192 Administrative Staff jobs in South Africa

Department Description/Departement Beskrywing

Faculty of Medicine and Health Sciences

Department of Paediatrics and Child Health

FAMCRU

Administrative Officer (Post Level 12)

(This position is on a year-to-year contract basis)

Ref. TGB13/203/0825

Fakulteit Geneeskunde en Gesondheidswetenskappe

Departement Pediatrie en Kindergesondheid

FAMCRU

Administratiewe Beampte (Posvlak 12)

(Hierdie pos is beskikbaar op 'n jaar-tot-jaar-kontrakbasis)

Verw. TGB13/203/0825

Duties/Pligte

• Providing administrative support.
• Providing financial support, including the capturing of transactions on Stellenbosch University's financial system.
• Financial administration of cost centres and the management of journal requests.
• Internal and external liaising with University management, staff and vendors.
• Handling sensitive information and maintainingthe confidentiality thereof.
• Creating and maintaining databases.
• Making travel and accommodation arrangements, including conference registrations.
• Providing secretarial support at meetings.
• Taking, distributing and following up on minutes for relevant meetings.
• Arranging meetings, as well as official and social functions when required.
• Verskaf administratiewe ondersteuning.
• Bied finansiële ondersteuning, met inbegrip van die vaslegging van transaksies op die Universiteit Stellenbosch se inansiële stelsel.
• Finansiële administrasie van verskeie kostepunte en die bestuur van joernaalversoeke.
• Interne en eksterne skakeling met Universiteitsbestuur, personeel en verskaffers.
• Hantering van sensitiewe inligting en handaaf die vertroulikheid daarvan.
• Die skep en instandhouding van databasisse.
• Die tref van reis- en verblyfreëlings, insluitend kongresregistrasies.
• Verskaf sekretariële ondersteuning by vergaderings.
• Die skryf, verspreiding en opvolg van notules vir toepaslike vergaderings.
• Reël vergaderings, asook amptelike en sosiale funksies wanneer nodig;
  
  
  

• At least a national senior certificate (NQF Level 4).
• At least two years' relevant work experience.
• In depth experience of the OCF system.
• Excellent written and verbal communication skills.
• Computer literacy in Microsoft Office.
• Proven organisational and administrative skills.
• Proficiency in handling multiple tasks simultaneously.
• Good time management skills.
• The ability to take initiative.
• The ability to work well in a team context.
• The ability to work precisely and meticulously.
• Minstens 'n nasionale senior sertifikaat (NKR-vlak 4).
• Minstens twee jaar se toepaslike werkservaring.
• In diepte kennis van die OCF -stelsel.
• Uitstekende skriftelike en mondelinge kommunikasievaardighede.
• Rekenaargeletterdheid in Microsoft Office.
• Bewese organisatoriese en administratiewe vaardighede.
• Die vermoë om verskeie take gelyktydig te hanteer.
• Goeie tydsbestuurvaardighede.
• Die vermoë om inisiatief te neem.
• Die vermoë om goed in spanverband te werk.
• Die vermoë om akkuraat en sorgvuldig te werk.
  
  
  

• Proven, relevant secretarial and administrative experience in a university environment.
• Advanced computer proficiency regarding, amongst others, Web applications, MS Word, Excel, Access, PowerPoint and Outlook.
• Familiarity with the University's administrative, financial and information systems.
• Bewese, toepaslike sekretariële en administratiewe ervaring in 'n universiteitsomgewing.
• Gevorderde rekenaarvaardigheid ten opsigte van, onder meer, Web-toepassings, MS Word, Excel, Access, PowerPoint en Outlook.
• Vertroudheid met die Universiteit se administratiewe-, finansiële- en inligtingstelsels.
  
  
  

Stay safe online. Now more than ever it’s important to be cybersafe. See Santam’s tips to help you stay safe online. Learn more.

