum:
- Basic Conditions of Employment, HR Policies and Procedures, Payroll and Leave Management, Time and Attendance, Labour Relations Act, BEE Act, POPI, Employment Equity Act, Skills Development Act.
- Ability to work with stake holders such as employees, divisions, management and the relevant external vendors.
- A high level of expertise and broad knowledge of labour/employment legislation.
- HR administration processes - knowledge, understanding and the ability to apply them in day-to-day activities.
- HR information systems - knowledge, understanding and the ability to apply them in day-to-day activities.
- HR policies and procedures - knowledge, understanding and the ability to apply them in day-to-day activities.
- HR workflow - knowledge, understanding and the ability to apply them in day-to-day activities.
- Managing self: accountability, accuracy and attention to detail, customer service orientation, deadline driven, self motivation, communicating information, showing resilience, upholding standards.
- Excellent analytical skills.
- A methodical, investigative and inquisitive mind and attention to detail.
- Good interpersonal and client-handling skills, with the ability to manage expectations and explain technical detail.
- Good presentations skill.
- Policy and process writing ability.
- Strong analytical skills.
- Strong administrative efficiency
- Written and verbal communication skills.
- Flexibility.
- Initiative.
- Organised, thorough and systematic orientated
- Highly skilled in MS Office Packages ( excel, word, power point)
- Ability work under pressure
- Be able to work on deadlines
- Excellent interpersonal and communication skills
- A high level of accuracy and numerical skills
- A high service-orientation and enjoy working in a team
- Exceptional organisational skills and a high attention to detail
- Sound knowledge of payroll, employee administration, benefits and remuneration
- Functional Knowledge of systems ( HR, BEE Act , Employment Equity, Skills, Remuneration analysis, Basic Conditions of Employment, )
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Manager: Compensation and Benefits
Midrand, Gauteng
R1200000 - R2400000 Y
SACAA
Posted today
Job Viewed
Job Description
Overall Purpose of the Job
To manage remuneration and benefits with the aim of attracting and retaining talented employees including payroll. This includes developing and implementing reward and benefits programs whilst ensuring maximum benefits realization for the organisation.
Human Resources Policies and Procedures
- Review, develop and manage effective HR policies and procedures pertaining to payroll, remuneration and benefits.
Human Resources Systems and Processes
- Review, develop and manage effective HR systems and processes pertaining to payroll, remuneration and benefits.
- Ensure alignment of the HR systems with prevailing policies.
Payroll Administration
- Manage the payroll administration of the SACAA to ensure compliance with statutory legislation.
- Ensure integrity of payroll system.
- Maintain an HR information system to inform data intelligence services needed to facilitate decision making.
- Develop metrics for analysing data for purposes of producing statistical reports.
- Conduct monthly data quality assurance on payroll system such as recording leave captured in the system, updating organisational structure information etc and audits against Corporate HR reports.
- Ensure that an accurate statistical database of employees is maintained and available at all times.
Remuneration and Benefits
- Develop, implement and manage legal compliance, remuneration and benefits processes, systems, procedures and practices of the SACAA.
- Accountable for policy and benefit management and related education across the organisation.
- Undertaking benchmarking exercises and assignments in remuneration and benefits management practices, job evaluation and salary reviews.
- Develop and evolve the organisation's pay scale and structure.
- Conduct benchmarks of Pay Scales in the market when necessary and make recommendations to the Executive HR.
- Ensure that the organisation's pay scale complies with relevant laws and regulations.
- Oversee the distribution of pay to employees.
- Ensure employees are paid in line with the SACAA policies.
Client Liaison
- Provide the SACAA management and staff with the necessary assistance and advice regarding HR matters.
- Liaise with external clients.
People Management
- Ensure the appointment and retention of competent direct reports.
- Manage key performance areas of subordinates to ensure achievement of individual and Divisional objectives.
- Ensure the appointment and retention of competent reporting staff and the management of their key performance areas to achieve divisional objectives.
