19 Administrative Staff jobs in Roodepoort

Clover is looking for an Administrative Controller to join the Finance team. The successful individual will be responsible for streamlining Finance administrative processes relating to the management of purchase orders, suppliers' invoices, Clover Café's and Mama Afrika Trust's receipts and may conduct other ad-hoc responsibilities as assigned.

• GRADE 12 OR EQUIVALENT NQF4.
• Relevant experience in applying job-related concepts, techniques and processes at the required level
• Computer literacy (Basic)
• Business English: Fluent

Manage purchase order functions and responsibilities

• Create and maintain purchase orders in line with expectation and supporting documentation (e.g. contractual agreements, deal sheets and related records)
• Distribute updated purchase order details to relevant stakeholders in a timely and efficient manner.
• Follow up on outstanding purchase orders that have not been actioned within the business.
• Maintain a comprehensive and up-to-date Purchase Order (PO) tracker to ensure accuracy and visibility.
• Ensure all invoices received for payment comply with Clover's internal policies and SARS tax invoice requirements.
• Follow up with relevant suppliers on outstanding invoices required for month-end processes.
• Ensure payment packs are submitted promptly to the Accounts Payable Division, adhering to agreed payment terms.
• Perform supplier reconciliations, for all suppliers of leased assets.
• Provide support to suppliers by addressing queries related to the status of their accounts.
• Provide a monthly summary on purchase order statuses (GRNI and open PO reports) by the last day of the month.
• Assist with the four-way reconciliation of leases, including purchase orders, tax invoices, contracts/deal sheets, and Visual Lease entries.
• Assist with the preparation of monthly, quarterly, and annual leases reporting.
• Maintain a comprehensive register of non-IFRS 16 leases for commitments reporting purposes.
• Assist team with Ad hoc requests, as and when required.

Clover is looking for an Administrative Controller to join the Finance team. The successful individual will be responsible for streamlining Finance administrative processes relating to the management of purchase orders, suppliers' invoices, Clover Café's and Mama Afrika Trust's receipts and may conduct other ad-hoc responsibilities as assigned.

About the Role:
We are seeking a highly organised Office Assistant to support our leadership team with day-to-day administrative tasks, payroll management, and efficient use of Microsoft Office applications. The ideal candidate will have advanced proficiency in Microsoft Excel, a solid understanding of other Office tools (Word, PowerPoint, Outlook), and prior exposure to managing payroll processes.

While no formal IT certifications are required, a comfortable familiarity with basic technology tools is expected.

Key Responsibilities

1. Administrative Support ○ Manage calendars, schedule appointments, and coordinate meetings for senior executives. ○ Handle email correspondence and phone calls, directing inquiries to the appropriate teams when necessary. ○ Organise travel arrangements, including booking flights, accommodation, and itineraries.

○ Prepare and edit letters, reports, and presentations.

1. Microsoft Excel & Office Suite Management ○ Create, update, and maintain spreadsheets to track key metrics, budgets, and other data sets. ○ Develop presentations, documents, and other materials using Microsoft Word, PowerPoint, and Outlook. ○ Ensure ahigh degree of accuracy and data integrity in all reports and documents.

2. Payroll Coordination ○ Collaborate with the finance or HR department to ensure accurate and timely payroll processing. ○ Maintain records of employee hours, leave requests, and expense claims where necessary.

○ Address queries regarding payroll, leave balances, and other personnel matters.

4.
Project & Task Management

○ Assist in the planning, organisation, and execution of various projects or events. ○ Maintain project status reports, action items, and deadlines to ensure timely completion. ○ Coordinate with cross-functional teams to gather information or resources needed for deliverables.

1. General Office Operations ○ Greet visitors, schedule meeting rooms, and coordinate catering for on-site meetings or events. ○ Uphold confidentiality and discretion in handling sensitive information.

