Administrative Specialist, Business Support

Kempton Park, Gauteng R60000 - R120000 Y DSV - Global Transport and Logistics

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Job Description

Location: Kempton Park

Job Posting Title: Administrative Specialist, Business Support

Time Type: Full Time

Minimum Requirements
Essential: Matric, National Diploma in Finance or similar

Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook

SAP ERP / Webcost

Audit to Pay tools

Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.

People skills
including interaction with various departments and levels in business (min 1-year experience).

Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.

Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.

Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.

Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.

Min 1 year experience in warehouse operations and/or related finance support

Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.

High quality of work -
accurate, complete and thorough content in neat and easy to understand format.

Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role
Understanding of warehousing & logistics environment

WMS, ERP and financial systems experience

Completed or studying towards a bachelor's degree in finance/accounting

Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Duties And Responsibilities
Invoicing

  • Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
  • Follow up with customers and transporters to ensure that all invoicing/POs are received
  • Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
  • Credit notes to be captured and processed in correct periods
  • Verification of invoices received and data validation

Webcost

  • Review all coding and ensure first time right
  • Adhere to webcost timelines
  • Review Web query report weekly and action queries
  • Raise Web queries timeously where necessary
  • Follow up on credit notes / invoices etc from suppliers
  • Escalate any supplier concerns Business Support manager

Financial Reporting/Analysis

  • Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
  • Report all anomalies to Business Support Manager
  • Respond to P&L queries timeously and investigate where necessary
  • Review P&Ls and submit journals to Shared Services
  • Review P&Ls with branch manager monthly

Other

  • Resolve queries that may arise in the period that it occurs
  • Meet month end cut offs and deadlines
  • Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
  • Follow ups with the finance team to ensure payments received on time from Customers
  • Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
  • Ensure all supporting documentation are uploaded onto the internal invoicing system
  • Develop a strong, trusting relationship with customers and transporters
  • Adherence to HSE compliance and responsibilities
  • Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
  • Maintain various reports in line with KPI and contractual obligations.
  • Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
  • Training and roll out of change management processes
  • Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
  • Consistently reviewing data to identify areas of improvement to support the overall services and development

DSV – Global transport and logistics
Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.

Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

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Office Assistant

Johannesburg, Gauteng wePlace

Posted 12 days ago

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Job Description

It is a high paced goal orientated sales and service environment. The successful candidate will get significant exposure to sales and services and will be expected to perform in accordance with the company values and emphasis on client service.
Responsibilities:
  • Typing and formatting documents
  • Managing diaries and setting up appointments
  • Filing
  • Answering phones
  • General administration
Minimum requirements
  • Strong Microsoft Office Skills non-negotiable
  • A tertiary education
  • Good and effective communication skills
Should you not receive a response from us within one week of your application, your application has unfortunately not been successful.

This advertiser has chosen not to accept applicants from your region.

Office Assistant

Bedfordview, Gauteng R104000 - R156000 Y #HelloYes Marketing

Posted today

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Job Description

Join Our Team at #HelloYes Marketing

We're looking for an 
Office Assistant
 who's:

 Super organised

 Confident with accounts

 Skilled in MS Office

 Holds a valid driver's licence

If you're ready to take ownership of admin, accounts support, scheduling, and keeping our office running smoothly, this role is for you.

Location: Full-time onsite based in Bedfordview. 

To apply:

Email the following to 

  • Your CV
  • A short cover letter outlining your experience and fit for the role
  • A 30-second Loom video introducing yourself
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Learnership Application – Office Assistant

Kempton Park, Gauteng R60000 Y DAATS

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Job Description

Location: Birch Acres, Kempton Park

Duration: 12 Months | Stipend Provided

Stipend: R5,000 per month

DAATS (Disability Accessible Accommodation and Travel Pty Ltd) is offering a 12-month Office Assistant Learnership designed to empower young people and persons with disabilities with real workplace experience in the medical supply and accessible transport sector.