- Mentor, coach and develop staff.
- Motivate staff to achieve individual, Divisional and organisational goals.
Human Resources Records Management
- Oversee Human Resources records management.
- Collaborate with HR Operations to ensure employee and payroll data integrity.
Management of Reports
- Compiles monthly, quarterly, annual and adhoc reports.
- Partner with managers to help develop promotion and retention strategies for existing employees.
- Develop a departmental budget and keep operations within that budget.
- Oversee reports produced by compensation and payroll support team.
Education
- Minimum
Relevant Bachelor's degree (HR or Finance or related field) or equivalent
- Ideal
Relevant NQF level 8 equivalent
Experience
- Minimum
7 years' payroll and employee benefits exposure plus
5 years' management experience
- Ideal
7 years' management experience in employee benefits
Good understanding of payroll systems
Remuneration and Benefits Training
Closing Date: 28 January 2025
All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.
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Employee Benefits Manager (Retirement Fund Administration - Everest - Midrand, Johannesburg)
Midrand, Gauteng
Kwena Human Capital
Posted 10 days ago
Job Viewed
Job Description
Introduction
Our client, a leading employee benefits solutions company within the financial services sector, is currently seeking to employ a Head of Administration to join their team based in Midrand, Johannesburg. This position reports directly into the COO of the business.
Main Purpose of role:
- To provide strategic direction and input regarding the administration of employee benefits in line with client needs and working closely with the Executives and IT to implement and drive strategic changes.
- Manage a large team of client services administrators for a portfolio of funds, as well as lead the team and manage workflow.
- The Head of Administration will direct, administer and coordinate the internal operational activities of the organization in accordance with policies, goals, and objectives established by the Chief Executive Officer and the Board of Directors. The Head of Administration will assist the CEO in the development of organizational policies and goals that cover operations, personnel, financial performance and growth of the functions and or business units mentioned above.
STRATEGIC:
- Directs internal operations to achieve budgeted results and other financial criteria, and to preserve the capital funds invested in the enterprise.
- Participates in the development and preparation of short-term and long-range plans and budgets based upon broad organization goals and objectives.
- Recommends their adoption to the Chief Executive Officer.
- Directs the development and installation of procedures and controls, to promote communication and adequate information flow, and thereby solidify management control and direction of the enterprise.
- Develops and establishes operating policies consistent with the CEO’s broad policies and objectives and insures their adequate execution.
- Appraises and evaluates the results of overall operations regularly and systematically, and reports these results to the CEO.
- Ensures that all activities and operations are performed in compliance with local, state, and SARS regulations and laws governing business operations.
- Develops and maintains a sound plan of organization.
- Establishes policies to ensure adequate management development and to provide for capable management succession for those functions/business units falling under his/her responsibility.
- Directs the development and establishment of adequate and equitable personnel policies throughout the organization, including compensation policies and employee benefit plans.
- Ensures that the interests and welfare of employees as individuals are preserved and protected.
GENERAL MANAGEMENT:
- Managing overall administration team for the full function of employee benefits (contributions, claims, exits etc).
- Applying the rules, policies and administration procedures of different funds in accordance with the Company standard service level agreements.
- Organizing and managing administrators' activities when attending to members so that responses are delivered in a professional manner according to the requirements.
- Ensuring that monthly productivity targets are met.
- Monitoring performance and productivity standards and identifying areas of improvement/ Providing agents with feedback on productivity targets.
- Assisting in coaching, training and development of staff.
- Driving excellent service provision to contribute to the retention of clients which will result in attracting new business through proactive relationship management.
- Ensuring that responsible managers/team leaders are analyzing and investigating claims before the business can make a payment to the customer.
- Ensuring that company procedures are followed in the processing of claims and that benefits are paid to those who are eligible.
- Ensuring that payment of claims are on the basis contractual agreements between the business and the client.
- Checking and ensuring that thorough investigations have been conducted for finalization.
- Building and managing relationships with internal departments and clients.