Qualifications & Experience
● Education: ○ Highschool diploma or equivalent required; bachelor's degree preferred but not mandatory. ● IT&TechSkills: ○ Strong practical understanding of everyday technology usage (no formal certifications required). ○ Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis) and competency in Word, PowerPoint, and Outlook. ● Payroll Experience: ○ Prior experience with payroll processing or coordination, ideally in collaboration with HR/Finance teams. ● Administrative Experience: ○ Proven track record in a personal assistant, executive assistant, or similar administrative role. Soft Skills & Attributes ● Excellent organisational and multitasking abilities. ● Strong communication skills (verbal and written). ● Proactive problem-solver with a high level of attention to detail. ● Adaptable and comfortable working in a fast-paced environment. ● Dedicated to achieving expectations and results drive

Location : Sandton

Gross monthly Salary : R10 000-R12 000

Company Description

Jessen Lifts offers a range of elevators and accessible platform lifts designed to connect businesses, people, and goods through quick and easy access. Our solutions prioritize efficiency and safety, ensuring that all users can navigate spaces comfortably. We are committed to providing high-quality products that meet the needs of our clients and enhance their operational workflows.

Role Description

This is an on-site contract role for an Administrative Assistant located in Randburg. The Administrative Assistant will be responsible for providing general administrative support, managing communication, and offering executive administrative assistance. Typical tasks include handling phone calls, scheduling appointments, maintaining records, and performing clerical duties to ensure smooth office operations.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication Skills
• Executive Administrative Assistance Skills
• Excellent organizational and time-management skills
• Proficiency in office software and equipment
• Ability to work independently in an on-site role
• Experience in the lift or construction industry is a plus
• High school diploma or equivalent; additional qualifications in office administration are advantageous

We have a vacancy for a full time Receptionist / Admin Assistant to join our team.

MINIMUM REQUIREMENTS:

• Matric (Grade 12)
• Excellent written and verbal command of Afrikaans and English
• Computer literate
• Previous experience as receptionist
• Vibrant personality
• Legalsuite knowledge will be an advantage

The Salary will be discussed at the interview and will be dependent on the experience of the candidate.

If you are interested in applying for the position, kindly email the following documents CV; Relevant certificates / diplomas; and Recent photograph of yourself.

Job Types: Full-time, Temp to perm

Contract length: 12 months

Pay: R6 000,00 - R15 000,00 per month

Work Location: In person

Job Description

To provide administrative support and coordinate learning and development interventions and ensure the smooth and efficient operation of the training academy administrative functions ensuring the Learner Management system is up to date, coordinating training logistics, supporting learners and trainers, and maintaining a professional and welcoming environment.

Key Responsibilities:

Administrative Coordination

· Manage day-to-day office administration operations, including reception duties, filing, and correspondence

· Maintain accurate records of student registrations, attendance, and assessments

· Prepare and distribute training materials, certificates, and reports

· Monitor inventory and order supplies as needed

· To capture and maintain learning and development and financial records in line with the quality management framework.

To order and maintain stationary in line with business requirements and budget. To process invoices and ensure authorisation and payment in line with academy standards.

Training Support

· Liaise with trainers and facilitators to coordinate schedules and venue setup

· To ensure that delegates are registered for academic qualifications and courses.

· Assist in booking classrooms, arranging equipment, and ensuring readiness for sessions

· To book venues, catering and arrange logistics in line with approved schedule and budget

· Support learners with queries, documentation, and onboarding procedures

· To send learning invitations to delegates in line with approved schedule and consolidate confirmation of learning intervention attendance received from delegates

· To update and communicate the training schedule and calendar to HR, line managers and relevant stakeholders.

· To order and arrange the printing of and logistical arrangements regarding learning and other material.

· To facilitate and render support for all Assessments and Moderation initiatives, Portfolio of evidences (POE) recognition of prior learning initiatives etc.

· To prepare and submit learning and development reports in line with business requirements, quality management framework and regulatory requirements

Communication & Client Service

· Serve as the first point of contact for visitors, learners, and service providers

· Handle phone and email inquiries professionally and promptly

· Maintain a welcoming and organized reception area

· To ensure positive internal and external stakeholder engagement through professional communication and interaction.

· To maintain supplier information and keep records in line with academy standards.

Compliance & Reporting

· Ensure adherence to academy policies, procedures, and quality standards

· Compile monthly branch performance reports and submit to head office

· Assist with audits and accreditation documentation

· Familiarity with SETA processes and training compliance (advantageous)

Assist and facilitate all compliance and relevant requirements so as to ensure the registration and accreditation of courses learning material as well as assist and facilitate SETA training audits and surveys

To order and arrange the printing of learning material.

