16 Administrative Roles jobs in Johannesburg

Department of Agriculture and Rural Development

DEPUTY DIRECTOR-ADMINISTRATIVE SUPPORT

• Reference Number : refs/022936
• Directorate : OFFICE OF THE HOD
• Number of Posts : 1
• Package : R 896 436.00 (All-inclusive Salary Package)

Requirements :

• Matric plus a postgraduate qualification (NQF level 7) in Public Administration/ Governance/ Office Management or relevant field as recognized by SAQA. 5 years’ experience in office management of executive of which 3 years must be at Assistant Director/ Junior Management within in administrative/secretariat and/ or related field, A valid driver’s License. COMPETENCIES: Computer literacy. Planning and organising skills. Problem solving and decision-making skills. Time Management skills. Communication skills.

Duties :

• Provide strategic advice and support to the HOD on critical organisational and administrative matters. Ensure the effective management and coordination of the HOD’s diary, including scheduling of meetings, appointments, and official engagements. Oversee the smooth flow and proper tracking of documents within the Office of the HOD to ensure timely processing and response. Coordinate and manage all events and functions hosted or attended by the HOD to ensure alignment with departmental protocols and priorities. Ensure that accurate minutes are recorded and properly archived for all meetings chaired by the HOD, and follow-up actions are tracked and implemented. Keep track of action lists from meetings chaired by the HOD Ensure proper implementation of budget by monitoring, projecting, and reporting expenditure. Prepare and analyse documents and informative notes for decision making by the Head of Department. Manage staff and resources. Ensure compliance in terms of turnaround times, inform the Deputy Director General timeously of deadlines. Ensure effective co-ordination, management of staff and quality of work of all functional components, quality control and provision of comments/advice in terms of submissions. Liaise with clients, Government institutions and other stakeholders. Provide advanced advice to client in the absence of the Chief Director. Coordinate, track and monitor the flow of correspondence. Attend to queries from Internal Audit. Provide secretariat support services. Oversee the drafting of minutes and signing off where applicable. Track progress on planned activities, including annual performance plan targets and operational plan targets manage the project registers. Provide support in the management and control of strategic and operational targets component are done. Ensure proper spending in line with strategic objectives. Ensure the management of an efficient and user-friendly filing system. Develop and implement systems and procedures to promote high-quality, effective, and efficient document flow to and from the Office of the HOD. Monitor and control all incoming correspondence, ensuring proper handling and timely response. Analyse and process documents submitted for the HOD’s authorisation. Oversee and maintain an electronic document tracking system to enhance accountability and improve turnaround times. Manage resources (Human, Financial, Equipment/Assets) Manage the provision of coaching, disciplining and mentoring staff to improve performance, Monitor the performance of staff and ensure assessment of their performance, Control and monitor the subsection budget and expenditure, Coordinate the compilation of various reports and statistics for the section, Manage leave of sub-ordinates

Notes :

• Notes: To apply for the above position, please apply online at or Hand Deliver at Ground floor, Main entrance 56 Eloff Street, Umnotho House Johannesburg. All manual applications must include a completed, initialled, and signed NEW Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: and a detailed Curriculum Vitae. Applications submitted on an OLD Z83 form will not be accepted. Certified copies of Identity Document, Grade 12 Certificate, and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report. Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications, we envisage to receive, applications will not be acknowledged. The department will not accept applications sent through email or fax. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during/after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter an employment contract and sign a performance agreement with the Department. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts, or the Department is affected by any process such as, but not limited to, restructuring or reorganization of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. NB: For assistance with online applications, visit the following centres: 78 Fox Street, Marshalltown or Maponya Mall at Thuso House next to Home Affairs. It is the Department’s intention to promote retrospectivity (Race, Gender and Disability) in the Public Service through the filling of this post. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. Department’s intention is to promote equity through the filling of posts in line with the Departments’ Employment Equity Plan (Coloureds, Indians and People living with disabilities are encouraged apply). No late applications will be considered. The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

Employer : Department of Agriculture and Rural Development

Location : Johannesburg (Head Office)

Closing Date : 11-07-2025

Criteria Questions

Do you have Matric plus a postgraduate qualification (NQF level 7) in Public Administration/ Governance/ Office Management or relevant field as recognized by SAQA?

