45 Contract Administration jobs in Cape Town

1. Client Onboarding & Compliance
   • Collect, verify, and log FICA/KYC documentation for new clients weekly.
   • Draft, finalise, and track Engagement Letters and NDAs in WorkPool.
   • Manage Client Take-On checklists, ensuring all compliance steps (A000 files, risk assessments) are complete.
   • Support ISQM compliance by assembling evidence and ensuring files are audit-ready.
2. Document & Signature Management
   • Create A000 job cards and maintain them per engagement.
   • Compile Signature Packs , send documents for signature, monitor returns, and file signed copies.
   • Maintain organised folder structures (shared drive/CRM) with version control.
   • Upload brokerage-client data into DealSuite and update CRM records.
3. Project & Workflow Coordination
   • Set up projects on Microsoft Teams Planner , create job cards, and monitor progress.
   • Track WIP , assign cost codes, draft fee narrations, and assist with billing follow-up.
   • Provide visibility across Advisory, Company Secretarial, and Estates & Wills teams—escalating bottlenecks promptly.

1. Administrative & Team Support
   • Coordinate meetings: manage calendars, book rooms, prepare agendas, take minutes, and track action items.
   • Handle travel arrangements, expense claims, and weekly-travel logistics for the team.
   • Assist with Investment Memos , presentation packs, and “Advisory Explained” podcast materials.
   • Perform general admin tasks: email follow-ups, data entry, and ad hoc documentation requests.

• Exceptional attention to detail and accuracy.
• Highly organised with the ability to manage multiple tasks independently.
• Proactive in following up on outstanding items and deadlines.
• Strong written/verbal communication with clients and internal teams.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Teams Planner .
• Familiarity with FICA, CIPC filings, CRM systems is a plus.

• 2/3+ years’ experience in an administrative support role, preferably in legal, financial, or professional services.
• Demonstrated ability to handle client onboarding, document management, and compliance tracking .
• Comfortable working under pressure in a fast-paced environment .

Reference: PC -DH-1

Our client based in Cape Town has an exciting Business Administration NQF 4 Learnership opportunity available for Disabled Learners.

EMPLOYMENT TYPE: Learnership
SECTOR: Training and Development
BASIC SALARY: Market Related
START DATE: A.S.A.P / Immediate

REQUIREMENTS:

• Business Administration NQF 4 qualification
• Only candidates with a medical disability will be considered for this learnership
• 18 to 35 years of age

• Mon – Fri: 08:00 – 17:00

• Process payments accurately and on schedule
• Open new accounts with various Management Companies (Mancos)
• Execute investment purchases and redemptions with multiple Mancos
• Prepare and post accounting journals
• Ensure all cash is correctly allocated from bank reconciliations
• Review, update, and approve cost prices for accuracy
• Handle journals and invoice processing for third-party managers and advisors
• Assist with adhoc requests/tasks
  
  

• Experience within the Private Wealth industry
• Strong analytical and numerical skills
• High attention to detail and accuracy
• Excellent communication and interpersonal skills
  
  

• Tertiary and/or industry related qualification would be an advantage
• Matric
• Basic understanding of the Private Client business and the stock-broking environment preferable
• Experience within the financial services industry an advantage
  
  

• Computer literacy – MS Office
• Working knowledge of BDA
• Knowledge of private client processes and procedures
• Knowledge of the back office functioning an advantage
  
  

• Strong numerical orientation
• Highly organized with a high level of client focus
• Accurate and detail orientated
• Critical and analytical capability
• Adaptability to changing environment
• Ability to perform well under pressure and show maturity, confidence and resilience
• Excellent listening, communication, and interpersonal skills
• Pro-Active approach to work, clients, problem solving
• Learning agility and curiosity
• Assertive
• Passionate ownership for results
  
  

• To be considered for the above opportunity please upload your detailed CV on or before 1 September 2025
• Please note that if you are not contacted within 2 weeks after the closing date your application has been unsuccessful
  
  

A small, family-owned pharmaceutical company based in Bergvliet is seeking an experienced Financial & Administrative Manager to join their team on a part-time basis.

