470 Senior Office Manager jobs in South Africa

We are looking for a capable, confident, and kind Office Manager to take charge of the day-to-day operations as well as coordinate large functions at our corporate office. If you're the kind of person who takes initiative, anticipates needs, and thrives in a professional environment, this is your opportunity to step into a vital role in one of South Africa's leading treasury firms.

What You'll Do:

• Oversee and coordinate the office support team.
• Ensure seamless daily operations across all office functions, including facilities, supplies, maintenance, and logistics.
• Support executive leadership by handling ad hoc tasks, coordinating meetings, and assisting with special projects.
• Uphold a professional and welcoming office culture that reflects the high standards of our company.
• Liaise with vendors, suppliers, and service providers to ensure the office runs smoothly and efficiently.

What We're Looking For:

• Valid driver's license and your own transport.
• Excellent communication skills, both written and verbal, with a warm, polished, and professional tone.
• Strong organizational ability; you notice the small things, think ahead, and take initiative without needing to be asked.
• Reliable, discreet, and independent; you get things done and don't need to be micromanaged.
• Minimum of 3 years' experience in a similar corporate environment.

You Are:

• Calm under pressure, adaptable, and solutions-focused.
• Kind and approachable but firm when needed.
• Someone who takes pride in the space and team you manage.

Required Experience: Senior IC

Key Skills: Office Manager Experience, Microsoft Office, Management Experience, QuickBooks, Accounting, Office Experience, Dental Office Experience, Payroll, Administrative Experience, Eaglesoft, Human Resources, Bookkeeping

Employment Type: Full-Time

Experience: 3+ years

Vacancy: 1

Minimum requirements

• Matric
• Proven experience in Office Management or a similar administrative role
• Ability to take instructions promptly and execute them efficiently
• Extremely organized, detail-oriented, and proactive
• Able to work at a fast pace and keep up with a high-demand office environment
• Willingness to work overtime and after hours when required
• Strong sense of responsibility and accountability
• Oversee day-to-day office operations
• Ensure tasks and instructions are actioned timeously
• Maintain office systems, procedures, and documentation
• Coordinate meetings, schedules, and office communications

Consultant: Danielle Fortuin - Dante Personnel Johannesburg

Overview

Reference : DUR -JK-1

Mount Edgecombe. An excellent opportunity exists for a competent and meticulous Office Manager to join a dynamic and professional team in the Wealth Management / Financial Services sector.

We are seeking a highly organized individual with strong experience in investment administration, wills and estates administration, and developing financial plans. If you’re a reliable, detail-oriented team player with leadership capabilities and a passion for excellence, we’d love to hear from you!

Key Responsibilities :

• Wealth Administration: Manage the administrative functions of the investment and wealth division within the practice
• Estate Planning Administration: Oversee processes related to wills, trusts and deceased estates
• Risk Administration: Administer life and disability insurance functions effectively
• Office Management: Oversee daily operations and delegation of tasks; supervise and support administrative staff; track and manage workflow tickets and responsibilities; ensure smooth coordination of all office activities

• Matric (Grade 12)
• Tertiary qualification preferred (e.g., Business Administration or similar)
• Solid background in wealth management or financial services
• Hands-on experience with investment administration, wills estates administration and insurance
• Proven track record in office and administration management
• Strong organizational skills and the ability to meet deadlines
• High levels of integrity, reliability and professionalism
• Momentum Administration system experience advantageous

R 17 500 - R 20 000

• Office Manager Experience
• Microsoft Office
• Management Experience
• QuickBooks
• Accounting
• Office Experience
• Dental Office Experience
• Payroll
• Administrative Experience
• Eaglesoft
• Human Resources
• Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1

Overview

Office Manager - 6-Month Fixed-Term Contract (Starting June 2025)

About Schroders

We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we've been around for over 200 years but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.

Schroders has had an office in South Africa since 2015 and we focus entirely on providing offshore investment solutions to local intermediaries and institutions. Schroders has 21 FSCA-approved offshore funds available to South African investors, which are available on serveral of offshore platforms. Our relationship with Sanlam Collective Investments also gives investors access to our strategies through a number of onshore ZAR feeder funds and our Schroder European Real Estate Investment Trust is listed on the JSE.

