25 Administrative Staff jobs in Pretoria

EUM, part of the TWK Group, has the following vacancy available: Administrative Assistant in Centurion, Gauteng.

Job Summary

This role involves providing efficient administrative support to ensure smooth office operations and compliance with company policies. The Administrative Assistant will be responsible for managing documentation, coordinating office resources, supporting teams, and maintaining accurate records while upholding confidentiality and professionalism.

Responsibilities and Duties

• Maintain accurate and organised filing systems
• Prepare, format, and distribute correspondence, reports, and forms
• Monitor and replenish office resources such as stationery and forms
• Respond promptly and professionally to internal and external queries
• Build and maintain positive working relationships with colleagues, clients, and service providers
• Manage daily tasks, prioritise workload, and meet deadlines
• Compile and submit accurate audit and training reports
• Capture client and policy data into relevant systems and databases
• Ensure confidentiality and compliance with POPIA and internal policies
• Provide administrative support to underwriters, brokers, and other departments
• Assist with meeting coordination, calendar management, and event support

Qualifications and Requirements:

• Grade 12 / Matric
• Proficient in MS Office (Excel, Word, PowerPoint)
• Strong sense of responsibility, reliability, and adaptability
• Trustworthy, resilient, and innovative team player
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks while maintaining accuracy and attention to detail
• Driver's Licence
• Valid Passport

Take the next step in your career with TWK Agri, a trusted leader in agriculture and beyond.

• The company can expire job adverts at any time at their own discretion.

**TWK Agri supports the principles of Employment Equity and reserves the right to prioritise candidates in line with our Employment Equity targets.

Company Description

Discovery Limited is a leading innovator in healthcare, wellness, insurance, investments, and financial and life planning. Our mission is to enhance lives and create a positive social impact through our globally recognized Vitality programme, which incentivizes healthier living. As a proudly South African-born company, we operate in South Africa, the United Kingdom, and numerous other countries through our Global Vitality Network. Commitment to leadership, honesty, innovation, and fairness guides our business practices, striving to be the best shared value insurance organization globally.

Role Description

This is a full-time, on-site role for an Administrative Assistant located in Centurion. The Administrative Assistant will handle routine administrative tasks such as managing phone calls, scheduling meetings, and maintaining records. Additionally, they will provide executive administrative support, assist with clerical duties, and ensure smooth communication within the office. This role requires excellent organizational skills and the ability to multitask effectively.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance capabilities
• Strong organizational and multitasking abilities
• Proficiency in office software and tools
• Excellent interpersonal and communication skills
• Experience in a corporate or professional office setting is a plus
• High school diploma or equivalent; additional qualifications in Office Administration or related fields preferred

The minimum requirements for this position are:

REQUIRED LEVEL OF EXPERIENCE

• Minimum Grade 12 qualification
• National Diploma in Administration or equivalent to
• Degree in Administration would be an advantage
• Minimum of 8 years' relevant experience
• Driver's license

KEY RESPONSIBILITIES

Secretarial

• Prepare correspondence, reports, and materials for publications and presentations.
• Prepare and maintain expense report for the Division.
• Setup and co-ordinate meetings, training and conferences
• Create, transcribe and distribute meeting agendas and minutes for the directorate or as requested.
• Maintain hard copy and electronic filing system
• Monitoring and co-ordination of project information
• Handle procurement processes for the directorate including sourcing required resources and obtaining approvals from designated signatories in accordance with procurement policies.
• Prepare all relevant documentation for procurement recording.
• Provide Technical support during construction and site show ground.
• Coordinate with sub-contractors, suppliers and consultants.
• Participate in site works, inspection and planning. If and when needed
• Prepares and reviews documentation, such as correspondence, reports, and presentations.

Tendering

• Prepares and reviews documentation, tenders, BID documents before submitting to CEO
• Manage the process of obtaining briefings and papers/tender documents (as required) on behalf of the CEO/Director, to ensure that they are fully prepared for all engagements.

