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62 Administrative Staff jobs in Cape Town

Administrative Assistant

Cape Town, Western Cape Clicks Group Limited

Posted today

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Job Description

Job category: Admin, Office Support and Services

Location: Cape Town

Contract: Permanent

EE position: Yes

About our company

Clicks Group

Introduction

We’re seeking a detail-oriented and proactive Administrative Assistant to join our IT Finance team. You'll support the team with essential financial and administrative tasks, helping to keep everything running smoothly behind the scenes.

Job Objectives:

Process purchase orders
Ensure the AP process is followed within the required timelines
Maintain accurate trackers for vendor spend and purchase orders raised within IT
Assist with onboarding new vendors
Liaise with vendors, procurement, and internal IT stakeholders to resolve billing or payment issues
Respond appropriately and timeously to escalations from vendors
Investigate and reconcile vendor accounts
Assist with the preparation of accruals and prepayments
Accurately process relevant month-end journal entries on time
Assist with preparing spreadsheets and reports for internal use
Assist with audit requests
Perform ad hoc financial tasks and administrative duties as required
Planning and organizing
Ability to work under pressure whilst maintaining accuracy
Deliver results and meet customer expectations
Follow instructions and procedures
Work collaboratively with people

Qualifications and Experience:

Qualification in Accounting
1 year experience in a similar role
Basic Excel skills
SAP knowledge advantageous

Skills, Abilities and Job Related Knowledge:

A keen interest in finance and a willingness to learn
Ability to work under pressure without constant supervision
Strong attention to detail and accuracy
Self-motivated and results-driven
Able to strictly follow policies and procedures

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Administrative Assistant

Bellville, Western Cape Santam Insurance

Posted 4 days ago

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Job Description

Stay safe online. Now more than ever it’s important to be cybersafe. See Santam’s tips to help you stay safe online. Learn more.

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centred on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

Job Description

The candidate will be expected to perform (but not limited to) the following secretarial duties:

Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible.
Employee administration and general administration
Liaising with external business partners
Arranging and coordinating all meetings
Preparing presentations
Arranging travel plans and itineraries (local and international)
Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking.
Budget management and reconciliations
Coordinating and compiling all executive and management reports

Qualifications and Experience

Grade 12 with mathematics
A 3 year Tertiary qualification (advantageous)
5 to 10 years experience as a Personal Assistant or Administrative Assistant
Computer literate (advanced level of MS Office)
Current experience with regards to preparing presentations
Proven track record as a personal assistant to a senior manager
Experienced at working with highly confidential information
Analytical thinking
Information seeking
Drive for results
English - Read and write well (fluent)
Afrikaans – be able to understand and follow a conversation
Organizational skills
Good aptitude for statistical analysis (you need to enjoy working with numbers and spreadsheets)
Report writing and minute taking
Networking and collaborative skills
Organisational commitment
Teamwork and cooperation

Skills

Strong verbal and written communication skills
Excellent interpersonal, communication and networking skills
Strong client service orientation
Ability to work under pressure
Good judgement
Strong attention to detail

Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth.

Our commitment to transformation

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

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Administrative Assistant

Cape Town, Western Cape University of Fort Hare

Posted 6 days ago

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Job Description

R - R Annually Basic Salary

Our client based in Cape Town, CBD is seeking an Administrative Assistant to join their team. This role entails assisting the Financial Advisor with the processing of all financial administration for new and existing clients, record keeping and data-capturing.