• Provide full secretarial support to Country Manager and limited support to Sales Managers (calendar meeting support only during Fund Manager visits / events)
• Deliver all South Africa live events professionally, efficiently and within the specified budget which includes our annual SISSA flagship event and Portfolio Manager visits throughout the year
• Arrange all travel logistics for events for domestic and international travellers
• Develop and maintain a Corporate Responsibility program for South Africa, which includes organisation of all charity events in line with Schroders' global sustainability campaigns
• Manage the general activities of both offices (CPT and JHB) including rent payments, lease renewals, furnishings, IT troubleshooting, HSE risk assessments
• Finance : Coordinate the payment of all invoices timeously and tracking payments as requested by suppliers
• Manage corporate cards for SA team and reconcile all corporate card expenses
• Assist HR with the onboarding of all new staff
• Support the team’s activities in South Africa, including arranging client meetings, travel, expenses and general administration
• Pull weekly Salesforce reports for the team for weekly SA business update meetings, including MTD and YTD stats

• Proven experience as an Office Manager or similar role
• High level organisation and secretarial skills with attention to detail
• Effective communication with clients, colleagues and vendors
• The ability to prioritise and manage complex logistics and multiple travel schedules simultaneously
• Ability to adapt to hybrid working environments
• Event management skills
• Proficiency in office software (e.g., MS Office Suite) and office management systems

• A high level of focus, discipline, tenacity and self-motivation
• Ability to work independently within a small dynamic team

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought, facilitated by an inclusive culture, will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.

SUMMARY : POSITION INFO :

Office Manager required for a financial services company based in East London

Seeking a proactive and detail-oriented Office Manager to oversee the daily administrative and operational functions. The ideal candidate will have a background in and , with a strong understanding of compliance and regulatory requirements.

See brief below : Responsibilities :

Oversee day-to-day office operations and ensure smooth administrative workflows.

Manage office budgets, petty cash, invoicing, and basic financial reporting.

Support the finance team with reconciliations and expense tracking.

Coordinate with insurance agents and underwriters to maintain efficient processes.

Ensure all company policies and procedures comply with regulatory standards.

Prepare documentation and assist with internal and external compliance audits.

Maintain accurate filing systems and client records.

Supervise administrative staff and ensure effective communication within the office.

Requirements :

Proven experience in an office management or administrative role, preferably in the insurance or financial services sector .

Strong understanding of basic finance principles and processes .

Familiarity with insurance policies, procedures, and industry terminology .

Knowledge of compliance requirements and audit preparation .

Excellent organizational, communication, and problem-solving skills.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications :

Diploma or degree in Business Administration, Finance, or a related field.

Experience with compliance frameworks in the insurance industry.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days

Minimum requirements for the role

• Must have a degree in Business Administration, Finance, HR, or a related field
• Minimum 5 years experience in office management
• Experience in office administration for a small to medium-sized NPC will be an advantage
• Wide range of experience within an office

• Designing and implementing office policies by establishing standards and procedures, measuring results, and making necessary adjustments.
• Ensuring proper safekeeping of relevant documentation in line with company policy.
• Maintaining office supplies, overseeing IT infrastructure, and ensuring office equipment is operational.
• Managing relationships with clients, vendors, service providers, and the landlord.
• Producing timely office administration and operations reports, presentations, and correspondence.
• Ensuring adherence to legal, regulatory, and organizational compliance requirements.
• Maintaining up-to-date policies and procedures aligned with sector regulations.
• Supporting the CEO and board with governance-related documentation and reporting.
• Managing procurement processes, including sourcing suppliers and negotiating contracts.
• Ensuring compliance with procurement policies and financial controls.
• Monitoring and maintaining vendor relationships to ensure cost-effectiveness and service quality.
• Managing the full employee lifecycle, including onboarding, performance management, and employee record-keeping.
• Overseeing outsourced payroll services.
• Supporting the implementation of HR policies and procedures.
• Working closely with finance personnel to support budgeting, expense tracking, and financial reporting.
• Overseeing petty cash, invoice processing, and financial documentation.
• Ensuring compliance with financial policies and donor reporting requirements.
• Identifying opportunities for continuous improvement in office management systems and processes
• Undertaking ad-hoc projects as directed by the CEO.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.

