37 Project Coordination jobs in Johannesburg

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The main purpose of this position is to assist the Project Lead/s with administrative responsibilities

• Logging and closing all installation incidents per project timeously.
• Arranging for technicians and other vendors to be on site for installations within the specified time.
• Following up with the inland and costal project managers that all installations are completed
• Escalating all problems and concerns regarding open installations to the project Lead and customer
• Getting and / or tracking approval from project managers for quotes that are submitted.
• Ensure that all purchase orders are received for approved orders.
• Liaising with the projects team, relevant customer as well installation team regarding project status on an ongoing basis

Microsoft Office

Microsoft Excel

Communication

Analytical and Problem Solving

Following instructions & procedures

Working with people

Writing and Reporting

Deciding & Initiating Action

Culture Match

Job Match

NQF 4: Grade 12 National Diploma

Minimum 2-years’ experience with projects administration

Ability to work extended /long hours as and when required

This is a full-time on-site Project Assistant role located in Bedfordview. The project assistant will execute administrative functions that relate to the project and providing support to the project manager, account director and/or management as required.

Responsibilities

• Populating social media content for tactical days.
• Managing and monitoring of social media ad spend.
• Populating monthly ad spend recon and ensuring budget is being spent accordingly.
• Assistance on submission and management of job briefs on Monday.com.
• Ensure that client reverts are communicated to the creative team.
• Assistance on management of relevant client content calendars.
• Proof-checking submissions from the creative team and generic inter-department enquiry and feedback management.
• Work with the account director to develop content, coordinate events and provide support.
• General administration support to account director.
• Proactive follow-up on briefs and client requirements to creative team and the account director.
• Maintenance of accurate and up-to-date filing systems.
• Regular updates on job boards.
• Assistance in the preparation of presentation materials.
• Attending status meetings where required and taking minutes in meetings.
• Content ideation and presentation to account director.
• Any additional adhoc requests as received from account director/management.

Requirements:

• Experience:  Minimum one year experience as an account executive and a qualification in marketing / related field.
• Skills:  Exceptional organisational skills, proactive, with the ability to work independently. Strong communication skills, both email and phone, and excellent phone etiquette. Strong problem-solving and analytical thinking capabilities.
• Technology:  Proficient in Microsoft Office Suite, comfortable with various online project management tools, and digital platforms.
• Qualities:  Attention to detail, the capability to maintain discretion and confidentiality, and flexibility to adapt to the evolving needs of a fast-growing organisation.
• Advantageous:  Valid SA drivers licence and own car.
• Inherent:  No criminal record.

Please be advised that the company retains the right to not appoint any applicant if it so wishes.

If you do not receive any feedback within 2 weeks, kindly consider your application as unsuccessful.

Application process:

To apply, please send an email to

NB! Your email must include the following:
- Your CV
- A link to a 1-minute video recording of why you feel you would be the best fit for the role
- CTC and notice period
Please note that you will not be considered if you do not follow these application instructions.

REQUIREMENTS

Job Specification : Technical Project Assistant

Location : Randburg, GP, South Africa

Permanent

Salary Range : R40,000 – R52,000 (Cost to Company, including Medical Aid and Pension)

Purpose of the RoleWe are looking for a skilled professional with a strong technical and executive support background to assist the CEO in a Built Environment Professional Services setting. The ideal candidate should be tech-savvy, well-versed in professional business operations, and demonstrate outstanding organizational, communication, and problem-solving abilities. This role involves close collaboration with the CEO and various internal and external stakeholders, requiring a high level of discretion when managing sensitive and confidential information.Key Responsibilities

• Conduct technical research and analysis on emerging trends, technologies, and innovations in the engineering field.
• Serve as a liaison between the CEO and direct reports, employees, clients, business partners, investors, and media.
• Provide administrative support, including managing schedules, travel, and correspondence.
• Assist in managing projects to ensure timely completion and high-quality standards.
• Troubleshoot technical issues and identify opportunities for innovation and process improvement.
• Maintain accurate documentation for technical discussions, presentations, and decisions.
• Provide technical and strategic support, including preparing reports, presentations, and industry analysis.

Candidate Specifications

• Bachelor’s degree in engineering, built environment professions, management, or business.
• Strong technical knowledge in engineering or a professional business environment.
• Excellent written and verbal communication skills, with experience in report and presentation development.
• Strong technical report writing and software skills (MS Office, collaboration tools).
• Proven analytical and problem-solving abilities.

