138 Front Desk Staff jobs in Cape Town

We are seeking a motivated and organized individual to join our team as a Front Desk Assistant in the Administrative & Fleet Management department in Cape Town. This role is vital in ensuring the smooth operation of front desk responsibilities and providing support to our administrative and fleet teams.

Key Responsibilities :

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct phone calls to the appropriate personnel.
• Maintain front desk area, ensuring it is tidy and presentable.
• Manage incoming and outgoing correspondence.
• Provide administrative support such as data entry, filing, and scheduling.
• Assist with coordination and documentation of fleet management tasks.
• Monitor and track vehicle usage, maintenance schedules, and logs.
• Support procurement and inventory of office and vehicle supplies.
• Assist in organizing meetings, preparing agendas, and taking minutes.

Qualifications :

• High school diploma or equivalent; additional certification in Office Management or related field is a plus.
• Proven experience in a front desk or administrative role preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with fleet management systems is an asset.
• Must have a drivers license.

Working Conditions :

• Full-time position, Monday to Friday with every 4th weekend working.
• Office-based role with occasional travel for fleet-related tasks.
• Professional and collaborative work environment.

Are you the kind of person who keeps everything running smoothly with a smile? Were looking for a vibrant, organized, and confident Front Desk Office Administrator to become the face and heartbeat of our office.

If you're a proactive multitasker with a keen eye for detail and a flair for communication, we want to hear from you! Join a dynamic and inclusive team where no two days are the same.

What You'll Be Responsible For :

Warmly welcoming and assisting visitors, clients, and staff

Managing incoming calls and emails professionally

Scheduling appointments, meetings, and coordinating travel

Planning and organizing team birthdays and monthly team-building events

Creating and managing purchase orders daily

Overseeing filing for debtors, creditors, and audit prep

Coordinating vehicle servicing, repairs, and insurance profiles

Supporting BBBEE-related activities and documentation

Running occasional office errands

Managing and distributing staff workwear

Handling deliveries : receiving supplier goods and dispatching customer orders / payments

Monitoring and maintaining office supplies, including first aid stock

Communicating internal notices and updates effectively

Ensuring office documentation is up-to-date, accurate, and well-organized

Flexibility is key! You may occasionally be required to assist with additional duties aligned with business needs.

What Youll Need to Succeed :

A valid drivers license and access to your own vehicle

Proficiency in Microsoft Office (Word and Excel)

Basic knowledge of bookkeeping

Strong organizational , administrative , and communication skills

A polished, professional appearance and friendly attitude

Ability to prioritize , multitask , and work well under pressure

Why Join Us?

A collaborative, energetic team culture

Opportunities to grow your skills in a corporate environment

Make a real impact in the day-to-day success of the business

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SUMMARY:

An established leader in the manufacture and supply of thermoplastic products is seeking a vibrant, well-presented, and confident Front Desk Office Administrator to join their dynamic corporate team in Killarney Gardens, Cape Town.

Recruiter:

West Coast Personnel

Job Ref:

CPT /SM

Date posted:

Thursday, July 3, 2025

Location:

Killarney Gardens, South Africa

Salary:

R12k Monthly

SUMMARY:

An established leader in the manufacture and supply of thermoplastic products is seeking a vibrant, well-presented, and confident Front Desk Office Administrator to join their dynamic corporate team in Killarney Gardens, Cape Town.

POSITION INFO:

The ideal candidate is proactive, deadline-driven, and able to multitask efficiently in a fast-paced environment. If you're a go-getter who thrives under pressure, communicates clearly, and enjoys being part of a diverse team, this could be the perfect opportunity for you.

Minimum Requirements:

• Matric Certificate
• 5+ years’ experience in similar role
• Valid driver’s license and own vehicle
• Proficient in Microsoft Office (Word and Excel)
• Basic bookkeeping knowledge
• Strong organizational and communication skills
• Professional appearance and demeanour
• Ability to manage multiple tasks and prioritize effectively
  
  

• Greet and assist visitors professionally
• Handle incoming calls and emails
• Schedule meetings and appointments
• Coordinate travel arrangements
• Organize staff birthday celebrations and monthly team-building initiatives
• Create and manage purchase orders daily
• File documents for debtors, creditors, and audit preparation
• Schedule and monitor vehicle servicing and repairs
• Assist in managing insurance profiles and claims
• Support BBBEE project activities
• Run errands as required
• Manage office supply inventory
• Oversee staff workwear distribution
• Receive supplier deliveries and manage outgoing customer deliveries and payments
• Manage onsite first aid supplies
• Handle internal staff communications and notice distribution
• Maintain organized and up-to-date filing systems
• From time to time, responsibilities may be adjusted depending on business needs, but will remain reasonable and related to the role.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries Advertising Services

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We are looking for a dedicated and proactive Office Assistant to join our team. If you are an organized person, attentive to detail and with excellent communication skills, this position could be right for you.

Main responsibilities :

• Ensuring efficient management of correspondence and office documents
• Coordinating appointments and meetings
• Assistance in daily administrative activities
• Maintaining an up-to-date database with relevant information
• Close collaboration with colleagues from various departments

Requirements :

• Previous experience in a similar role is an advantage
• Excellent verbal and written communication skills
• Ability to work effectively both independently and in a team
• Good organization and time management skills
• Solid knowledge of PC operation (Microsoft Office, Excel, PowerPoint)

Overview

permanent Position : Office Assistant Company Overview : Venture Resources is a leading provider of financial and business consulting services in Cape Town South Africa. Our team of experienced professionals works with clients to help them achieve their financial goals and grow their businesses. We are committed to providing top-notch service and building long-term relationships with our clients. Position Overview : We are seeking a highly organized and efficient Office Assistant to join our team in Cape Town. The ideal candidate will have a strong attention to detail excellent communication skills and the ability to multitask in a fast-paced environment. This is a full-time permanent position with opportunities for growth within the company.

• Provide administrative support to the office including answering phones responding to emails and managing calendars
• Organize and maintain office files and records
• Assist with bookkeeping and basic accounting tasks
• Coordinate meetings and appointments both internally and with clients
• Prepare and edit documents reports and presentations
• Order and maintain office supplies and equipment
• Handle incoming and outgoing mail and packages
• Assist with special projects and events as needed
• Maintain a clean and organized office environment

• High school diploma or equivalent required; college degree preferred
• 1-2 years of experience in an office setting preferably in a support role
• Strong computer skills including proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Ability to prioritize and manage multiple tasks effectively
• Detail-oriented and able to maintain accuracy in a fast-paced environment
• Proactive and able to work independently as well as part of a team
• Knowledge of basic bookkeeping and accounting principles is a plus

• Competitive salary and benefits package
• Opportunities for professional development and growth within the company
• A positive and collaborative work environment
• The chance to be a part of a dynamic and growing company in the financial industry

If you are a motivated and organized individual with a passion for providing exceptional support we would love to hear from you. Please submit your application today and join our team at Venture Resources in Cape Town South Africa.

• Typing
• Microsoft Office
• Data Entry
• Customer Service
• Computer Skills
• Microsoft Outlook
• QuickBooks
• Office Experience
• 10 Key Calculator
• Front Desk
• Filing
• Administrative Experience

Employment Type : Full Time

Experience : years

Vacancy : 1