128 Office Manager jobs in Eastern Cape

Overview

Mount Edgecombe. An excellent opportunity exists for a competent and meticulous Office Manager to join a dynamic and professional team in the Wealth Management / Financial Services sector.

We’re seeking a highly organized individual with strong experience in investment administration, wills, estates administration, and developing financial plans . If you’re a reliable, detail-oriented team player with leadership capabilities and a passion for excellence, we’d love to hear from you!

• Wealth Administration: Manage the administrative functions of the investment and wealth division within the practice.
• Oversee processes related to wills, trusts, and deceased estates.
• Administer life and disability insurance functions effectively.
• Office Management: Oversee daily operations and delegation of tasks.
• Supervise and support administrative staff.
• Track and manage workflow tickets and responsibilities.
• Ensure smooth coordination of all office activities.

• Matric (Grade 12)
• Tertiary qualification preferred (e.g., Business Administration or similar)
• Solid background in wealth management or financial services
• Hands-on experience with investment administration, wills, estate administration, and insurance
• Proven track record in office and administration management
• Strong organizational skills and the ability to meet deadlines
• High levels of integrity, reliability, and professionalism
• Momentum Administration system experience advantageous

Our client is seeking an experienced Officer Manager to join the Port Elizabeth team.

1. Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception and wage staff).
2. Oversee and control all aspects relating to building structures and furnishings.
3. Obtain quotations and manage agreements of all acquisitions.
4. Co-ordinate and maintain the firm’s archiving system for easy accessibility.
5. Monitor and co-ordinate the firm’s database.
6. Maintain and control the service agreements with all suppliers and other agents.
7. Prepare the annual budget for the various companies.
8. Oversee the preparation of daily cash flow and interpretation of cash movements.
9. Ensure PAYE and VAT are processed and paid via EFiling.
10. Ensure FICA requirements are met.
11. Inform employees and directors of processes to be followed.
12. Ensure all staff and directors are trained and aware of the FICA reporting requirements.
13. Provide debtors age analysis for all entities every month.
14. Administer all aspects of Greatsoft and maintenance of database.

1. BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
2. Knowledge of accounting, auditing and taxation procedures.
3. Ability to read and understand financial statements.
4. Proficient in MS Office.
5. Greatsoft and Pastel Accounting experience preferred.

As a Senior Office Administrator, you will play a crucial role in supporting the smooth operation of our office and administrative functions. You will be responsible for managing various administrative tasks and ensuring efficient communication both internally and externally. This role requires a high level of organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities:

1. Oversee daily administrative operations, including managing calendars, scheduling appointments, and coordinating meetings.
2. Act as the primary point of contact for internal and external inquiries, providing timely and professional responses.
3. Maintain office supplies inventory and equipment, ensuring adequate stock levels and functionality.
4. Manage office budgets and expenses, including processing invoices and reconciling accounts.
5. Assist in the preparation of reports, presentations, and other documents as needed.
6. Coordinate travel arrangements and accommodations for staff members.
7. Support HR functions such as onboarding new employees, maintaining personnel records, and administering benefits.
8. Collaborate with other departments to streamline processes and improve overall efficiency.
9. Handle confidential information with discretion and integrity.

Overview

Well established retail company based in East London are seeking an experienced applicant to join their dynamic team.

• HR
  • Letters of Appointments
  • Contracts (Fixed Term & Permanent)
  • Induction meeting with paperwork on employee’s first day
  • Leave Applications & Recording
  • Disciplinary Hearings
  • Letters of increase
  • Salaries and wages
  • Staff account and loan management
• Finance
  • UIF, PAYE and SDL (EMP201)
  • VAT
  • PAYE and UIF reconciliations - EasyFile
  • Supplying income statements timeously for each business on a monthly basis
  • Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
  • Processing on Sage/Pastel Evolution
  • Reconcile banking with cash sales monthly including undeposited cash and speedpoints
  • 3rd party payments
  • Petty Cash
  • Financial Year preparation and submission by 30 March each year
• Creditors
  • Supplier applications
  • Checking in stock and loading GRV’s
  • Intercompany journals
  • Invoicing stock to the different companies
  • Reconciling supplier accounts (making & checking payments)
  • Processing of stock take counts
  • Investigating stock take variances
• Debtors
  • Account applications, including following up on trade references
  • Reconciling debtors accounts
  • Submitting of statements for payment
  • Overdue account follow ups (weekly)
  • Debtors queries
• General
  • Booking of courier
  • Housekeeping supplies
  • Ordering of stationery
  • Overall management of the office in terms of repairs, maintenance, telephone and IT
  • And any other tasks necessary for the conduct of the employer's business, as the employer may from time to time direct.