Do you have 5 years’ experience within the office of the executive of which 3 years must be at Assistant Director?

Do you have a valid driver’s license?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.

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It is a high paced goal orientated sales and service environment. The successful candidate will get significant exposure to sales and services and will be expected to perform in accordance with the company values and emphasis on client service.
Responsibilities:

• Typing and formatting documents
• Managing diaries and setting up appointments
• Filing
• Answering phones
• General administration

Minimum requirements

• Strong Microsoft Office Skills non-negotiable
• A tertiary education
• Good and effective communication skills

Should you not receive a response from us within one week of your application, your application has unfortunately not been successful.

Job title : Administrative Assistant Office CEO

Job Location : Gauteng, Johannesburg Deadline : August 02, 2025 Quick Recommended Links

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Key Performance Areas :

General Administration

• Provide support for projects and other work initiated by the CEO, HDA Executive Committee and the Senior Officer – Executive Committee.
• Electronically and manually update Committee files and records, insert attendance registers, notifications, correspondence, and minutes in accordance with established referencing sequences.
• Liaise with Heads of Departments, key staff, external committee members, etc, to ensure that actions agreed at meetings have been carried out.
• Assist with the coordination of meetings requirements such as meeting venues, IT infrastructures, refreshments, etc.
• Assist with processing and monitoring of invoices, travel claims and expense claims for payment.
• Coordination of reports to be submitted to the Board and Sub-Committees for all meetings and preparing cover pages to be approved by the CEO.
• Manage and coordinate travel requirements for the Office and EXCO members in consultation with EXCO Coordinators and to ensure that travel is aligned with approved travel policies and National treasury guidelines.

Document Management

• Oversee the storage and maintenance of existing documents within the Office of the CEO.
• Oversee and manage the Office of the CEO document and management (IMIS) system.
• Monitor and update stored information and data.
• Maintain database of service providers, clients and other key stakeholders on programme and projects.
• Support the department in quality management systems implementation and management.
• Ensure effective and efficient document movement and tracking for approvals between departments.

Financial Planning and Management

• Assist with monitoring departmental spending of ongoing projects against the budget.
• Assist with management of the department procurement and related requirements.
• Manage the submission of invoices to finance department and ensure invoices are paid on time.
• Ensure compliance and adherence to HDA procurement processes both internally and externally.

Qualifications and Experience :

• Grade 12 or similar qualification.
• Post-matric qualification will be an added advantage.
• Relevant experience in administration and coordination.
• Competent in Ms Office Package (Word, Excel, PowerPoint, Outlook)
• Ability to communicate effectively.
• Operate independently, delivering high-quality results, accuracy and attention to detail.

Create a job alert for this search #J-18808-Ljbffr

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Role: Executive and Office Assistant

Position Overview

The purpose of this role is to provide high-level administrative support to the leadership team while ensuring an efficient operation of the office. The role serves as a critical link between leadership, employees and external stakeholders

Key Responsibilities

Leadership Team Support

• Understand leadership team’s schedules annually / quarterly / monthly / weekly / daily
• Proactively plan and schedule and handle correspondence of meetings, conference calls, and meetings for the leadership team
• Continuously review/re-prioritize, and update the leadership team’s calendars according to the ever-evolving schedules
• Understand, arrange and book all logistics related to the leadership team’s travel schedules… airline tickets, airport shuttles, hotel/accommodation bookings, etc.
• Follow up to ensure all travel goes according to plan and any issues are immediately resolved with service providers
• Contact and build relationships with other C-Suite executive assistants (internal & external) to be able to schedule meetings with their principals on behalf of the local leadership team
• Ensure that the travel expenses for the leadership team are promptly processed in the T&E tool on Workday
• Manage in advance, working with the company secretary, the planning and scheduling of the South Africa board of directors’ meetings and corresponding board committee meetings
• Manage the planning and scheduling of the monthly regional all hands meetings including consolidation of the presentation material
• Assisting with the administrative and logistical aspects of all visa applications and related processes for staff
• Maintain confidentiality and handle sensitive information with discretion

