11 Administrative Staff jobs in Pretoria

Are you an organized and detail-oriented professional with a passion for administrative excellence? We are excited to present an exclusive opportunity for an Insurance Administrative Assistant position with a leading Financial Services company. You will need to provide underwriting assistance to the advisers. The position will focus on personal and commercial linesbusiness. Responsibilities: Liaising with clients. Preparing quotations for new and existing clients. Issuing new policies, renewals, and endorsements. Building and maintaining good working relationships with clients and internal stakeholders. Recording details and information on the relevant systems. Qualifications and Requirements: Matric. NQF 4 in Short Term Insurance. Regulatory examination 1 (Representatives) RE5 successfully completed. Proficient on both spoken and written English, and at least one other of the official South Africanlanguages. Good administration skills. Planning and organising skills. Time management skills. Highly client focused with good interpersonal skills. Resilient with a good level of stress tolerance. #J-18808-Ljbffr

Research Assistant (Administrative tax data | Big Data)

UNU-WIDER is seeking exceptional candidates for the position of Research Assistant, based in Pretoria, South Africa, to support the SA-TIED programme. This role involves managing and enhancing tax datasets, assisting researchers, and ensuring high standards of data confidentiality.

For the full job description and application details, please click here.

UNU offers three types of contracts: fixed-term staff positions (General Service, National Officer and Professional), Personnel Service Agreement positions (PSA), and consultant positions (CTC). For more information, see the Contract Types page.

1 articles, publications, projects, experts. #J-18808-Ljbffr

Research Assistant (Administrative tax data | Big Data) UNU-WIDER is seeking exceptional candidates for the position of Research Assistant, based in Pretoria, South Africa, to support the SA-TIED programme. This role involves managing and enhancing tax datasets, assisting researchers, and ensuring high standards of data confidentiality. For the full job description and application details, please click here. UNU offers three types of contracts: fixed-term staff positions (General Service, National Officer and Professional), Personnel Service Agreement positions (PSA), and consultant positions (CTC). For more information, see the Contract Types page. 1 articles, publications, projects, experts. #J-18808-Ljbffr

Office Administrator (Finance) required in Pretoria East.

A dynamic and growing business in Pretoria East is looking for a reliable and detail-oriented Office Administrator with a solid understanding of basic finance processes.

This role is ideal for someone who thrives in a structured environment, is comfortable handling admin and finance support duties, and enjoys working in a team-focused office.

The successful candidate will play a key role in ensuring the smooth day-to-day operations of the office, while also supporting the finance team with basic accounting tasks.

Salary: R10 000 – R15 000 per month.

Duties and Responsibilities:

Office Administration:

• General office coordination and administrative support
• Ordering and managing office supplies and stationery
• Handling front-desk reception duties including answering phones and welcoming visitors
• Managing courier bookings and incoming/outgoing deliveries
• Filing, scanning, and maintaining digital and physical records
• Assisting with meeting preparation, scheduling, and office communication
• Providing support to management and other departments when required

Finance Support:

• Capturing supplier invoices and assisting with invoice processing
• Performing basic reconciliations (e.g. petty cash, supplier accounts)
• Updating customer and supplier records
• Assisting with following up on outstanding customer payments
• Supporting month-end processes with document collation and data entry
• Filing finance documentation and maintaining record-keeping compliance
• Providing support to the bookkeeper or accountant as needed

Requirements:

Education & Experience:

• Matric (Grade 12)
• At least 2–3 years of experience in an office administration role
• Hands-on exposure to basic finance duties (e.g. invoicing, petty cash, reconciliations)
• Experience using Microsoft Office (especially Excel, Word, Outlook)
• Exposure to accounting or ERP software (e.g. Sage, QuickBooks, Xero, or similar) is beneficial

Attributes:

• Highly organised and detail-focused
• Comfortable with multitasking and managing priorities
• Friendly and professional communication style
• Takes initiative and works well independently
• Trustworthy, reliable, and discreet with confidential information
• Eager to learn and assist where needed across both admin and finance

