63 Senior Office Manager jobs in Cape Town

Overview

OFFICE MANAGER

Cape Town: My client, an industry-leading environmental and green-building consultancy is recruiting a dynamic, seasoned Office Manager for its Westlake office. This role offers the chance to work with a high-calibre team and to advance your career within a forward-thinking, people-focused company.

Candidates living within easy commuting distance of Westlake or the Southern Suburbs are encouraged to apply

Candidate: The ideal candidate thrives in a fast-paced setting, remains calm and adaptable to last-minute changes, and handles multiple tasks with ease. They bring enthusiasm and a positive, good-natured attitude, value a supportive, family-like workplace, and demonstrate commitment and loyalty.

Purpose: To ensure the smooth day-to-day functioning of the office, HR administration, site logistics, and company travel/vehicle systems.

The Office Manager provides the backbone of operational support, enabling technical teams to focus on project delivery through organisational discipline, proactive problem-solving, and consistent coordination between the office, HR, and site teams.

• Office Management & Administration: Oversee daily running of the office environment including facilities, supplies, and workspace organisation
• Manage calendars and schedule meetings with the utmost efficiency
• Ensure all office systems (IT, phones, filing, server access, consumables, security, maintenance and repairs) function reliably
• Coordinate service providers and liaise with external vendors
• Maintain office supplies and conduct monthly stock takes
• Keep the office environment professional, safe, and aligned with company values
• Implement and coordinate HSE in collaboration with outsourced consultants
• Work closely with the office cleaner to maintain cleanliness and ensure the kitchen is fully stocked
• HR Administration: Support recruitment logistics including posting adverts, scheduling interviews, candidate communication, and reference checks
• Facilitate onboarding for all new hires: contracts, induction, system access, and first-day readiness
• Maintain HR records (contracts, leave, training logs) in compliance with BCEA and labour law
• Ensure professional memberships and registrations for team members are current
• Site Logistics Support: Manage and coordinate logistics for field teams including transport, accommodation, equipment, documentation, and PPE
• Assist with deployment logistics for new projects to avoid delays
• Coordinate site access requirements for specialists
• Oversee site vehicles, including maintenance, repairs, and rentals
• Maintain a central log of all site logistics, updated weekly
• Ensure annual medical renewals and book team training such as First Aid and Advanced Driving
• Travel & Vehicle Administration: Manage all company travel bookings including flights, accommodation, and car hire
• Oversee company vehicle scheduling, licensing, insurance claims, and service/maintenance tracking
• Ensure compliance with company policies for travel claims, fuel usage, and vehicle management

• Diploma or degree in business administration or equivalent qualification advantageous
• Minimum 3 years’ experience in office management and administration, preferably in a small business or SME working directly with a Founder or Director
• Strong organisational, multitasking, attention to detail, and coordination skills
• Proficiency in Microsoft Office, document management, and online booking systems
• Outgoing personality, adaptable to change, and able to multi-task
• Fluency in English (read, speak and write) with a good proficiency of business Afrikaans
• Must reside in or within close proximity to Westlake / Cape Town Southern Suburbs
• Valid driver’s licence and own vehicle essential

Job Summary: Beck Family Hospitality is seeking a highly organized and proactive Office Manager. In this pivotal role, you will serve as the central coordinator for project management across all departments, ensuring smooth operations and efficient workflow management.

Desired Qualifications: Diploma in Office Management, Certificate in Project Management will be advantageous

Minimum Work Experience: At least 3 – 5 years in a similar role

Core Responsibilities:

