410 Executive Support jobs in South Africa

Our client is urgently seeking a highly skilled and proactive Personal Assistant / Office Manager to oversee their Insurance Department . This position plays a vital role in the efficiency and success of our operations, and we are looking for a reliable, adaptable, and detail-driven individual to join our team as soon as possible.

Minimum Requirements:

• Strong administrative and organizational skills

• Excellent written and verbal communication skills

• Strong problem-solving abilities to handle office-related challenges

• High attention to detail and accuracy

• Ability to adapt in a dynamic environment

• RE5 Certification (must be in the insurance field – banking RE5 will not be considered )

• High school diploma or equivalent

• Certificate/Diploma in Office Administration

• Certificate/Diploma in Accounting or proven accounting experience (highly recommended)

• Previous experience managing or overseeing other personnel in an administrative environment will be advantageous

Key Responsibilities:

• Act as Personal Assistant to executive management

• Oversee the daily operations of the insurance department

• Coordinate administrative processes and office activities

• Handle confidential documents and ensure accurate filing and record-keeping

• Support the insurance team with administrative and reporting tasks

• Liaise between departments and assist with workflow and staff support

Salary:

R15 000 – R18 000 per month (negotiable up to R20 000 depending on experience)

IMPORTANT:

• Applications close 28 July 2025
• Only applications submitted via the Ditto Jobs platform will be considered
• Only candidates who meet all our client's minimum requirements will be contacted

A well-established and professional organization is seeking a highly capable Personal Assistant to provide comprehensive support to senior executives.

This role requires a resourceful, discreet, and highly organized individual who can confidently manage both professional and personal tasks in a fast-paced environment.

Responsibilities include :

Managing calendars, scheduling meetings, and arranging travel

Handling confidential correspondence and screening communications

Coordinating office tasks, maintaining filing systems, and managing logistics

Assisting with personal tasks and errands when required

Supporting ongoing projects and tracking deliverables

Minimum Requirements :

Grade 12 (Senior Certificate)

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

At least 1 year experience supporting executive-level staff

Strong communication skills and exceptional attention to detail

Ability to manage multiple priorities with professionalism

Fully bilingual (verbal and written)

Package Includes :

Gross monthly salary : ± R15,

13th cheque (paid in birthday month)

Pension fund contribution (5% employer + 5% employee)

Office hours : Monday–Thursday 08h00–17h00, Friday 08h00–15h00

15 annual leave days with a December shutdown

IMPORTANT :

Only applications submitted via the Ditto Jobs platform will be considered

Only candidates who are shortlisted will be contacted

No social media messages / comments will be responded to

Personal Assistant • Cape Town, Western Cape

Personal Assistant to CEO

ACDC Dynamics, a leading manufacturer, importer, and distributor of quality products in the electrical, electronics, pumps, and tools industry, is seeking a highly organized Personal Assistant to support our CEO.

PURPOSE OF THE ROLE :

We are looking for a versatile and highly organized Personal Assistant to support our CEO in a fast-paced environment. Responsibilities include scheduling meetings, making travel arrangements, coordinating guests, and assisting with ad hoc duties as required. This role is suited for a mature female who has prior experience in a similar role.

To succeed as a personal assistant, you should possess excellent organizational skills and have demonstrable experience in a secretarial role. Successful personal assistants are intuitive to the needs of managers and work autonomously to provide tailored administrative support.

RESPONSIBILITIES :

1. Report to the CEO and coordinate daily meetings.
2. Type, format, and edit reports, documents, and presentations.
3. Enter data, maintain databases, and keep records.
4. Liaise with internal departments, answer calls, and make travel arrangements.
5. Manage internal and external correspondence on behalf of senior management.
6. Schedule appointments, maintain an events calendar, and send reminders.
7. Copy, scan, fax documents, and take notes.
8. Prepare facilities for scheduled events and arrange refreshments if needed.
9. Order office supplies and manage mail and courier services.
10. Follow best business practices and etiquette.

• Administrative Support: Handle day-to-day administrative tasks, including managing schedules, arranging appointments, and organizing meetings.
• Communication Management: Screen and respond to emails, phone calls, and other forms of communication on behalf of the individual. Draft and prepare correspondence.
• Calendar Management: Manage and coordinate the calendar of appointments, meetings, and events. Ensure timely reminders and follow-ups.
• Travel Arrangements: Arrange travel plans, including flights, accommodations, and transportation. Prepare itineraries and ensure smooth travel logistics.
• Document Preparation: Assist in the preparation of reports, presentations, and other documents. Proofread and edit materials as necessary.
• Data Management: Maintain organized and up-to-date files, databases, and records. Handle confidential information with discretion.
• Task Prioritization: Prioritize tasks and deadlines to ensure efficient workflow. Anticipate needs and proactively address them.
• Team Collaboration: Collaborate with other team members, departments, and external contacts to facilitate smooth communication and cooperation.
• Problem Solving: Address and resolve routine issues and challenges, escalating complex matters as needed.
• Reporting: Prepare and generate regular reports on key activities, outcomes, and performance metrics. Ensure accuracy and timely submission of reports to stakeholders.

• Matric
• 3 years experience in Administration and Diary Management
• Must be proficient in Microsoft Excel

A Professional Services client in Rosebank, Johannesburg requires a Personal Assistant with experience in Wealth Management / Asset Management.

You need 5-7 years PA experience in dealing with high end level C-Suite management.

