187 Office Managers jobs in South Africa

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Colesberg with travelling required to surrounding areas.

KEY OUTPUTS

1. Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
2. Manage administrative functions from a compliance and operational effectiveness approach.
3. Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application.
4. Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
5. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
6. Management oversight of BI reports to accurately reflect the status of strategy implementation.
7. Management and monitoring of office contracts to ensure compliance and value for money.
8. Management and monitoring of the correct use of petty cash.
9. Management of infrastructure and fixed assets.
10. Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.).
11. Management of over and under expenditure to ensure budgetary control.
12. Efficient vehicle and fleet management.

COMPETENCIES REQUIRED

1. Grade 12 plus 3 years relevant tertiary qualification.
2. A valid driver’s license.
3. 5 years administrative experience.
4. 2 years relevant management experience.
5. Understanding and application of basic computer software packages.
6. Ability to develop and implement Operational Plans.
7. Leadership and problem solving skills.
8. Resource and risk management.
9. Business writing skills.
10. Ability to compile reports and statistics.

Basic Salary: R470,040.00 per annum (Level 10)

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 December 2019 , quoting the reference number COLES/AM/29/11/2019 in the subject line to or apply online at .

Enquiries to Pumezo Qelile, .

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT.

#J-18808-Ljbffr

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.The position is based in Vryheid.

KEY OUTPUTS

1. Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
2. Manage administrative functions from a compliance and operational effectiveness approach.
3. Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application.
4. Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
5. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
6. Management oversight of BI reports to accurately reflect the status of strategy implementation.
7. Management and monitoring of office contracts to ensure compliance and value for money.
8. Management and monitoring of the correct use of petty cash.
9. Management of infrastructure and fixed assets.
10. Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.).
11. Management of over and under expenditure to ensure budgetary control.
12. Efficient vehicle and fleet management.

COMPETENCIES REQUIRED

1. Grade 12 plus 3 years relevant tertiary qualification.
2. A valid driver’s license.
3. 5 years administrative experience.
4. 2 years relevant management experience.
5. Understanding and application of basic computer software packages.
6. Ability to develop and implement Operational Plans.
7. Leadership and problem solving skills.
8. Resource and risk management.
9. Business writing skills.
10. Ability to compile reports and statistics.

Basic Salary: R470,040.00 per annum (Level 10)

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 24 March 2020 , quoting the reference number VRY/AM/06/03/2020 in the subject line to or apply online at

Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply.

LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT

#J-18808-Ljbffr

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 12 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace. Applications are invited from persons interested to fill in the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Ladysmith. KEY OUTPUTS Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment. Manage administrative functions from a compliance and operational effectiveness approach. Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application. Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks. Management oversight of BI reports to accurately reflect the status of strategy implementation. Management and monitoring of office contracts to ensure compliance and value for money. Management and monitoring of the correct use of petty cash. Management of infrastructure and fixed assets. Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.). Management of over and under expenditure to ensure budgetary control. Efficient vehicle and fleet management. COMPETENCIES REQUIRED Grade 12 plus 3 years relevant tertiary qualification. A valid driver’s licence. 5 years’ administrative experience. 2 years relevant management experience. Understanding and application of basic computer software packages. Ability to develop and implement operational plans. Leadership and problem-solving skills. Resource and risk management. Business writing skills. Ability to compile reports and statistics. Basic Salary: R470,040.00 per annum (Level 10) A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 August 2021 , quoting the reference number LAD/AM/30/07/2021 in the subject line to or apply online at . Enquiries to Baboo Brijlal, Tel: The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace. Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Colesberg with travelling required to surrounding areas. KEY OUTPUTS Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment. Manage administrative functions from a compliance and operational effectiveness approach. Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application. Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks. Management oversight of BI reports to accurately reflect the status of strategy implementation. Management and monitoring of office contracts to ensure compliance and value for money. Management and monitoring of the correct use of petty cash. Management of infrastructure and fixed assets. Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.). Management of over and under expenditure to ensure budgetary control. Efficient vehicle and fleet management. COMPETENCIES REQUIRED Grade 12 plus 3 years relevant tertiary qualification. A valid driver’s license. 5 years administrative experience. 2 years relevant management experience. Understanding and application of basic computer software packages. Ability to develop and implement Operational Plans. Leadership and problem solving skills. Resource and risk management. Business writing skills. Ability to compile reports and statistics. Basic Salary: R470,040.00 per annum (Level 10) A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 December 2019 , quoting the reference number COLES/AM/29/11/2019 in the subject line to or apply online at . Enquiries to Pumezo Qelile, . Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply. LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT. #J-18808-Ljbffr