MAIN DUTIES & RESPONSIBILITIES:

Communicating with clients telephonically and electronically
Compliance - FICA, FAIS & Due Diligence (data gathering and Beeswax)
Data Capture on CRM system (Elite Wealth) – updating existing and new client info & record keeping (workflows/tasks)
Forms administration (Prepopulating apps, sending to clients, managing the return and capturing of the forms/submitting to the Financial Institute) - for investments, risk, medical aid and Employee Benefits
Processing instructions - redemptions, Section 14, 37 & 42 Transfers, adhocs and switches for local and offshore investments for clients.
Preparing client quotes and comparisons with the various Financial Service Providers
Working with the paraplanner to prepare client proposals
Preparation of reports, agendas, presentations and spreadsheets for internal meetings and meetings with clients
General admin support

SKILLS & EXPERIENCE REQUIRED:

High school senior certificate
Diploma
Undergrad degree (Desirable

WORK EXPERIENCE:

Previous administrative experience
A minimum of 3- 5 years’ proven work experience within an insurance, investment or Asset Management environment – financial advisory company
Strong verbal and written communication skills
Good telephonic manner
Ability to analyse and understand insurance policies
Knowledge of industry’s professional terminology
Systematic, consistent and structured approach to work
Excellent attention to detail –takes pride in work
Highly organised and efficient
Ability to work well under pressure, multitask and prioritise effectively
Strong administrative skills
Proactive and uses initiative to ensure excellent service & performance is of a high standard
Microsoft Excel & Word
Microsoft Outlook
Experience with Elite Wealth or other CRM system
You need to understand each product i.e. risk cover, Retirement Annuities, Investments, Preservation Funds, Pension & Provident Funds, Living Annuities and Medical Aid, Employee Benefits
Confidential and discreet
Comfortable with a corporate culture and able to conduct herself professionally within financial and legal environments
Strong customer service skills with ability to deliver results with both internal and external clients/stakeholders
Work well as part of a team
Highly honest & ethical

Please note that only shortlisted candidates will be contacted.

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Administrative Assistant

Cape Town, Western Cape Sekhoba Trading

Posted 28 days ago

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Job Description

Description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. br>
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

This advertiser has chosen not to accept applicants from your region.

Administrative assistant

Cape Town, Western Cape University Of Fort Hare

Posted today

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Job Description

permanent

R - R Annually Basic Salary Our client based in Cape Town, CBD is seeking an Administrative Assistant to join their team. This role entails assisting the Financial Advisor with the processing of all financial administration for new and existing clients, record keeping and data-capturing.MAIN DUTIES & RESPONSIBILITIES: Communicating with clients telephonically and electronically Compliance - FICA, FAIS & Due Diligence (data gathering and Beeswax) Data Capture on CRM system (Elite Wealth) – updating existing and new client info & record keeping (workflows/tasks) Forms administration (Prepopulating apps, sending to clients, managing the return and capturing of the forms/submitting to the Financial Institute) - for investments, risk, medical aid and Employee Benefits Processing instructions - redemptions, Section 14, 37 & 42 Transfers, adhocs and switches for local and offshore investments for clients. Preparing client quotes and comparisons with the various Financial Service Providers Working with the paraplanner to prepare client proposals Preparation of reports, agendas, presentations and spreadsheets for internal meetings and meetings with clients General admin support SKILLS & EXPERIENCE REQUIRED: High school senior certificate Diploma Undergrad degree (Desirable WORK EXPERIENCE: Previous administrative experience A minimum of 3- 5 years’ proven work experience within an insurance, investment or Asset Management environment – financial advisory company Strong verbal and written communication skills Good telephonic manner Ability to analyse and understand insurance policies Knowledge of industry’s professional terminology Systematic, consistent and structured approach to work Excellent attention to detail –takes pride in work Highly organised and efficient Ability to work well under pressure, multitask and prioritise effectively Strong administrative skills Proactive and uses initiative to ensure excellent service & performance is of a high standard Microsoft Excel & Word Microsoft Outlook Experience with Elite Wealth or other CRM system You need to understand each product i.e. risk cover, Retirement Annuities, Investments, Preservation Funds, Pension & Provident Funds, Living Annuities and Medical Aid, Employee Benefits Confidential and discreet Comfortable with a corporate culture and able to conduct herself professionally within financial and legal environments Strong customer service skills with ability to deliver results with both internal and external clients/stakeholders Work well as part of a team Highly honest & ethical Please note that only shortlisted candidates will be contacted. #J-18808-Ljbffr