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centred on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

The candidate will be expected to perform (but not limited to) the following secretarial duties:

• Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration and general administration
• Liaising with external business partners
• Arranging and coordinating all meetings
• Preparing presentations
• Arranging travel plans and itineraries (local and international)
• Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking.
• Budget management and reconciliations
• Coordinating and compiling all executive and management reports

• Grade 12 with mathematics
• A 3 year Tertiary qualification (advantageous)
• 5 to 10 years experience as a Personal Assistant or Administrative Assistant
• Computer literate (advanced level of MS Office)
• Current experience with regards to preparing presentations
• Proven track record as a personal assistant to a senior manager
• Experienced at working with highly confidential information
• Analytical thinking
• Information seeking
• Drive for results
• English - Read and write well (fluent)
• Afrikaans – be able to understand and follow a conversation
• Organizational skills
• Good aptitude for statistical analysis (you need to enjoy working with numbers and spreadsheets)
• Report writing and minute taking
• Networking and collaborative skills
• Organisational commitment
• Teamwork and cooperation

• Strong verbal and written communication skills
• Excellent interpersonal, communication and networking skills
• Strong client service orientation
• Ability to work under pressure
• Good judgement
• Strong attention to detail

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree: an additional qualification as an administrative assistant or Secretary will be a plus
  

R - R Annually Basic Salary

Our client based in Cape Town, CBD is seeking an Administrative Assistant to join their team. This role entails assisting the Financial Advisor with the processing of all financial administration for new and existing clients, record keeping and data-capturing.

MAIN DUTIES & RESPONSIBILITIES:

• Communicating with clients telephonically and electronically
• Compliance - FICA, FAIS & Due Diligence (data gathering and Beeswax)
• Data Capture on CRM system (Elite Wealth) – updating existing and new client info & record keeping (workflows/tasks)
• Forms administration (Prepopulating apps, sending to clients, managing the return and capturing of the forms/submitting to the Financial Institute) - for investments, risk, medical aid and Employee Benefits
• Processing instructions - redemptions, Section 14, 37 & 42 Transfers, adhocs and switches for local and offshore investments for clients.
• Preparing client quotes and comparisons with the various Financial Service Providers
• Working with the paraplanner to prepare client proposals
• Preparation of reports, agendas, presentations and spreadsheets for internal meetings and meetings with clients
• General admin support

• High school senior certificate
• Diploma
• Undergrad degree (Desirable

• Previous administrative experience
• A minimum of 3- 5 years’ proven work experience within an insurance, investment or Asset Management environment – financial advisory company
• Strong verbal and written communication skills
• Good telephonic manner
• Ability to analyse and understand insurance policies
• Knowledge of industry’s professional terminology
• Systematic, consistent and structured approach to work
• Excellent attention to detail –takes pride in work
• Highly organised and efficient
• Ability to work well under pressure, multitask and prioritise effectively
• Strong administrative skills
• Proactive and uses initiative to ensure excellent service & performance is of a high standard
• Microsoft Excel & Word
• Microsoft Outlook
• Experience with Elite Wealth or other CRM system
• You need to understand each product i.e. risk cover, Retirement Annuities, Investments, Preservation Funds, Pension & Provident Funds, Living Annuities and Medical Aid, Employee Benefits
• Confidential and discreet
• Comfortable with a corporate culture and able to conduct herself professionally within financial and legal environments
• Strong customer service skills with ability to deliver results with both internal and external clients/stakeholders
• Work well as part of a team
• Highly honest & ethical

Requirements:

• At least two years experience in a similar position
• Computer literate in MS Office (especially Excel).
• High level of attention to detail and accuracy
• Strong administrative/multi tasking skills
• Previous experience with Crest, Farm Costing solutions, Farm manager will be beneficial

Key Responsibilities:

• General administrative duties: assist with daily admin, purchase orders, stock control etc.
• Financial admin: Posting and reconciliation of creditors/debtors as per standard operating procedure of the company
• Assist with HR administration
• Assist with wages
• Any other job-related administrative tasks within the finance/ admin department that may be required from time to time

EUM, part of the TWK Group, has the following vacancy available: Administrative Assistant in Centurion, Gauteng.

Job Summary

This role involves providing efficient administrative support to ensure smooth office operations and compliance with company policies. The Administrative Assistant will be responsible for managing documentation, coordinating office resources, supporting teams, and maintaining accurate records while upholding confidentiality and professionalism.


