13 Data Entry Specialist jobs in Cape Town

2026 Internship – Administrative Assistant
Conversion Science is a top-tier South African digital marketing agency that specialises in optimising performance campaigns. We are a Google Premier Partner, a Google Marketing Platform Partner (certified in Analytics 360), and a Meta Marketing Partner.

We combine creativity, data, and strategy to design and optimise campaigns that deliver measurable results. Our clients work directly with their campaign teams, and we pride ourselves on our attention to detail, innovation, and ongoing investment in staff training.

Role and Responsibilities

• Provide administrative support to the operations, recruitment, and campaign teams.
• Assist with scheduling, meeting coordination, and record keeping.
• Support internal communication, attendance tracking, and reporting processes.
• Help with recruitment administration, such as candidate tracking and document management.
• Maintain and organise digital filing systems and shared drives.
• Assist with the onboarding of new interns and team members.
• Contribute to workflow improvements and team efficiency projects.
• Learn how administrative functions support a digital marketing agency’s success.

Requirements

• A minimum 3-year diploma in Business Administration , Office Management (NQF Level 5), or a related field is essential.
• Proficient in Canva
• Strong organisational and multitasking skills.
• Excellent verbal and written communication abilities.
• Comfortable working with Google Workspace or Microsoft Office tools.
• Reliable, proactive, and detail-oriented.
• Eager to learn and take initiative in a team environment.
• Cape Town-based (hybrid internship).

The Internship

• Duration: 12 months, starting January 2026 (date TBC).
• Location: Cape Town – Hybrid work model.
• You’ll gain hands-on experience supporting the inner workings of a performance marketing agency. This internship is an excellent foundation for a career in operations, HR, or project management within a digital environment.

If you’re an organised, motivated graduate who enjoys supporting teams and keeping things running smoothly, this internship is the perfect opportunity to launch your career in one of South Africa’s leading digital marketing agencies.

TO APPLY:

Please email the below to

• CV
• Copy of ID
• Academic transcripts
• Motivational letter

Please note that if you have not been contacted within 7 days, your application has been unsuccessful.

Our client is passionate about providing exceptional property management and sales services across the UK. With over 4,000 managed units and a growing reputation for quality and integrity, they’re proud of their dynamic, people-first culture. They’re currently embarking on an exciting project — transferring their terms of business and looking for an energetic and organized Administrative Assistant to help them make it happen.

This is not your average admin position! You’ll play a pivotal role in ensuring our clients’ smooth transition during this business transfer project. Your day will involve sending and tracking e-signature contracts, managing progress updates, and following up with clients via phone and email until all documents are signed.

You’ll be the friendly and professional voice, confident on the phone, organized behind the scenes, and driven to see tasks through to completion.

• Send e-signature contracts through Signable and manage their progress.

• Track contract status and update records in our CRM system (Reapit) .

• Maintain a simple Google Sheets tracker of contract progress (basic data entry).

• Follow up with clients by phone and email to ensure contracts are returned.

• Communicate professionally and warmly with landlords and clients.

• Coordinate with the internal team to report on progress and highlight any issues.

• Support administrative tasks as needed during the project period.

Job Title: Administrative Assistant

Job Type:Full-time (Fixed Term Contract)

Location:Kuilsrivier, Western Cape

Remuneration:R17,000 - R20,000 per month

About the Organisation:

Our organisation is dedicated to providing appropriate cover to all road users within the borders of South Africa. Our mission includes rehabilitating and compensating persons injured as a result of motor vehicle accidents in a timely and caring manner, and actively promoting the safe use of our roads. We are committed to the principles of employment equity.

About the Opportunity:

We are seeking a diligent Administrative Assistant to provide essential day-to-day administrative support to a key department. This is a 3-year fixed-term contract role, ideal for an organised individual who can maintain high standards of confidentiality and efficiency in a busy office environment.

Purpose of the Job:

The Administrative Assistant is responsible for providing comprehensive administrative day-to-day support to the respective department.

Key Responsibilities:

Compliance Administration

• Maintain up-to-date written documentation related to the department's business activities.
• Ensure full compliance with organisational policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal controls.

