54 Data Entry Specialist jobs in Cape Town

Overview

CFI Financial Group is an award-winning trading provider with more than 25 years of experience and multiple offices worldwide, including London, Larnaca, Beirut, Amman, Dubai, Kuwait, Port Louis, and others. Check out more about CFI here. CFI is hiring! Make your mark in the online trading industry.

Are you looking to pursue a career in finance? Do you want to work with a dynamic and growing team in the exciting world of online trading and investing? If you answered yes, then we have some amazing opportunities for you!

We are seeking a highly motivated and experienced Administrative Assistant to join our team at CFI. The Administrative Assistant’s duties involve performing a variety of administrative and clerical tasks and supporting activities inside our HR department.

• Manage executives’ calendars and set up meetings
• Relate courteously with visitors and provide the appropriate welcome to the client to ensure a positive customer service experience
• Respond to telephone calls and enquiries courteously
• Host internal meetings and take notes of the discussion
• Prepare Purchase Requests, collect supporting documentation for proof of performance
• Provide superior customer service in a professional and friendly manner in person, over the telephone, or via email
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records through the Orange System
• Coordinate communication with candidates and schedule interviews
• Update employee records with new hire information and/or changes in HR system

• Bachelor’s degree in business administration or any related subject
• At least 2+ years of previous experience as an Executive Assistant in multinational companies
• Organizational skills
• Excellent communication skills in English is a must
• Advanced Microsoft Office Suite skills
• Ability to work under pressure and within strict deadlines
• Energetic, brilliant communication and interpersonal skills, result-oriented approach

• We’re a fast-growing, multinational company
• Competitive salaries and benefits
• Work and learn with industry professionals
• Supportive and collaborative environment
• Unlimited opportunities for growth and development

Job category: Admin, Office Support and Services

Location: Cape Town

Contract: Permanent

EE position: Yes

Clicks Group

We’re seeking a detail-oriented and proactive Administrative Assistant to join our IT Finance team. You'll support the team with essential financial and administrative tasks, helping to keep everything running smoothly behind the scenes.

Job Objectives:

1. Process purchase orders
2. Ensure the AP process is followed within the required timelines
3. Maintain accurate trackers for vendor spend and purchase orders raised within IT
4. Assist with onboarding new vendors
5. Liaise with vendors, procurement, and internal IT stakeholders to resolve billing or payment issues
6. Respond appropriately and timeously to escalations from vendors
7. Investigate and reconcile vendor accounts
8. Assist with the preparation of accruals and prepayments
9. Accurately process relevant month-end journal entries on time
10. Assist with preparing spreadsheets and reports for internal use
11. Assist with audit requests
12. Perform ad hoc financial tasks and administrative duties as required
13. Planning and organizing
14. Ability to work under pressure whilst maintaining accuracy
15. Deliver results and meet customer expectations
16. Follow instructions and procedures
17. Work collaboratively with people

Qualifications and Experience:

1. Qualification in Accounting
2. 1 year experience in a similar role
3. Basic Excel skills
4. SAP knowledge advantageous

Skills, Abilities and Job Related Knowledge:

1. A keen interest in finance and a willingness to learn
2. Ability to work under pressure without constant supervision
3. Strong attention to detail and accuracy
4. Self-motivated and results-driven
5. Able to strictly follow policies and procedures

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Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centred on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

The candidate will be expected to perform (but not limited to) the following secretarial duties:

• Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration and general administration
• Liaising with external business partners
• Arranging and coordinating all meetings
• Preparing presentations
• Arranging travel plans and itineraries (local and international)
• Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking.
• Budget management and reconciliations
• Coordinating and compiling all executive and management reports

• Grade 12 with mathematics
• A 3 year Tertiary qualification (advantageous)
• 5 to 10 years experience as a Personal Assistant or Administrative Assistant
• Computer literate (advanced level of MS Office)
• Current experience with regards to preparing presentations
• Proven track record as a personal assistant to a senior manager
• Experienced at working with highly confidential information
• Analytical thinking
• Information seeking
• Drive for results
• English - Read and write well (fluent)
• Afrikaans – be able to understand and follow a conversation
• Organizational skills
• Good aptitude for statistical analysis (you need to enjoy working with numbers and spreadsheets)
• Report writing and minute taking
• Networking and collaborative skills
• Organisational commitment
• Teamwork and cooperation