This part time in-office role, 3 mornings a week, is ideal for a detail-oriented professional who will manage process of invoices for payment, payroll, monthly management accounts, Vat and stock management.

Must be experienced in Intermediate Excel and an Accounting Software package.

Requirements:

• Matric, Proven experience in bookkeeping and accounting
• Familiarity with Sage Evolution accounting software
• Able to navigate SARS e-filling
• Competence with MSWord and Excel
• Ability to manipulate data and create reports
• Strong attention to detail and accuracy
• Strong written and verbal communication skills
• Excellent organisational and time management skills
• Ability to work independently and as part of a team

Duties and Responsibilities:

• Process invoices for payment
• Manage accounts receivable and payable
• Prepare and reconcile bank statements
• Maintain and update general ledger accounts
• Prepare documentation for VAT submissions
• Process staff salaries; payslips, completion of EMP 201 submission to SARS
• Prepare management accounts
• Annual CIPC renewal
• Liaison with accountants
• Manage accounts receivable and payable
• Prepare and reconcile bank statements
• Maintain and update general ledger accounts
• Prepare documentation for VAT submissions
• Process staff salaries; payslips, completion of EMP 201 submission to SARS
• Annual CIPC renewal
• Liaison with accountants Office Operational Support:
  • Sales rep vehicle expense/reports
  • Sales rep sample stock disbursements
  • Support with processing of customer orders and shipments as required

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe

Responsibilities

Account Payable Handling
•
Register and process operational vendor invoice in operational system within predefined timeframe.
•
Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
•
Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.
Accruals Monitoring
•
Prepare accruals report on a periodic basis to follow up on missing accruals with operations.
Document Archive
•
Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

•Ideally 2-3 years of professional experience.
•Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)•Basic knowledge of accounting principles is a plus.
•Excellent data entry skills with high level of accuracy, experience using SAP
•Proactive, highly motivated, and flexible

Accounting Principles Air Freight Business Administration Logistics Management Accounts SAP Sea Freight

Job Summary

The Company Secretary will assist the organisations clients to comply with statutory obligations and maintain high standards of corporate governance. They will provide guidance to boards of directors about their duties, responsibilities, and powers, and ensure the company adheres to the Companies Act, 71 of 2008 ("the Companies Act ").

Qualifications and Requirements

Necessary

• Company secretarial certificate
• 5+ years experience in a company secretarial role or in a similar governance role
• Strong understanding of corporate law and governance
• Strong understanding of CIPC requirements
• Familiarity with FICA compliance and procedures
• Excellent organisational and time-management skills
• Strong communication and interpersonal skills
• High level of integrity and professionalism

Advantageous

• Law degree or similar qualification
• Certificate in FICA compliance and procedures
• Extensive experience in FICA compliance and procedures

Key Responsibilities

• Ensure the organisations clients comply with its statutory obligations under relevant laws and regulations
• Maintain the statutory registers and ensure the timely filing of statutory returns.
• Preparation and filing of documents with CIPC
• Provide guidance to clients on corporate governance principles and the implementation of governance frameworks.
• Organise and prepare meeting packs for board meetings, committees, and annual general meetings
• Take minutes, draft resolutions, and lodge required forms and annual returns with the relevant authorities
• Keep abreast of relevant legislation and the regulatory environment and take appropriate action
• Providing training to junior staff members on changes to legislative and regulatory environment
• Develop and oversee systems that ensure the companys clients comply with regulatory and statutory requirements
• Implement the organisations FICA compliance policies and procedures
• Assist in the development of FICA compliance policies and procedures

Suitable candidates apply and our team will be in touch to discuss your CV and skillset. Thank You.

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe

Responsibilities

Account Payable Handling
•
Register and process operational vendor invoice in operational system within predefined timeframe.
•
Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
•
Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.
Accruals Monitoring
•
Prepare accruals report on a periodic basis to follow up on missing accruals with operations.
Document Archive
•
Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

•Ideally 2-3 years of professional experience.
•Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)•Basic knowledge of accounting principles is a plus.
•Excellent data entry skills with high level of accuracy, experience using SAP
•Proactive, highly motivated, and flexible