#J-18808-Ljbffr

Office Administrator (Finance) required in Pretoria East. A dynamic and growing business in Pretoria East is looking for a reliable and detail-oriented Office Administrator with a solid understanding of basic finance processes. This role is ideal for someone who thrives in a structured environment, is comfortable handling admin and finance support duties, and enjoys working in a team-focused office. The successful candidate will play a key role in ensuring the smooth day-to-day operations of the office, while also supporting the finance team with basic accounting tasks. Salary: R10 000 – R15 000 per month. Duties and Responsibilities: Office Administration: General office coordination and administrative support Ordering and managing office supplies and stationery Handling front-desk reception duties including answering phones and welcoming visitors Managing courier bookings and incoming/outgoing deliveries Filing, scanning, and maintaining digital and physical records Assisting with meeting preparation, scheduling, and office communication Providing support to management and other departments when required Finance Support: Capturing supplier invoices and assisting with invoice processing Performing basic reconciliations (e.g. petty cash, supplier accounts) Updating customer and supplier records Assisting with following up on outstanding customer payments Supporting month-end processes with document collation and data entry Filing finance documentation and maintaining record-keeping compliance Providing support to the bookkeeper or accountant as needed Requirements: Education & Experience: Matric (Grade 12) At least 2–3 years of experience in an office administration role Hands-on exposure to basic finance duties (e.g. invoicing, petty cash, reconciliations) Experience using Microsoft Office (especially Excel, Word, Outlook) Exposure to accounting or ERP software (e.g. Sage, Quick Books, Xero, or similar) is beneficial Attributes: Highly organised and detail-focused Comfortable with multitasking and managing priorities Friendly and professional communication style Takes initiative and works well independently Trustworthy, reliable, and discreet with confidential information Eager to learn and assist where needed across both admin and finance #J-18808-Ljbffr

WeBridge ( requires an Office Administrator at our office in Clubview on a contracting position for 6 months. We are a small innovative company and expect all employees to contribute to the entrepreneurial spirit. Summary of Duties: Office administration and filing. Assist office staff in maintaining client files and databases. Attend office meetings and take minutes. Capture client contact details in our IT system training will be provided. Receive visitors and direct them to the appropriate person in the office. Receive messages from outside parties with necessary details. Populate client template contracts and review client contracts for accuracy. Explain our product to prospective clients and answer their questions. Candidate Requirement: Minimum: Fully conversant in both English and Afrikaans. Minimum: Matric Diploma/Certificate with Maths. Minimum: 2 years experience in a clerical position. Microsoft Suite (Excel / Word / Outlook) General Admin Duties (Copying / Filing / Printing / Answering phones) Must be a self-starter and be able to take initiative. Must be able to execute on unfamiliar tasks and learn along the way. Must have people skills and strong phone etiquette. Must have strong communication skills Preferred: Business/Administrative Course or IT Course.

Duties & Responsibilities

KEY AREAS

• Secretarial Support
• Administrative Support
• Logistical Support

Desired Experience & Qualification

COMPETENCY REQUIREMENTS

KNOWLEDGE

• Knowledge and understanding of the Organisation policies and procedures
• Clear understanding of office administration activities and processes
• Knowledge and understanding of public service regulations
• Basic knowledge and understanding of the Public Finance Management Act

SKILLS

• Minutes taking
• Good Computer skills (MS Word, Excel, PowerPoint, internet, and email)
• Events Coordination
• General Office Administration
• Document and File Management
• Planning and Organising skills

PERSONAL ATTRIBUTES

• Good Interpersonal Skills
• Initiative
• Ability to work with teams
• Ability to interact with people
• Ability to multitask

QUALIFICATIONS

• Grade 12 Senior Certificate (NQF 4)
• HR Services, Recruitment & Selection

#J-18808-Ljbffr

Duties & Responsibilities KEY AREAS Secretarial Support Administrative Support Logistical Support Desired Experience & Qualification COMPETENCY REQUIREMENTS KNOWLEDGE Knowledge and understanding of the Organisation policies and procedures Clear understanding of office administration activities and processes Knowledge and understanding of public service regulations Basic knowledge and understanding of the Public Finance Management Act SKILLS Minutes taking Good Computer skills (MS Word, Excel, Power Point, internet, and email) Events Coordination General Office Administration Document and File Management Planning and Organising skills PERSONAL ATTRIBUTES Good Interpersonal Skills Initiative Ability to work with teams Ability to interact with people Ability to multitask QUALIFICATIONS Grade 12 Senior Certificate (NQF 4) HR Services, Recruitment & Selection #J-18808-Ljbffr

