38 Executive Support jobs in Pretoria

Position Title: Manager, Organizational Development and Administrative Support

Location: South Africa or Ghana

Department: Africa

Reports to (supervisor): Senior Director Global Development, Government Relations and Organizational Development

Organization Overview:

Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.

Position Summary:

The Manager of Organizational Development and Administrative Support at Special Olympics Africa Region is responsible for overseeing regional organizational development functions, including accreditation, grants management, board and national director support, and program development to ensure sustainable and well-governed programs. Additionally, the role provides administrative support to senior leadership, coordinates regional events, manages staff calendars and meeting documentation, and supports planning and language translation efforts. Required qualifications include a degree in organizational development or business administration, experience in multicultural organizations, bilingual proficiency in French and English, excellent communication, analytical and project management skills, and the ability to lead teams creatively and innovatively.

The position is central to enhancing regional operations and local program development, ensuring the organization's programs are sustainable, well-governed, and aligned with its mission.

• Managing regional OD functions such as accreditation, compliance, and census activities.
• Overseeing grants management by conducting needs assessments, providing technical support during proposals, tracking implementation, reporting, and managing the regional grants database.
• Supporting local program development through board management, including updating member databases, tracking training needs, monitoring board rotations, and reporting major changes to senior leadership.
• Assisting National Directors/CEOs by maintaining updated lists, tracking training needs, monitoring turnover, and informing senior leadership of any changes.
• Managing and monitoring single-year action plans and progress towards global and regional goals, providing quarterly updates.
• Handling the regional Programs’ snapshots and supporting other OD functions as assigned by senior leadership.

The role also includes providing administrative support primarily to the President and Managing Director (PMD) and other senior leaders as required. Responsibilities encompass:

• Leading logistics for the regional annual leadership conference and other events in collaboration with senior leadership.
• Monitoring updates to the regional staff team calendar.
• Acting as secretary during staff meetings.
• Collaborating with the regional planning officer to track quarterly submissions of annual planning tools and ensure deadlines are met.
• Providing language translation support as needed.

• A degree in organizational development, business administration, or an equivalent field.
• A bachelor's degree or equivalent professional experience plus Three to Five years of relevant work experience. Experience and/or coursework in the area of organizational development, business administration or an equivalent field is a plus.
• Proven experience working in multicultural, global or regional fast‑paced organizations.
• Advanced bilingual proficiency in French and English.
• Excellent written and oral communication abilities.
• Basic database management and project management skills.
• Proficient analytical skills.
• Demonstrated ability to self‑lead and lead teams.
• Creativity and innovation in problem‑solving.

This comprehensive description highlights the pivotal role the Manager of Organizational Development and Administrative Support plays in advancing the mission and operational effectiveness of Special Olympics Africa Region.

• Human Capital Management (HCM): Lead the HCM function, including strategy development, remuneration, employee relations, employment equity, talent development, succession planning, and performance management.
• Legal and Marketing Oversight: Provide strategic oversight of the Legal and Marketing functions to ensure regulatory compliance, operational efficiency, and effective brand management.
• Governance and Advisory: Advise and support the Executive Management Committee (EMC), Board, and Human Resources and Remuneration Committee (HRRC) on human capital matters, governance, and remuneration policies.
• Policy and Programme Development: Develop and implement corporate policies, programmes, and frameworks aligned with ARC's strategic objectives.
• Financial and Resource Management: Manage budgets, resources, and programmes within Corporate Support to ensure efficiency, cost-effectiveness, and accountability.
• Organisational Culture and Change: Drive culture, transformation, and change initiatives that enhance organisational performance, innovation, and compliance.
• Strategic Leadership: Serve as a member of the Senior Management Team, contributing strategic advice on corporate support functions and institutional priorities.
• Operational Excellence: Support operational excellence initiatives led by the Group Executive: Operations, ensuring integration, synergy, and alignment across shared services and corporate support functions.
• Conflict Resolution: Handling internal conflicts and disputes within the organisation in a fair and constructive manner.
• Crisis Management:Leading the institution's response to crises or emergencies, coordinating efforts to mitigate negative impacts.
• Ethical Leadership: Upholding and promoting ethical standards and values within the organisation, setting a positive example for all employees.

• Stakeholder Engagement: Build and maintain effective relationships with internal and external stakeholders, including governance structures, partners, and employees.