Office Coordination

• Assist in the maintenance of correspondence, filing, telephonic queries, and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Engage and follow up with Processing Centres on outstanding matters.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure all systems and registers used are kept up to date.
• Check for duplicate documents, requests, and queries, and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocate matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting Support

• Aid in arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance with set governance standards.
• Create and maintain a register to track outstanding matters.
• Support in the maintenance of a follow-up plan on meeting resolutions and outstanding matters.
• Ensure confirmation of meetings and effective management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management

• Administer the records management and filing processes in line with the organisational filing plan.
• Ensure that the filing system is always up-to-date and functional.
• Aid in the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system, and file appropriately.

Qualifications:

• Matric or Grade 12 certificate.

Experience:

• Relevant 1 year's experience in an Administrative or similar environment.

Behavioural Competencies:

• Planning, organisation, and coordinating.
• Personal mastery.
• Emotional wisdom and decision-making.
• Ethics and values.
• Client service orientation.

Technical Competencies:

• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

To Apply:

Please submit your CV and a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: From R17 000,00 per month

Work Location: In person

ADMIN ASSISTANT VACANCY

RESPONSIBILITIES:

· Assist with the switchboard

· Answer the reception doorbell

• Obtain courier quotes for outgoing orders

· Book outgoing orders with our couriers via an electronic portal

· Sort delivery notes and invoices

· Keep neat filing systems where required to do so

· Capture clockings information in Excel

· Capture weekly wage deductions information in Excel

· Data capturing in QuickEasy

· Fold and distribute payslips to factory staff weekly

· Assist in the factory in between admin tasks

· Capturing factory timesheets

• Check that supplier invoices/Delivery notes are correctly stamped and signed as per the Goods Receiving Process

· Post supplier invoices

· Capture Purchase Orders and liaise with suppliers

· Order office stationery and consumables

· Label files and boxes when necessary

· Update client job spreadsheets in Excel

· Capture PODs on

• Capture the week's MEIBC and shifts in Excel

• Produce a weekly clocking report

• Match POs to invoices and invoices to statements

· Assisting with any other reasonable requests

In-house training will be provided for all tasks

REQUIREMENTS:

Experience:

· Minimum of 1 year of administrative experience is preferred.

Skills:

· Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.

· Strong organizational skills with the ability to multitask and prioritize effectively.

· Excellent attention to detail and problem-solving abilities.

· Effective communication skills, both written and verbal, to liaise with colleagues, suppliers, and transporters.

Attributes:

· A proactive and self-motivated individual with a strong interest in maintaining excellent stock control.

· Ability to work independently and as part of a team in a fast-paced environment.

· Reliable, punctual, and committed to maintaining high standards of accuracy and efficiency.

Job Type: Full-time

Pay: R7 000,00 per month

Experience:

• administrative: 1 year (Preferred)

Work Location: In person

Duties/ Responsibilities:

• Reconciling of debtors and creditors accounts on a monthly basis
• Reconciling of Daily banking
• Maintaining an accurate and up-to-date record for all debtors and creditors related matters
• Handling queries relating to debtors and creditors
• General administrative tasks
• Answering of switchboard
• Liaising with customers telephonically and via e-mail

Requirements:

• At least 5 years administrative experience is required
• A minimum of 3-5 years experience in Debtors and Creditors required
• Confident, hardworking and trustworthy individual
• Able to work methodically, accurately and have attention to detail
• MS Office skills and computer literacy
• Please provide contactable references.

Position start date: immediately

Salary market related .

Job Type: Permanent

Work Location: In person

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Join Our Team as a Junior Admin Assistant

Are you a highly organized, enthusiastic individual with a keen eye for detail? Do you thrive in a fast-paced environment and love being an essential part of a dynamic team? Then we want YOU

UYTENBOGAARDT PROFESSIONAL ACCOUNTANTS (SA) is looking for a
Junior Admin Assistant
to bring their sparkle and efficiency to our growing firm

What you'll do:

• Be the welcoming face and voice of our office
• Help keep our operations running smoothly.
• Support our amazing team of accountants.
• Learn and grow in a professional environment.

What we're looking for:

• Excellent organizational and communication skills.
• A positive attitude and a proactive approach.
• Proficiency in Microsoft Office Suite.
• A desire to learn and contribute

This is an incredible opportunity for someone looking to kickstart their career in a supportive and professional setting. If you're ready to make an impact and grow with us, we'd love to hear from you

Ready to apply?
Send your CV and a brief cover letter telling us why you'd be a perfect fit to

Don't miss out on this fantastic opportunity Tag someone who would be perfect for this role

Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The successful candidate will play a key role in supporting the business with day-to-day administrative functions, ensuring smooth operations and accurate record-keeping. This role involves handling financial administration, travel arrangements, compliance document management, and general office support.