Experience


• Request and follow up on orders with suppliers


• Prepare and send quotations using Sage Accounting


• Conduct cost comparisons and update product prices using Excel


• Assist with sales and marketing activities


• Answer customer calls and assist with product enquiries


• Compile monthly sales and stock reports


• Check and update product prices on the company website


• Support with admin tasks, filing, and record keeping


• Assist during community and DAATS outreach events

Ideal Candidate


• Matric (Grade 12)


• Computer literate (Excel, Word, Email)


• Good communication and organisational skills


• Eager to learn, reliable, and a team player

How to Apply

Send your CV and a short motivation letter to:

28 Piet My Vrou Avenue, Birch Acres Ext 12, Kempton Park

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Secretary / Office Assistant / PA

2128 Johannesburg, Gauteng Kendrick Recruitment

Posted 21 days ago

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Job Description

Permanent

Secretary / Office Assistant / PA (Head Office) – Rivonia

Kendrick Recruitment is seeking a professional and well-presented Secretary / Office Assistant / PA to join a leading luxury game lodge group at their Head Office based in Rivonia . This is an excellent opportunity for a dynamic and highly organised individual who thrives in a fast-paced environment.

Key Responsibilities:

Provide comprehensive administrative and personal support to the Director

Prepare and manage quotes, reconciliations, and related documentation

Coordinate meetings, travel arrangements, and daily schedules

Handle correspondence and maintain efficient office systems

Assist with general office duties and ensure smooth day-to-day operations

Occasionally travel with the Director as required

Requirements:

Proven experience in a similar administrative or PA role

Strong organisational, communication, and multitasking skills

Proficient in Microsoft Office and general office administration

Must be well-presented, professional, and discreet

Non-smoker with no visible tattoos

Able to work independently and think on their feet – a true “smart cookie”

Flexible to work remotely or from the Director’s home when required

Details:

Location: Rivonia

Hours: 07h00 – 15h00

Salary: R14,000 per month, negotiable depending on experience

Live-out position

This role offers a unique opportunity to work closely with senior management within a respected luxury hospitality group, supporting daily operations in a professional and rewarding environment.

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Office Services Assistant

Observatory, Gauteng R96000 - R144000 Y 7 Seas Recruitment

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Job Description

We're Hiring: Office Services Assistant

Location: Cape Town

Salary: R8 000 – R12 000 per month (depending on experience)

We're looking for a proactive, detail-oriented Office Services Assistant to join our dynamic team If you thrive in a fast-paced environment, enjoy wearing many hats, and take pride in keeping operations running smoothly — we'd love to hear from you.

What you'll do:

  • A high responsibility of cold-calling.
  • Provide administrative support to management
  • Manage calendars, meetings, and arrangements
  • Liaise with internal departments and external stakeholders
  • Oversee general office operations and ensure daily efficiency

What we're looking for:

  • Proven experience in a administrative or assistant role
  • Excellent organisational and communication skills
  • Strong attention to detail and problem-solving abilities
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to work independently and manage multiple priorities

Bonus points if you have:

  • Experience in a corporate, fast-paced environment
  • A relevant qualification or diploma

Why join us?

  • Supportive, collaborative team culture
  • Opportunity to grow in a respected, established company
  • A chance to make a meaningful impact in your role

Apply now: Send your CV to

Job Type: Full-time

Pay: R8 000,00 - R12 000,00 per month

Application Question(s):

  • Do you have a laptop?

Work Location: In person

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Office & Nursery Admin Assistant (Benoni) – English & Afrikaans

Benoni, Gauteng R48000 - R72000 Y Ya-Hui Nursery CC

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Job Description

Office & Nursery Admin Assistant (Benoni) – English & Afrikaans

Full-time | On-site (Benoni AH) | Reports to: Operations Manager

Salary: R4500-R6000 per month, depending on experience.

About the Role

We're a Benoni-based horticulture company looking for a highly organised Admin Assistant to support our operations and growing nursery. You'll blend office admin and light operations, i.e. invoicing, email/customer support, label printing, packing small orders/samples, and keep the office and nursery running smoothly.

What you'll do

  • Accounts/Admin: Capture and process invoices accurately, issue customer invoices, maintain records, and respond to email enquiries.
  • Customer/Front Office: Welcome visitors, answer calls/emails professionally (English & Afrikaans).
  • Operations support: Print product/packaging labels, pick/pack small orders or samples, prepare waybills, and keep supplies stocked.
  • IT-savvy tasks: Troubleshoot basic printer/label printer issues and keep templates organised.

What you'll need

  • Diploma/degree (or equivalent) in a relevant field, 2+ years admin/accounts experience.
  • Fluent in English and Afrikaans (spoken & written).
  • Strong Excel skills, experience with Sage/Pastel or Xero an advantage.
  • Detail-driven, organised, and calm under time pressure.
  • Own reliable transport (limited public transport nearby).
  • Comfortable working in a nursery/warehouse environment and able to lift up to 15 kg occasionally.