• Relevant Degree (NQF 08) in Human Resources, Business Administration, Law, Marketing, or related disciplines.

• Postgraduate qualification (Master's or PhD) will be advantageous.
• Minimum 8 years' management experience, including at least 5 years at Senior or Executive Management level.
• Proven experience in HCM strategy, remuneration, and employment equity (EE), preferably in a large or complex organisation
• Experience working with Boards and Committees, particularly HRRC or similar governance structures.
• Experience managing multidisciplinary corporate support teams, including Legal, Marketing, HCM, or related functions.
• Experience in a scientific research, higher education, or public sector environment is advantageous.
• Experience in strategic planning, operational leadership, risk management, and compliance is advantageous.
• Demonstrated ability to manage budgets, resources, and complex programmes effective

Enquiries: Tebogo Sethibe :

CLOSING ADTE FOR APPLICATIONS :12 SEPTEMBER 2025

A competitive remuneration package will be congruent with the scope, responsibilities and the stature of the position. The appointment will be subject to a positive security clearance as well as competency and leadership assessments. Preference will be given to designated groups in terms of the ARC Employment Equity Plan. The Agricultural Research Council is an equal opportunity employer and is committed to the principles and processes of Employment Equity Act. Applications accompanied by a covering letter, detailed CV with at least three recent (3) contactable referees. Certified copies of certificates, supporting documents and a copy of driver's license must be attached on the form. SAQA evaluation report must accompany foreign qualifications. Incomplete applications will not be considered. Applicants who do not receive any response four (4) weeks after the closing date must regard their applications as unsuccessful. The company has the right not to appoint.

SUMMARY

A well-established telecommunications services provider is seeking an experienced Executive Assistant to be responsible for supporting the CEO with scheduling, communication, and daily operations while coordinating strategic initiatives and providing administrative support.

• Must have a relevant Diploma; A Bachelor's degree will be an advantage
• Minimum 5 years’ experience in a similar role reporting directly to a C-Suite Executive
• Experience in administration of operational back-office processes for a small to medium enterprise is essential
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platforms
• Proven ability to interpret data and produce insightful reports
• Experience in planning and leading strategic initiatives
• Strong time management skills, including managing own workload and coordinating others
• Excellent verbal and written communication abilities
• Effective planning and organizational skills

• Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Building and leading the daily operations of the CEO’s office.
• Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.
• Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.
• Acting as the point of contact for the CEO’s direct reports and triaging all incoming requests for the executive’s time to ensure calendar alignment with organizational priorities.
• Proactively following up with the CEO’s team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.
• Supporting meeting productivity by owning the planning, agenda, and note-taking process.
• Producing high-impact internal and external communications on behalf of the CEO.
• Assisting the Office Manager with operational activities.
• Providing ad-hoc support as needed.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying.

• Must have a relevant Diploma; A Bachelor's degree will be an advantage
• Minimum 5 years experience in a similar role reporting directly to a C-Suite Executive
• Experience in administration of operational back-office processes for a small to medium enterprise is essential
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platforms
• Proven ability to interpret data and produce insightful reports
• Experience in planning and leading strategic initiatives
• Strong time management skills, including managing own workload and coordinating others
• Excellent verbal and written communication abilities
• Effective planning and organizational skills

• Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Building and leading the daily operations of the CEOs office.
• Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.
• Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.
• Acting as the point of contact for the CEOs direct reports and triaging all incoming requests for the executives time to ensure calendar alignment with organizational priorities.
• Proactively following up with the CEOs team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.
• Supporting meeting productivity by owning the planning, agenda, and note-taking process.
• Producing high-impact internal and external communications on behalf of the CEO.
• Assisting the Office Manager with operational activities.
• Providing ad-hoc support as needed.

Job title: Senior Manager: Infrastructure Management (Central Office Hatfield)

Job Location: Gauteng, Pretoria

Deadline: October 24, 2025

• Develop, implement, and maintain infrastructure and asset management frameworks, policies, and systems.
• Design and oversee solutions supporting the full asset lifecycle, from acquisition to disposal.
• Implement and monitor infrastructure and asset risk treatment and mitigation plans.
• Optimise asset utilisation across ARC divisions in alignment with strategic objectives.
• Manage the delivery of facilities management services at strategic, tactical, and operational levels.
• Oversee leases, contracts, and procurement processes, ensuring compliance and contractor performance.
• Implement preventative, planned, and emergency maintenance programmes (3–10-year plans).
• Ensure compliance with regulatory, environmental, and safety standards.
• Manage vehicle fleet operations, including maintenance and replacement cycles.
• Promote sustainable and green infrastructure initiatives to improve energy and water efficiency.
• Develop and manage both Opex and Capex budgets effectively.
• Lead and manage staff performance to ensure service excellence and operational efficiency.
• Prepare and present technical, operational, and financial reports to management.
• Ensure optimal use of facilities, high stakeholder satisfaction, and adherence to compliance requirements.

