14 Office Administration jobs in Eastern Cape

As a Senior Office Administrator, you will play a crucial role in supporting the smooth operation of our office and administrative functions. You will be responsible for managing various administrative tasks and ensuring efficient communication both internally and externally. This role requires a high level of organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities:

1. Oversee daily administrative operations, including managing calendars, scheduling appointments, and coordinating meetings.
2. Act as the primary point of contact for internal and external inquiries, providing timely and professional responses.
3. Maintain office supplies inventory and equipment, ensuring adequate stock levels and functionality.
4. Manage office budgets and expenses, including processing invoices and reconciling accounts.
5. Assist in the preparation of reports, presentations, and other documents as needed.
6. Coordinate travel arrangements and accommodations for staff members.
7. Support HR functions such as onboarding new employees, maintaining personnel records, and administering benefits.
8. Collaborate with other departments to streamline processes and improve overall efficiency.
9. Handle confidential information with discretion and integrity.

Our client is seeking an experienced Officer Manager to join the Port Elizabeth team.

1. Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception, and wage staff).
2. Oversee and control all aspects relating to building structures and furnishings.
3. Obtain quotations and manage agreements of all acquisitions.
4. Co-ordinate and maintain the firm’s archiving system for easy accessibility.
5. Monitor and co-ordinate the firm’s database.
6. Maintain and control the service agreements with all suppliers and other agents.
7. Prepare the annual budget for the various companies.
8. Oversee the preparation of daily cash flow and interpretation of cash movements.
9. Ensure PAYE and VAT are processed and paid via EFiling.
10. Ensure FICA requirements are met.
11. Inform employees and directors of processes to be followed.
12. Ensure all staff and directors are trained and aware of the FICA reporting requirements.
13. Provide debtors age analysis for all entities every month.
14. Administer all aspects of Greatsoft and maintenance of database.

1. BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
2. Knowledge of accounting, auditing, and taxation procedures.
3. Ability to read and understand financial statements.
4. Proficient in MS Office.
5. Greatsoft and Pastel Accounting experience preferred.

Locally based, well-established retailer seeking an Office Manager who can assist all round including general HR, Creditors, Debtors as well as general Finance, housekeeping, staff assistance, stock control, order stationery and overall management of the office in terms of repairs, maintenance, telephone and IT.

Minimum Requirements:

• Must hold a Matric, valid driver's license and be Microsoft Office proficient with working knowledge of Pastel (or similar accounting package)

Human Resources Responsibilities:

• Contracts
• Induction
• Leave Applications
• Disciplinary hearings
• Increase letters
• Payroll
• Staff account and loan management

Finance Responsibilities:

• UIF, PAYE and SDL (EMP201), VAT, PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year

Creditors, Debtors and Stock Control Responsibilities:

• Checking in stock and loading GRV’s
• Intercompany journals
• Invoicing stock to the different companies
• Processing of stock take counts
• Investigating stock take variances
• Account applications, including following up on trade references
• Submitting of statements for payment
• Overdue account follow ups (weekly)

Reports to be submitted to Management:

• Daily and Monthly sales reports
• Weekly - Debtors reports and meetings
• Monthly - reports of the turnover, income statements, leave balance reports

Our client in the Financial industry is currently looking for an Office Manager in Port Elizabeth.

• The Office Manager will independently manage administration and support functions to enhance efficiency and productivity.
• Asset Management:
• Oversee building structures and furnishings.
• Manage acquisitions agreements.
• Coordinate archiving system.
• Maintain firm’s database and service agreements.
• Stakeholder Value:
• Administer and consolidate BEE plan.
• Financial and Budget Management:
• Prepare annual budget.
• Ensure tax compliance.
• FICA Compliance:
• Ensure FICA requirements are met.
• Train staff on compliance.
• Reporting of Information/Statistics to:
• Banking: Debtors analysis, financial statements, etc.
• Other Tasks:
• Compliance with policies and procedures.
• Assist directors and employees.