Project Management & Coordination

• HOD Support: Assist Heads of Departments in managing their tasks, deadlines, and project timelines.
• Task Tracking: Implement and maintain a comprehensive project management system to monitor business-wide initiatives.
• Progress Reporting:
• Meeting Coordination: Schedule and facilitate cross-departmental meetings, prepare agendas, and track action items
• Create regular status reports and updates for management on various projects..
• Systems Management: Maintain and optimize organization-wide administrative systems.
• Documentation: Ensure proper documentation of processes, procedures, and project outcomes.
• Office Supplies Management: Oversee the inventory and ordering of office supplies to ensure the office is well stocked.
• Facility Management: Coordinate maintenance and repair of office equipment and facilities.
• Reception Duties: Manage the reception area, greet visitors, and handle incoming calls and correspondence.
• Budget Management: Assist in managing office budgets and expenses, ensuring cost-effective operations.
• Health and Safety Compliance: Ensure the office complies with health and safety regulations and conduct regular inspections.
• Employee Support: Provide administrative support to staff, including managing schedules, travel arrangements, and expense reports.
• Vendor Management: Liaise with vendors and service providers to ensure timely delivery of services and supplies.
• Event Coordination: Organize office events, meetings, and training sessions.
• Minute Taking: Accurately record and distribute minutes of meetings, ensuring all action items are tracked and followed up.
• Required Skills & Qualities:
• Project Management: Proven experience in coordinating multiple projects simultaneously.
• Tech Proficiency: Strong skills in Microsoft Office Suite and project management software.
• Organization: Exceptional organizational and time management abilities.
• Communication: Excellence in both written and verbal communication.
• Problem-Solving: Strong analytical and critical thinking skills.

Additional Requirements:

• Own transport and valid driver’s license.
• Flexibility to adapt to changing priorities.
• Strong attention to detail.

From the day we opened our doors in 1971, MRI Software has built flexible, game-changing real estate software solutions to improve people’s lives. The only way to carry out that mission is to hire the absolute best employees on earth. People like you.

Work hard, play hard. Always. Our relentless commitment to client success, our employee resource groups and our promise to empower our teams to reach their full potential are a few examples of what makes MRI Software special.

And we’re insanely dedicated to creating a work environment that you look forward to every single day. That’s why we invest heavily in our employee engagement, so you enjoy the tech industry’s best perks. Together with the whole Pride, (lion roar for "family") employees, customers, and partners, we’re on a mission to break new ground and lead the real estate industry into a digital-first future.

We are looking for a highly organised and experienced Office Manager to oversee the operations of our Cape Town corporate office, which supports approximately 600 employees. This is a key leadership role responsible for ensuring our office functions smoothly, efficiently, and in alignment with company values and health and safety standards.

The ideal candidate is a proactive problem-solver with strong leadership, interpersonal, and multitasking skills, capable of managing people, processes, and resources across a dynamic workplace environment.

Office Operations & Facility Management
• Manage all day-to-day office functions to maintain a productive, safe, and positive work environment.
• Liaise with building management, cleaning, maintenance, and security contractors to ensure high facility standards.
• Oversee office layout, desk allocations, and capacity planning in collaboration with HR and department leads.
• Maintain office supplies, stationery, kitchen stock, and manage procurement of related goods and services.

Employee and Administrative Support
• Lead a team of office coordinators.
• Assist in coordination staff engagement activities, internal communications, wellness initiatives, and office events.
• Provide on-site support for new employee onboarding, office access, and general orientation.

Vendor & Budget Oversight
• Manage relationships and service-level agreements with vendors (e.g. security, cleaning, catering).
• Work with Workplace Experience Leadership on the office management budget, ensuring all spend is tracked and cost-effective.

Compliance, Health & Safety
• Ensure compliance with South African labour laws, health and safety regulations (including OHSA), and internal company policies.
• Conduct regular workplace inspections and manage incident reporting and safety drills in collaboration with the Health & Safety Officer.

Technology & Workspace Coordination
• Coordinate with the IT department to ensure seamless functionality of office equipment and systems.
• Support meeting room scheduling, A/V needs, and hybrid working setups where applicable.

Minimum Requirements:
• Bachelor’s degree or National Diploma in Office Administration, Business Management, Facilities Management, or a related field.
• At least 5 years of proven experience in office management or operations, ideally in a medium-to-large corporate environment.
• Strong leadership and team management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365, and office management software.
• Familiarity with South African labour and occupational health & safety legislation.