Quality Management System

• Be p
  roficient with the KMSD Quality Management System.
• Manager QMS system, workflow and ensure compliance.
• Support QAO with maintaining a flowing QMS system

Operation Management

• Manage and supervise administrative staff to ensure smooth office operations.
• Ensure that all administrative and operational activities are carried out in a timely and efficient manner.
• Manage day-to-day operations tasks, such as scheduling, logistics, and staff management.
• Coordinate and manage social year plan activities
• Coordinate, plan and manage events of varying sizes and purposes.
• Develop and maintain operational processes and workflows to ensure that resources are used efficiently.
• Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions.
• Coordinate with vendors and suppliers to get quotes, negotiate pricing and maintain good relationships with external stakeholders.
• Manage inventory levels and ensure that any shortages are addressed in a timely manner to avoid any disruption in workflows.
• Create and maintain records for all operational activities and ensure that all documents are filed properly.
• Assist in the preparation of budgets, forecasts, and reports related to operational activities.
• Participate in the development of company policies, procedures, goals, and objectives that support the company's mission and vision.

Ad Hoc

Perform any other duties that are commensurate with job level.

SPECIAL SKILLS

• Strong computer skills including word processing, spreadsheets, graphical presentation, and Internet research skills
• Human relations skills and understanding people from different cultures
• Project management, communication, presentation, and report writing
• Practical skills such as the ability to set up data presentations
• Decision-making
• Problem-solving
• Customer service orientation
• Interpersonal skills – tact, diplomacy
• Initiative and Flexibility
• Accountability
• High degree of computer literacy including very good typing skills
• Strong organisational skills
• Proficiency in filing and maintaining filing systems

EFFECTIVE DATE:
Immediately

RENUMERATION:
Negotiable

OFFICE LOCATION:
Centurion, Gauteng

APPLICATION PROCEDURE

:

All applications must send a detailed resume, qualifications, current payslip & Driver's License to , with the Job title as the subject.

Applicants with a detailed CV and required supporting documents will be considered. Only successful applicants will be contacted.

Overview

POSITION OVERVIEW The Office Administrator will provide efficient administrative and clerical support to ensure smooth operations at the Minexcel Holdings head office. This role is responsible for office coordination, reception duties, document control, scheduling, and general support to executives and departments. The Office Administrator plays a key role in promoting a professional corporate image and ensuring operational effectiveness through well-managed office systems.

• Perform general office duties, including filing, photocopying, scanning, and record-keeping.
• Manage incoming and outgoing correspondence (emails, calls, courier, and mail).
• Prepare reports, letters, presentations, and meeting packs as required.
• Maintain office supplies inventory and place orders as necessary.
• Welcome and assist visitors, clients, and service providers professionally.
• Manage the reception area to ensure a tidy and welcoming environment.
• Answer and direct incoming calls and take messages when required.
• Coordinate office maintenance, repairs, and cleaning services.
• Ensure office equipment (printers, phones, IT systems) is functional and well-maintained.
• Assist with travel arrangements, meeting room bookings, and catering logistics.
• Maintain updated records of business registration documents, compliance certificates, and contracts.
• Support preparation and filing of documentation for audits, procurement, and corporate governance.
• Uphold confidentiality and secure handling of sensitive company information.
• Assist the CEO’s office, Operations, HR, and Finance teams with scheduling and administrative tasks.
• Organize internal meetings, take minutes, and follow up on action items.
• Support coordination of internal events, board meetings, and stakeholder engagements.

Office Manager / Receptionist / CEO PA

Location: Centurion | Media & Events Company

We are a dynamic media and events company seeking a highly organised and professional Office Manager / Receptionist / CEO PA to join our team. This role is ideal for someone who thrives in a fast-paced environment, is comfortable multitasking, and has excellent communication skills.

