7 Administrative Staff jobs in Durban

The Clerk: Adminitrator is required to provide support to the Admin Manager in term of day to day admin support and assist with branch hospitality as and when required.

• Grade 12.
• Business English: Fluent.
• Advanced Computer literacy.
• Previous receptionist experience would be beneficial.

• Raising of orders for the Branch.
• Receiving, Processing and Amending of Invoices.
• Updating Purchase orders for Management Approval.
• Printing approved orders - attaching to invoice and submitting for receipting.
• Assisting with pragma (maintenance orders) - updating purchase order request and submitting into workflow for approval.
• Requesting quotation from suppliers for stock/equipment.
• Organising training for warehouse staff (Uthingo training - renewal of licenses / first time training - Novice).
• Assisting branch with courier requests.
• Assisting with travel booking (flights/car hire/accommodation).
• Month End Provision (accounting for invoices that have not been processed within the month) - providing estimates for labour brokers.
• Acting Allowances - month end.
• TES Costings for labour brokers - Weekly.

About Us:

Lockload Fire and Safety is a trusted provider of fire equipment products and servicing solutions. We are committed to delivering top-quality safety systems, compliance, and customer care to businesses and individuals. As we grow, we're looking for a proactive and detail-oriented Administrative Assistant to join our team.

Key Responsibilities:

• Data capturing and accurate record keeping of client, job, and service information.
• Managing quotations: following up with clients, updating progress, and ensuring timely responses.
• Providing customer feedback and support via email, phone, and other communication channels.
• Answering phone calls and handling client queries professionally.
• Coordinating with technicians and management to ensure smooth service delivery.
• Using AI-powered tools to streamline daily workflow (e.g., drafting responses, automating data entry, reporting).
• Supporting general office administration tasks as required.

Requirements:

• Prior experience in administration, preferably in the fire equipment / fire safety industry.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Computer literate with proficiency in MS Office / Google Workspace.
• Experience (or strong willingness to learn) in using AI tools for productivity, reporting, and client communication.
• Ability to work independently and as part of a team.

What We Offer:

• Competitive salary (commensurate with experience).
• Opportunity to grow within a dynamic fire and safety business.
• Training on industry standards and AI workflow integration.
• Supportive, professional team environment.

How to Apply:

If you meet the above requirements and are ready to grow with a forward-thinking fire safety company, send your CV and a short motivation letter to with the subject line "Admin Position – Lockload Fire and Safety".

Job Type: Full-time

Pay: R5 000,00 - R7 000,00 per month

Ability to commute/relocate:

• Mount Edgecombe, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative office procedures, practices and equipment: 3 years (Preferred)

Language:

• English (Required)

Work Location: In person

Job description:

Job Description

Westville Durban, KwaZulu-Natal

MyHealthcare Clinic ) is a fast-growing UK healthcare company that provides private integrated healthcare services (private doctor, dentist and specialists, all 'under-one-roof') to a client base that values high quality healthcare. The company has multiple clinic sites in London and is rapidly expanding.

Purpose of the Role

To provide high-quality administrative support, ensuring smooth day-to-day operations and consistent delivery of processes within the organisation. This role contributes to efficiency, compliance with internal standards, and supports management in meeting business objectives.

Key Responsibilities

• Support the delivery of administrative processes and ensure accurate record-keeping.
• Monitor, update, and maintain departmental systems and databases.
• Assist with the preparation of reports, documentation, and templates for management use.
• Coordinate communications between teams and escalate issues where appropriate.
• Provide support during recruitment, training, or onboarding processes.
• Help implement and maintain standardised processes across the organisation.

Skills & Experience

Essential:

• Strong organisational and administrative skills.
• Proficiency with standard office software and digital tools.
• High attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and prioritise effectively.
• Good written and verbal communication skills.

Desirable:

• Experience in an administrative or office-based role.
• Understanding of compliance and quality assurance processes.
• Ability to work across different departments or sites.
• Medical or nursing background
• Knowledge of HR processes and documentation management.

Attributes

• Methodical and process-driven approach.
• Reliable, proactive, and able to work independently.
• Positive team player with strong interpersonal skills.
• Adaptable to changing priorities and business needs.

Role Type

• Full-time, permanent (flexible working arrangements may be considered).
• Based within the organisation, with potential for hybrid or multi-site support.