Overview

Position: Office Manager
Position Type: Full time, permanent
Department: R&D - CT
Location: Cape Town
Experience: 4-5 years in office administration, facilities coordination, or a similar role. Prior GMP-regulated or laboratory experience is beneficial or demonstrated ability to follow strict procedural compliance.

Watchmaker Genomics is a global life science company with an R&D and Production facility in Cape Town, South Africa. We design, develop, and produce DNA- and RNA-modifying enzymes for genomics, molecular diagnostics, and personalized medicine.

• Office Operations & Upkeep: Maintain the office environment and common areas; ensure conference rooms, break rooms, kitchens, and reception areas are presentable and stocked. Manage office supplies, printer and bathroom supplies, and handle facility service requests (lighting, plumbing, coffee machine, etc.) or coordinate repairs as needed.
• Administrative Support & Reception: Serve as the site’s front-office coordinator—greet visitors, manage sign-in and badging, manage mail and shipments, assist with scheduling meetings and on-site events, and supervise administrative staff as the company grows.
• Vendor Management (Soft Services): Oversee third-party facility service providers, including cleaning, waste disposal, plant maintenance, and catering. Negotiate contracts, monitor SLAs, and approve invoices.
• Security & Access Administration: Administer site access with IT/security teams; issue badges/keys, maintain access lists and parking allocations, coordinate with IT on security systems, organize visitor access, and liaise with contracted security as needed.
• Space Planning & Moves: Maintain seating plans and workspace allocations; coordinate moves and setup for new hires; work with Facilities Engineer for infrastructure changes; manage inventory of furniture and supplies.
• Budgeting & Record-Keeping: Manage budgets for office supplies and services; track expenditures; maintain contracts and maintenance records; provide monthly/quarterly facility metrics to management.
• Support Environmental Health & Safety (EHS) & Compliance: Work with the EH&S Manager to uphold health and safety standards, schedule drills, maintain first aid kits, post safety signage, and ensure regulatory compliance in communal spaces. May assist with COVID/biosafety protocols as applicable.
• Site Culture & Employee Experience: Contribute to a positive work culture, assist HR with onboarding, coordinate site communications, and help plan company events from a facilities perspective.

Note: The above responsibilities are not exhaustive and other similar duties may be required from time to time.

• Bachelor’s degree or equivalent experience in business administration, office management, or related field. Experience in biotech/pharmaceutical/laboratory environments is a plus.
• 4-5 years of experience in office administration or facilities coordination; GMP-regulated or laboratory experience is beneficial; experience in biotech/start-up environments is highly desirable.

• Excellent organization and multitasking abilities; capable of managing schedules, vendors, and requests in a dynamic environment.
• Strong communication and people skills; professional reception and customer-service orientation.
• Experience managing vendors or service contracts; basic negotiation and budgeting skills.
• Familiarity with office software and facilities-related tools (ticketing systems, badge management, etc.).
• Understanding of basic safety and security practices; knowledge of OSH acts for offices (and labs, if applicable) is advantageous.
• Ability to lift moderate packages or office equipment and perform light hands-on tasks as needed.

• Submit a PDF with a letter of motivation and resume/CV highlighting relevant qualifications and experience at watchmakergenomics.com.
• Application deadline: Friday, 10 October 2025. The position may close earlier if high volume of applications is received.
• Applications without a Letter of Motivation will not be considered. Applicants must be South African or eligible to work in South Africa with valid work permits/visas or ability to obtain them before responding.
• If selected for interview, provide three professional references and a current payslip if requested.
• NO RECRUITMENT AGENCIES. We are accepting direct applications only; unsolicited resumes from third-party recruiters will not be considered.

Equal Opportunity
WE ARE AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. Watchmaker Genomics is committed to a diverse environment. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or any other protected characteristic. South African citizens preferred.

This position may be subject to pre-employment checks, including driving history, drug screening, and a background check relevant to the duties. All checks will comply with applicable laws.

Overview

OFFICE MANAGER

Cape Town: My client, an industry-leading environmental and green-building consultancy is recruiting a dynamic, seasoned Office Manager for its Westlake office. This role offers the chance to work with a high-calibre team and to advance your career within a forward-thinking, people-focused company.