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Administrative assistant

Bellville, Western Cape Santam Insurance

Posted today

Tap Again To Close

Job Description

permanent

Stay safe online. Now more than ever it’s important to be cybersafe. See Santam’s tips to help you stay safe online. Learn more. Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia. Our success is rooted in our passion for our clients and everything we do is centred on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees. Job Description The candidate will be expected to perform (but not limited to) the following secretarial duties: Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible. Employee administration and general administration Liaising with external business partners Arranging and coordinating all meetings Preparing presentations Arranging travel plans and itineraries (local and international) Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking. Budget management and reconciliations Coordinating and compiling all executive and management reports Qualifications and Experience Grade 12 with mathematics A 3 year Tertiary qualification (advantageous) 5 to 10 years experience as a Personal Assistant or Administrative Assistant Computer literate (advanced level of MS Office) Current experience with regards to preparing presentations Proven track record as a personal assistant to a senior manager Experienced at working with highly confidential information Analytical thinking Information seeking Drive for results English - Read and write well (fluent) Afrikaans – be able to understand and follow a conversation Organizational skills Good aptitude for statistical analysis (you need to enjoy working with numbers and spreadsheets) Report writing and minute taking Networking and collaborative skills Organisational commitment Teamwork and cooperation Skills Strong verbal and written communication skills Excellent interpersonal, communication and networking skills Strong client service orientation Ability to work under pressure Good judgement Strong attention to detail Build a successful career with us We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Our commitment to transformation At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets. #J-18808-Ljbffr

This advertiser has chosen not to accept applicants from your region.

Administrative assistant

Cape Town, Western Cape Clicks Group Limited

Posted today

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Job Description

permanent

Job category: Admin, Office Support and Services Location: Cape Town Contract: Permanent EE position: Yes About our company Clicks Group Introduction We’re seeking a detail-oriented and proactive Administrative Assistant to join our IT Finance team. You'll support the team with essential financial and administrative tasks, helping to keep everything running smoothly behind the scenes. Job Objectives: Process purchase orders Ensure the AP process is followed within the required timelines Maintain accurate trackers for vendor spend and purchase orders raised within IT Assist with onboarding new vendors Liaise with vendors, procurement, and internal IT stakeholders to resolve billing or payment issues Respond appropriately and timeously to escalations from vendors Investigate and reconcile vendor accounts Assist with the preparation of accruals and prepayments Accurately process relevant month-end journal entries on time Assist with preparing spreadsheets and reports for internal use Assist with audit requests Perform ad hoc financial tasks and administrative duties as required Planning and organizing Ability to work under pressure whilst maintaining accuracy Deliver results and meet customer expectations Follow instructions and procedures Work collaboratively with people Qualifications and Experience: Qualification in Accounting 1 year experience in a similar role Basic Excel skills SAP knowledge advantageous Skills, Abilities and Job Related Knowledge: A keen interest in finance and a willingness to learn Ability to work under pressure without constant supervision Strong attention to detail and accuracy Self-motivated and results-driven Able to strictly follow policies and procedures #J-18808-Ljbffr

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Administrative Assistant

7550 Durbanville, Western Cape xneelo

Posted 3 days ago

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Job Description

At xneelo, we enable businesses to create and trade online through reliable, consistent hosting services.

We’re seeking an Administrative Assistant to support our Customer Support team with daily operations, real-time customer assistance, and ad-hoc projects. This hybrid role is based at our Durbanville head office and reports directly to the Customer Service Manager(s).

It’s a dynamic, collaborative environment and a great opportunity for someone starting their career or seeking a change in career.

What you’ll be doing

You’ll be the backbone of our Customer Support team, making sure everything runs like clockwork.

Your day-to-day will include:

● Handling system-related tickets when automated processes need a helping hand.

● Responding to customer emails for things like refunds, account verifications, payment updates, and domain transfers.

● Directing calls to the right people and ensuring Live Chat queries are answered on time.

● Capturing and compiling data for reports, customer reviews, and cancellations.