• Strong verbal and written communication skills
• Excellent interpersonal, communication and networking skills
• Strong client service orientation
• Ability to work under pressure
• Good judgement
• Strong attention to detail

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

Management level

Associate

At PwC our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules coordinating meetings and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives including managing their schedules coordinating meetings and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

Driven by curiosity you are a reliable contributing member of a fast-paced environment you are expected to adapt to working with a variety of clients and team members each presenting varying challenges and scope. Every experience is an opportunity to learn and grow. You are expected to take ownership and consistently deliver quality work that drives value for our clients and success as a team. As you navigate through the Firm you build a brand for yourself opening doors to more opportunities.

Examples of the skills knowledge and experiences you need to lead and deliver value at this level include but are not limited to :

• Apply a learning mindset and take ownership for your own development.
• Appreciate diverse perspectives needs and feelings of others.
• Adopt habits to sustain high performance and develop your potential.
• Actively listen ask questions to check understanding and clearly express ideas.
• Seek reflect act on and give feedback.
• Gather information from a range of sources to analyse facts and discern patterns.
• Commit to understanding how the business works and building commercial awareness.
• Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance) uphold the Firms code of conduct and independence requirements.

Job Purpose :

To provide comprehensive administrative operational financial and compliance support to the office Partners Directors and Leadership across multiple teams.

Partner & AD Support

• Manage diaries for Partners and Associate Directors.
• Complete time and expense claims for Partners and Associate Directors.
• Ad hoc professional tasks for Partners and Associate Directors.
• Provide administrative support to Partners and Associate Directors.
• Assist Partners with IRBA and CPD declarations.
• Update Partner profiles and documentation on MyDisclosure.

Risk & Compliance

• Pull and prepare reports to address compliance matters.
• Suggest appropriate recourse for non-compliance with firm policies.
• Communicate impact of non-compliance and collate responses for further action.

Trainee & Secondee Coordination

• Support secondee management including tracking and submitting timesheets processing overtime claims and ensuring accurate data for internal reporting.

Finance Administration

• Manage time and expense sheet compliance.
• Process internal cost transfers and invoice requests including credit notes.
• Manage debtors by following up with relevant managers on outstanding debt.
• Allocate payments to customer invoices.
• Send invoices directly to clients and follow up on payments.
• Supplier management and payments

Operations & Office Management

• Arrange business travel (flights accommodation car hire).
• Schedule meetings prepare agendas and record minutes (where appropriate).
• Coordinate general office housekeeping and maintenance.
• Organize team events and functions including team lunches and dinners for overtime teams.
• Propose function venues and activities based on budgets.
• Support with other department processes such as recruitment CSR quality control maintenance and client services.
• Proactively manage TAT score.

Client Engagement Support

• Open job codes on Salesforce.
• Assist with billing code creation maintenance and other Salesforce related queries.
• Facilitate pre-planning meetings (6 months before year-end).
• Handle ad hoc requests on specific client engagements.
• Assist with onboarding of new clients including document preparation file reviews and laptop arrangements.
• Where required arrange hand delivery of documents to regulators where wet ink signatures are.
• Reminders and prompts for Engagement Acceptance activities.

Business Development

• Provide administrative support for business development activities.
• Compile and type proposals, presentations and general correspondence.

Qualifications & Experience :

• Minimum 5 years of experience in a similar administrative or executive support role.
• Experience in professional services or financial environments preferred.
• Proficiency in Microsoft Office Salesforce DocuSign and other relevant digital tools.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and stakeholders effectively.

Key Competencies :

• Attention to detail and accuracy.
• Proactive and solution-oriented approach.
• Strong interpersonal and stakeholder engagement skills.
• Ability to work independently and collaboratively.
• High level of discretion and confidentiality.
• Ability to think and work independently to facilitate proactive issue management and problem solving.