Office Management

• Act as the first point of contact for office-related inquiries

• Fully manage the office to ensure fully functionality and support to the work force, including all routine office supplies and supplies for meetings and events.
• This involves tracking inventory, ordering supplies, coordinating with vendors, and ensuring equipment is in good order.
• Ensure a structured, orderly, and safe environment for the staff including scheduling and preparation of key meetings and events with external parties/visitors
• Supervise all service providers and contractors performing any work or maintenance in the office including liaising with the landlord
• Proactively manage all key employee communication to the staff and as needed/requested by the leadership team / management
  • Managing phone calls, emails, and other forms of communication, and ensuring messages are relayed to the appropriate individuals.
  • Assisting with tasks like data entry, report preparation, and document management.
  • Planning and organizing in-house events, team-building activities, and other social gatherings.

Indirect/Office sourcing support

• Proactively review and identify office/business and Leadership Team needs through a needs analysis with management and staff,
• Support the global sourcing team in obtaining supplier/service providers’ quotes, evaluating and ensuring best value for money for the company via competitive bidding where applicable
• Raise requisitions for business/office services on Oracle ERP & collaborate with Global Sourcing to ensure Purchase Orders are placed
• Collaborate with the end users to ensure the purchased goods/services are receipted in the system to enable 3 Way Matching for payments by the AP team, including any issue resolution for on-time and accurate supplier payments;
• Support the Global Sourcing team with supplier onboarding for new suppliers by ensuring all required information/documents (Tax, CIPC, B-BBEE, Bank letters) are collected and the supplier is accurately set up in Oracle ERP

HR & CSI organizing & communication support

• Collaborate with and understand the HR Function’s priorities for the year/quarter/month to be able to support with key employee communications including training announcement and related scheduling, new employee onboarding and related document packs, employee engagement initiatives/events e.g. Heritage Day, Christmas Party, etc.
• Collaborate with and understand the Localization function’s priorities for the year/quarter/month to be able to support with key employee communications including CSI/Team Building events and other employee engagement initiatives that support the BBBEE socio economic agenda e.g. volunteering events

Desired Characteristics

• Organized & a good Planner
• High level of professionalism and confidentiality
• Proactive & Anticipates
• Strong organizational and multitasking abilities
• Flexible & Agile
• People skills – relationship building
• Good clear communicator – written & verbal
• Critical thinking & problem solving
• High Say/Do ration & can work independently

Qualification

• Business Administration, or a related field Qualification
• Minimum of 5 years proven experience as an Executive Assistant and Office Administrator.
• Proficiency in Microsoft Office(Word, Excel, Powerpoint, Outlook) and all internet workspace

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more!