Key Responsibilities

Invoicing & Job Administration

• Prepare and issue client invoices for completed jobs.
• Track payments and assist with reconciliations.
• Maintain organized records of all invoicing activities.

Certificate & Compliance Review

• Review calibration/job certificates for accuracy and completeness.
• Ensure compliance with company standards and client requirements.
• Assist with maintaining quality assurance documentation.

Travel & Logistics

• Coordinate and book flights, accommodation, and transport for staff.
• Prepare and manage travel itineraries.
• Ensure cost-effective travel arrangements in line with company policies.

Data Pack Creation & Documentation

• Compile and prepare client data packs for completed projects.
• Maintain electronic and physical filing systems.
• Ensure accurate documentation is delivered on time to clients.

General Administrative Support

• Manage incoming calls, emails, and correspondence.
• Assist in scheduling meetings and maintaining calendars.
• Support management with ad-hoc administrative tasks.
• Maintain office supplies and general office organization.

Experience

• Experience in an administrative role, preferably within a technical, industrial, or service-based environment.
• Experience with invoicing systems or accounting software (advantageous).

Skills

• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy.
• Proficiency in MS Office (Word, Excel, Outlook) and general computer literacy.
• Good communication skills (verbal and written).
• Ability to work independently as well as in a team environment.

Qualifications

• Matric

Job Type: Full-time

Application Question(s):

• What is your current notice period?
• What is your expected monthly salary (CTC)?
• Do you have experience preparing and issuing client invoices?
• Do you have experience tracking payments and assisting with reconciliations?
• Do you have experience maintaining invoicing and job administration records?
• Do you have experience reviewing calibration or job certificates for accuracy?
• Do you have experience working with compliance or quality assurance documentation?
• Do you have experience coordinating staff travel (flights, accommodation, transport)?
• Do you have experience preparing and managing travel itineraries?
• Do you have experience ensuring cost-effective travel arrangements?
• Do you have experience compiling client data packs or project documentation?
• Do you have experience managing electronic and physical filing systems?
• Do you have experience managing calls, emails, and correspondence?
• Do you have experience scheduling meetings and maintaining calendars?
• Do you have experience providing general office or management support?

Work Location: In person

Primary Objective:

As the Administrative Assistant, your main responsibility is to provide support in daily administrative tasks and fulfill the duties and requests of executive management and directors.

Key Areas of Performance:

Creating documents.

Distributing documents.

Assisting with payroll and staff compliance according to company policy.

General filing and document management.

Executing tasks and fulfilling requests from executive management and directors.

Qualifications:

Grade 12/Matric Certificate.

Previous administrative experience.

Possession of a valid driver's license is preferred.

Knowledge and Experience:

Minimum of 1 year of administrative experience.

Skills and Inherent Requirements:

Proficiency in English and Afrikaans.

Strong communication skills.

Well-organized, assertive, punctual, and self-motivated.

Competency in Microsoft Word and Outlook.

Ability to multitask.

High level of accuracy and attention to detail.

Demonstrating professionalism.

Managing office documents.

Providing and receiving basic and accurate information through phone, email, and in-person interactions.

Record keeping.

Job Type: Contract

Contract length: 6 months

Pay: R6 000,00 - R8 000,00 per month

Application Question(s):

• Do you Currently reside in Cape Town? if so what area?

Experience:

• Administrative office procedures, practices and equipment: 1 year (Required)

License/Certification:

• Drivers license (Preferred)

Work Location: In person

Company Description

Hi-Five Transport Solutions (Pty) Ltd specialises in providing a variety of transport services including staff transport, airport shuttles, private tours and chauffeur services. Our goal is to provide reliable and friendly transport solutions tailored to the needs of our clients. We pride ourselves on our professionalism and commitment to excellence in service delivery.

Role Description

This is a full-time on-site role for an Administrative Assistant, located in Milnerton. The Administrative Assistant will be responsible for handling day-to-day administrative tasks including answering phones, managing communications, and providing executive administrative assistance. The role also involves clerical duties such as filing, data entry, and maintaining organised records. The Administrative Assistant will ensure smooth operations within the office by supporting various administrative needs.

Qualifications

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and effective Communication skills
• Strong Clerical skills including filing and data entry
• Excellent organisational and multitasking abilities
• Ability to work independently and as part of a team
• Previous experience in a similar role is advantageous
• High school diploma or equivalent; additional qualifications in office administration are a plus