Travel Requirements

Available for Work Visa Sponsorship

Job Posting End Date

September

Key Skills

• Generator, Accomodation, Football, Advertising, Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1

Company Description

Calibration Laboratory (Pharmaceutical, Industrial and Food/Beverage)

Role Description

This is a full-time on-site role for an Administrative Assistant located in Bellville. The Administrative Assistant will be responsible for performing various clerical and administrative tasks to support day-to-day operations.

Tasks include:

• Managing phone calls – clients, suppliers and employees
• Maintaining files and records
• Recruitment (advertising, shortlisting, scheduling interviews, pre-employment checks)
• New employee assistance with documents and PPE
• Ordering of PPE
• Scheduling appointments,
• Drafting quotes and getting prices from suppliers
• Order parts/spares/consumables for clients and technicians/employees
• Assisting with disciplinary documents
• Making sure the vehicles services are up to date
• Capturing leave and making sure it's up to date
• Certificate reports and making sure the technicians are handing it in within a reasonable time
• Getting weekly and monthly overtime from employees
• Managing employee queries
• Supporting executive staff with administrative tasks.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and strong Communication skills
• Clerical Skills
• Proficiency in using office software (e.g., MS Office Suite)
• Excellent organizational and multitasking abilities
• High School Diploma or equivalent; additional qualifications as an Administrative Assistant are a plus

Job Type: Full-time

Pay: R9 000,00 - R11 000,00 per month

Work Location: In person

Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The successful candidate will play a key role in supporting the business with day-to-day administrative functions, ensuring smooth operations and accurate record-keeping. This role involves handling financial administration, travel arrangements, compliance document management, and general office support.

Key Responsibilities

Invoicing & Job Administration

• Prepare and issue client invoices for completed jobs.
• Track payments and assist with reconciliations.
• Maintain organized records of all invoicing activities.

Certificate & Compliance Review

• Review calibration/job certificates for accuracy and completeness.
• Ensure compliance with company standards and client requirements.
• Assist with maintaining quality assurance documentation.

Travel & Logistics

• Coordinate and book flights, accommodation, and transport for staff.
• Prepare and manage travel itineraries.
• Ensure cost-effective travel arrangements in line with company policies.

Data Pack Creation & Documentation

• Compile and prepare client data packs for completed projects.
• Maintain electronic and physical filing systems.
• Ensure accurate documentation is delivered on time to clients.

General Administrative Support

• Manage incoming calls, emails, and correspondence.
• Assist in scheduling meetings and maintaining calendars.
• Support management with ad-hoc administrative tasks.
• Maintain office supplies and general office organization.

Experience

• Experience in an administrative role, preferably within a technical, industrial, or service-based environment.
• Experience with invoicing systems or accounting software (advantageous).

Skills

• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy.
• Proficiency in MS Office (Word, Excel, Outlook) and general computer literacy.
• Good communication skills (verbal and written).
• Ability to work independently as well as in a team environment.

Qualifications

• Matric

Job Type: Full-time

Application Question(s):

• What is your current notice period?
• What is your expected monthly salary (CTC)?
• Do you have experience preparing and issuing client invoices?
• Do you have experience tracking payments and assisting with reconciliations?
• Do you have experience maintaining invoicing and job administration records?
• Do you have experience reviewing calibration or job certificates for accuracy?
• Do you have experience working with compliance or quality assurance documentation?
• Do you have experience coordinating staff travel (flights, accommodation, transport)?
• Do you have experience preparing and managing travel itineraries?
• Do you have experience ensuring cost-effective travel arrangements?
• Do you have experience compiling client data packs or project documentation?
• Do you have experience managing electronic and physical filing systems?
• Do you have experience managing calls, emails, and correspondence?
• Do you have experience scheduling meetings and maintaining calendars?
• Do you have experience providing general office or management support?

Work Location: In person

Primary Objective:

As the Administrative Assistant, your main responsibility is to provide support in daily administrative tasks and fulfill the duties and requests of executive management and directors.

Key Areas of Performance:

Creating documents.

Distributing documents.