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

#J-18808-Ljbffr

It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
**Role:** **Executive and Office Assistant**
**Position Overview**
The purpose of this role is to provide high-level administrative support to the leadership team while ensuring an efficient operation of the office. The role serves as a critical link between leadership, employees and external stakeholders
**Key Responsibilities**
**Leadership Team Support**
+ Understand leadership team's schedules annually / quarterly / monthly / weekly / daily
+ Proactively plan and schedule and handle correspondence of meetings, conference calls, and meetings for the leadership team
+ Continuously review/re-prioritize, and update the leadership team's calendars according to the ever-evolving schedules
+ Understand, arrange and book all logistics related to the leadership team's travel schedules. airline tickets, airport shuttles, hotel/accommodation bookings, etc.
+ Follow up to ensure all travel goes according to plan and any issues are immediately resolved with service providers
+ Contact and build relationships with other C-Suite executive assistants (internal & external) to be able to schedule meetings with their principals on behalf of the local leadership team
+ Ensure that the travel expenses for the leadership team are promptly processed in the T&E tool on Workday
+ Manage in advance, working with the company secretary, the planning and scheduling of the South Africa board of directors' meetings and corresponding board committee meetings
+ Manage the planning and scheduling of the monthly regional all hands meetings including consolidation of the presentation material
+ Assisting with the administrative and logistical aspects of all visa applications and related processes for staff
+ Maintain confidentiality and handle sensitive information with discretion
**Office Management**
+ Act as the first point of contact for office-related inquiries
+ Fully manage the office to ensure fully functionality and support to the work force, including all routine office supplies and supplies for meetings and events.
+ This involves tracking inventory, ordering supplies, coordinating with vendors, and ensuring equipment is in good order.
+ Ensure a structured, orderly, and safe environment for the staff including scheduling and preparation of key meetings and events with external parties/visitors
+ Supervise all service providers and contractors performing any work or maintenance in the office including liaising with the landlord
+ Proactively manage all key employee communication to the staff and as needed/requested by the leadership team / management
+ Managing phone calls, emails, and other forms of communication, and ensuring messages are relayed to the appropriate individuals.
+ Assisting with tasks like data entry, report preparation, and document management.
+ Planning and organizing in-house events, team-building activities, and other social gatherings.
**Indirect/Office sourcing support**
+ Proactively review and identify office/business and Leadership Team needs through a needs analysis with management and staff,
+ Support the global sourcing team in obtaining supplier/service providers' quotes, evaluating and ensuring best value for money for the company via competitive bidding where applicable
+ Raise requisitions for business/office services on Oracle ERP & collaborate with Global Sourcing to ensure Purchase Orders are placed
+ Collaborate with the end users to ensure the purchased goods/services are receipted in the system to enable 3 Way Matching for payments by the AP team, including any issue resolution for on-time and accurate supplier payments;
+ Support the Global Sourcing team with supplier onboarding for new suppliers by ensuring all required information/documents (Tax, CIPC, B-BBEE, Bank letters) are collected and the supplier is accurately set up in Oracle ERP
**HR & CSI organizing & communication support**
+ Collaborate with and understand the HR Function's priorities for the year/quarter/month to be able to support with key employee communications including training announcement and related scheduling, new employee onboarding and related document packs, employee engagement initiatives/events e.g. Heritage Day, Christmas Party, etc.
+ Collaborate with and understand the Localization function's priorities for the year/quarter/month to be able to support with key employee communications including CSI/Team Building events and other employee engagement initiatives that support the BBBEE socio economic agenda e.g. volunteering events
**Desired Characteristics**
+ Organized & a good Planner
+ High level of professionalism and confidentiality
+ Proactive & Anticipates
+ Strong organizational and multitasking abilities
+ Flexible & Agile
+ People skills - relationship building
+ Good clear communicator - written & verbal
+ Critical thinking & problem solving
+ High Say/Do ration & can work independently
**Qualification**
+ Business Administration, or a related field Qualification
+ Minimum of 5 years proven experience as an Executive Assistant and Office Administrator.
+ Proficiency in Microsoft Office(Word, Excel, Powerpoint, Outlook) and all internet workspace
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

Legal Aid SA is a National Public Entity and a key contributor to South Africa's constitutional democracy, providing quality legal services to indigent and vulnerable persons.

The organisation has a national footprint across all nine provinces and is recognized as a top employer in South Africa for 11 consecutive years.

We offer opportunities for development, career growth, and an inspiring workplace environment.

Applications are invited from qualified individuals for the above-mentioned position, which is based in Braamfontein. The position is permanent.