Responsibilities and Duties

• Maintain accurate and organised filing systems
• Prepare, format, and distribute correspondence, reports, and forms
• Monitor and replenish office resources such as stationery and forms
• Respond promptly and professionally to internal and external queries
• Build and maintain positive working relationships with colleagues, clients, and service providers
• Manage daily tasks, prioritise workload, and meet deadlines
• Compile and submit accurate audit and training reports
• Capture client and policy data into relevant systems and databases
• Ensure confidentiality and compliance with POPIA and internal policies
• Provide administrative support to underwriters, brokers, and other departments
• Assist with meeting coordination, calendar management, and event support

Qualifications and Requirements:

• Grade 12 / Matric
• Proficient in MS Office (Excel, Word, PowerPoint)
  
• Strong sense of responsibility, reliability, and adaptability
• Trustworthy, resilient, and innovative team player
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks while maintaining accuracy and attention to detail
• Driver’s Licence
• Valid Passport

Responsible for providing comprehensive support to the Home Office, field operations, vendors, and client services. Handles corporate administrative tasks while addressing the needs of both Home Office and Field Operations staff. Plays a key role in planning and coordinating logistics for Home Office events, meetings, and conferences.

Responsibilities

• Provide general customer service, including managing phone calls, shipping and receiving, placing supply orders, and supporting the needs of Home Office and Field Operations staff.
• Support Home Office departments with tasks such as inventory management, coordinating mailouts, new hire onboarding, managing employee files, assisting with billing, and overseeing HCM administration.
• Assist with researching, planning, and executing engagement events for the Home Office.
• Promote participation in Home Office opportunities to enhance engagement.
• Collaborate with the Fun Committee to support logistics and administrative tasks.

Skills

• Organization: Prioritizing tasks and maintaining organized filing systems.
• Communication: Strong written and verbal communication skills; professional email etiquette and phone handling.
• Problem-Solving: Anticipating needs and providing proactive solutions.
• Customer Service: Handling inquiries with professionalism and maintaining a friendly demeanor; strong customer service orientation.
• Confidentiality: Maintaining confidentiality and handling sensitive information with care.
• Attention to Detail: Ensuring accuracy in all tasks and processes.

Requirements

• High school diploma or equivalent (required).
• Previous experience in an administrative or clerical role (1-3 years preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office equipment and systems (printers, scanners, HCM software).

What We Offer

• Paid time off (vacation and sick).
• Medical, dental, and vision insurance.
• 401(k) with employer match.
• Employee assistance program (EAP).
• Career development and ongoing training.

Important to Know

• Part-time role based fully onsite.
• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.

We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. What We Do: We provide industry-leading support services for aviation, government, healthcare, education, senior living, and resorts across the U.S.

Not finding the right fit?

Let us know you're interested in a future opportunity by clicking "Get Started" below or create an

Join to apply for the Administrative Assistant role at Remote Leverage

Join to apply for the Administrative Assistant role at Remote Leverage

Direct message the job poster from Remote Leverage

HIRING REMOTE Administrative Assistant - Multiple positions immediately available.

Compensation: $1400 - $500 USD/Monthly!

We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Administrative Assistant positions we need to immediately hire. You would be working with the business directly, we handle the hiring and recruiting process.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Fluent English, both verbal and written
• Stable internet connection, laptop, and headset
• Energetic & upbeat
• Team Player
• Willing to listen to feedback & improve

Interested?

Hiring immediately. Apply now!

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Marketing
• Industries Outsourcing and Offshoring Consulting

Referrals increase your chances of interviewing at Remote Leverage by 2x

South Africa $1,1 0.00- 1,500.00 1 month ago

South Africa 1,100.00- 1,500.00 1 month ago

Johannesburg, Gauteng, South Africa $6 0.00- 800.00 2 months ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 2 months ago

Cape Town, Western Cape, South Africa 16 hours ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa 13 hours ago

Cape Town, Western Cape, South Africa 6 days ago

Cape Town, Western Cape, South Africa 600.00- 800.00 2 months ago

Pretoria, Gauteng, South Africa 2 weeks ago

Cape Town, Western Cape, South Africa 600.00- 800.00 1 month ago

South Africa 24,000.00- 30,000.00 1 month ago

Johannesburg, Gauteng, South Africa 4 months ago

Pretoria, Gauteng, South Africa 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

At xneelo, we enable businesses to create and trade online through reliable, consistent hosting services.

We’re seeking an Administrative Assistant to support our Customer Support team with daily operations, real-time customer assistance, and ad-hoc projects. This hybrid role is based at our Durbanville head office and reports directly to the Customer Service Manager(s).

It’s a dynamic, collaborative environment and a great opportunity for someone starting their career or seeking a change in career.

What you’ll be doing

You’ll be the backbone of our Customer Support team, making sure everything runs like clockwork.

Your day-to-day will include:

● Handling system-related tickets when automated processes need a helping hand.

● Responding to customer emails for things like refunds,