Job Type: Temp to perm

Contract length: 3 months

Pay: R8 000,00 per month

Work Location: In person

We are seeking a formally qualified Graphic Designer with a strong foundation in large-format design , digital brand development , and administrative marketing support . This is not a role for self-taught creatives; recognized certification in graphic design and social media marketing is compulsory .

• Formal Graphic Design Qualification (Diploma or Degree)
• Social Media Marketing Certification with proven success in growing brand presence online
• Portfolio showcasing:
• Glass storefront designs
• Large-scale signage projects
• Vehicle branding and promotional materials
• Social media campaigns and content calendars

• Must be highly motivated, resourceful, and willing to put in extra hours to grow the brand
• Thrives in a fast-paced, evolving environment with a hands-on approach
• Takes ownership and initiative to drive creative and marketing goals forward

• Create high-impact visuals for glass storefronts, lab frosting, and large signage
• Design marketing collateral including pamphlets, newsletters, posters, adverts, and business cards
• Develop branding for vehicles and other promotional assets

• Strategize, create, and schedule engaging content across social media platforms
• Grow and manage brand presence online through targeted campaigns and analytics
• Maintain and update website content, including promotional banners and marketing material

• Provide day-to-day support to the Marketing Manager
• Call suppliers for quotes and pricing
• Follow up on task completion across departments and vendors
• Assist in coordinating marketing events and campaigns
• Perform general administrative duties as required
• Manage and track marketing stock counts and inventory

Requirements: Education and Experience: Diploma or degree in Graphic Design, Marketing, or a related field. 2+ years of experience in graphic design, marketing, and administration.

answer and screen calls. Exemplary communication skills

Cold calling of customers(existing and new) and debtors collections.

must be familiar with excel/pastel and other software programs

able to work under pressure

achieve daily tasks and report to GM

Job Type: Temp to perm

Contract length: 3 months

Pay: From R7 500,00 per month

Experience:

• Marketing and sales: 2 years (Required)

Language:

• english (Preferred)

Work Location: In person

Join to apply for the Assistant Front Office Manager role at Mercure Hotels

Company Description

Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

Job Description

We are seeking a dynamic and experienced Assistant Front Office Manager to join our team in Jeddah, Saudi Arabia. In this pivotal role, you will be responsible for ensuring the smooth operation of our Front Office Department, delivering exceptional service to our guests, and supporting the development of our staff.

• Oversee daily operations of the Front Office Department, including reception, concierge, and guest services
• Assist in managing sub-departments within Front Office to maintain high standards of customer service
• Coach and mentor staff to achieve and exceed service standards
• Analyze billing instructions and ensure accuracy of agent invoices
• Monitor and manage department expenses in accordance with occupancy and budgets
• Implement and encourage innovative ideas for improving guest experience and operational efficiency
• Ensure effective communication between Front Office staff and other departments
• Handle guest complaints and staff-related issues promptly and effectively
• Assist in the preparation and management of annual budgets for related areas
• Conduct regular assessments to maintain health and safety standards within the department
• Identify training needs and coordinate staff development programs
• Assist in recruitment and performance management of Front Office staff
• Act as House Manager when required
• Ensure accurate and timely submission of all reports and relevant administrative work
• Collaborate with IT managers to maintain efficient operation of Property Management Systems and related interfaces

Qualifications

We are looking for a well-organized and creative candidate with excellent communication and interpersonal skills, who can display a “passion for perfection” and work in a dynamic environment. In addition, the candidate should possess:

• Proven ability to guide and coach team members
• Bilingual in English and Arabic
• An operational knowledge and proficiency in Property Management System
• Computer proficiency in a Windows environment (Word, Excel, PowerPoint)
• Excellent leadership, written/verbal communication and interpersonal skills
• Superior leadership & coaching skills with a proven track record of developing and motivating career-minded professionals
• Strong guest service orientation and training skills background required
• Able to balance a variety of conflicting priorities while considering all aspects of the job
• A working knowledge of a third language and its application in the hotel and hospitality operation is an asset
• Highly organized, results-oriented with the ability to be flexible and work well under pressure
• Degree or Diploma in Hospitality Management is an asset

Mid-Senior level

Full-time

Other, Hospitality