Key Responsibilities

• Manage and maintain the Microsoft Server environment
• Administer the MS Active Directory
• Manage MS System Centre and Microsoft's Unified Communications Solution (Exchange and GSM network)
• Maintain Internet Information Services (IIS) servers
• Manage ESXi Virtual Infrastructure (version 6.7 or later)
• Administer SAP user accounts in collaboration with the SAP Project Manager
• Install and configure ESXi servers, vSphere Client, Vcenter 6.x or VCSA 6.7
• Implement and manage Update Manager for patching ESXi servers
• Manage VMware vSphere Management Assistant (vMA), VDR, and Site Recovery Manager (SRM)
• Ensure disaster recovery site readiness, monitor replication jobs, and plan capacity
• Manage backups with Veeam Software and set up server replication between Head Office and DR site
• Maintain and update policies and procedures, and administer the Fax Server
• Monitor software usage, schedule maintenance, and assist with hardware server maintenance

Required Skills, Knowledge, and Attributes

• Recognized Grade 12 Certificate
• Minimum three years of IT qualification from a university or technikon
• At least two years of relevant work experience in a VMware virtualized environment and Microsoft OS
• Certifications such as MCSE, Veeam, VMware Associate, or DELL EMC are advantageous
• Driver's license and own transport are required

Salary and Application Details

Salary package: R, .00 (package) on OSD scales. Please submit a detailed CV reflecting practical application of the role's outputs and competencies by 11 August, quoting reference IT / SYS-ADM / 24 / 07 / in the subject line, to the provided contact details or apply online. Preference will be given in line with the Legal Aid SA Employment Equity Plan.

People with disabilities are encouraged to apply. Legal Aid SA reserves the right not to appoint.

#J-18808-Ljbffr

Legal Aid SA is a national public entity, a key contributor to South Africa’s constitutional democracy providing quality legal services to the poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA, an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill in the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Johannesburg.

POSITION PURPOSE

To create a clean physical environment and render office services as and when required.

KEY OUTPUTS

1. Serve legal practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
2. Ensure that reports and documentation are sent/delivered to the right people, timeously.
3. Maintain an incoming/outgoing fax register per required format.
4. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
5. All documentation to be correctly/accurately filed.
6. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
7. Daily collection and posting of mail.
8. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 Certificate.
2. A valid driver’s license.

SALARY: R145,281.00 plus benefits per annum (Level 04).

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 07 April 2020 , quoting the reference number JHB/OA/20/03/2020 in the subject line to or apply online at .

Enquiries to Freddy Raseote, Tel: .

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT.

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Join to apply for the Administrative Assistant role at The Church of Jesus Christ of Latter-day Saints

Join to apply for the Administrative Assistant role at The Church of Jesus Christ of Latter-day Saints

Job Description

T The Special Project Department provides an environment where temple patrons may have a positive and uplifting experience by maintaining temples at standards established by the First Presidency. The Administrative Assistant performs administrative duties for the Area Temple Facilities Manager and the department.

Job Description

T The Special Project Department provides an environment where temple patrons may have a positive and uplifting experience by maintaining temples at standards established by the First Presidency. The Administrative Assistant performs administrative duties for the Area Temple Facilities Manager and the department.

Responsibilities

• Typical responsibilities include, but are not limited to:
• Preparing documents, reports, charts, and graphs.
• Maintaining and updating calendars, scheduling, and/or coordinating meetings.
• Making travel arrangements.
• Creating and/or maintaining filing systems.
• Reviewing and distributing mail, collecting data, and compiling information.
• Answering telephone calls and responding to routine inquiries.
• Providing a wide variety of administrative and support services for a workgroup, department, and Area Temple Facilities Manager.
• Making decisions and performing tasks that are moderately complex and often non-routine. Sound judgment, accuracy, and timeliness are required, especially when assisting in resolving complex issues and problems.
• Assisting in budget preparation and control activities.
• Administering programs, projects, and/or processes specific to the operating unit served.
• Serving as an administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
• Conducting research, analyzing information, and preparing recommendations.
• Resolving conventional problems, questions, or situations in conformance with defined criteria, practices, or protocols.
• Assisting in orienting and training lower-level employees.
• Handling confidential information.
  