Key Responsibilities:

• Welcome and direct visitors, manage incoming calls, and maintain a professional reception area.
• Manage office supplies, calendars, meeting schedules, travel arrangements, and boardroom bookings.
• Assist the CEO with diary management, travel coordination, and general administrative support.
• Handle procurement, petty cash, invoicing, and record-keeping.
• Maintain accurate office expense records and assist with supplier coordination.
• Provide clerical support such as filing, photocopying, and document management.
• Perform ad hoc administrative duties as needed.

Requirements:

• Matric qualification.
• 1–3 years' experience in a receptionist/office support role.
• Well-spoken, presentable, and highly organised.
• Computer literate, proficient in MS Word and Excel.
• Strong telephone etiquette and interpersonal skills.
• Available to start immediately.

Remuneration: R4 500 – R7 000 CTC

Training will be provided.

Email your CV to

Job Type: Full-time

Pay: R4 500,00 - R7 000,00 per month

Work Location: In person

Healthcare Administrative Assistant required in Pretoria.

We’re looking for a proactive and enthusiastic individual to join the PTA branch of our Client, a well established Financial Planning and short-term Insurance Company as a Healthcare (Admin) Assistant.

This is a great opportunity for someone starting out in the workforce and eager to grow within the healthcare and wellness space, someone with 1-2 yrs experience within Medical Insurance Industry.

Salary: R15 000 – R16 500 per month.

• General administrative support in the healthcare team
• Handling client wellness queries, including Vitality and related benefits
• Assisting the internal team with healthcare-related admin tasks
• Supporting client engagement and ensuring smooth day-to-day operations

• Bilingual (English and Afrikaans)
• Based in PTA
• Strong communication and organisational skills
• Willingness to learn and be trained in wellness-related services
• Comfortable working in a fast-paced, client-facing environment
• Needs to be between the ages of 19 years to 30 year old

Overview

Job Title: Administrative Finance Assistant for an Accounting firm in Pretoria

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team as a key support role. The ideal candidate will be responsible for providing administrative and clerical support to ensure the efficient operation of the office. This role involves managing paperwork, communicating, and assisting in various administrative tasks.

• Documentation Management: Organize and maintain client files and records. Ensure accuracy and completeness of all documentation. eFiling, SARS, Xero knowledge

• Education: High school diploma or equivalent
• Experience: Previous experience in an administrative role.
• Language: Fully bilingual in Afrikaans and English

Interested candidates are encouraged to submit their CV to or for more available position visit

Overview

We are seeking a highly organised and versatile individual to provide direct support to the COO and broader operations team. This role requires a proactive, detail-oriented person who can manage executive administration, oversee operational processes, and develop reporting dashboards to ensure smooth company performance.

• Executive & Administrative Support
  • Manage the COO’s calendar, emails, meetings, and travel arrangements.
  • Prepare agendas, take minutes, and follow up on action items.
  • Handle confidential information with discretion.
  • Maintain filing systems (digital and physical).
• Operational Assistance
  • Support the COO in developing, documenting, and testing operational workflows and SOPs.
  • Coordinate with multiple departments (Logistics, IT, HR, Projects, Finance, etc.) to ensure tasks are completed on time.
  • Assist with reporting and compliance tracking across teams.
  • Monitor workflow effectiveness and suggest improvements.
• Dashboarding & Reporting
  • Create, maintain, and update dashboards and performance reports for operational and strategic decision-making.
  • Collect and analyse data from various teams and compile into actionable insights.
  • Build advanced Excel reports (pivot tables, formulas, macros, data modelling).

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Advanced Microsoft Excel skills (must be able to build dashboards, reports, and automated templates).
• Comfortable working across multiple operational functions.
• Analytical mindset with attention to detail.
• Ability to work independently and proactively.

This is an ideal role for someone who thrives in a fast-paced executive environment, takes ownership of their work, and ensures smooth day-to-day operations for the COO and the organization.