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 12 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace. Applications are invited from persons interested to fill in the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Ladysmith. KEY OUTPUTS Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment. Manage administrative functions from a compliance and operational effectiveness approach. Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application. Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks. Management oversight of BI reports to accurately reflect the status of strategy implementation. Management and monitoring of office contracts to ensure compliance and value for money. Management and monitoring of the correct use of petty cash. Management of infrastructure and fixed assets. Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.). Management of over and under expenditure to ensure budgetary control. Efficient vehicle and fleet management. COMPETENCIES REQUIRED Grade 12 plus 3 years relevant tertiary qualification. A valid driver’s licence. 5 years’ administrative experience. 2 years relevant management experience. Understanding and application of basic computer software packages. Ability to develop and implement operational plans. Leadership and problem-solving skills. Resource and risk management. Business writing skills. Ability to compile reports and statistics. Basic Salary: R470,040.00 per annum (Level 10) A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 August 2021 , quoting the reference number LAD/AM/30/07/2021 in the subject line to or apply online at . Enquiries to Baboo Brijlal, Tel: The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served. #J-18808-Ljbffr

Legal Aid SA is a national public entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership, driven by the value and advancement of human rights. It offers an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace. Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Colesberg with travelling required to surrounding areas. KEY OUTPUTS Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment. Manage administrative functions from a compliance and operational effectiveness approach. Management of the office Manual and Standard Operating Procedures (SOPs) for the office and advise on application. Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof. Together with the management team, identify risks facing the office and ensure effective mitigation against such risks. Management oversight of BI reports to accurately reflect the status of strategy implementation. Management and monitoring of office contracts to ensure compliance and value for money. Management and monitoring of the correct use of petty cash. Management of infrastructure and fixed assets. Manage procurement and payments (sourcing quotes from suppliers, processing of invoice, order, etc.). Management of over and under expenditure to ensure budgetary control. Efficient vehicle and fleet management. COMPETENCIES REQUIRED Grade 12 plus 3 years relevant tertiary qualification. A valid driver’s license. 5 years administrative experience. 2 years relevant management experience. Understanding and application of basic computer software packages. Ability to develop and implement Operational Plans. Leadership and problem solving skills. Resource and risk management. Business writing skills. Ability to compile reports and statistics. Basic Salary: R470,040.00 per annum (Level 10) A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 December 2019 , quoting the reference number COLES/AM/29/11/2019 in the subject line to or apply online at . Enquiries to Pumezo Qelile, . Preference will be given to candidates in terms of the Legal Aid SA Employment Equity Plan. People with disabilities are encouraged to apply. LEGAL AID SA RESERVES THE RIGHT NOT TO APPOINT. #J-18808-Ljbffr

Human Resources & Office Administration Coordinator

Human Resources & Office Administration Coordinator

Apply locations: Natal, Rio Grande do Norte, Brazil; Sao Paulo, SP

Time type: Full time

Posted on: Posted 10 Days Ago

Job requisition id: R09173

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job Description

Human Resources (60%):

1. Recruitment and Selection:
   • Lead recruitment efforts for positions in Brazil.
   • Screen and interview candidates for position and company fit, coordinate interviews and other recruitment activities.
   • Support, coordinate and facilitate onboarding.
2. Performance Management:
   • Provide support in areas of performance management, compensation, and benefits.
   • Partner with HR team to develop and administer the performance management process.
   • Provide oversight and maintain records related to grievances and disciplinary actions.
   • Escalate staff grievances and internal complaints to HR Management team.
3. Compliance:
   • Ensure relevant standards, processes and regulations are upheld in accordance with company policy, as well as state, federal and international laws.
   • Maintain the employee work rules and recommend new approaches, policies, and procedures.
   • Monitor local policies and procedures to ensure consistency and fairness among employees.
   • Advise management and employees on Brazilian labor law.
4. Employee and Labor Relations:
   • Act as the main point of contact on all employee matters for the Brazil locations.
   • Manage the offboarding process including exit interviews, paperwork, system deactivation, final pay processing, equipment collection, etc.
   • Respond to and resolve employee inquiries in a timely and professional manner.
   • Manage employment contracts and coordinate documentation related to employment status changes; provide guidance on employment status changes and contract amendments.