  

Qualifications

• Must be worthy to hold a current Temple Recommend.
• High School qualification plus two years of post-high school education or training.
• Six years of related experience; advanced office skills which include: Excellent communication skills, highly efficient with computerized business applications (spreadsheet, tables, forms and charts), good research, analytical, and data summation skills.
• Ability to author correspondence with minimal supervision.
• Tasks require sound judgment, accuracy, and timeliness.
• Skill level requirement: completion of the following assessment tests with a passing score: Microsoft Word-Experienced Users, Excel Basic and PowerPoint Essentials.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Religious Institutions and Non-profit Organizations

Referrals increase your chances of interviewing at The Church of Jesus Christ of Latter-day Saints by 2x

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Direct message the job poster from Law Offices of Sabrina Li, P.C.

Psychometrist | Legal HR & Admin | Golden Key Member Job Title: HR / Admin Assistant

The Law Offices of Sabrina Li, P.C., is a premier immigration law firm headquartered in Los Angeles, California, with operations in Texas, South Africa, and the Philippines. We are dedicated to delivering personalized legal services tailored to each client's needs.

We handle each case with care and diligence, ensuring our approaches are effective and efficient.

Why Join Our Team?

• Competitive salaries and performance bonuses
• Special birthday treats
• Flexible remote work options for productivity and work-life balance
• Pacific Time operating hours with flexible schedule options
• Exciting opportunity in South Africa with a new position
• We value your skills and contributions
• Culture of empowerment, trust, and collaboration
• Training provided for necessary skills
• Ideal for self-starters with growth opportunities

If you are a skilled, independent professional seeking a dynamic role, this position is for you!

Role Summary

We seek a highly organized, tech-savvy HR / Admin Assistant to support our HR and Operations teams in a fast-paced, fully remote legal environment.

The ideal candidate has experience with project management tools, HRIS, payroll systems, AI platforms, and creating engaging learning content.

You will streamline workflows, support employee lifecycle processes, draft internal documents, and leverage technology to improve operations.

This role suits proactive professionals who enjoy balancing structure and innovation, contributing to our growth and scalability.

Key Responsibilities

1. Administrative & Scheduling Support: Manage calendars, coordinate meetings, maintain documentation, track deadlines, organize digital files, and support recordkeeping.
2. HR Process & Records Management: Support onboarding/offboarding, monitor timesheets and leave, maintain employee records for compliance.
3. Technology & Workflow Coordination: Manage project boards, input data in HR systems, use Google Workspace and communication tools to coordinate.
4. AI-Driven Communication & Process Optimization: Use tools like ChatGPT to draft SOPs, messages, and training content; identify automation opportunities.
5. Professional Correspondence & Stakeholder Support: Act as liaison with external stakeholders, ensuring clear, professional communication.

Qualifications

• Bachelor's degree in HR, Business, Communications, or related field
• 2–4 years of experience in administrative, HR, or operations roles, preferably in professional services
• Experience with project management software, HRIS, payroll systems
• Familiarity with AI tools like ChatGPT for tasks and automation
• Experience creating HR or learning content
• Strong organizational skills, confidentiality, and a proactive mindset

Compensation & Benefits

• Monthly USD salary, based on experience
• Paid U.S. federal holidays and South African holiday bonuses after 12 months
• Performance bonuses based on KPIs
• Regular remuneration reviews
• Growth opportunities in global projects and process improvements

Working Hours

Part-time, 6 hours/day, from 8:00 AM to 2:30 PM PDT (5:00 PM to 11:30 PM South Africa time).

Application Process

Submit:

• Resume/CV
• Short Video (2–3 mins) describing use of digital tools
• Portfolio of HR or L&D work (if available)
• Proof of qualifications (if requested)
• References (if requested)

Additional Information

This is a fully remote, independent contractor role based in South Africa. A 3-month probation applies. We are an equal opportunity employer and welcome all applicants.

We look forward to your application!

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