Nice to have

  • Experience with label printers (e.g., Zebra) and courier platforms/waybills.
  • Basic stock control or dispatch experience.

Hours & location

  • Mon–Fri 08:00–17:00; occasional Saturday rotation during peak season (Nov/Dec/Feb/May).
  • On-site at Benoni Agricultural Holdings (East Rand).

Benefits

  • Paid annual & sick leave (BCEA), UIF; (optional if applicable: staff discount on plants) .

Only Indeed applications will be accepted. Please attach your CV (PDF) in your application, a short cover note, and two contactable references.

Please include your salary expectation and earliest start date. Only shortlisted candidates will be contacted. If no communication is received in 5 days, your application is deemed unsuccessful.

Job Type: Full-time

Pay: R4 000,00 - R6 000,00 per month

Ability to commute/relocate:

  • Benoni, Gauteng 1501: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Have you included at least two contact references?

Education:

  • Certificate (Required)

Language:

  • English (Required)
  • Afrikaans (Required)

License/Certification:

  • Drivers Lisence (Required)

Location:

  • Benoni, Gauteng 1501 (Required)

Work Location: In person

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Assistant Analyst: Treasury Front Office

Kempton Park, Gauteng R250000 - R500000 Y ZEDA Limited

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Job Description

Purpose of the role

To provide support and assistance to the Analyst: Treasury and focus on Greater Africa Regions Entities regarding the management of the business' financial assets, investments and cash. The role is administrative in nature with a high degree of analysis of financial, banking and operational information

Key deliverables and outputs

Capital and Funding Management

· Manage and provide administrative oversight for all informational requirements for fund raising. Identify ongoing funding requirements

· Facilitate the preparation of all funding resolutions and facilitate the sign-off of all funding agreements

· Keep records of all agreements and resolutions

· Keep record of all meeting minutes with internal and external stakeholders

Investment Management

· Assist in preparing reports on the performance of surplus cash investments

· Assist in setting up investment mandates with financial institutions

· Assist in preparing investment schedules and reconciliations

· Monitor that no counter party limits are breached during investment activities

· Monitor that minimum balances are maintained to avoid idling of cash in bank accounts and opportunity costs

Cash Management

· Assist in preparing cashflow forecasts (weekly to 6-month basis) based on cash requirements

· Assist in assessing any variances between actual and forecasted values to continuously improve the accuracy of forecasts

· Contribute to analysing the business' daily, monthly and yearly cash requirements

· Make recommendations to the Analyst: Treasury and Group Treasurer regarding the optimisation of cash

· Assist in preparing reports on the business' cash movements

Bank Management

· Maintain all bank mandates and Know Your Customer (KYC) information

· Update all company resolutions pertaining to banking relationship to ensure alignment with business practices

· Undertake administrative tasks relating to the business' banking requirements are accurately and timeously completed e.g., Bank confirmation letters, card management etc

· Complete Bank account configurations across the business

· Provide support in maintaining the business' bank accounts

· Support the Procurement team with tender related information e.g., Letters of Good Standing and performance bonds

Financial Systems and Data Management

· Assist with the setting up and maintenance of bank, cash management and internet banking systems as well as manual processes in case of system failures

· Provide support in maintaining reliable, accurate and timeous financial information systems and internal control procedures

Stakeholder Relations Management

· Engage with external (Banks, Legal Counsel) and internal (e.g., Executives, Operations, IT, Reporting) stakeholders on treasury related matters

· Respond to audit requests e.g., bank account lists, guarantees, and resolve audit queries

· Assist in providing exchange rates to the Reporting team on a monthly basis

Internal and External Stakeholders

The role requires close engagement and collaboration with key internal and external stakeholders.

Academic Qualifications

Essential

· NQF Level 7 Qualification in Accounting, Finance, Investments, Mathematics or equivalent

· Valid Driver's License.

Advantageous

· NQF Level 8 Honours Degree Qualification in Financial Management, Investment Management or equivalent.

Work Experience Essential

· 1 Year Experience in financial management or treasury

Advantageous

· Experience in working with external stakeholders

· Experience in financial statement analysis

· Experience in car rental and leasing companies.

Note: The role is administrative in nature with a high degree of analysis of financial, legal and operational information. The role requires close engagement and collaboration with key internal and external stakeholders

Applications closing date: 22 September 2025

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