Office Management (40%):
• Office planning and administration.

Qualifications:
• Bachelor’s degree in human resources or related field.
• 4+ years of progressive experience as an HR Generalist, Business Partner or HR Coordinator.
• English proficiency required.
• Strong working knowledge of employment laws and practices.
• Excellent interpersonal and coaching skills.
• Evidence of the practice of a high level of confidentiality.
• Proficiency in using HRIS systems and Microsoft suite.
• Ability to travel up to 15%.

Preferred Skill:
• Workday experience.

About Us

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

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Job Specification: Executive Assistant - Front-of-House & Office Administration Location: Johannesburg, South Africa Employment Type: Permanent, Full-Time Compensation: Competitive About Our Client: Our client is a prominent, employee-owned asset management firm celebrating 17 years of strong growth in 2025 . They manage over R66 billion in assets under management (AUM) and are committed to excellence and transformation . With offices in major financial hubs including Johannesburg, their 40-person team of investment professionals delivers specialist South African, African, and global strategies . They are a purpose-driven organization, fostering a culture rooted in client focus and diversity, with over 50% Black and 40% women staff . Join them to contribute to their continued growth and success . Role Overview: Our client is seeking an experienced Executive Assistant: Front-of-House & Office Administration to join their Johannesburg office . This pivotal role serves as the initial point of contact for clients and visitors, ensuring a welcoming and professional atmosphere . You will provide high-level administrative support to a Director and their team . Key responsibilities include managing front-of-house operations, coordinating complex global travel, overseeing office functions, and assisting with compliance and client service tasks . The ideal candidate is mature, confident, proactive, and possesses a "can-do" attitude, with the ability to manage multiple priorities independently in a dynamic environment . Key Responsibilities: Executive Support: Manage the Director's diary, prepare correspondence, print and bind documents, book couriers/taxis, reserve meeting rooms, and provide team assistance as needed . Travel Coordination: Collaborate with the Cape Town-based executive assistant to arrange intricate local and global travel itineraries, including flights, accommodation, transfers, and visa applications for multi-time-zone business trips . Meeting Coordination: Organize logistics for internal and external meetings (in-person, video, audio, telepresence), ensuring seamless execution across different time zones . Front-of-House Duties: Manage reception and the switchboard, greet clients and visitors, handle calls professionally, and relay accurate, timely messages . Office Management: Oversee office procurement (stationery, supplies), maintain a tidy and professional workspace, and coordinate with building management for maintenance . Client and Compliance Support: Maintain client meeting schedules, compile and distribute meeting packs, process incoming/outgoing documentation (local/international couriers), and assist with credit card expense reconciliations . System Updates: Update Salesforce with contacts and meeting notes from the Business Development team . Update website and other platforms, including factsheets and commentary, on a monthly and quarterly basis . Assist with updating monthly PowerPoint presentations . IT Coordination: Liaise with the IT department to resolve issues and ensure new joiner setups comply with company protocols . Proactive Problem-Solving: Anticipate challenges across time zones, ensuring smooth operations and timely task delivery . Experience & Requirements: A minimum of 10 years' experience as an Executive Assistant or a similar role, with significant experience in a professional services firm (financial services preferred) . Proven expertise in organizing complex global and local travel arrangements, including itineraries, visas, and logistics . Experience managing front-of-house duties, including switchboard operation and client interactions . Familiarity with financial services or asset management environments is highly desirable . Ability to work independently, accurately, and timeously across multiple concurrent tasks . Comfortable supporting a large team across Johannesburg, Cape Town, and London time zones, collaborating with a Cape Town-based executive assistant . System Skills: Advanced Microsoft Outlook: Expertise in complex diary management and scheduling . Proficient in Microsoft Office: Strong skills in Word, Excel, and PowerPoint for document preparation and presentations . Personal Attributes: Communication: Excellent interpersonal skills, clear and concise in verbal and written communication . Organization: Strong organizational skills with high attention to detail . Proactivity: Ability to anticipate issues, think quickly, and use initiative . Relationship-Building: Skilled at fostering professional relationships across all levels . Confidentiality: Discretion in handling sensitive matters, adhering to POPIA and client confidentiality standards . Composure: Calm and professional under pressure, with strong gatekeeping skills . Why Join Our Client? Be part of a purpose-driven team with a track record of significant growth . Work in an inclusive, employee-owned firm committed to transformation . Contribute to a close-knit team of investment professionals delivering specialist investment services . Thrive in a fast-paced, professional environment where your organizational skills and proactive mindset directly support the mission of delivering superior risk-adjusted returns .