(eng= Administrative and Accounting Assistant Location: Pretoria East Salary: R15 000 R17 000 per month Working Hours: Monday to Friday | 08:00 17:00 Every second Saturday: 08:00 12:00 Start Date: As soon as possible About the Company An established jewellery company specializing in the design and sale of unique jewellery pieces and diamonds. About the Role We are looking for a dynamic and well-organized Administrative and Accounting Assistant operating as the receptionist. This role involves accurate financial data processing, support to the sales team, and managing various administrative tasks in a precise and timely manner.The person will work as the receptionist, welcoming clients and visitors and answering the phone. Key Responsibilities Financial Administration Monthly processing of debtors and creditors Processing and maintaining client data Cost calculation of debtor invoices using Xero Office Administration Handling telephone calls and visitors Issuing and updating valuation certificates Monitoring the status of active job cards Maintaining the register for second-hand jewellery Ordering office and packaging supplies, as well as selected stock items Finalizing and checking completed jewellery pieces ready for collection Providing support to sales consultants Updating VAT264 forms Keeping track of the daily gold price and exchange rates General filing and record keeping Preferred Qualifications & Experience Matric (A diploma in accounting is highly advantageous) Minimum 3 years of relevant experience in an admin role with financial exposure Bilingual (Afrikaans and English) Experience with Xero (highly advantageous) Experience with Notion and Google Drive (highly advantageous) Excellent administrative and organizational skills Own reliable transport and a valid drivers license Ideal Candidate A person with a passion for accuracy, excellent time management, and the ability to work independently and under pressure. This position is ideal for someone who wants to grow within an experienced and professional team. Apply now and become part of a dynamic company with a passion for fine detail and excellence in service! ) (afr= Administratiewe en Rekeningkundige Assistent Ligging: Pretoria Oos Salaris: R15 000 R17 000 per maand Werksure: Maandae tot Vrydae | 08:00 17:00Elke tweede Saterdag: 08:00 12:00 Begindatum: So gou as moontlik Meer oor die Maatskappy n Gevestigde juweliersmaatskappy wat spesialiseer in die ontwerp en verkoop van unieke juweliersware en diamante. Meer oor die Rol Ons is op soek na n dinamiese en georganiseerde Administratiewe en Rekeningkundige Assistent en ook funksioneer as n ontvangs. Hierdie rol behels die akkurate verwerking van finansiële data, ondersteuning aan die verkoopspan, en die hantering van verskeie administratiewe take op n presiese en tydige wyse.Die persoon sal as ontvangsdame werk, waar sy kliënte en besoekers verwelkom, die telefoon beantwoord. Sleutelverantwoordelikhede Finansiële Administrasie Maandelikse verwerking van debiteure en krediteure Verwerking en onderhoud van kliëntedata Kosteberekening van debiteurefakture op Xero Kantooradministrasie Hantering van telefoonoproepe en besoekers Uitreik en opdatering van waardasiesertifikate Monitering van die status van aktiewe werkstukke Onderhoud van die register vir tweedehandse juwele Bestelling van kantoor- en verpakkingsmateriaal, asook sekere voorraaditems Finalisering en kontrole van voltooide juwele gereed vir afhaal Ondersteuning aan verkoopskonsultante Opdatering van VAT264-vorms Byhou van daaglikse goudprys en wisselkoerse Algemene liassering en rekordhouding Voorkeurkwalifikasies & Ondervinding Matriek (Diploma in n rekeningkundige rigting is baie voordelig) Minimum 3 jaar relevante ondervinding in n administratiewe rol met blootstelling aan finansies Tweetalig (Afrikaans en Engels) Ervaring met Xero (baie voordelig) Ervaring met Notion en Google Drive (baie voordelig) Uitstekende administratiewe en organisatoriese vaardighede Eie betroubare vervoer en n geldige bestuurslisensie Ideale Kandidaat n Persoon met n passie vir akkuraatheid, uitstekende tydsbestuur, en die vermoë om selfstandig en onder druk te werk. Hierdie pos is ideaal vir iemand wat wil groei binne n gesoute en professionele span. Doen nou aansoek en sluit aan by n dinamiese onderneming met n passie vir fyn detail en uitnemendheid in diens! )