Candidates living within easy commuting distance of Westlake or the Southern Suburbs are encouraged to apply

Candidate: The ideal candidate thrives in a fast-paced setting, remains calm and adaptable to last-minute changes, and handles multiple tasks with ease. They bring enthusiasm and a positive, good-natured attitude, value a supportive, family-like workplace, and demonstrate commitment and loyalty.

Purpose: To ensure the smooth day-to-day functioning of the office, HR administration, site logistics, and company travel/vehicle systems.

The Office Manager provides the backbone of operational support, enabling technical teams to focus on project delivery through organisational discipline, proactive problem-solving, and consistent coordination between the office, HR, and site teams.

• Office Management & Administration: Oversee daily running of the office environment including facilities, supplies, and workspace organisation
• Manage calendars and schedule meetings with the utmost efficiency
• Ensure all office systems (IT, phones, filing, server access, consumables, security, maintenance and repairs) function reliably
• Coordinate service providers and liaise with external vendors
• Maintain office supplies and conduct monthly stock takes
• Keep the office environment professional, safe, and aligned with company values
• Implement and coordinate HSE in collaboration with outsourced consultants
• Work closely with the office cleaner to maintain cleanliness and ensure the kitchen is fully stocked
• HR Administration: Support recruitment logistics including posting adverts, scheduling interviews, candidate communication, and reference checks
• Facilitate onboarding for all new hires: contracts, induction, system access, and first-day readiness
• Maintain HR records (contracts, leave, training logs) in compliance with BCEA and labour law
• Ensure professional memberships and registrations for team members are current
• Site Logistics Support: Manage and coordinate logistics for field teams including transport, accommodation, equipment, documentation, and PPE
• Assist with deployment logistics for new projects to avoid delays
• Coordinate site access requirements for specialists
• Oversee site vehicles, including maintenance, repairs, and rentals
• Maintain a central log of all site logistics, updated weekly
• Ensure annual medical renewals and book team training such as First Aid and Advanced Driving
• Travel & Vehicle Administration: Manage all company travel bookings including flights, accommodation, and car hire
• Oversee company vehicle scheduling, licensing, insurance claims, and service/maintenance tracking
• Ensure compliance with company policies for travel claims, fuel usage, and vehicle management

• Diploma or degree in business administration or equivalent qualification advantageous
• Minimum 3 years’ experience in office management and administration, preferably in a small business or SME working directly with a Founder or Director
• Strong organisational, multitasking, attention to detail, and coordination skills
• Proficiency in Microsoft Office, document management, and online booking systems
• Outgoing personality, adaptable to change, and able to multi-task
• Fluency in English (read, speak and write) with a good proficiency of business Afrikaans
• Must reside in or within close proximity to Westlake / Cape Town Southern Suburbs
• Valid driver’s licence and own vehicle essential

Overview

Department: IT Infrastructure: Facilities Team
Reports To: IT Ops Manager
Employment Status: Permanent
Location: Bedfordview (With possibility of hybrid)

An established player in the South African long term insurance market with over 25 years of experience in non-traditional sectors. We sell and administer a full range of funeral insurance products in the trade union environment and have a very close working relationship with NEHAWU. We are focused on client centricity and solving needs for South Africans with innovation, unique & creative solutions, and products.

This role will require the candidate to manage the Facilities team, who are responsible for the maintenance and upkeep of the building.

• General maintenance and upkeep of the building, including the physical infrastructure, utilities and security systems.
• Logging, tracking and ensuring the resolution of any faults with the building or its components.
• Cleaning and maintenance of the building and its grounds.
• The operations of the company canteen.
• The Asset register for all building assets is maintained.

• Minimum of 5 years of experience in managing of a similar team.
• Proven experience and success in the management of teams to follow schedules and carry out the related tasks.
• Ability to coordinate with vendors and contractors for specialized maintenance and cleaning services.
• Being able to manage expenses related to building upkeep and supplies.
• Plan and organize maintenance, cleaning schedules, and inspections efficiently.

• Tickets are handled professionally, and within TAT.
• The building is kept clean and well maintained.
• Individuals in the teams are well managed, according to objective KPI criteria, as well as upskilled and trained to ensure effective performance of the above criteria.
• There is a routine maintenance schedule, and it is carried out according to schedule.
• The canteen operates effectively.
• Good stock and cost controls are in place.

• Market-related based on experience.
• Performance-based annual bonus.
• Subsidised Life and Disability Cover.
• Funeral Cover