• BCom Degree with Financial/Business Management focus.
• Minimum 10 years' experience in Management/Supervisory role.
• Highly organized and energetic.
• Strong communication, leadership, and problem-solving skills.
• Ability to multitask and work under pressure.
• Experience in:
• Customer and Personal Service.
• Administration and Management.
• Financial Understanding.
• Procedures and Systems.
• Quality Control.
• Computer Packages:
• Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Greatsoft and Pastel Accounting (advantageous)

45,000 – 65,000 per month (Dependent on experience and qualifications)

Key Responsibilities

• Provide general administrative support to the team and management.
• Manage phone calls, emails, and correspondence.
• Maintain and organize office filing systems (physical and digital).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and documents.
• Monitor and order office supplies.
• Liaise with clients and suppliers in a professional manner.

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.

• Competitive salary and benefits package.
• Supportive and collaborative team environment.
• Opportunities for professional growth and development.
• A positive workplace culture where your contributions are valued.

To apply for this job please use the following link :

Tanager, an ACDI/VOCA affiliate, empowers people to realize life-changing economic and social opportunities. Given the complexity of issues being encountered by communities today, we operate not in a single domain but at the nexus of market systems, food systems, social systems, and climate systems. Specifically, we have 30 years of experience integrating gender empowerment and nutrition into agriculture, connecting people across the production supply chain, fostering access for women and other marginalized groups, and unlocking sustainable, climate-smart economic opportunities for all.

Tanager South Africa is implementing the Imbewu Farmer Development project in the O.R. Tambo Region in Mthatha in the Eastern Cape province in South Africa between 1 April 2022 – 31 December 2024. The goal of the project is to increase agriculture productivity and incomes of smallholder maize farmers in Eastern Cape (EC), South Africa by facilitating their inclusive access to commercial markets. The funding for the project comes from the John Deere Foundation.

The Administrative Assistant will play a pivotal role in supporting the daily operations of the Imbewu Farmer Development Project. This includes providing logistical, administrative, and operational support to ensure the smooth functioning of the project office and activities. The position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively.

1. Provides support to the office which includes scheduling meetings, mail and phone calls.
2. Assist the Operations Specialist with follow up on project activities and progress daily.
3. Provide Logistics/Administrative support, booking flights and hotel venues, accommodation for meetings and workshops and preparing/organizing meeting and workshop materials for project staff and stakeholders.
4. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain schedules and supervise security and cleaning/maintenance vendors.
5. Supervision of the Office Cleaner and general office cleanliness.
6. Maintains the office calendar with important project and operations updates.
7. Ensure all payments such as office utility bills, accommodation etc. are made on time in coordination with Operations Specialist and F&A Officer.
8. Take accurate minutes of meetings if needed.
9. Welcome project guests, visitors and clients and directs them to the appropriate parties.
10. Receive project related mail and packages and distributes among appropriate staff members.
11. Maintains vehicle use log, and others as assigned.
12. Support project staff in printing, photocopying, and scanning as needed.

Other duties as assigned

1. Grade 12 School Certificate /Certificate in any business-related field preferred.
2. Diploma in public admin or equivalent will be an added advantage.
3. At least 3 years of related experience, preferably with an international or local NGO/NPO.
4. Proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, SharePoint, etc).
5. Ability to read and interpret documents, communicate effectively, and follow instructions.
6. Good organizational and interpersonal skills.

1. Proficiency with MS Office, including Excel and Word and other communication tools (i.e., Teams, Zoom, SharePoint).
2. Good organizational and interpersonal skills.
3. Communication Skills: Strong interpersonal and communication skills.
4. Arrange meetings, book flights and accommodations, and organize workshops. This could also include office supply inventory updates, vehicle movement logs, and supervision of office maintenance.
5. Coordinate payments for office utilities, accommodations, and supplies. It could include ensuring all payments are made on time and recorded accurately.
6. Accurate and detailed minutes of internal or external meetings, including decisions made, next steps, and responsibilities.
7. Other deliverables as needed.

It is anticipated that the scope of work assignment will be completed within 40 working days from the issuance of the purchase order.

