19 Office Administrators jobs in Benoni

• Relevant tertiary qualification.
• Minimum 1 year of relevant experience.
• Knowledge of Health & Safety regulations and compliance.
• Intermediate level of MS Office (Excel, Word, and PowerPoint).

• Ability to work accurately with high volumes of work.
• Flexible to work with multiple projects at a time.
• Able to work under pressure in a fast-paced environment.
• Good communication skills.
• Good customer service skills.
• Excellent organisational and administrative skills.

• Be the caretaker of the company and its facilities.
• Act as a Personal Assistant to the Executive Leadership.
• Reception: Answer and transfer phone calls as appropriate.
• Greet customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
• Manage boardroom bookings.
• Monitor and order inventory for office supplies.
• File and organise records, invoices, and other important documentation as required.
• Submit work orders and schedule repairs for the general office space and equipment.
• Order repairs for office equipment and maintenance, connect with and escort vendors.
• General office administration.
• Coordinate events and take pictures.
• Coordinate social media posts and activities.
• Assist with asset allocation and management.
• Manage office grocery procurement and administration.
• Manage, inspect, and keep up-to-date records of the company's pool cars.
• Assist with maintenance and upkeep of the facility.

We're looking for a motivated Administrative Assistant to become a key part of our team. In this role, you'll play a crucial role in supporting daily operations and keeping the office running smoothly. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks efficiently in a fast-paced setting.

Responsibilities:

• Welcome and assist visitors with professionalism and courtesy.
• Manage incoming phone calls and correspondence efficiently.
• Organize and schedule meetings and appointments.
• Maintain well-organized filing systems, both electronic and physical.
• Support the preparation of reports and presentations.
• Respond promptly and professionally to requests and inquiries.
• Manage office supply orders and keep inventory up to date.
• Perform basic bookkeeping duties as required.

Requirements:

• Proficient in MS Office, especially Excel and PowerPoint.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• No prior experience required.

Benefits:

• Opportunities for professional growth and development
• Friendly and supportive workplace culture

Job Type: Full-time

Pay: R4 500,00 - R7 000,00 per month

Application Question(s):

• Knowledge in MS Office
• Knowledge in Excel
• Knowledge in PowerPoint

Language:

• English (Required)
• Afrikaans (Required)

Work Location: In person

Office Coordinator

Our client, a well-established company located in Boksburg, Gauteng, is seeking a professional and detail-oriented Office Coordinator with a minimum of 2 years' relevant experience. Candidates with a plumbing or hardware background will be highly beneficial, but this is not a strict requirement. This is an excellent opportunity for an organised individual who thrives in a fast-paced environment and enjoys both administrative and sales support functions.

Minimum Requirements:

• Minimum of 2 years' relevant experience in administration or coordination.
• Beneficial: Experience within the plumbing or hardware industry.
• Computer literate with proficiency in Microsoft Office Suite.
• Strong communication and organisational skills.
• Ability to multitask and prioritise effectively.

Duties and Responsibilities:

Admin & General Duties

• Provide support to the admin and sales team with various tasks as required.
• Answer and transfer calls to the relevant department/extension.
• Book couriers for stock movements between the Cape Town and Johannesburg warehouses.
• Assist with picking goods for dispatch, ensuring serial numbers are captured and recorded.
• Manage and organise filing systems and company documents.
• Prepare and submit credit note requests for approval.
• Welcome and assist walk-in customers.
• Purchase office stationery and generate POs with approval from the Office Manager.
• Act as the first point of contact, dealing with correspondence and phone calls.

Sales Support Duties

• Complete waybills for dispatched products.
• Load all sales orders within 1 working day of receipt.
• Ensure sales are assigned to the correct categories on Sage Evolution.
• Attend to call-in and walk-in customer sales enquiries.
• Provide assistance with sales-related tasks to Sales Coordinators, Reps, and Managers.
• Collaborate with Operations to schedule deliveries and manage backorders.
• Develop a thorough understanding of company products and services.
• Review backorders weekly and follow up with production on customer expectations.
• Assist with tender compilation when required.
• Provide weekly reports on Sales Orders Received values.
• Generate sales orders on Sage Evolution.
• Gather and provide market intelligence on competitors, new entrants, suppliers, and industry trends.
• Issue quotes within 2 working days of receipt.
• Participate in marketing activities, campaigns, and activations as needed.

Closing Date:

Submissions for this vacancy will close on 17 September 2025, however, you will still have the opportunity to submit your CV for this position until 09 October

Please Note:

Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we do our utmost best to respond to each applicant. However, should your application be successful, we will be in direct contact with you. If you do not hear from us within two weeks of submission, please consider your application unsuccessful. We will, however, keep your details on our database for future opportunities.

PoPI Act:

Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive."

For more information please contact:

Consultant ZS

Location: Kempton Park
Job Posting Title: Administrative Specialist, Business Support
Time Type: Full Time

Main purpose of the role

The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Invoicing

• Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
• Follow up with customers and transporters to ensure that all invoicing/POs are received
• Accurate invoicing to be done to Customer’s once all supporting documents and checks have been finalized
• Credit notes to be captured and processed in correct periods
• Verification of invoices received and data validation

Webcost

• Review all coding and ensure first time right
• Adhere to webcost timelines
• Review Web query report weekly and action queries
• Raise Web queries timeously where necessary
• Follow up on credit notes / invoices etc from suppliers
• Escalate any supplier concerns to Business Support manager

Financial Reporting/Analysis

• Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
• Report all anomalies to Business Support Manager
• Respond to P&L queries timeously and investigate where necessary
• Review P&Ls and submit journals to Shared Services
• Review P&Ls with branch manager monthly