Additional Qualifications (Advantageous)

• Master's degree or currently pursuing a postgraduate degree.
• Professional registration with ECSA, SACPMP, PMP, or relevant certification.
• Business development, marketing, or finance experience within the built environment industry.

Job title : Project Coordinator

Job Location : Gauteng, Johannesburg Deadline : August 24, 2025 Quick Recommended Links

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Job Description :

About bp

Key Responsibilities

Project Planning & Coordination

Communication & Stakeholder Engagement

Construction Oversight

Budget & Schedule Monitoring

Compliance & Quality Assurance

Required Skills & Competencies

Education

Experience

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Santam Segment Solutions is seeking a Project Coordinator to join their team. This position is based in Sandton, Johannesburg.

Finance Support Functions:

• Assist in coordinating, compiling and communicating various activities relating to Budgeting activities.
• Assist in coordinating, compiling and communicating various activities relating to Forecasting activities.
• Monthly checking and reconciliations in relation to BUSINESS UNIT Line of Business reporting.
• Investigating variances and dealing with queries.
• Tracking and reporting on Expense variances.
• Involvement in tracking and remediating issues relating to Credit Control functions impacting Age Analysis and Cancellation Reserve.
• All of the above will require building and maintaining close relationships and collaboration with our Santam Broker Solutions Finance colleagues.

Project Support Functions:

• Project management (accurate budgeting, actuals tracking, forecast projections, monitoring and control of expenses, invoicing, journals, general ledger queries and payments).
• Create and maintain comprehensive documentation, including project plans, task lists, progress reports, and meeting minutes.
• Create various dashboards and presentations.
• Assist the team in planning, organising, and executing project activities, ensuring adherence to project timelines, objectives, and scope.
• Understand and champion the strategic and holistic needs of the business unit.
• Assist with Change Management requirements and activities as needed.
• Schedule and organise meetings and workshops.
• All of the above will require building and maintaining relationships with our Business Change colleagues.

Other Operational Responsibilities:

• Produce and distribute routine and ad-hoc reports to internal and external stakeholders.
• Assist with any Regulatory, Risk or Governance activities that fall within the Ops Team’s area of responsibility (e.g., incident logging and tracking, preparing stats for COB reporting, Business Continuity Plans, activities supporting Internal and External audits, Due Diligence requirements and processes).
• Participate/assist with Data Audits.
• Support with creation of process flows and SOP’s (Standard Operating Procedures).
• Assist with any activities relating to VOX (Voice of Experience) surveys.
• Update business unit operational directives.

General Administration:

• Arrange and/or attend meetings (internal and/or external) as and when required.
• Attend to daily administrative routine tasks in accordance with organisational standards, processes and procedures.
• Attend to the production of general correspondence if and when necessary.
• Managing set-up and maintenance of MS Teams Groups and Channels.

• Bachelor’s degree (or equivalent)
• 3 - 5 years experience in the Insurance Industry
• Ability to engage at Senior Management level
• Excellent MS Excel knowledge and Experience (Advanced Level)
• PowerPoint knowledge and experience (Advanced Level)

• Strong analytical skills and logical reasoning
• Strong attention to detail
• Strong client service orientation
• Ability to work under pressure
• Deadline driven
• Planning and organising
• Learning and researching
• Applying expertise and technology
• Problem-solving skills
• Self-Confidence & Assertiveness
• Pro-active approach
• Producing innovative solutions
• Adapting to changing environment
• Excellent Communication/interpersonal skills
• Adhering to principles and values
• Working well in diverse environment
• Delivering results and managing customer expectations
• A commitment to maintaining confidentiality and professionalism.

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centered on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

MAIN PURPOSE OF THE ROLE:

To provide administrative support, assist with the coordination and management of Customer Experience projects, and drive the execution of projects across all key work streams.

MINIMUM EDUCATION AND EXPERIENCE:

• Diploma in Project Management
• Grade 12
• 3 years of working experience in a Collections environment

ROLE RESPONSIBILITIES:

Administration

• Gather required information and prepare business requirement documents for various requests.
• Interpret information related to projects, conduct basic research, collate data, and format it appropriately.
• Obtain quotes from suppliers, compare them, and seek authorization.
• Prepare project plans outlining requirements and involvement of key stakeholders.
• Follow up regularly on projects in the Call Centre and report progress.
• Arrange appointments, organize meetings (including logistics), take minutes, distribute information, and maintain records.
• Assist in organizing meetings and events, manage invitations, find venues, set up functions, and send relevant information.

