What Jobs are available for Administrative Roles in Johannesburg?

If you're looking for a workplace where you can grow, contribute, and make an impact, we'd love to have you on board

We are looking for a motivated and organized individual to manage front desk operations and assist with tendering administration. This dual-role position is crucial in ensuring smooth office operations while supporting the tendering and bid submission processes.

Key Responsibilities:

• Manage front desk duties, including greeting visitors and handling calls.
• Organize meetings, schedules, and office documentation.
• Assist with administrative tasks related to tenders and bids.
• Maintain office supplies and ensure smooth daily operations.
• Track and update documents related to contracts and suppliers.

Requirements:

• Prior experience in an office or administrative role.
• Strong organizational and communication skills.
• Ability to multitask and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Benefits:

• Competitive salary based on experience.
• Opportunities for professional growth.
• Collaborative and structured work environment.

How to Apply:

Interested candidates can apply by sending their resume to

Job Type: Full-time

Work Location: In person

Location: Kempton Park

Job Posting Title: Administrative Specialist, Business Support

Time Type: Full Time

Minimum Requirements
Essential: Matric, National Diploma in Finance or similar

Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook

SAP ERP / Webcost

Audit to Pay tools

Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.

People skills
including interaction with various departments and levels in business (min 1-year experience).

Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.

Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.

Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.

Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.

Min 1 year experience in warehouse operations and/or related finance support

Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.

High quality of work -
accurate, complete and thorough content in neat and easy to understand format.

Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role
Understanding of warehousing & logistics environment

WMS, ERP and financial systems experience

Completed or studying towards a bachelor's degree in finance/accounting

Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Duties And Responsibilities
Invoicing

• Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
• Follow up with customers and transporters to ensure that all invoicing/POs are received
• Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
• Credit notes to be captured and processed in correct periods
• Verification of invoices received and data validation

Webcost

• Review all coding and ensure first time right
• Adhere to webcost timelines
• Review Web query report weekly and action queries
• Raise Web queries timeously where necessary
• Follow up on credit notes / invoices etc from suppliers
• Escalate any supplier concerns Business Support manager

Financial Reporting/Analysis

• Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
• Report all anomalies to Business Support Manager
• Respond to P&L queries timeously and investigate where necessary
• Review P&Ls and submit journals to Shared Services
• Review P&Ls with branch manager monthly

Other

• Resolve queries that may arise in the period that it occurs
• Meet month end cut offs and deadlines
• Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
• Follow ups with the finance team to ensure payments received on time from Customers
• Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
• Ensure all supporting documentation are uploaded onto the internal invoicing system
• Develop a strong, trusting relationship with customers and transporters
• Adherence to HSE compliance and responsibilities
• Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
• Maintain various reports in line with KPI and contractual obligations.
• Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
• Training and roll out of change management processes
• Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
• Consistently reviewing data to identify areas of improvement to support the overall services and development

DSV – Global transport and logistics
Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.

Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

Job Overview

We are looking for a Marketing Admin Assistant who is an individual that is proud of his/her work, who is efficient and would be an asset to the company.

Requirements

• Experience in Social Media Advertising and Admin Assistant
• Experience with basic administration
• Matric certificate (pass) would be an advantage
• Experience required in office excel, word and outlook
• Be prepared to work overtime when required

Duties and responsibilities include and are not limited to:

• Perform data entry and filing tasks
• List adverts online on all our platforms
• Respond to emails
• Manage mail correspondence
• Help maintain office calendar
• Assist with invoicing
• Manage inventory of office supplies
• Perform other clerical tasks as needed
• Disseminate information as required to clients; telephonically, electronically or verbally
• Maintenance of the office and ensuring that it is a clean environment

Responsibilities

• Follow instructions from superior
• Report any safety risks
• Report any damage to equipment

Please note that the above mentioned list is not comprehensive and should merely act as a guideline.

Only shortlisted candidates will be contacted. Should you not hear from us within two weeks after submitting your application please assume that your application has been unsuccessful.

Skills and competencies:

(The abilities that the individual needs to perform this role effectively)

• Attention to detail
• Pressure resilience
• Planning and organization
• Good problem-solving ability
• Excellent verbal communication skills
• Excellent verbal communication skills
• Computer literacy

· Increase digital presence of our company social media pages to maximise visibility which encompasses communication with dealers, posting adverts on all our social media platforms, (You should by well acquainted with social media platforms like Facebook, Instagram , Twitter ,Gumtree ,Olx ,WhatsApp, Tik Tok etc.), researching and creating adverts for our website.

· Driving customer engagement via social media by optimising content, interacting with users and responding to messages, enquiries and comments

· Looking for new marketing opportunities and always being ahead of the industry

· Creative and on the ball attitude

· Attention to detail and work under pressure

· Ability to work with speed and quick turnaround

· Passion for marketing and love what you do

· Able to create and propose to suppliers to get support

Job Type: Full-time

Pay: R5 000,00 - R5 500,00 per month

Experience:

• Microsoft Excel: 1 year (Required)

Work Location: In person

Application Deadline: 2024/05/31

Join Our Team at #HelloYes Marketing

We're looking for an 
Office Assistant
 who's:

 Super organised

 Confident with accounts

 Skilled in MS Office

 Holds a valid driver's licence

If you're ready to take ownership of admin, accounts support, scheduling, and keeping our office running smoothly, this role is for you.