Preferred:
• Experience managing corporate facilities or office relocations in South Africa.
• Previous oversight of large office teams or spaces with 300+ employees.
• Familiarity with internal communication platforms (e.g., MS Teams).

We’re obsessed with making this the best job you’ve ever had!

We want our teams to love working here, so we’ve created some incredible perks for you to enjoy:

• We want our staff to love working here, and so we’ve created a few unique perks such as office breakfasts, quarterly lunches and virtual social events. Additionally, we value your input in your employee experience and have employee-led groups such as our DEI committee, employee resource groups such as Women and Allies, and our Pride Event Group

• Have confidence in your health with our offered Medical Aid Scheme.

• Invest in our competitive Personal Pension plan and help set you up for your future.

• Big on family? So are we! Here at MRI Software we recognise that your family is important, and being able to spend quality time with your family as it grows is a wonderful experience. Therefore, the MRI Software Parental Leave benefit is designed to give you the opportunity to spend time with your new arrival(s).

• Enjoy a fantastic work-life balance with 25 days of annual leave plus public Holidays, in addition to a bank of 16 hours of "Flex Time Off" to be used whenever and however you choose!

• Further your professional development with our Tuition Reimbursement Schemes

• Enjoy the flexibility of working from anywhere in the world for two weeks out of the year!

MRI continues to strive to amaze as a global industry leader in real estate software. Whether you are joining as a new pride member or bringing your expertise back, your talent is important to maintaining MRI’s high client experience standard and continuing our growth in the PropTech space.

Amazing growth takes amazing employees. Are you up to the challenge?

We know the confidence gap and imposter syndrome can get in the way of meeting remarkable candidates, so please don’t hesitate to apply — we’d love to hear from you!

As a global company, we believe diversity brings benefits for our people, customers and clients. This is why MRI Software is committed to being an inclusive employer, regardless of your ethnicity, religion, sexual orientation, gender identity, disability, age, military and veteran status.

Diversity, Equality and Inclusion are values that are critical to our success; come and see for yourself.

Reference: PC -RC-2

Our client based in Gardens is looking for an Office Manager with 5 years experience to ensure the smooth operation of the office.

EMPLOYMENT TYPE: Permanent
SECTOR: Office
BASIC SALARY: R25 000 – R30 000
START DATE: A.S.A.P / Immediate

REQUIREMENTS:

1. 5 years office management experience
2. Finance or Business Management qualification
3. WeConnectU experience (non-negotiable)
4. MS Office (Word, Excel, PowerPoint) proficiency
5. Property/ Real Estate industry experience

1. Journals up to trial balance
2. Reconciliation of debtor and creditor accounts
3. Liaise with clients to ensure payments are made accurately and on time
4. Prepare reports on account status
5. Balance sheets
6. Allocate payments to relevant accounts

1. Resolve HR related queries from staff
2. Ensure HR policies and procedures are adhered to
3. Ensure employee contracts are in place and kept up to date
4. Ensure employee files are kept up to date
5. Time and attendance
6. Assist in the recruitment of new staff

1. Order stationary and other office supplies
2. Maintaining office equipment
3. Attend meetings with Directors when required
4. Provide training and development to staff when needed
5. Build relationships with clients and be the face of the company

1. Mon – Fri: 08:30 – 17:00

R25 000 - R30 000

Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the “go to person” when anything is needed in the business. The perfect candidate must have the attitude of responsibility and ability to think on their feet while working alongside management to deliver the best offering of service as per the excellent reputation they have in the marketplace.