Customer Relations

• Create and maintain productive relationships with internal teams and clients by providing support.
• Keep clients informed about project progress through written communication, phone calls, or face-to-face meetings.
• Build a positive image by exceeding client expectations.
• Maintain professionalism and treat internal customers fairly.

Document and Information Management

• File all incoming and outgoing documents in a manageable and retrievable system.
• Retain all records confidentially.
• Submit expense claims promptly with supporting vouchers.
• Provide content updates to the Collections Call Centre, Learning and Development, and Senior Operational Managers.

Office Management

• Order stationery as needed.
• Ensure all office equipment is operational and report issues promptly.
• Maintain an up-to-date list of contact numbers.
• Monitor policies and reports as required.
• Assist in maintaining the department's central library of reports and projects.
• Capture and update departmental information.
• Assist with printing, binding, and distributing documents.

We are seeking a Project Coordinator to join our team, based in Johannesburg, on-site.

• Assist with the creation and planning of work breakdown structures using a product backlog or scope of work document to ensure alignment between the documentation and schedules.
• Facilitate and gather information required to build a project / programme schedules using either a waterfall or agile approaches.
• Engage with project stakeholders to define a flight plan that defines all major project deliverables and milestones.
• Evaluate existing project schedules to identify and correct schedule inconsistencies in accordance with company defined scheduling standard, policies and procedures as well as identified industry best practices.
• Proactively manage the critical path and project dependencies both internally and externally of the programme and its sub projects.
• Evaluate and report any variances from the baseline and deviation from the critical path to the necessary stakeholders.
• Align the schedule cost in accordance with the approved financial business case.
• Manage the overall maintenance of the project and programme schedules against governance standards and exception reports.
• Maintain a reporting routine in order to capture and report on project progress if one has not been defined.
• Extract information from all project management defined tools and provide weekly status updates regarding planned vs. actuals to the programme manager for reporting purposes.
• Collaborate with project managers to evaluate project schedule progress or status and take corrective action where required.
• Provide recommendations based on trends and forecasts.
• Assess project scope change request impacts on the project schedule and across the programme.
• Review any conflict or capacity issues regarding resource requirements based on the capacity and demand model.
• Facilitate scenario planning across sub projects / programme and evaluate schedule impacts for reporting on request.
• Integrate any external vendor schedules within the sub projects / programme based on strategic dates defined and planned if required.
• Financial analysis which includes the burn rate and the actual spend as well as the forecast spend per resource role.
• Ongoing analysis of IAs ie. Baseline vs Actual Spend to ensure that teams remain within budget.
• Ensuring that all contracts for vendors are in place and alert the PM/SM of expiry dates.
• Generating POs on SAP and the payment of invoices using Ariba.
• Setup of Confluence pages/dashboards for Project Incremental Planning.
• Assisting with Jira SQL Queries
• Logging of Scope Changes, Risks and Issues on PMT
• Ensure Enterprise Resources Allocations are correct from a Capacity Management Perspective.
• Actuals and Forecast should be aligned from a monthly snapshot perspective.
• There should be scope line items in the schedule to reflect an accurate % complete in comparison with cost and timelines.
• Knowledge of GT finance and JIRA Tempo reporting is essential from a cost tracking perspective.
• Engage with the Tools Team to ensure that all project resources have JIRA/Tempo licences and that JIRA boards are updated with the correct user stories linked to EPICS and SAVE EPICS.
• Assisting with user/roles access within JIRA project and boards.
  
  Qualifications

• Certified MS Project 2010 or higher training required.

• Fully computer literate using main applications of MS Office i.e. Excel, Word and PowerPoint.

• Project Management Qualification.

• Agile training from a recognised institution.

• 3 to 5 years experience in planning and scheduling projects and/or programmes is essential.

• 3 to 5 years experience using MS Project 2010 or higher.

• Demonstrated capability of applying and analysing advanced scheduling techniques such as critical path method, PERT analysis and earned value management.

• Demonstrated strategic planning abilities on programme schedules and flight plans.

• Maintaining relationships with programme / project staff as well as external vendors where necessary.