Job Specification: Executive Assistant - Front-of-House & Office Administration Location: Johannesburg, South Africa Employment Type: Permanent, Full-Time Compensation: Competitive About Our Client: Our client is a prominent, employee-owned asset management firm celebrating 17 years of strong growth in 2025.

They manage over R66 billion in assets under management (AUM) and are committed to excellence and transformation.

With offices in major financial hubs including Johannesburg, their 40-person team of investment professionals delivers specialist South African, African, and global strategies.

They are a purpose-driven organization, fostering a culture rooted in client focus and diversity, with over 50% Black and 40% women staff.

Join them to contribute to their continued growth and success.

Role Overview: Our client is seeking an experienced Executive Assistant: Front-of-House & Office Administration to join their Johannesburg office.

This pivotal role serves as the initial point of contact for clients and visitors, ensuring a welcoming and professional atmosphere.

You will provide high-level administrative support to a Director and their team.

Key responsibilities include managing front-of-house operations, coordinating complex global travel, overseeing office functions, and assisting with compliance and client service tasks.

The ideal candidate is mature, confident, proactive, and possesses a "can-do" attitude, with the ability to manage multiple priorities independently in a dynamic environment.

Key Responsibilities: Executive Support: Manage the Director's diary, prepare correspondence, print and bind documents, book couriers/taxis, reserve meeting rooms, and provide team assistance as needed.

Travel Coordination: Collaborate with the Cape Town-based executive assistant to arrange intricate local and global travel itineraries, including flights, accommodation, transfers, and visa applications for multi-time-zone business trips.

Meeting Coordination: Organize logistics for internal and external meetings (in-person, video, audio, telepresence), ensuring seamless execution across different time zones.

Front-of-House Duties: Manage reception and the switchboard, greet clients and visitors, handle calls professionally, and relay accurate, timely messages.

Office Management: Oversee office procurement (stationery, supplies), maintain a tidy and professional workspace, and coordinate with building management for maintenance.

Client and Compliance Support: Maintain client meeting schedules, compile and distribute meeting packs, process incoming/outgoing documentation (local/international couriers), and assist with credit card expense reconciliations.

System Updates: Update Salesforce with contacts and meeting notes from the Business Development team.

Update website and other platforms, including factsheets and commentary, on a monthly and quarterly basis.

Assist with updating monthly Power Point presentations.

IT Coordination: Liaise with the IT department to resolve issues and ensure new joiner setups comply with company protocols.

Proactive Problem-Solving: Anticipate challenges across time zones, ensuring smooth operations and timely task delivery.

Experience & Requirements: A minimum of 10 years' experience as an Executive Assistant or a similar role, with significant experience in a professional services firm (financial services preferred).

Proven expertise in organizing complex global and local travel arrangements, including itineraries, visas, and logistics.

Experience managing front-of-house duties, including switchboard operation and client interactions.

Familiarity with financial services or asset management environments is highly desirable.

Ability to work independently, accurately, and timeously across multiple concurrent tasks.

Comfortable supporting a large team across Johannesburg, Cape Town, and London time zones, collaborating with a Cape Town-based executive assistant.

System Skills: Advanced Microsoft Outlook: Expertise in complex diary management and scheduling.

Proficient in Microsoft Office: Strong skills in Word, Excel, and Power Point for document preparation and presentations.

Personal Attributes: Communication: Excellent interpersonal skills, clear and concise in verbal and written communication.

Organization: Strong organizational skills with high attention to detail.

Proactivity: Ability to anticipate issues, think quickly, and use initiative.

Relationship-Building: Skilled at fostering professional relationships across all levels.

Confidentiality: Discretion in handling sensitive matters, adhering to POPIA and client confidentiality standards.

Composure: Calm and professional under pressure, with strong gatekeeping skills.

Why Join Our Client? Be part of a purpose-driven team with a track record of significant growth.

Work in an inclusive, employee-owned firm committed to transformation.

Contribute to a close-knit team of investment professionals delivering specialist investment services.

Thrive in a fast-paced, professional environment where your organizational skills and proactive mindset directly support the mission of delivering superior risk-adjusted returns.