51 Contract Administration jobs in Cape Town

Responsibilities

• Purchase Order Management:
  • Compile and issue purchase orders based on requests from sales consultants, ensuring accuracy and completeness.
  • Process estimates, sales orders, and purchase orders, ensuring they align with budgetary constraints and correct markups.
• Sales Consultant and Customer Support:
  • Manage administrative tasks for sales consultants, including order processing, record updates, and documentation.
  • Assist walk-in customers and handle incoming calls, addressing sales-related queries.
  • Convert leads to sales through effective communication, follow-ups, and a positive attitude.
  • Build and maintain long-term relationships with clients, ensuring their satisfaction, answering their questions, and meeting their needs.
  • Provide post-meeting follow-up with clients, checking calendars and trackers to ensure consultants attend scheduled meetings.
  • Handle customer care for sales, deliveries, and services, ensuring timely feedback.
• Inventory and Vendor Coordination:
  • Monitor stock levels and coordinate with suppliers to replenish inventory as needed.
  • Work with the logistics team to ensure the timely receipt of goods.
  • Maintain communication with existing suppliers to ensure smooth operations and resolve any order discrepancies or delays.
  • Assist with obtaining quotes from various courier companies and book couriers when required.
• Website and Content Management:
  • Add and edit products on the backend of the website.
  • Maintain and ensure the accuracy of all content and pricing on the website.
• General Duties:
  • Ensure all sales-related administration is efficiently completed, adhering to company policies and procedures.
  • Care for company tools provided and adhere to company policies regarding their use.
  • Perform ad hoc duties as required to support the team and operations.

Administration Consultant job vacancy inCape Town.

Are you residing in Table View, Blouberg or Milnerton?

Have you completed Matric, with Maths as a subject?

Are you fully bilingual in English and Afrikaans?

Our client is requiring an entry level candidate, preferably with own vehicle, to be enthusiastic to learn and join their company where they can grow and stay long term.

Requirements:

• Grade 12 with Matric, tertiary experience highly advantageous
• Currently working in first job since matric or studying
• One years administration experience
• Excellent administration and ability to do calculations accurately
• Computer Literacy: Word and basic Excel
• Communication skills are essential (verbal and written)
• Highly organised with the best time management skills (able to multitask and meet deadlines)
• Contribute positively and use initiative to work in this learning environment

Duties and Responsibilities:

• General administrative duties
• Extensive and professional client interaction with orders
• Manage quotations and excel data
• Dealing with deliveries and shipments
• Ensure duties are working chronologically as required
• Managing client orders and the prioritisation according
• Checking the accuracy of billing received
• Feedback to clients on relevant information and solutions
• Manage reports and checking of incoming payments
• Manage stock
• Liaison with courier and other transport companies

Job Purpose

To ensure all documents and records pertaining to Accounts Payable are accurately filed and securely stored into the scanning system, storage area and offsite storage supplier; and that these documents are available for retrieval for invoice processing whilst ensuring that Standard Operating Procedures are followed and internal controls are adhered to; identifying and reporting any inefficiencies, risks and deviations.

• To accurately prepare, scan and file all supplier invoices received and ensure documentation can be retrieved for invoice processing, and when requested for audit and query purposes.
• To index documents accurately within the required timeframes and ensure that the documentation is retrievable upon request.
• To provide detailed accurate and timely feedback for weekly reporting.
• To sort mail received from stores on a daily basis.
• To label the filing accurately to be stored offsite.
• To maintain the filing area in a condition that is aligned to the legislative requirements and Company policies and procedures.
• To identify and report errors and discrepancies on invoices which are in conflict with legislative requirements.
• To escalate any store or DC discrepancies or non-compliance as these are identified.

• Matric / Grade 12 (essential).
• MS Office Suite.
• Onbase knowledge advantageous.

• Verbal and written communication skills.
• Legislative requirements pertaining to invoice requirements
• High work standards.
• Ability to follow rules and procedures.
• Legislative requirements pertaining to invoice requirements
• Delivering Results and Meeting Customer Expectations.
• Following Instructions and Procedures.
• Coping with Pressures and Setbacks.
• Achieving Personal Work Goals and Objectives.

REQUIREMENTS

• Data Capturing
• Grade 12 (Matric)
• Knowledge of laboratory procedures and processes an advantage
• Must be able to work night shift
• Must have own reliable transport
• Previous experience an advantage - Minimum 2 years working experience
• Team work
• Good telephone skills
• Must have good computer skills

Job Type: Full-time

Work Location: In person

• Preparing and Processing of monthly Municipality Account Payments
• Capturing of Account payment records onto Municipality payment system
• Liaising with Municipalities regarding Account and payment queries
• Filling of correspondence and documents.
• Liaising with different Municipalities to deal with queries on municipal accounts in a timeous and professional manner.