• Excellent verbal, written and communication skills.

Job category: Construction Project Management

Contract: Fixed Term Contract

Remuneration: Market Related

EE position: Yes

The Assistant Project Manager will be responsible for both Quantity Surveyor and Project Management duties whose role will be active monitoring and managing of the construction projects progress and budgets. This is a 12-month fixed-term contract.

The Assistant Project Manager assumes responsibility for the following aspects of the infrastructure development:

1. Assist managing project coordination of budgets, resources and contract management.
2. Assist with managing external consultant teams in planning and construction phases of projects.
3. Assist with managing and reconciling the budget(s) that he/she is responsible for and producing monthly and quarterly financial reports.
4. Ensuring that the budget is spent within the financial year and anticipating any problems that may arise.
5. Assist with initiating, designing, implementing and commissioning projects.
6. Assist with the engagement of stakeholders and liaising with other municipal entities and departments as necessary.

1. A degree/diploma in Built Environment or a relevant field.
2. The BSc (Quantity Surveyor) with postgraduate degree will be an added advantage.
3. Registered member of the Association of South African Quantity Surveyors (ASAQS).
4. Registered as a candidate of South African Council of Quantity Surveying Profession (SACQSP).
5. Registered as a candidate of South African Council of Project and Construction Management Profession (SACPCMP).

1. A minimum of 10 years’ experience in Quantity Surveying and Project Management environment.
2. Experience in the management of diverse development projects.

1. Ability to work independently.
2. Team player.
3. Ability to work under pressure and meet tight deadlines.
4. Ability to interact at all levels.
5. Committed to the high standards of performance and quality work.
6. Ability to start and finish work at hand.
7. A professional in behaviour (Going beyond the call of duty).
8. The ability to apply project management planning techniques to conduct effective planning of work outputs and distribution of resources equitably.
9. Accuracy.
10. Analytical.
11. Initiative.
12. Commitment.

The NEF is committed to the Employment Equity Act, and as such, the NEF will give preference to candidates from designated groups in terms of the EE Act and persons with disabilities.

Africa-one Consulting & Research Pty Ltd is looking for a Project Coordinator to join their growing team. They are a fun and dynamic team, performance-driven with an open-door policy. They have a low turnover and take care of their staff.

A Project Coordinator performs clerical tasks for projects such as scheduling meetings, managing project documents and files, and assisting the project engineers with project tasks.

Purchase Orders:

• Create purchase orders and send to Project Engineer and/or Supplier as requested
• Update filing systems of current projects

Request for Quotations:

• Assist the Project Engineer with obtaining quotations for Project items
• Create and send Document Transmittals via Email, Dropbox, SharePoint, or any other communication networks as per client requirements

Managing Vendor Document & Drawing Registers:

• Update VDDR’s as Document Transmittals are sent
• Keep track and inform the Project Engineer of Deadline Dates for the issue of Documentation

Creating Project & Drawing Files:

• Creating Lever Arch files with Covers and dividers for Engineers, Quality Department & Drawing Office

Filing of Project Documentation:

• Scan Electronic Copy and File Hard Copy documentation as received

Distributing Documentation to the relevant people:

• Distribute Delivery Notes and other documents to the relevant Office Staff

Packing Lists:

• Create, Print and Laminate packing lists for shipping of equipment

Typing of Letters, Formatting of Documents:

• Assist Engineers, Quality Department and Directors with typing up and formatting of documentation

Sending Inspection Photo Links:

• Send Photo Links to all relevant parties
• Sort and Upload Inspection photos received from USB to Project Photo Folders on server

Assisting with Visa Applications when needed:

• Fill in Visa Applications and collect all necessary documentation as per Visa Requirements
• Contact Visa Agents to collect and submit or conduct an online application where needed
• Arrange Bookings with Embassy for Biometric submittals
• Correspond with Staff and clients with updates

Assist with Project Closures:

• Check to make sure that documents are in order
• Organise paperwork as per request from Engineer
• Fill in the Engineers Checklist

Assist with Reception duties when needed:

• Answer calls, take messages and tend to clients
• Buy Groceries or Supplies for the office when needed
• Keep Control of Stationery
• Assist in filing of Archives in Storeroom & keep in neat order
• Assist Directors where needed

Qualifications:

• Document Control

Experience:

• 2 years admin and/or Document Control experience