1,325 Administrative Staff jobs in South Africa

My client, a well-established concern, has a vacancy for an Administrative Coordinator to join their team.

A relevant degree, B.Comm or similar, and 2 - 3 years experience in an administrative or financial role are advantageous.

• Opening of contracts on system.
• Drawing up physical contracts (Purchase contracts and sales contracts).
• Sending out contracts to customers and suppliers.
• Collection of unsigned contracts.
• Management of monthly bank audit through collection of proofs of delivery (PODs) & storage of invoices as well as signed contracts.
• Monthly commission reconciliations.
• Checking and analyzing profit calculations.
• Invoicing to customers.
• Creating new customer profiles on the system.

• A relevant degree (B.Comm or similar) is advantageous.
• Minimum 2-3 years of experience in an administrative or financial role.

Overview

About the role

The Administrative Assistant is responsible for running and coordinating day-to-day administrative services in order to meet legislative requirements and support technical operations.

• Run and coordinate day-to-day administrative services in order to meet legislative requirements and support technical operations.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric
• Certificate / Diploma in Business Administration
• Knowledge of Finance and Accounting
• Proficient knowledge in workflow systems and basic office administration
• Must have knowledge and understanding of MS Office programs and possess good communication skills.
• Overtime as and when required and travelling when necessary.
• Code 08 Drivers license

• 0-2 years experience in the office environment.
• At least 1 -2 years experience in a Business Administration environment

• Reasonable degree of fitness
• The Administration Officer will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

Overview

CFI Financial Group is an award-winning trading provider, possessing more than 25 years of experience with multiple offices around the world including London, Larnaca, Beirut, Amman, Dubai, Kuwait, Port Louis, and others.

Check out more about CFI here.

CFI is hiring! Make your mark in the online trading industry.

Are you looking to pursue a career in finance? Do you want to work with a dynamic and growing team in the exciting world of online trading and investing? If you answered yes, then we have some amazing opportunities for you!

Description:

We are seeking a highly motivated and experienced administrative assistant to join our team at CFI. The Administrative assistant’s duties involve performing a variety of administrative and clerical tasks and supporting activities inside our HR department.

• Manage executives’ calendars and set up meetings
• Relate courteously with visitors and provide the appropriate welcome to the client to ensure a positive customer service experience
• Respond to telephone calls and enquiries courteously
• Organize travel arrangements, Process expense reports
• Host internal meetings and take notes of the discussion
• Prepare Purchase Requests, Collect supporting documentation for proof of performance
• Managing day-to-day administrative tasks, record keeping, sending letters
• Provide superior customer service in a professional and friendly manner in person, over the telephone, or via email
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records through the Orange System
• Coordinate communication with candidates and schedule interviews
• Update employee records with new hire information and/or changes in HR system

• Bachelor’s degree in business administration or any related subject
• At least 2+ years of previous experience as an Executive Assistant in Multinational Companies
• Organizational skills
• Excellent communication skills in English is a must
• Advanced Microsoft Office Suite skills
• Ability to work under pressure and within strict deadlines
• Energetic, brilliant communication and interpersonal skills, result-oriented approach

• We’re a fast-growing, multinational company
• Competitive salaries and benefits
• Work and learn with industry professions
• Supportive and collaborative environment
• Unlimited opportunities for growth and development

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Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centred on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

The candidate will be expected to perform (but not limited to) the following secretarial duties:

• Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration and general administration
• Liaising with external business partners
• Arranging and coordinating all meetings
• Preparing presentations
• Arranging travel plans and itineraries (local and international)
• Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking.
• Budget management and reconciliations
• Coordinating and compiling all executive and management reports

• Grade 12 with mathematics
• A 3 year Tertiary qualification (advantageous)
• 5 to 10 years experience as a Personal Assistant or Administrative Assistant
• Computer literate (advanced level of MS Office)
• Current experience with regards to preparing presentations
• Proven track record as a personal assistant to a senior manager
• Experienced at working with highly confidential information
• Analytical thinking
• Information seeking
• Drive for results
• English - Read and write well (fluent)
• Afrikaans – be able to understand and follow a conversation
• Organizational skills
• Good aptitude for statistical analysis (you need to enjoy working with numbers and spreadsheets)
• Report writing and minute taking
• Networking and collaborative skills
• Organisational commitment
• Teamwork and cooperation

• Strong verbal and written communication skills
• Excellent interpersonal, communication and networking skills
• Strong client service orientation
• Ability to work under pressure
• Good judgement
• Strong attention to detail

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

Overview

Red Ember Recruitment is seeking a proactive and highly organized Administrative Manager to join our client’s dynamic team in Kempton Park. The ideal candidate will be responsible for driving key human resources, training, performance management, procurement, and administrative functions, ensuring operational efficiency and compliance with company policies and labor legislation.

