36 Administrative Staff jobs in Cape Town

2026 Internship – Administrative Assistant
Conversion Science is a top-tier South African digital marketing agency that specialises in optimising performance campaigns. We are a Google Premier Partner, a Google Marketing Platform Partner (certified in Analytics 360), and a Meta Marketing Partner.

We combine creativity, data, and strategy to design and optimise campaigns that deliver measurable results. Our clients work directly with their campaign teams, and we pride ourselves on our attention to detail, innovation, and ongoing investment in staff training.

Role and Responsibilities

• Provide administrative support to the operations, recruitment, and campaign teams.
• Assist with scheduling, meeting coordination, and record keeping.
• Support internal communication, attendance tracking, and reporting processes.
• Help with recruitment administration, such as candidate tracking and document management.
• Maintain and organise digital filing systems and shared drives.
• Assist with the onboarding of new interns and team members.
• Contribute to workflow improvements and team efficiency projects.
• Learn how administrative functions support a digital marketing agency’s success.

Requirements

• A minimum 3-year diploma in Business Administration , Office Management (NQF Level 5), or a related field is essential.
• Proficient in Canva
• Strong organisational and multitasking skills.
• Excellent verbal and written communication abilities.
• Comfortable working with Google Workspace or Microsoft Office tools.
• Reliable, proactive, and detail-oriented.
• Eager to learn and take initiative in a team environment.
• Cape Town-based (hybrid internship).

The Internship

• Duration: 12 months, starting January 2026 (date TBC).
• Location: Cape Town – Hybrid work model.
• You’ll gain hands-on experience supporting the inner workings of a performance marketing agency. This internship is an excellent foundation for a career in operations, HR, or project management within a digital environment.

If you’re an organised, motivated graduate who enjoys supporting teams and keeping things running smoothly, this internship is the perfect opportunity to launch your career in one of South Africa’s leading digital marketing agencies.

TO APPLY:

Please email the below to

• CV
• Copy of ID
• Academic transcripts
• Motivational letter

Please note that if you have not been contacted within 7 days, your application has been unsuccessful.

Our client is passionate about providing exceptional property management and sales services across the UK. With over 4,000 managed units and a growing reputation for quality and integrity, they’re proud of their dynamic, people-first culture. They’re currently embarking on an exciting project — transferring their terms of business and looking for an energetic and organized Administrative Assistant to help them make it happen.

This is not your average admin position! You’ll play a pivotal role in ensuring our clients’ smooth transition during this business transfer project. Your day will involve sending and tracking e-signature contracts, managing progress updates, and following up with clients via phone and email until all documents are signed.

You’ll be the friendly and professional voice, confident on the phone, organized behind the scenes, and driven to see tasks through to completion.

• Send e-signature contracts through Signable and manage their progress.

• Track contract status and update records in our CRM system (Reapit) .

• Maintain a simple Google Sheets tracker of contract progress (basic data entry).

• Follow up with clients by phone and email to ensure contracts are returned.

• Communicate professionally and warmly with landlords and clients.

• Coordinate with the internal team to report on progress and highlight any issues.

• Support administrative tasks as needed during the project period.

completes clerical and administrative tasks for an office. Main duties include welcoming and directing visitors, coordinating meetings and appointments and performing clerical tasks, like answering phones and responding to emails, booking couriers and all general administrative work. Will need to have a strong understanding of social media and how to generate sales and create content for our various social media platforms. Ideal candidate should be fluent in both AFRIKAANS AND ENGLISH. The ideal candidate should have keen sense of initiative and able to work under pressure. This role is a key component to the company so attention to detail is a high priority for us. Please note the KEY platforms you will be responsible for:

Takealot Sales

Makro Sales

Tik Tok Media

Facebook Media

Instagram Media

These platforms are an essential role of this position should you not atleast meet 3/5 please do not apply.

Job Type: Full-time

Pay: From R7 000,00 per month

Ability to commute/relocate:

• Paarden Island, Western Cape 7405: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative office procedures, practices and equipment: 2 years (Required)

Work Location: In person

Job Description: In-Office Virtual Assistant (Denver-Based)

Position: In-Office Virtual Assistant
Reporting to : Head of production and CEO
Location:  Durbanville (On-site)
Start Date: October 2025
Salary: R8,000 – R9,000 basic (per month)
About the Role

We are seeking a proactive and detail-oriented In-Office Virtual Assistant to join our growing team. This role is perfect for someone who thrives in a fast-paced environment and can manage multiple responsibilities, from handling client communications to supporting operations. You’ll be at the heart of the business — ensuring leads are responded to quickly, demos are booked efficiently, and day-to-day admin tasks are managed seamlessly.
Key Responsibilities

• Lead Management: Respond promptly to inbound leads via email, LinkedIn, and other channels.

• Demo Scheduling: Book and confirm demos/meetings through Calendly or similar platforms.
  

• Inbox Management: Organise, filter, and respond to emails professionally.
  

• Reminders and admin: Manage calendars, reminders, and follow-ups for the team.
  

• Client Communication: Engage with prospects and clients via email and LinkedIn messaging.
  

• Support Operations: Assist with drafting proposals, documents, and internal communication.
  