Location: Full-time onsite based in Bedfordview. 

To apply:

Email the following to 

• Your CV
• A short cover letter outlining your experience and fit for the role
• A 30-second Loom video introducing yourself

Company Description

We are a Fleet management and maintenance company at the forefront of the ever-evolving automobile industry. Our focus is on enhancing efficiency, safety, and reliability for our clients through customized solutions.

Role Description

This is a full-time role for a Front Office Assistant. The role is located in Sandton. The Front Office Assistant will handle a variety of day-to-day tasks, with a solid track record. Expertise in key accounting functions such as generating invoices, processing supplier payments, updating and balancing spreadsheets, capturing journals, and preparing accurate financial records. With a strong foundation in bookkeeping. The candidate must be detail-oriented professional who thrives in structured environments.

Qualifications

• Strong Interpersonal Skills and Phone Etiquette
• Proficiency in bookkeeping
• Clerical Skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work both independently and as part of a team
• Experience in the automotive or fleet management industry is a plus

Location: Birch Acres, Kempton Park

Duration: 12 Months | Stipend Provided

Stipend: R5,000 per month

DAATS (Disability Accessible Accommodation and Travel Pty Ltd) is offering a 12-month Office Assistant Learnership designed to empower young people and persons with disabilities with real workplace experience in the medical supply and accessible transport sector.

Experience

• Request and follow up on orders with suppliers

• Prepare and send quotations using Sage Accounting

• Conduct cost comparisons and update product prices using Excel

• Assist with sales and marketing activities

• Answer customer calls and assist with product enquiries

• Compile monthly sales and stock reports

• Check and update product prices on the company website

• Support with admin tasks, filing, and record keeping

• Assist during community and DAATS outreach events

Ideal Candidate

• Matric (Grade 12)

• Computer literate (Excel, Word, Email)

• Good communication and organisational skills

• Eager to learn, reliable, and a team player

How to Apply

Send your CV and a short motivation letter to:

28 Piet My Vrou Avenue, Birch Acres Ext 12, Kempton Park

We're Hiring: Office Services Assistant

Location: Cape Town

Salary: R8 000 – R12 000 per month (depending on experience)

We're looking for a proactive, detail-oriented Office Services Assistant to join our dynamic team If you thrive in a fast-paced environment, enjoy wearing many hats, and take pride in keeping operations running smoothly — we'd love to hear from you.

What you'll do:

• A high responsibility of cold-calling.
• Provide administrative support to management
• Manage calendars, meetings, and arrangements
• Liaise with internal departments and external stakeholders
• Oversee general office operations and ensure daily efficiency

What we're looking for:

• Proven experience in a administrative or assistant role
• Excellent organisational and communication skills
• Strong attention to detail and problem-solving abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and manage multiple priorities

Bonus points if you have:

• Experience in a corporate, fast-paced environment
• A relevant qualification or diploma

Why join us?

• Supportive, collaborative team culture
• Opportunity to grow in a respected, established company
• A chance to make a meaningful impact in your role

Apply now: Send your CV to

Job Type: Full-time

Pay: R8 000,00 - R12 000,00 per month

Application Question(s):

• Do you have a laptop?

Work Location: In person

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

• Managing and coordinating diaries, appointments, and meetings.
• Handling email communications, including drafting, responding, and organising correspondence.
• Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
• Keeping track of critical deadlines and ensuring timely submissions of legal filings.
• Maintaining and organising digital and physical files related to all matters.
• Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
• Liaising with debtors and creditors.
• Assisting with day-to-day financial administrative tasks.
• Managing postal duties.

Skills and Qualities our firm is looking for:

• Strong organisational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively under tight deadlines.
• Able to follow instructions accurately.*
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Confidentiality and discretion in handling sensitive information.
• Senior certificate and computer literacy.
• Own transport (residence in or near Kempton Park preferred).
• Familiarity with docketing systems and legal filing processes is advantageous.
• Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

• A vibrant, creative workspace where your ideas are valued.
• Flexible working environment.
• Collaborative environment with a team of talented professionals.
• Opportunities for personal and professional growth.
• Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

Are you organised, people-oriented, and confident on the phone?

We're looking for a friendly and professional
Administrative Assistant
to join our growing team.

What you'll do:

• Communicate daily with clients and candidates.
• Assist with scheduling, data capturing, and maintaining accurate records.
• Handle incoming calls and follow up on enquiries.
• Work closely with our internal team to ensure smooth daily operations.
• Provide excellent service and build positive relationships with people.

What we're looking for:

• Well-spoken and professional communication skills.
• Bilingual in English and Afrikaans (essential).
• Confident, friendly, and comfortable dealing with people.
• Strong organisational skills and attention to detail.
• Computer literate.

Working Hours:

Monday to Friday,
8:00 AM – 5:00 PM

Salary:

R7,000 – R10,000 per month
, based on experience

We offer:

• Supportive and energetic team environment.
• Opportunity to grow and learn within the company.
• Stable, weekday-only working hours.

If you're a people person who enjoys working in a fast-paced, communicative role —
we'd love to hear from you