Other

• Resolve queries that may arise in the period that it occurs
• Meet month end cut offs and deadlines
• Design, create and maintain relevant SOPs, Work Instructions etc. for Customer specific requirements and processes
• Follow ups with the finance team to ensure payments received on time from Customers
• Internal KPI’s and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI’s
• Ensure all supporting documentation are uploaded onto the internal invoicing system
• Develop a strong, trusting relationship with customers and transporters
• Adherence to HSE compliance and responsibilities
• Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements
• Maintain various reports in line with KPI and contractual obligations
• Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
• Training and roll out of change management processes
• Ensure ongoing performance measurement, systems and metrics are used and in line to service excellence and client centricity
• Consistently reviewing data to identify areas of improvement to support the overall services and development

Minimum Requirements

• Essential: Matric, National Diploma in Finance or similar
• Intermediate computer literacy in MS Word, Excel, PowerPoint and Outlook
• SAP ERP / Webcost
• Audit to Pay tools

Job Related Requirements

• Commercial & financial: Sound general financial acumen and experience in adherence to budget and service level agreements.
• People skills including interaction with various departments and levels in business (min 1-year experience).
• Communication, diversity & stress management skills to successfully work with all levels, age groups and cultures of people – both internal and external.
• Supporting and Co-operating including working well with people and adhering to ethics, principles and values.
• Organising and executing which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.
• Operational Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI’s, daily stats in a logistics environment. Min 1 year experience in warehouse operations and/or related finance support
• Reliable transportation to work
• English Communication - clear and professional use of the English language in written and verbal mediums.
• High quality of work - accurate, complete and thorough content in neat and easy to understand format.
• Process improvement – identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role

• Understanding of warehousing & logistics environment
• WMS, ERP and financial systems experience
• Completed or studying towards a bachelor’s degree in finance/accounting

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

Disclaimer : Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV’s Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

Location: Kempton Park

Job Posting Title: Administrative Specialist, Business Support

Time Type: Full Time

Minimum Requirements
Essential: Matric, National Diploma in Finance or similar

Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook

SAP ERP / Webcost

Audit to Pay tools

Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.

People skills
including interaction with various departments and levels in business (min 1-year experience).

Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.

Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.

Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.

Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.

Min 1 year experience in warehouse operations and/or related finance support

Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.

High quality of work -
accurate, complete and thorough content in neat and easy to understand format.

Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role
Understanding of warehousing & logistics environment

WMS, ERP and financial systems experience

Completed or studying towards a bachelor's degree in finance/accounting

Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Duties And Responsibilities
Invoicing

• Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
• Follow up with customers and transporters to ensure that all invoicing/POs are received
• Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
• Credit notes to be captured and processed in correct periods
• Verification of invoices received and data validation

Webcost

• Review all coding and ensure first time right
• Adhere to webcost timelines
• Review Web query report weekly and action queries
• Raise Web queries timeously where necessary
• Follow up on credit notes / invoices etc from suppliers
• Escalate any supplier concerns Business Support manager

Financial Reporting/Analysis

• Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
• Report all anomalies to Business Support Manager
• Respond to P&L queries timeously and investigate where necessary
• Review P&Ls and submit journals to Shared Services
• Review P&Ls with branch manager monthly

Other

• Resolve queries that may arise in the period that it occurs
• Meet month end cut offs and deadlines
• Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
• Follow ups with the finance team to ensure payments received on time from Customers
• Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
• Ensure all supporting documentation are uploaded onto the internal invoicing system
• Develop a strong, trusting relationship with customers and transporters
• Adherence to HSE compliance and responsibilities
• Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
• Maintain various reports in line with KPI and contractual obligations.
• Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
• Training and roll out of change management processes
• Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
• Consistently reviewing data to identify areas of improvement to support the overall services and development

DSV – Global transport and logistics
Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.

Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

Join to apply for the Administrative Assistant role at MSD South Africa .

Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.

Key Responsibilities

• Perform general administrative tasks such as filing, scheduling, and handling correspondence.
• Maintain and update records, databases, and spreadsheets with accuracy.
• Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
• Packing and distribution of marketing materials to Sales team.
• Collaborate with other team members to support operational needs.
• Creation of Purchase Orders.
• Weekly stock take of Poultry devices.

Requirements

• Proven experience as an Office Assistant, Administrative Assistant, or similar role.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Outlook, Excel and other MS Office applications.
• Ability to multitask and prioritize tasks efficiently.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team and follow instructions.
• Experience with SAP would be beneficial.

Preferred Qualifications/ Certifications

• Microsoft Office - in particular Word, Advanced Excel.
• Grade 12 Certificate.

Employee Status : Regular

Requisition ID : R

Employment type : Full-time

Job function : General Business, Administrative, and Customer Service

Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

• Managing and coordinating diaries, appointments, and meetings.
• Handling email communications, including drafting, responding, and organising correspondence.
• Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
• Keeping track of critical deadlines and ensuring timely submissions of legal filings.
• Maintaining and organising digital and physical files related to all matters.
• Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
• Liaising with debtors and creditors.
• Assisting with day-to-day financial administrative tasks.
• Managing postal duties.

Skills and Qualities our firm is looking for:

• Strong organisational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively under tight deadlines.
• Able to follow instructions accurately.*
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Confidentiality and discretion in handling sensitive information.
• Senior certificate and computer literacy.
• Own transport (residence in or near Kempton Park preferred).
• Familiarity with docketing systems and legal filing processes is advantageous.
• Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

• A vibrant, creative workspace where your ideas are valued.
• Flexible working environment.
• Collaborative environment with a team of talented professionals.
• Opportunities for personal and professional growth.
• Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.