229 Senior Office Manager jobs in South Africa

Our client is seeking an experienced Officer Manager to join the Port Elizabeth team.

1. Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception and wage staff).
2. Oversee and control all aspects relating to building structures and furnishings.
3. Obtain quotations and manage agreements of all acquisitions.
4. Co-ordinate and maintain the firm’s archiving system for easy accessibility.
5. Monitor and co-ordinate the firm’s database.
6. Maintain and control the service agreements with all suppliers and other agents.
7. Prepare the annual budget for the various companies.
8. Oversee the preparation of daily cash flow and interpretation of cash movements.
9. Ensure PAYE and VAT are processed and paid via EFiling.
10. Ensure FICA requirements are met.
11. Inform employees and directors of processes to be followed.
12. Ensure all staff and directors are trained and aware of the FICA reporting requirements.
13. Provide debtors age analysis for all entities every month.
14. Administer all aspects of Greatsoft and maintenance of database.

1. BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
2. Knowledge of accounting, auditing and taxation procedures.
3. Ability to read and understand financial statements.
4. Proficient in MS Office.
5. Greatsoft and Pastel Accounting experience preferred.

As a Senior Office Administrator, you will play a crucial role in supporting the smooth operation of our office and administrative functions. You will be responsible for managing various administrative tasks and ensuring efficient communication both internally and externally. This role requires a high level of organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities:

1. Oversee daily administrative operations, including managing calendars, scheduling appointments, and coordinating meetings.
2. Act as the primary point of contact for internal and external inquiries, providing timely and professional responses.
3. Maintain office supplies inventory and equipment, ensuring adequate stock levels and functionality.
4. Manage office budgets and expenses, including processing invoices and reconciling accounts.
5. Assist in the preparation of reports, presentations, and other documents as needed.
6. Coordinate travel arrangements and accommodations for staff members.
7. Support HR functions such as onboarding new employees, maintaining personnel records, and administering benefits.
8. Collaborate with other departments to streamline processes and improve overall efficiency.
9. Handle confidential information with discretion and integrity.

Reference: MP -TP-1

Our esteemed Client within the Financial industry is seeking a highly qualified Office Manager to join their team.

• Minimum Qualification: Registered Accountant (CA) SA
• Must be a registered Assessor
• Registered Auditor will be advantageous
• Minimum 7 years experience within the financial industry as an Accountant
• Proven experience in management
• Potential for leadership roles
• Strong understanding of statutory and regulatory requirements
• Exceptional analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Proficient in financial software and Microsoft Office Suite
• Own vehicle and valid driver's license

Consultant: Trinity Pulvenis - Dante Personnel Mpumalanga
Apply via our website:
If you do not hear from us within 5 days, please accept that your application was unsuccessful.

Reference: PC -RC-2

Our client based in Gardens is looking for an Office Manager with 5 years experience to ensure the smooth operation of the office.

EMPLOYMENT TYPE: Permanent
SECTOR: Office
BASIC SALARY: R25 000 – R30 000
START DATE: A.S.A.P / Immediate

REQUIREMENTS:

1. 5 years office management experience
2. Finance or Business Management qualification
3. WeConnectU experience (non-negotiable)
4. MS Office (Word, Excel, PowerPoint) proficiency
5. Property/ Real Estate industry experience

1. Journals up to trial balance
2. Reconciliation of debtor and creditor accounts
3. Liaise with clients to ensure payments are made accurately and on time
4. Prepare reports on account status
5. Balance sheets
6. Allocate payments to relevant accounts

1. Resolve HR related queries from staff
2. Ensure HR policies and procedures are adhered to
3. Ensure employee contracts are in place and kept up to date
4. Ensure employee files are kept up to date
5. Time and attendance
6. Assist in the recruitment of new staff

1. Order stationary and other office supplies
2. Maintaining office equipment
3. Attend meetings with Directors when required
4. Provide training and development to staff when needed
5. Build relationships with clients and be the face of the company

1. Mon – Fri: 08:30 – 17:00

R25 000 - R30 000

Do you have the experience and maturity to manage the responsibilities of running the functions and duties that make an office successful? We need your experience with quotations, invoicing, debtors, and the personality to be the “go to person” when anything is needed in the business. The perfect candidate must have the attitude of responsibility and ability to think on their feet while working alongside management to deliver the best offering of service as per the excellent reputation they have in the marketplace.

REQUIREMENTS

1. Grade 12 / Matric
2. Computer Literate – Word, Excel, etc
3. Bilingual (English – speak / Afrikaans – understand)
4. Presentable with outgoing well-spoken, confident & friendly communication skills
5. Excellent financial acumen with accounts
6. Own transport essential
7. Ability to take on responsibilities, use initiative and work well in a team & independently

1. Drawing up quotations for clients
2. Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
3. Sending deposit invoice requirements to clients and following up telephonically
4. Build sound relationships with clients, enjoy being the go to person when help is needed
5. Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted
6. Management of Control schedule for debtors that are in arrears
7. Manage payments received, forwarding final invoices manage statements
8. Daily updates of receipts scheduled - tracking payments received, deposits etc.
9. Registrations of any new contract fitters that are working on site
10. Record daily hours worked by all employees, complete monthly and weekly schedules
11. Checking of working hours and daily signing in and out
12. Managing sick leave schedules and administration required
13. Managing inhouse database of customer lists
14. Ensure that jobs being worked on are updated daily as to the current fitment status
15. Manage costing compilations for all work requirements
16. Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
17. Manage transport invoices at month end
18. Ensure administration for health and safety compilation is updated and on file when needed
19. Manage the royalties’ programme
20. For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received
21. Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

Reference: Pta -VLR-1
We are looking for an Office Manager for a Legal firm based in Centurion.