• Light Technical Tasks: Support with authoring code snippets, basic automation, and tech-related tasks when needed.
  

• Reporting: Track and report on lead responses, scheduled demos, and follow-up actions.

Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, or Office Administrator .

• Strong skills in email management and LinkedIn communication .
  

• Experience booking and managing demos/meetings .
  

• Excellent organisational skills with the ability to prioritise tasks.
  

• Proficiency in tools such as Gmail, LinkedIn, Calendly, and Microsoft Office/Google Workspace.
  

• Tech-savvy with the ability to handle basic coding/automation tasks (a plus).
  

• Strong written and verbal communication skills.
  

• Must be based in Denver and available for in-office work.

What We Offer

• Competitive base salary of R8,000 – R9,000 .

• Monthly attendance bonus for meetings hosted

• A supportive team environment with growth opportunities.

• Flexible working hours: 08:30-16:00 Mon-Fri
  

• Starting October 2025 .

Application Criteria

When applying, please include the following:

1. Updated CV (with relevant work experience in admin, virtual assistance, or email/lead management).

2. Recent photo of yourself (for internal identification and office HR purposes).
   

3. Cover note highlighting your experience in:

   • Email management

   • Booking demos / calendar management
     

   • LinkedIn communication
     

   • Office administration

4. References (at least 1 previous employer).
   

Candidate Profile

• Preferably female applicants (due to the nature of the team dynamic and existing office structure).

• Based in Durbanville. Bellville. Brackenfell, able to work in-office from 08:30 – 16:00 starting October 2025.
  

• Professional, well-presented, and confident in communication

We are seeking a highly capable and proactive Professional Assistant  to support our Managing Director (MD) and Chief Executive Officer (CEO). This is a dynamic role that requires professionalism, adaptability, and strong problem-solving abilities. The ideal candidate will thrive in a fast-paced environment, take ownership of tasks, and demonstrate resilience at both an emotional and spiritual level.

Key responsibilities:

• Administrative duties : Minute-taking in meetings with the use of artificial intelligence tools, general office administration.
• Diary management : Efficient scheduling and coordination of executive calendars.
• Project support : Assisting with planning and execution of strategic initiatives.
• Human resources : Talent acquisition (screening, interviewing, etc.), HR administration across all facets.
• Research and reporting : Conducting research, compiling insights, and preparing professional reports.
• Presentations : Drafting and designing PowerPoint presentations when required.
• Training materials : Assisting in the development of training content.
• Social media management : Handling response management, content creation, and digital marketing across platforms.
• Other duties : Supporting additional executive tasks as required.

Requirements:

• Minimum of 5 years’ experience  in a similar role.
• Proficiency in MS Office Suite .
• Excellent communication skills in both Afrikaans and English  (verbal and written).
• Relevant academic qualification in m arketing, digital marketing, or human resources , with proven experience across both fields.
• Strong problem-solving and analytical skills .
• High level of professionalism, integrity, and confidentiality .
• A self-starter  who takes initiative and ownership of responsibilities.
• Well-developed emotional and spiritual resilience  to support high-level executive functions.

As part of your application you will required to submit the following:

• Cover letter
• CV

Please apply by completing the following link : 

Job Title: Administrative Assistant

Job Type:Full-time (Fixed Term Contract)

Location:Kuilsrivier, Western Cape

Remuneration:R17,000 - R20,000 per month

About the Organisation:

Our organisation is dedicated to providing appropriate cover to all road users within the borders of South Africa. Our mission includes rehabilitating and compensating persons injured as a result of motor vehicle accidents in a timely and caring manner, and actively promoting the safe use of our roads. We are committed to the principles of employment equity.

About the Opportunity:

We are seeking a diligent Administrative Assistant to provide essential day-to-day administrative support to a key department. This is a 3-year fixed-term contract role, ideal for an organised individual who can maintain high standards of confidentiality and efficiency in a busy office environment.

Purpose of the Job:

The Administrative Assistant is responsible for providing comprehensive administrative day-to-day support to the respective department.

Key Responsibilities:

Compliance Administration

• Maintain up-to-date written documentation related to the department's business activities.
• Ensure full compliance with organisational policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal controls.

Office Coordination

• Assist in the maintenance of correspondence, filing, telephonic queries, and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Engage and follow up with Processing Centres on outstanding matters.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure all systems and registers used are kept up to date.
• Check for duplicate documents, requests, and queries, and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocate matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting Support

• Aid in arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance with set governance standards.
• Create and maintain a register to track outstanding matters.
• Support in the maintenance of a follow-up plan on meeting resolutions and outstanding matters.
• Ensure confirmation of meetings and effective management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management

• Administer the records management and filing processes in line with the organisational filing plan.
• Ensure that the filing system is always up-to-date and functional.
• Aid in the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system, and file appropriately.

Qualifications:

• Matric or Grade 12 certificate.

Experience:

• Relevant 1 year's experience in an Administrative or similar environment.

Behavioural Competencies:

• Planning, organisation, and coordinating.
• Personal mastery.
• Emotional wisdom and decision-making.
• Ethics and values.
• Client service orientation.

Technical Competencies:

• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

To Apply:

Please submit your CV and a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: From R17 000,00 per month

Work Location: In person