Activity Estimated Days

Assist the Operations Specialist with follow-up on project activities and progress daily 20

Provide Logistics/Administrative support 20

Total 40

All allowable costs for this activity, including airfare ticket, M&IE, labor, and miscellaneous expenses will be charged to Tanager Project Code 116. Additional expenditures will be reimbursed based on expense reports backed by receipts. Allowable expenditures consist of phone/data charges related to the consultancy, photocopying, and other expenses approved in writing in advance. Per diem for meals and incidentals as well as hotel lodging and travel costs will be provided when the consultant travels away from their home of record, details must be cleared by the supervisor in advance for any and all travel.

Please submit your resume to by or before September 30, 2024 . Please include the position title in the subject line of the mail. Please submit your resume along with a cover letter. Please include your long-term employment history and any relevant short-term consulting work. Due to the high volume of applications, we are not able to respond to inquiries via phone. Only those candidates considered for an interview will be contacted. Tanager is an equal-opportunity employer. Women, minorities, and people from diverse groups are encouraged to apply. Please be aware that Tanager does not charge any fee in any step of recruitment.

Our client is currently looking to employ a Senior Accountant and Office Manager based in East London.
A wonderful career opportunity awaits you.

Requirements:

• Bachelor’s degree in Accounting, Finance, or relevant field.
• Minimum of five years proven work experience as an Accountant, Senior Accountant, or similar role.
• Advantageous: office management and stock control experience.
• Strong understanding of International Financial Reporting Standards (IFRS) and operational financial controls.
• Experience with accounting software (e.g. Pastel, etc.), databases, and spreadsheets.
• Honesty, integrity, and reliability.
• Excellent analytical, problem-solving, and communication skills.
• Attention to detail and ability to multitask in a fast-paced environment.
• Advantageous: candidates based in the East London area.

• Manage all accounting transactions including daily sales reconciliations, accounts payable, and receivable, overseeing and managing the Junior Accountant with cash reconciliations and card transaction reconciliations.
• Prepare budget forecasts and manage financial planning for the company operations.
• Manage and report on actual vs budgeted expenses.
• Ensure timely bank payments and monthly financial analysis packs.
• Audit financial transactions and documents to ensure accuracy and compliance.
• Comply with financial policies and regulations.
• Coordinate with Head Office and external auditors and prepare for audits to ensure compliance with required regulations.
• Implement and maintain internal controls over financial transactions and reporting.
• Assist in payroll processing and ensure accurate and timely execution.
• Analyse financial data and create reports for management, stakeholders, and external parties, such as regulatory organisations.
• Prepare and circulate monthly management report pack.
• Contribute to cost-reduction initiatives and financial efficiency improvements.
• Ensure smooth running of on-site back office, working closely with the Operations/Forecourt Manager.
• Assist with stock control processes as and when required.
• Assist with administration and monitoring of rental/lease agreements.

Monthly

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

Locally based, well-established retailer seeking an Office Manager who can assist all round including general HR, Creditors, Debtors as well as general Finance, housekeeping, staff assistance, stock control, order stationery and overall management of the office in terms of repairs, maintenance, telephone and IT.

Minimum Requirements:

• Must hold a Matric, valid driver's license and be Microsoft Office proficient with working knowledge of Pastel (or similar accounting package)

Human Resources Responsibilities:

• Contracts
• Induction
• Leave Applications
• Disciplinary hearings
• Increase letters
• Payroll
• Staff account and loan management

Finance Responsibilities:

• UIF, PAYE and SDL (EMP201), VAT, PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year

Creditors, Debtors and Stock Control Responsibilities:

• Checking in stock and loading GRV’s
• Intercompany journals
• Invoicing stock to the different companies
• Processing of stock take counts
• Investigating stock take variances
• Account applications, including following up on trade references
• Submitting of statements for payment
• Overdue account follow-ups (weekly)

Reporting Requirements:

• Daily and Monthly sales reports
• Weekly - Debtors reports and meetings
• Monthly - reports of the turnover, income statements, leave balance reports