2 Administrative Staff jobs in East London
Administrative Controller
East London, Eastern Cape
Ad Hoc
Posted 6 days ago
Job Viewed
Job Description
Administrative Controller
An exciting vacancy exists within our international warehouse logistics organisation for the role of a suitably qualified Administrative Controller. The successful incumbent will be responsible for administering company finance-related administration and documentation.
Duties & Responsibilities- Ensure adherence to the Company’s rules and regulations as documented in the company’s disciplinary policy.
- Ensure that housekeeping is maintained in your work area.
- Ensure safe work practices as defined during induction and other health and safety related training and awareness campaigns.
- Request/Receive quotes and signed off PR from requestor.
- Capture Purchase Orders (PO) and send back to requestor or Suppliers.
- Receive goods ordered and issue to requestor.
- On receipt of invoice, Goods Received Note (GRN) and ensure final approval from Operational Manager.
- Receive invoices and backing documents from Financial Controller.
- Do control sheets/PO & GRN.
- Obtain final approval from Operational Manager.
- Capturing of Operational Manager’s Credit Card transactions and forward it to relevant financial staff.
- Liaise with PPE suppliers.
- Purchasing of all items from petty cash.
- Ensure all fines are paid.
- Booking out Pool vehicles.
- Do time and attendance for payroll.
- Process overtime approvals.
- Relevant tertiary qualification.
- Two years applicable working experience.
- Understand numerical data.
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Corporate Governance & Administrative Officer (2month Contract)
East London, Eastern Cape
Profile Personnel
Posted 6 days ago
Job Viewed
Job Description
The Key Performance Areas will encompass:
Support and Administration
- Completion of amongst others, form COR 39, and submission to the relevant authorities and relevant documents on behalf of Directors.
- Assist in the provision of good governance support by helping the Board and its committees function effectively and in accordance with their terms of reference and best practice.
- Compile the company registers for directorship meeting attendance, interests, declaration of interests, qualification etc.
- Receives correspondence, sends acknowledgements to sender and drafts responses on behalf of Chair (for sign-off by the Company Secretary).
General Office Management
- Provide administrative support to the Company Secretary, handling of diary, routine and general correspondence where appropriate.
- Draft Board Committee and Exco minutes for submission to the Company Secretary.
- Facilitate of payments of non-executive Directors and independent Board Committee members.
- Arrange all logistics for the governance office, including managing Board calendar, coordinating date of meetings, venue, refreshments and audio-visual equipment and any other arrangements as required
- Screen calls and handle routine telephone enquiries where appropriate, and resolve any arising customer enquiries/concerns.
- File and retrieve documents (electronically, hard copies, and any other approved method) in terms of Records & Document Management Policies and Procedures.
- Organise and attend business unit's and other relevant meetings to ensure recording, dictation, typing of minutes and reports.
- Responsible for co-ordinating procurement processes for the unit, generate orders and facilitate payment of service providers on time upon completion of services rendered or deliverables realised as per SLAs.
Liaison with Management
- Maintain and distribute resolutions/action items to line management following each meeting for implementation.
- Follow up on implementation of required actions and compile governance status report for the attention of the Company Secretary.
- Acknowledge receipt of correspondence from third parties, after perusal and sorting, distribute to the relevant parties.
- Assist other staff members in adhering to regulatory framework in relation to compliance with company policies, SCM, records and document management.
Travel Coordination
- Make travel arrangements and accommodation for the Board of Directors and all staff members within the Unit.
- Maintain a good relationship with the travel agents to ensure improved processes and efficiencies in providing excellent service to the Non-Executive Directors and Board Committee members.
- Coordinate processing of Subsistence andTravel claims in line with the travel policy within the specified time period.
Customer and Stakeholder Management
- Organise and arrange functions/workshops in consultation with relevant stakeholders including travel arrangements, accommodation to ensure the promotion of the corporate image.
- Arrange meeting appointments for the internal and external stakeholders upon request by the unit officials and the Board of Directors.
- Follow-up or confirm attendance with all required attendees of the meeting or function to enhance increased number of attendance.
- Collate relevant information from internal /external stakeholders by ensuring completion of attendance register to facilitate generation of an updated Database for ease of reference.
MINIMUM REQUIREMENTS
- National Diploma in Administration/ Commerce/ Arts
- At least 3 years working experience of which 2 years must be at an executive support, administrative, general office management or related secretariat role.
This advertiser has chosen not to accept applicants from your region.
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