• Bachelor’s Degree in Facilities Management, Property Management, Engineering, or similar.
• Professional registration (SAFMA, IFMA, etc.) advantageous.
• 10 years’ experience in Facilities Management, of which 5 years should be at management role or 3 years at senior management level.
• In-depth knowledge of infrastructure planning, asset lifecycle management, and maintenance strategies.
• Proven experience in project management, budgeting, and financial control (Capex and Opex).
• Familiarity with Occupational Health and Safety (OHS) regulations, environmental compliance, and risk management frameworks.
• Excellent leadership, communication, and stakeholder management skills.

Executive Assistant (Officebased - Eastwood Site)

Join to apply for the Executive Assistant (Officebased - Eastwood Site) role at Outsourced

Outsourced.ph is an ISO‑certified offshore outsourcing company based in the Philippines. We provide dedicated remote staff to leading international firms and have earned Great Place to Work certification. Employees enjoy competitive salaries, growth opportunities, and a supportive work environment.

Key responsibilities include comprehensive diary and schedule management for senior executives, coordination of onboarding and internal operations, recruitment support, travel and event logistics, research and reporting, and ad‑hoc project assistance.

• Diary and schedule management for senior executives
• Book meeting rooms and schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e‑signature via DocuSign
• Filter incoming communications and prioritize urgent matters
• Coordinate new‑hire onboarding (emails, phone lines, tech access)
• Maintain employee handbooks, training manuals, and code of conduct documents
• Organize shared drive and internal file systems
• Assist recruitment process by placing ads and filtering CVs
• Support general administrative tasks across departments
• Arrange complex travel plans, including international business trips
• Coordinate logistics for meetings, conferences, and corporate events
• Conduct background research and compile findings into actionable reports
• Support ad‑hoc projects and ensure timely delivery across departments

• Experienced Executive Assistant supporting a UK‑based client
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Comfortable using Zoom, Slack, and other scheduling tools
• Experience with e‑signature platforms like DocuSign
• Basic project management skills and familiarity with shared drives (Google Drive, OneDrive)

4:00 PM – 1:00 AM (Manila time)

Office‑based, 18th Floor, Citibank Square, Eastwood City Cyberpark, Quezon City 1110, Metro Manila, Philippines

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. to store and collect my personal information for the purposes of employment application. I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above‑stated purpose and to retain my personal information for a period of 1 year.

Location:
Centurion and/or Middelburg

Job Type:
Full-time

Industry:
Auctioneering & Sales

Are you a
disciplined, dependable, and hands-on
who enjoys working in a fast-paced environment? We're looking for a
Personal Assistant
to join our high-energy auctioneering team and support senior management in day-to-day operations, travel, and auction prep. This is a
no-nonsense role
for someone with initiative, focus, and the ability to perform under pressure and tight deadlines. You must be
ready to travel and independently problem-solve on the ground across various site conditions
— structure, adaptability, and resilience are key.

Key Responsibilities:

• Manage executive calendars, appointments, and travel (local & international)
• Prepare documentation, respond to emails, and handle correspondence
• Assist with auction setup and post-sale admin
• Liaise with clients, bidders, and team members across departments
• Maintain orderly records, files, and systems
• Handle sensitive info with full confidentiality

Requirements:

• Strong organizational and time-management skills
• Fluent in
  Afrikaans and English
• Confident with
  MS Office / Google Workspace
• Admin or PA experience preferred (not essential)
• Can stay cool under pressure and meet deadlines
• Valid passport and driver's license
• Own reliable transport
• Willing to travel when needed – flexibility is key

Why This Role May Suit You:

• Work directly with senior leadership in a respected company
• Be involved in exciting, fast-moving auctions and logistics
• Join a team that values reliability, results, and trust
• Great opportunity for growth in a unique industry

Apply Today
– Send your CV and a short cover letter to