Key Requirements :

• Senior Certificate (or equivalent) with Accounting and / or Maths as a passed subject.
• Tertiary qualification in Accounting will be advantageous
• Must be computer literate
• Multi lingual, would be advantageous

Experience and Competencies :

• Experience in creditors, processing of account payments
• Experience in handling Municipality account payments and queries (advantageous)
• Good organisational and communication skills.
• Able to work under pressure in a deadline orientated and demanding environment.
• Attention to detail, meticulous and strong problem-solving skills.

Overview

Job title: Sales Administration Assistant

Job Location: Western Cape, Cape Town

Deadline: October 08, 2025

To provide an efficient data and administrative support to the Customer Manager and Retail team to optimise profitability. Receives and coordinates all local retail orders nationally. Ensure accurate pricing.

Duties include but will not be limited to:

• Data collecting and processing: Consolidate stock on hand
• Generate monthly review reports
• Collect data from various retailers (Shoprite BTB, Spar insights, PnP Portal, etc.)
• Timeous completion of departmental reports
• Vector orders – Sea Harvest
• Pricing: Deal sheets and price checking – PnP National, submitting pricing PNP Portal Summary deals
• Deal Sheets – Inland all customers Sea Harvest, summarize deals in all regions
• Price checking – EDI orders / PnP Portal
• Submitting pricing to Vector
• Administration: Compile, check, and investigate discrepancies in claim-back data and collate supporting information
• Record all ad hoc expenditure related to sales and promotional activities
• Consolidate price survey data and advertising consolidation
• Assist in the preparation of sales and retail review meetings
• Liaise with the NCM and stakeholders to ensure meeting readiness
• Secretarial Support: Draft and distribute price increase letters and other retailer communication
• Accurately capture pricing updates and submit to relevant platforms (e.g Vector)
• Maintain communication with all relevant stakeholders to ensure alignment and execution

• BCom / B-Tech Degree in Finance; Management; IT preferable but not essential

• Strong conflict management skills
• Computer literacy – MS Office, with a high proficiency in MS Excel as well as PowerPoint
• Strong numeracy skills
• Sound administration skills
• Good decision-making skills
• Excellent people skills
• Good verbal and written communication skills
• Good planning and organisational skills

• Analytical
• Attention to detail
• Conceptual thinking
• Decisive
• Customer-centric
• Work independently or as a part of a team
• Administrative / Management jobs

Black Pen Immigration is a leading immigration consultancy specializing in providing expert legal and administrative support for individuals and businesses navigating South African immigration processes. Our team is committed to delivering exceptional service, ensuring smooth transitions for clients seeking visas, work permits, and permanent residency solutions.

Role Overview

We are seeking a detail-oriented and proactive Immigration Administration Assistant to support our legal and case management teams. The ideal candidate will have strong administrative skills, excellent communication abilities, and a keen understanding of immigration processes or a willingness to learn.

Job Type : Full-time/Permanent

Workplace: Onsite

Requirements

• 1-3 years of administrative experience (preferably in legal, immigration, or consultancy services).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills in English; additional languages are an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and CRM software.
• Ability to work independently and collaboratively in a fast-paced environment.
• A keen eye for detail and accuracy in handling sensitive information.
• Prior experience in immigration services, legal administration, or customer service is a plus.

Responsibilities

• Assist in preparing, organizing, and processing immigration-related documents and applications.
• Maintain and update client records and case files with accuracy and confidentiality.
• Communicate with clients, government agencies, and internal teams to follow up on applications and ensure compliance.
• Conduct research on immigration laws, regulations, and policy changes to support case preparation.
• Schedule appointments, track deadlines, and coordinate required documentation for visa and permit applications.
• Ensure timely submission of applications and proactively address potential administrative delays.
• Support legal consultants with drafting correspondence, compiling case reports, and managing workflow.
• Provide general administrative assistance, including data entry, email management, and report generation.

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe

Responsibilities

Account Payable Handling

Register and process operational vendor invoice in operational system within predefined timeframe.

Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.

Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.

Accruals Monitoring

Prepare accruals report on a periodic basis to follow up on missing accruals with operations.

Document Archive

Ensure vendor invoice is archived properly based on agreed process / workflow.

Work Experience, Skills, and Attributes

• Ideally 2-3 years of professional experience.
• Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)
• Basic knowledge of accounting principles is a plus.
• Excellent data entry skills with high level of accuracy, experience using SAP
• Proactive, highly motivated, and flexible