5 Administrative Staff jobs in East London

Note : This is a 24-month, fixed-term contract position

Purpose of the job : The Administrative Assistant : Determination provides administrative support for the Officer, Senior Officer and Team Leader to ensure that the branch is run efficiently and effectively.

Key Performance Areas

To follow up on queries from stake holders

• Telephone calls.
• Checking correspondence.
• Sending out letters.
• Draft undertaking letters where applicable.

Completing payment requisition on offers made

Drawing and filing of correspondence received.

Updating claims system.

Collecting and delivering files to all relevant departments

Sending file copies to relevant stakeholders

Qualifications

Experience

Technical and behavioral competencies required

NB : “RAF offers Total Employment Cost packages with no additional contributions from the Employer; successful candidates are required to structure their packages in a manner that will suit their needs.”

Note : This is a 24-month, fixed-term contract position

Purpose of the job : The Administrative Assistant : Determination provides administrative support for the Officer, Senior Officer and Team Leader to ensure that the branch is run efficiently and effectively.

Key Performance Areas

To follow up on queries from stake holders

Completing payment requisition on offers made

Drawing and filing of correspondence received.

Updating claims system.

Collecting and delivering files to all relevant departments

Sending file copies to relevant stakeholders

Qualifications

Experience

Technical and behavioral competencies required

NB : “RAF offers Total Employment Cost packages with no additional contributions from the Employer; successful candidates are required to structure their packages in a manner that will suit their needs.”

The Key Performance Areas will encompass:

Support and Administration

• Completion of amongst others, form COR 39, and submission to the relevant authorities and relevant documents on behalf of Directors.
• Assist in the provision of good governance support by helping the Board and its committees function effectively and in accordance with their terms of reference and best practice.
• Compile the company registers for directorship meeting attendance, interests, declaration of interests, qualification etc.
• Receives correspondence, sends acknowledgements to sender and drafts responses on behalf of Chair (for sign-off by the Company Secretary).

General Office Management

• Provide administrative support to the Company Secretary, handling of diary, routine and general correspondence where appropriate.
• Draft Board Committee and Exco minutes for submission to the Company Secretary.
• Facilitate of payments of non-executive Directors and independent Board Committee members.
• Arrange all logistics for the governance office, including managing Board calendar, coordinating date of meetings, venue, refreshments and audio-visual equipment and any other arrangements as required
• Screen calls and handle routine telephone enquiries where appropriate, and resolve any arising customer enquiries/concerns.
• File and retrieve documents (electronically, hard copies, and any other approved method) in terms of Records & Document Management Policies and Procedures.
• Organise and attend business unit's and other relevant meetings to ensure recording, dictation, typing of minutes and reports.
• Responsible for co-ordinating procurement processes for the unit, generate orders and facilitate payment of service providers on time upon completion of services rendered or deliverables realised as per SLAs.

Liaison with Management

• Maintain and distribute resolutions/action items to line management following each meeting for implementation.
• Follow up on implementation of required actions and compile governance status report for the attention of the Company Secretary.
• Acknowledge receipt of correspondence from third parties, after perusal and sorting, distribute to the relevant parties.
• Assist other staff members in adhering to regulatory framework in relation to compliance with company policies, SCM, records and document management.

Travel Coordination

• Make travel arrangements and accommodation for the Board of Directors and all staff members within the Unit.
• Maintain a good relationship with the travel agents to ensure improved processes and efficiencies in providing excellent service to the Non-Executive Directors and Board Committee members.
• Coordinate processing of Subsistence andTravel claims in line with the travel policy within the specified time period.

Customer and Stakeholder Management

• Organise and arrange functions/workshops in consultation with relevant stakeholders including travel arrangements, accommodation to ensure the promotion of the corporate image.
• Arrange meeting appointments for the internal and external stakeholders upon request by the unit officials and the Board of Directors.
• Follow-up or confirm attendance with all required attendees of the meeting or function to enhance increased number of attendance.
• Collate relevant information from internal /external stakeholders by ensuring completion of attendance register to facilitate generation of an updated Database for ease of reference.

MINIMUM REQUIREMENTS

• National Diploma in Administration/ Commerce/ Arts
• At least 3 years working experience of which 2 years must be at an executive support, administrative, general office management or related secretariat role.

About The Role

As an Office Co-ordinator, you will be responsible for greeting clients, fostering relationships, ensuring the smooth running of our local office, and providing support and administration for Sales & Lettings. If you are interested in administration, property, and delivering exceptional customer service, this is a great opportunity to start your career with London’s number 1.

You will be the first point of contact for clients, applicants, and contractors, shaping their first impression of our brand. You will handle in-person and telephone enquiries from customers looking to buy or rent in London.

Your responsibilities include maintaining an organised office environment, reporting maintenance issues, managing the key system, and updating marketing displays.

This role offers insight into our Sales & Lettings teams. You will assist with preparing move-in and completion packs, registering applicants, booking valuations, and sourcing compliance documents to facilitate deals.

Career progression is limitless. You can advance within the Office Co-ordinator role or explore other departments, gaining invaluable skills along the way.

We offer:

• £26,000 per annum, pro rata
• Training & upskilling opportunities
• Unlimited career potential for driven individuals
• Networking opportunities across the business
• Inclusion networks and social events
• Christmas parties and team outings
• One paid day annually to volunteer
• Wellbeing support including counselling and mental health resources
• Enhanced parental leave policies
• Pension scheme

About You

Your professionalism, organisation, and communication skills will reflect Foxtons' commitment to customer service. Attention to detail is vital as you will handle clients' property and personal information with care. You should be ambitious, eager to learn, and ready to build a strong network within the industry.

About The Company

As London’s leading estate agency, we pride ourselves on our people and success. With over 40 years of experience, we provide top training, innovative technology, and opportunities to work with industry leaders. We are committed to CSR, supporting community initiatives, and fostering a diverse and inclusive workplace. We also encourage volunteering, with many employees supporting the Single Homeless Project, London’s largest homelessness charity.

Join to apply for the Office Administrator / Personal Assistant (PA) role at Prudent HR Solutions

Join to apply for the Office Administrator / Personal Assistant (PA) role at Prudent HR Solutions

We are seeking a highly organized and proactive Office Administrator / Personal Assistant to support our management team and ensure the smooth day-to-day running of our office. This individual will be responsible for a mix of administrative tasks, office coordination, Social Media Platforms and direct support to company directors.

Key Responsibilities:

• Manage office operations, including supplies, scheduling, filing, and correspondence.
  

• Provide high-level administrative support to directors, including diary management, minute-taking, and meeting coordination.
  

• Assist with document preparation, Filing and internal reporting.
  

• Maintain databases, monitor emails, and respond to inquiries professionally.
  

• Managing calls and forwarding to the correct individuals.
  

• Coordinate travel arrangements and company events.
  

• Liaise with clients, suppliers, and internal staff on behalf of directors.
  

• Maintain confidentiality and handle sensitive information with discretion.
  

  
  
  

• Proven experience as an Office Administrator, PA, or similar role.
  

• Excellent written and verbal communication skills.
  

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
  

• Strong organizational and time management abilities.
  

• Ability to multitask and prioritize work effectively.
  

• Professional and approachable with a strong attention to detail.
  

• Previous experience with CRM (Advantageous)

  
  

• Relevant diploma or certificate in Office Administration or related field.
  

• Experience in a HR or recruitment environment will be advantageous.
  

  
  
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Legal Services

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