REQUIREMENTS

1. Grade 12 / Matric
2. Computer Literate – Word, Excel, etc
3. Bilingual (English – speak / Afrikaans – understand)
4. Presentable with outgoing well-spoken, confident & friendly communication skills
5. Excellent financial acumen with accounts
6. Own transport essential
7. Ability to take on responsibilities, use initiative and work well in a team & independently

1. Drawing up quotations for clients
2. Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
3. Sending deposit invoice requirements to clients and following up telephonically
4. Build sound relationships with clients, enjoy being the go to person when help is needed
5. Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted
6. Management of Control schedule for debtors that are in arrears
7. Manage payments received, forwarding final invoices manage statements
8. Daily updates of receipts scheduled - tracking payments received, deposits etc.
9. Registrations of any new contract fitters that are working on site
10. Record daily hours worked by all employees, complete monthly and weekly schedules
11. Checking of working hours and daily signing in and out
12. Managing sick leave schedules and administration required
13. Managing inhouse database of customer lists
14. Ensure that jobs being worked on are updated daily as to the current fitment status
15. Manage costing compilations for all work requirements
16. Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
17. Manage transport invoices at month end
18. Ensure administration for health and safety compilation is updated and on file when needed
19. Manage the royalties’ programme
20. For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received
21. Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasnat work environment, ensuring high levels of organizational effectiveness communication and safety.

Your duties will include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to all employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. Experienced with a variety of office software - email tools, spreadsheets and databases - and be able to accurately handle administrative duties.

Ultimately, the Office Manager, should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Requirements and Skills:

• Matric - qualification as an Admin Assistant or Secretary will be a plus
• Proven experience as an Office Manager, Front Office Manager or Admin Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office - MS Excel / MS Outlook
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast paced environment
• Attention to detail and problem solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• Present yourself in a professional manner

Duties:

• Serve as the point person for office manager duties including - Maintenance, Mailing, Suppliers, Equipment, Bills, Errands and Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues - stationery, hardware and travel arrangements
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

If this sounds like you, forward your CV by applying directly to this ad. Suitable candidates will be emailed an application form and contacted to discuss your CV and skillset and the role in detail. Thank You.

Office Manager

Location: Century City, Cape Town (Onsite)

Salary: R240,000 – R360,000 CTC per year

Benefits: Contribution to medical aid

About the Role

We're looking for an Office Manager who thrives on keeping things organised, running smoothly, and supporting both people and operations. This is a hands-on role where no two days look the same – from managing the office environment to assisting the team with admin, HR support, and company events.

If you're detail-driven, enjoy taking ownership, and want to play an essential role in a growing business, this could be the right fit for you.

What You'll Do

• Day-to-day admin – scheduling meetings, managing correspondence, handling calls, keeping filing systems up to date.
• Office & vendor management – making sure the office is well-kept, arranging repairs when needed, and coordinating with suppliers and service providers.
• Team & HR support – assisting with new hires, maintaining employee and policy records, organising travel and company events.

What We're Looking For

• At least 3 years' experience in an office management, admin, or coordination role.
• A natural organiser with strong attention to detail.
• Someone reliable, adaptable, and able to juggle multiple tasks without dropping the ball.

Why Join?

You'll be joining a forward-thinking company working on cutting-edge technology with global reach. While the engineering team builds the future, you'll be the backbone that keeps the office and people side running at its best.

Job Types: Full-time, Permanent

Pay: R240 000,00 - R360 000,00 per year

Education:

• High School (matric) (Required)

Experience:

• Office management: 5 years (Required)

Work Location: In person

Company:

We're building the future with robotics. Our work is in integrating robotics and automation into industries like construction and mining. If you're passionate about cutting-edge technology, solving complex problems, and building systems that push the limits of what is possible in robotics and automation, here is where your skills can make a global impact.

We are a US based company with strong South African roots. Our business started in Joburg in 2005 and later moved to the USA. We are now building out our engineering office's in Cape Town (Century City) and Joburg (Greenstone Hill) to support our US operations and customers.

Key Responsibilities

• Administration

o Schedule meetings and appointments

o Manage inventory

o Organize and maintain online filing systems

o Handle correspondence and phone calls

• Facility & Vendor Management

o Maintain office condition and arrange repairs

o Coordinate with vendors and service providers

• HR & Team Support

o Assist with onboarding new employees

o Maintain employee records and office policies

• Maintain HR records

Skills & Qualifications

• 3+ years experience
• Plan company events and travel arrangements

Job Type: Full-time

Pay: Up to R30 000,00 per month

Work Location: In person