19 Business Administration jobs in Cape Town

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe

Responsibilities

Account Payable Handling
•
Register and process operational vendor invoice in operational system within predefined timeframe.
•
Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
•
Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.
Accruals Monitoring
•
Prepare accruals report on a periodic basis to follow up on missing accruals with operations.
Document Archive
•
Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

•Ideally 2-3 years of professional experience.
•Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)•Basic knowledge of accounting principles is a plus.
•Excellent data entry skills with high level of accuracy, experience using SAP
•Proactive, highly motivated, and flexible

Accounting Principles Air Freight Business Administration Logistics Management Accounts SAP Sea Freight

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe

Responsibilities

Account Payable Handling
•
Register and process operational vendor invoice in operational system within predefined timeframe.
•
Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
•
Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.
Accruals Monitoring
•
Prepare accruals report on a periodic basis to follow up on missing accruals with operations.
Document Archive
•
Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

•Ideally 2-3 years of professional experience.
•Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)•Basic knowledge of accounting principles is a plus.
•Excellent data entry skills with high level of accuracy, experience using SAP
•Proactive, highly motivated, and flexible

A vacancy has arisen with a major law firm in their Business Operations Department across the Human Resources (HR) and Marketing & Business Development (MBD) teams for a Business Operations Administrator.

Responsibilities:

1. Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities.
2. Manage events in terms of successfully planning and implementing client-facing and internal events as needed.
3. Manage stock levels of marketing promotional items and replenish when the need arises.
4. Assist with the coordination of client gifts.
5. Ad-hoc assistance in supporting the national Marketing team with administrative deliverables pertaining to the Western Cape Offices.
6. Ad-hoc assistance in preparing, printing, and delivery of tenders and pitches.
7. Assist with data steward related tasks on InterAction including data capturing, maintaining accurate client information, and continuous monitoring of data hygiene.
8. Create and deploy events related invitations utilizing an emailing system and manage this process from inception to reporting.
9. Work closely with members of the MBD team to ensure deadlines are met and stakeholders are assisted as needed with high-quality output.

Requirements:

1. A degree/diploma in Marketing/Communications/Events Management.
2. 2-4 years experience in a similar role.
3. Some experience in an HR or administrative role.
4. Excellent command over the English language.
5. Excellent planning and time management skills.
6. Ability to engage with senior management to ensure effective coordination and implementation of the Western Cape HR and MBD.
7. Demonstrable ability to multi-task and adhere to deadlines.
8. Need to travel monthly to Stellenbosch office.

Please note only shortlisted candidates will be contacted.

Annually

Reference: CPT -ST-1

A vacancy has arisen in the Business Operations Department across the Human Resources and Marketing & Business Development teams

CAPE TOWN CBD

R 250 000 - R 340 000 P/A CTC NEGOTIABLE DEPENDING ON EXPERIENCE

• A degree/diploma in Marketing/Communications/Events Management
• 2-4 Years' experience in a similar role
• Some experience in an HR or administrative role
• The candidate will be responsible for a HR Portfolio comprising:
• Professional Staff documentation administration
• Graduate Administration
• Recruitment Administration
• Training & Development Administration
• HR Project Administration and general admin
• Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
• Manage events in terms of successfully planning and implementing client facing and internal events as needed
• Manage stock levels of marketing promotional items and replenish when the need arises
• Assist with the coordination of client gifts
• Ad-hoc assistance in supporting the national Marketing team with administrative deliverables
• Ad-hoc assistance in preparing, printing and delivery of tenders and pitches
• Assist with data steward related tasks on InterAction including data capturing, maintaining accurate client information and continuous monitoring of data hygiene
• Create and deploy events related invitations utilising an emailing system and manage this process from inception to reporting
• Work closely with members of the MBD team to ensure deadlines are met and stakeholders are assisted as needed with high-quality output
• Excellent command over the English language
• Excellent planning and time management skills
• Ability to engage with senior management to ensure effective coordination and implementation of the Western Cape HR and MBD needs
• Demonstrable ability to multi-task and adhere to deadlines
• Please note that this position is 100% office based - must be able to travel monthly to the client's Stellenbosch office

CTC includes: Medical Aid, Provident fund, Life cover, Disability cover, Funeral benefit.