- Ensuring that set targets are met on a daily and monthly basis.
RECORD KEEPING AND FILING:
- Ensure all documentation relating to umbrella funds are saved in the member profile on the system.
- Ensure appropriate notes are recorded in the member profile on the system.
- Full fund administration system filing.
REPORTING:
- Prepare, analyse and present ad hoc reports as and when requested.
- Prepare, analyse and present an accurate report for Trustees meetings.
- Have the ability to report at Trustee meetings.
QUERY RESOLUTION:
- Attend to queries or inquiries by members within the required timelines.
- Provide assistance to employers or service providers, where necessary.
RELATIONSHIP MANAGEMENT:
- Build and maintain positive relationships with all clients and service providers.
- Build and maintain supportive relationships with teams internally.
- Ensure that all communication sent internally and externally is dealt with professionally.
TIME MANAGEMENT:
- Meet production standards in terms of quantity and quality.
- Manage work outflow timeously.
- Relevant BCom, or Bachelor’s Degree, MBA Preferable.
- 10 years’ relevant experience in a similar position within the employee benefits/ retirement fund administration industry.
- Must have experience with reporting at trustee meetings.
- Intermediate - Advanced MS Excel skills.
Suitable individuals are encouraged to send their updated CV to warren(at)kwena(dot)net for immediate consideration.
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This advertiser has chosen not to accept applicants from your region.
2
Employee benefits manager (retirement fund administration - everest - midrand, johannesburg)
Midrand, Gauteng
Kwena Human Capital
Posted today
Job Viewed
Job Description
Introduction Our client, a leading employee benefits solutions company within the financial services sector, is currently seeking to employ a Head of Administration to join their team based in Midrand, Johannesburg. This position reports directly into the COO of the business. Main Purpose of role: To provide strategic direction and input regarding the administration of employee benefits in line with client needs and working closely with the Executives and IT to implement and drive strategic changes. Manage a large team of client services administrators for a portfolio of funds, as well as lead the team and manage workflow. The Head of Administration will direct, administer and coordinate the internal operational activities of the organization in accordance with policies, goals, and objectives established by the Chief Executive Officer and the Board of Directors. The Head of Administration will assist the CEO in the development of organizational policies and goals that cover operations, personnel, financial performance and growth of the functions and or business units mentioned above. Duties & Responsibilities STRATEGIC: Directs internal operations to achieve budgeted results and other financial criteria, and to preserve the capital funds invested in the enterprise. Participates in the development and preparation of short-term and long-range plans and budgets based upon broad organization goals and objectives. Recommends their adoption to the Chief Executive Officer. Directs the development and installation of procedures and controls, to promote communication and adequate information flow, and thereby solidify management control and direction of the enterprise. Develops and establishes operating policies consistent with the CEO’s broad policies and objectives and insures their adequate execution. Appraises and evaluates the results of overall operations regularly and systematically, and reports these results to the CEO. Ensures that all activities and operations are performed in compliance with local, state, and SARS regulations and laws governing business operations. Develops and maintains a sound plan of organization. Establishes policies to ensure adequate management development and to provide for capable management succession for those functions/business units falling under his/her responsibility. Directs the development and establishment of adequate and equitable personnel policies throughout the organization, including compensation policies and employee benefit plans. Ensures that the interests and welfare of employees as individuals are preserved and protected. GENERAL MANAGEMENT: Managing overall administration team for the full function of employee benefits (contributions, claims, exits etc). Applying the rules, policies and administration procedures of different funds in accordance with the Company standard service level agreements. Organizing and managing administrators' activities when attending to members so that responses are delivered in a professional manner according to the requirements. Ensuring that monthly productivity targets are met. Monitoring performance and productivity standards and identifying areas of improvement/ Providing agents with feedback on productivity targets. Assisting in coaching, training and development of staff. Driving excellent service provision to contribute to the retention of clients which will result in attracting new business through proactive relationship management. Ensuring that responsible managers/team leaders are analyzing and investigating claims before the business can make a
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