Should you wish to apply please submit your CV through for consideration.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

Our client is seeking an experienced Officer Manager to join the Port Elizabeth team.

1. Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception, and wage staff).
2. Oversee and control all aspects relating to building structures and furnishings.
3. Obtain quotations and manage agreements of all acquisitions.
4. Co-ordinate and maintain the firm’s archiving system for easy accessibility.
5. Monitor and co-ordinate the firm’s database.
6. Maintain and control the service agreements with all suppliers and other agents.
7. Prepare the annual budget for the various companies.
8. Oversee the preparation of daily cash flow and interpretation of cash movements.
9. Ensure PAYE and VAT are processed and paid via EFiling.
10. Ensure FICA requirements are met.
11. Inform employees and directors of processes to be followed.
12. Ensure all staff and directors are trained and aware of the FICA reporting requirements.
13. Provide debtors age analysis for all entities every month.
14. Administer all aspects of Greatsoft and maintenance of database.

1. BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
2. Knowledge of accounting, auditing, and taxation procedures.
3. Ability to read and understand financial statements.
4. Proficient in MS Office.
5. Greatsoft and Pastel Accounting experience preferred.

Locally based, well-established retailer seeking an Office Manager who can assist all round including general HR, Creditors, Debtors as well as general Finance, housekeeping, staff assistance, stock control, order stationery and overall management of the office in terms of repairs, maintenance, telephone and IT.

Minimum Requirements:

• Must hold a Matric, valid driver's license and be Microsoft Office proficient with working knowledge of Pastel (or similar accounting package)

Human Resources Responsibilities:

• Contracts
• Induction
• Leave Applications
• Disciplinary hearings
• Increase letters
• Payroll
• Staff account and loan management

Finance Responsibilities:

• UIF, PAYE and SDL (EMP201), VAT, PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year

Creditors, Debtors and Stock Control Responsibilities:

• Checking in stock and loading GRV’s
• Intercompany journals
• Invoicing stock to the different companies
• Processing of stock take counts
• Investigating stock take variances
• Account applications, including following up on trade references
• Submitting of statements for payment
• Overdue account follow ups (weekly)

Reports to be submitted to Management:

• Daily and Monthly sales reports
• Weekly - Debtors reports and meetings
• Monthly - reports of the turnover, income statements, leave balance reports

Our client in the Financial industry is currently looking for an Office Manager in Port Elizabeth.

• The Office Manager will independently manage administration and support functions to enhance efficiency and productivity.
• Asset Management:
• Oversee building structures and furnishings.
• Manage acquisitions agreements.
• Coordinate archiving system.
• Maintain firm’s database and service agreements.
• Stakeholder Value:
• Administer and consolidate BEE plan.
• Financial and Budget Management:
• Prepare annual budget.
• Ensure tax compliance.
• FICA Compliance:
• Ensure FICA requirements are met.
• Train staff on compliance.
• Reporting of Information/Statistics to:
• Banking: Debtors analysis, financial statements, etc.
• Other Tasks:
• Compliance with policies and procedures.
• Assist directors and employees.

• BCom Degree with Financial/Business Management focus.
• Minimum 10 years' experience in Management/Supervisory role.
• Highly organized and energetic.
• Strong communication, leadership, and problem-solving skills.
• Ability to multitask and work under pressure.
• Experience in:
• Customer and Personal Service.
• Administration and Management.
• Financial Understanding.
• Procedures and Systems.
• Quality Control.
• Computer Packages:
• Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Greatsoft and Pastel Accounting (advantageous)

45,000 – 65,000 per month (Dependent on experience and qualifications)