Assisting with payroll and staff compliance according to company policy.

General filing and document management.

Executing tasks and fulfilling requests from executive management and directors.

Qualifications:

Grade 12/Matric Certificate.

Previous administrative experience.

Possession of a valid driver's license is preferred.

Knowledge and Experience:

Minimum of 1 year of administrative experience.

Skills and Inherent Requirements:

Proficiency in English and Afrikaans.

Strong communication skills.

Well-organized, assertive, punctual, and self-motivated.

Competency in Microsoft Word and Outlook.

Ability to multitask.

High level of accuracy and attention to detail.

Demonstrating professionalism.

Managing office documents.

Providing and receiving basic and accurate information through phone, email, and in-person interactions.

Record keeping.

Job Type: Contract

Contract length: 6 months

Pay: R6 000,00 - R8 000,00 per month

Application Question(s):

• Do you Currently reside in Cape Town? if so what area?

Experience:

• Administrative office procedures, practices and equipment: 1 year (Required)

License/Certification:

• Drivers license (Preferred)

Work Location: In person

Company Description

Hi-Five Transport Solutions (Pty) Ltd specialises in providing a variety of transport services including staff transport, airport shuttles, private tours and chauffeur services. Our goal is to provide reliable and friendly transport solutions tailored to the needs of our clients. We pride ourselves on our professionalism and commitment to excellence in service delivery.

Role Description

This is a full-time on-site role for an Administrative Assistant, located in Milnerton. The Administrative Assistant will be responsible for handling day-to-day administrative tasks including answering phones, managing communications, and providing executive administrative assistance. The role also involves clerical duties such as filing, data entry, and maintaining organised records. The Administrative Assistant will ensure smooth operations within the office by supporting various administrative needs.

Qualifications

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and effective Communication skills
• Strong Clerical skills including filing and data entry
• Excellent organisational and multitasking abilities
• Ability to work independently and as part of a team
• Previous experience in a similar role is advantageous
• High school diploma or equivalent; additional qualifications in office administration are a plus

Job Title: Administrative Assistant

Job Type:Full-time (Fixed Term Contract)

Location:Kuilsrivier, Western Cape

Remuneration:R17,000 - R20,000 per month

About the Organisation:

Our organisation is dedicated to providing appropriate cover to all road users within the borders of South Africa. Our mission includes rehabilitating and compensating persons injured as a result of motor vehicle accidents in a timely and caring manner, and actively promoting the safe use of our roads. We are committed to the principles of employment equity.

About the Opportunity:

We are seeking a diligent Administrative Assistant to provide essential day-to-day administrative support to a key department. This is a 3-year fixed-term contract role, ideal for an organised individual who can maintain high standards of confidentiality and efficiency in a busy office environment.

Purpose of the Job:

The Administrative Assistant is responsible for providing comprehensive administrative day-to-day support to the respective department.

Key Responsibilities:

Compliance Administration

• Maintain up-to-date written documentation related to the department's business activities.
• Ensure full compliance with organisational policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal controls.

Office Coordination

• Assist in the maintenance of correspondence, filing, telephonic queries, and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Engage and follow up with Processing Centres on outstanding matters.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure all systems and registers used are kept up to date.
• Check for duplicate documents, requests, and queries, and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocate matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting Support

• Aid in arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance with set governance standards.
• Create and maintain a register to track outstanding matters.
• Support in the maintenance of a follow-up plan on meeting resolutions and outstanding matters.
• Ensure confirmation of meetings and effective management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management

• Administer the records management and filing processes in line with the organisational filing plan.
• Ensure that the filing system is always up-to-date and functional.
• Aid in the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system, and file appropriately.

Qualifications:

• Matric or Grade 12 certificate.

Experience:

• Relevant 1 year's experience in an Administrative or similar environment.

Behavioural Competencies:

• Planning, organisation, and coordinating.
• Personal mastery.
• Emotional wisdom and decision-making.
• Ethics and values.
• Client service orientation.

Technical Competencies:

• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

To Apply:

Please submit your CV and a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: From R17 000,00 per month

Work Location: In person