• Manage employment and allocation strategies, including recruitment platforms, campus and social recruitment, internal staff allocation, performance of allocations, and personnel exchanges.
• Develop and maintain personnel training programs, including instructor systems, needs analysis, training plans, and supervision of implementation.
• Formulate, review, evaluate, and provide feedback on performance plans at all levels; assist departments with feedback application and performance communication.
• Oversee labor relations, transfers, attendance and leave, code of conduct, statutory and company benefits, intern and outsourcing management, seal usage, personnel reporting, personnel file management, and audits.
• Handle daily administrative receptions and related office tasks.
• Manage company fixed assets and low-value consumables.
• Plan, manage, and oversee office property and security resources in designated areas.
• Develop and implement procurement management policies, strategies, and processes.
• Manage procurement execution, including applications, planning, sourcing, results, changes, and contracts.
• Oversee procurement projects for the company’s non-specialized needs.
• Perform other tasks as assigned by leadership.

Education

• Minimum : Matric certificate.
• Preferred : Degree in Enterprise Management, Human Resource Management, Economic Management, Mathematics, or Psychology.

Experience

• At least 2 years’ relevant HR management experience.
• No work experience required for candidates with a full-time postgraduate qualification or higher.

Professional Knowledge

• Strong understanding of HR Management, Salary Management, Project Management, Benchmarking, Performance Management, Training, Work Plan Management, Financial Management, and Organizational Behavior.
• Ability to assist in executive and talent team planning, management system development, and implementation.
• Knowledge of company operations and functional management systems to support business development.
• Familiarity with Labor Law, Labor Contract Law, and related regulations to ensure compliance and prevent disputes.

Core Competencies

• Problem-Solving: Anticipate changes, adapt work methods, and solve non-standard problems effectively.
• Planning: Define departmental objectives, develop actionable plans, and set measurable goals and timelines.
• Communication & Coordination: Convey information clearly, actively listen, and summarize key points for decision-making.
• Organization: Leverage resources, assign tasks, align relationships, and lead teams efficiently.
• Innovation: Consistently generate practical, creative solutions.

Professionalism

• Integrity: Be truthful, accountable, and reliable.
• Compliance Awareness: Respect company systems and operational rules.
• Confidentiality: Promote and uphold confidentiality policies; identify and report weaknesses.
• Responsibility: Take ownership of tasks proactively and develop actionable solutions based on analysis.

Note

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Company Description

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The Administrative Assistant role is a full-time on-site position located in Pretoria. This role involves providing administrative support to ensure efficient operation of the office. The successful candidate will be responsible for handling phone communications, scheduling meetings, supporting executives, carrying out clerical tasks, and aiding in various administrative duties.

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Excellent Phone Etiquette and Communication skills
• Proficient in Clerical Skills
• Ability to manage multiple tasks and prioritize effectively
• Strong organizational and time management skills
• Proficiency in office software, including MS Office Suite
• Previous experience in an administrative role is an advantage
• High school diploma or equivalent; additional qualifications in Office Administration are a plus

Requirements:

• At least two years experience in a similar position
• Computer literate in MS Office (especially Excel).
• High level of attention to detail and accuracy
• Strong administrative/multi tasking skills
• Previous experience with Crest, Farm Costing solutions, Farm manager will be beneficial

Key Responsibilities:

• General administrative duties: assist with daily admin, purchase orders, stock control etc.
• Financial admin: Posting and reconciliation of creditors/debtors as per standard operating procedure of the company
• Assist with HR administration
• Assist with wages
• Any other job-related administrative tasks within the finance/ admin department that may be required from time to time

Administrative Manager position available in Brits.

A busy fuel station in Brits is looking for a dedicated Administrator to join the team.

Duties and Responsibilities:

• Conducting daily cash-ups with cashiers
• Receiving stock from suppliers and capturing onto the system
• Assisting with stock takes and reconciliations
• Reconciling payment methods (cards, loyalty, etc.)
• Performing daily administrative and operational tasks
• Assisting the manager with various duties
• Setting and updating fuel/shop prices
• Filing, labeling, and organizing documents and records
• Maintaining neat and orderly filing systems and storage boxes
• Generating reports and templates to support business operations

Requirements:

• Matric (Grade 12)
• Previous retail industry experience (advantageous)
• Experience with cash-ups and reconciliations
• Experience with administrative tasks, including filing
• Highly organized and able to thrive in a fast-paced environment
• Own transport essential
• Experience on ISIS / ESO software (advantageous)