Exceptional talent with organizing, planning, upholding schedules and diaries.

You need exceptional message taking, writing down notes in meetings and following up on request and queries.

Salary: R40 000 per month.

Our consultant client in Claremont Cape Town is looking for a Personal Assistant with 5 years experience in office coordination, planning, bookings. arranging, and setting up meetings and functions. You need exceptional office software experience like powerpoint, excel, ms office and others.

Salary R 25000 pm

FROGG Recruitment

Personal Assistant • Claremont, 7708, Cape Town, Western Cape, South Africa

PERSONAL ASSISTANT

• Reference Number : refs/023165
• Directorate : Construction Procurement SCM
• Number of Posts : 1
• Package : R 325 101.00 per annum plus benefits
• Enquiries : Ms. Sikelelwa Mboto Tel: /

Requirements :

• Secretarial Diploma (NQF Level 5) or equivalent. A minimum 3 – 5 years’ experience in rendering a support service to senior management

Duties :

• Receive telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide towhom the call should be forwarded. In the process the job incumbent should finalize some enquiries. Perform advancedtyping work. Operate and ensures that office equipment, e.g. fax machines and photocopiers are in good working order. Recordengagements of the senior manager. Utilize discretion to decide whether to accept/decline or refer to other employees’ requestsfor meetings, based on the assessed importance and urgency of the matter. Coordinate with and sensitizes/advises the managerregarding engagements. Compile realistic schedules of appointments. Ensure the effective flow of information and documents to and from the office of the manager. Ensure the safe keeping of all documentation in the office in line with relevant legislation and policies. Scrutinize routine submissions/reports and make notes and/or recommendations for the manager. Obtain inputs, collate and compile reports, e.g. Progress reports, monthly reports, management reports. Respond to inquiries received from internal and external stakeholders. Draft documents as required. File document of the manager and the unit where required. Collect, analyze and collate information requested by the manager. Clarify instructions and behalf of the manager. Coordinate travel arrangements. Prioritize issues in the office of the manager. Manage the leave register and telephone accounts for the unit. Handle the procurement of standard itemslike stationery and refreshments. Obtain the necessary signatures on documents like procurement advice and monthly salary reports.Coordinate logistical arrangements for meetings when required. Scrutinize documents to determine actions/information/otherdocuments required for the meetings. Collect and compile necessary documents for the manager to inform him/her of thecontents. Record minutes /decisions and communicate to relevant role-players, follow-up upon progress made. Prepare briefing notes for the manager as required. Collect and coordinate all the documents that relate to the manager’s budget. Assist the managerin determining funding requirements for purposes of MTE submissions. Keep records of expenditure commitments, monitorexpenditure and alert the manager of possible over and under spending. Check and correlate BAS reports to ensure thatexpenditure is allocated correctly. Identify the need to move funds between items, consult with the DDG and compile draft memos forthis purpose. Compare the MTEF allocations with the requested budget and inform the DDG of changes. Remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the manager. Remain abreast with the procedures and process that apply in the office of the manager.

Notes :

• In In line with the Department’s Employment Equity Plan, PEOPLE WITH DISABILITIES are encouraged to apply. To apply for the below position, please apply online at Only online applications will be considered and for general enquiries please contact Human Resource on .Applicants must utilise the most recent Z83 application for employment form issued by the Minister for the Public Service and Administration in line with the Regulation 10 of the Public Service Regulations, 2016, All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the Curriculum Vitae (CV) will result in disqualification.The New Z83 form, obtainable from the GPG Professional Job Centre website, any Public Service Department or the DPSA website all other documents are submitted by shortlisted candidates).Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job). It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful

Employer : Department of Infrastructure Development

Location : Johannesburg (Head Office)

Closing Date : 22-08-2025

Criteria Questions

Do you have a Secretarial Diploma (NQF Level 5) or equivalent?

Do you have a minimum 3 – 5 years’ experience in rendering a support service to senior management?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.

SA - Western Cape, Northern SuburbsPERSONAL ASSISTANT

NORTHERN SUBURBS

SALARY R15000 + PENSION Minimum requirements :

My client is seeking a confident and proactive Personal Assistant . The ideal candidate will have a strong personality , excellent administrative skills , and be proficient in Microsoft Office .

Requirements :

• Strong organisational and time-management skills
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Excellent verbal and written communication skills
• Ability to work independently and handle multiple tasks
• Valid driver’s licence and own reliable vehicle

If you are a self-motivated professional who thrives in a fast-paced environment and can think on your feet, we’d love to hear from you.

Consultant : Gameedah Stemmet - Dante Personnel Cape Town

• Managing and following up on emails
• Liaising with clients and insurance companies
• Comparing quotes from different insurers
• Updating and maintaining client policy summaries
• Handling general client inquiries
• Completing compliance documentation
• Delivering excellent client service
• Performing general administrative duties

• Grade 12 (Matric)
• Minimum of 5 years’ experience as an assistant with strong general administration skills
• FAIS credits (60 credits on NQF level 4) and/or RE5 will be advantageous
• Minimum of 2 years’ experience in short-term insurance is preferred
• Knowledge of Santam Systems will be an advantage
• Strong computer literacy, with proficiency in Excel
• Excellent verbal and written communication skills in both Afrikaans and English
• Strong administrative and organisational skills with attention to detail
• Proactive with a strong sense of initiative

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.