To comply with group policies, quality assurance standards and regulatory requirements.

Required Skills & Competencies:

Organizational Skills

Ability to manage multiple tasks and prioritize effectively

Communication

Clear, professional verbal and written communication

Tech Proficiency

Competent in MS Office, email platforms, and database systems

Customer Service

Friendly, solution-oriented approach to learner and visitor support

Attention to Detail

Accurate record-keeping and document handling

Adaptability

Comfortable working in a dynamic, learner-focused environment

Qualifications & Experience

• National Diploma or equivalent in Office Administration, Business Management, or related field

• 2–3 years' experience in an administrative role, preferably in an educational or training environment

Job Type: Full-time

Work Location: In person

Purpose of the role

The Supply Chain Admin Clerk is responsible for providing administrative and clerical support to the supply chain team. The role ensures accurate documentation, effective communication with stakeholders, and smooth coordination of supply chain processes, contributing to efficiency and compliance in daily operations.

Main responsibilities

Maintain and update supply chain records, files, and databases accurately.

Process delivery notes, invoices, and other supply chain documentation.

Assist in outbound planning for customer delivery

Assist in inbound reconciliation from drivers

Assist in monitoring stock levels and inventory movement, highlighting discrepancies.

Support supplier and customer communication, ensuring timely responses and follow-ups.

Capture and reconcile data for reporting purposes (stock, orders, deliveries, invoices).

Coordinate with warehouses, transport, and procurement teams to ensure smooth operations and seamless process flows.

Assist with preparation of supply chain reports and performance metrics.

Ensure compliance with company policies, procedures, and regulatory requirements.

Provide general administrative support to the business.

Job Type: Temp to perm

Contract length: 1 month

Pay: R10 000,00 - R12 000,00 per month

Application Question(s):

• Non Smoker

Education:

• Diploma (Preferred)

Experience:

• administrative : 3 years (Required)
• administration: 3 years (Required)

Work Location: In person

If you're looking for a workplace where you can grow, contribute, and make an impact, we'd love to have you on board

We are looking for a motivated and organized individual to manage front desk operations and assist with tendering administration. This dual-role position is crucial in ensuring smooth office operations while supporting the tendering and bid submission processes.

Key Responsibilities:

• Manage front desk duties, including greeting visitors and handling calls.
• Organize meetings, schedules, and office documentation.
• Assist with administrative tasks related to tenders and bids.
• Maintain office supplies and ensure smooth daily operations.
• Track and update documents related to contracts and suppliers.

Requirements:

• Prior experience in an office or administrative role.
• Strong organizational and communication skills.
• Ability to multitask and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Benefits:

• Competitive salary based on experience.
• Opportunities for professional growth.
• Collaborative and structured work environment.

How to Apply:

Interested candidates can apply by sending their resume to

Job Type: Full-time

Work Location: In person

This role is the admin backbone of the marketing team providing support and coordination assistance for members of the marketing team and other support office departments in respect of administration and production facilitation. Taking ownership and the effective management of all quoting, invoicing, production, distribution and stock control of all printed collateral items. Additional duties will include basic administration and follow up for other departments from time to time.

Responsibilities will include,

• Vetting of production suppliers
• Quoting and Invoices
• Print production
• Website banner schedule
• Fabric Banner Bookings
• Stock Control
• Digital and Printed tickets
• Internal Communication for business
• Attending meetings and taking of minutes
• Presentations - compile and design
• Synopsis of movies
• Events, Competitions and Site support
• Financial administration
• Marketing brief coordination
• General administration and reports

Requirements for this role

• Matric or equivalent
• Marketing or Administrative qualification/certificate
• Experience with project planning
• Strong interpersonal and communication skills
• Strong knowledge of Microsoft Office package and Google docs
• Knowledge of quoting and invoicing
• Record maintenance skills ISO9001 / ISO2015
• Have an understanding of Marketing processes
• Drivers license

Job Type: Full-time

Pay: R14 000,00 per month

Work Location: In person