Requirements:

• Grade 12
• Tertiary qualification in Office Management, Human Resources or similar
• 5+ years Office Management experience
• Human Resources experience
• Experience within a Legal firm environment will be highly beneficial
• Excellent communication skills
• Computer literate

Responsibilities:

• Standard office management duties, including human resources.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

• HR Services, Recruitment & Selection

We require a highly skilled Office Manager to manage our administrative functions, ensure compliance, and maintain efficient operations.

• Roster planning and management on ERP (Bapple) system
• Timesheet management and attendance tracking
• Contract administration and record-keeping
• Archiving old employee files and maintaining personnel records
• Issuing warnings, deductions, and managing payroll
• Provident fund and PSIRA administration
• Affinity and medical aid scheme management
• Uniform and inventory management
• Client query resolution and escalation
• -ontract and PO management
• Debit order mandate administration
• Memo preparation and distribution to staff
• PSIRA audit compliance and SOP maintenance
• Letter preparation and correspondence
• CCMA preparation and documentation
• Advertising and ad-hoc tasks

• 3+ years of experience in an office management role
• Strong administrative and organizational skills
• Proficient in ERP systems (Bapple) and Microsoft Office and Xero accounting
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Discretion and confidentiality when handling sensitive information
• Strong attention to detail and problem-solving skills

• Opportunities for growth and development

Albida City of Cape Town, Western Cape, South Africa

Albida City of Cape Town, Western Cape, South Africa

Direct message the job poster from Albida

We are hiring on behalf of one of our customers for an experienced Office Manager who will lead, develop, and support the office initiatives and operations, creating a modern, effective, and efficient workplace. This role will involve managing budgets, providing operational admin support, and serving as the primary contact for all office and workplace operations-related matters.

Key Responsibilities:

• Liaise with Building management teams to ensure all services, commitments, and requirements are met by all parties.
• Develop. Coordinate and manage the Business Continuity Planning and requirements
• Support investigations, when necessary, into incidents on or off-site that affect the company’s staff.
• Deliver and support the staff onboarding
• Develop and track annual administrative budget in collaboration with others.
• Handling finances: You'll be responsible for managing the Office finances, including creating and managing budgets, handling invoices, and tracking expenses.
• Liaise with contractors to ensure projects, works, and services are delivered to expected standards and scope
• Collaborate with other leaders to identify efficiencies, create standards, and ensure consistent practices to effectively support operational excellence.

Key Skills & Experience:

• Experience in office management with progressively increasing levels of responsibility.
• Experience in designing and implementing return-to-office initiatives and operating in hybrid workplaces.
• Proven experience of managing budgets and delivering operational admin support, alongside responding to ad-hoc requests.
• Knowledge of office management best practices.
• Proficient in Microsoft Office Suite, with high proficiency in Outlook, Teams, Word, Excel, and G Suite and VC system.
• Communication and organizational expertise.

This is a fantastic opportunity to join a leading Global organization with an office in Cape Town.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Consulting
• Industries Business Consulting and Services

Referrals increase your chances of interviewing at Albida by 2x

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Job Summary: Beck Family Hospitality is seeking a highly organized and proactive Office Manager. In this pivotal role, you will serve as the central coordinator for project management across all departments, ensuring smooth operations and efficient workflow management.

Desired Qualifications: Diploma in Office Management, Certificate in Project Management will be advantageous

Minimum Work Experience: At least 3 – 5 years in a similar role

Core Responsibilities:

Project Management & Coordination

• HOD Support: Assist Heads of Departments in managing their tasks, deadlines, and project timelines.
• Task Tracking: Implement and maintain a comprehensive project management system to monitor business-wide initiatives.
• Progress Reporting:
• Meeting Coordination: Schedule and facilitate cross-departmental meetings, prepare agendas, and track action items
• Create regular status reports and updates for management on various projects..
• Systems Management: Maintain and optimize organization-wide administrative systems.
• Documentation: Ensure proper documentation of processes, procedures, and project outcomes.
• Office Supplies Management: Oversee the inventory and ordering of office supplies to ensure the office is well stocked.
• Facility Management: Coordinate maintenance and repair of office equipment and facilities.
• Reception Duties: Manage the reception area, greet visitors, and handle incoming calls and correspondence.
• Budget Management: Assist in managing office budgets and expenses, ensuring cost-effective operations.
• Health and Safety Compliance: Ensure the office complies with health and safety regulations and conduct regular inspections.
• Employee Support: Provide administrative support to staff, including managing schedules, travel arrangements, and expense reports.
• Vendor Management: Liaise with vendors and service providers to ensure timely delivery of services and supplies.
• Event Coordination: Organize office events, meetings, and training sessions.
• Minute Taking: Accurately record and distribute minutes of meetings, ensuring all action items are tracked and followed up.
• Required Skills & Qualities:
• Project Management: Proven experience in coordinating multiple projects simultaneously.
• Tech Proficiency: Strong skills in Microsoft Office Suite and project management software.
• Organization: Exceptional organizational and time management abilities.
• Communication: Excellence in both written and verbal communication.
• Problem-Solving: Strong analytical and critical thinking skills.

Additional Requirements:

• Own transport and valid driver’s license.
• Flexibility to adapt to changing priorities.
• Strong attention to detail.