● Keeping ticket queues tidy and assigning queries when the Service Level Coordinators are unavailable.

● Taking on ad-hoc projects, bulk admin tasks, and invoice-run support.

● Managing repetitive but important workflows like clearing spam queues or fixing domain order errors.

● Matching unallocated payments to the correct customer accounts.

What makes you a great fit:

● You’re detail-driven and accurate—mistakes don’t slip past you.

● You’re friendly, empathetic, and patient in all interactions.

● You communicate clearly, both in writing and speaking.

● You’re open to feedback and eager to grow your skills.

● You can work independently but love collaborating too.

● You’re resourceful when problems pop up and can think outside the box.

● You’re adaptable—change doesn’t throw you off track.

● You’re comfortable with technology and basic troubleshooting.

Who you are:

● A proactive problem-solver with a focus on process improvement and thinking outside the box.

● Accurate and detail-oriented in all aspects of work.

● Strong time management skills with the ability to multitask and switch between tasks effectively.

● Flexible and adaptable to changes in the role, systems, and people you work with.

● A positive team player who works well independently and in collaboration with others.

● Receptive to feedback, demonstrating a willingness to learn and grow.

● Possess a strong work ethic, with meticulous focus and discipline.

● Driven to get things done with a natural sense of urgency.

● Passionate about the value of customer service and committed to demonstrating its importance to the business.

Skills & Experience:

● Matric (or equivalent) is a must.

● Above-average typing speed.

● Previous admin experience is an advantage.

● Strong organisational skills, time management, and problem-solving abilities.

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Administrative Officer : RPL

Bellville, Western Cape UWC Sport

Posted 4 days ago

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Job Description

UWC Sport Bellville, Western Cape, South Africa

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UWC Sport Bellville, Western Cape, South Africa

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Title of Position

Administrative Officer : RPL

Post Number

Faculty/Department

University of the Western Cape -> Deputy Vice-Chancellor: Academic -> Directorate of Teaching, Learning & Student Success (DTLSS)

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

12/9/2025

Role Clarification & Key Performance Areas

The University of the Western Cape (UWC) Recognition of Prior Learning Unit formerly known as the Division of Lifelong Learning has been a pioneer in policy development, practice, and assessment of RPL within South Africa’s higher education landscape for over two decades. RPL is an essential part of the admissions policy at UWC and finds expression in a range of services to promote, support, and endorse mature students seeking alternative or flexible pathway access into higher education programmes at the university.

The unit’s work directly impacts,

Higher education access
Educational transformation
Navigation of the NQF system
The promotion of lifelong learning within the higher education sector

This directly impacts the community of the Western Cape and surrounding areas as the RPL programme promotes access to education, career growth, and the kind of development that has a ripple effect that exceeds far beyond the applicant. The impact of RPL implementation and access to education opens opportunities for future generations, gearing communities to dream boldly and develop a positive attitude towards knowledge creation, self-investment, career growth, and progression.

The RPL Unit seeks to appoint an Administrative Officer with Key Performance Areas including the following:

To provide frontline information and advising services to members of the public who seek guidance on whether and how they might apply for admission to UWC via the RPL route
To provide mentoring and advising services to RPL candidates as they prepare their Learning Portfolios for submission and assessment
To provide core administration and information services for the RPL programme
To ensure the administrative quality, effectiveness and delivery of RPL programmes and services at UWC
To provide assistance to the programme officer and RPL Unit Head of Office as and when required for all RPL related tasks
Work coherently with all Faculty administrators to ensure that RPL related services are delivered efficiently
Participate in all planning, review and operational meetings of the RPL team.

Minimum Requirements

A Senior Certificate (grade 12)
At least 3 years relevant experience in a higher education institution
Relevant RPL practice and/or advising experience
Knowledge of RPL policy and Higher education qualifications sub-framework documents

Competencies Required

Excellent communication and interpersonal skills
Excellent attention to detail
The ability to collaborate with various stakeholders
Planning and organizing skills
Excellent time management skills
Intermediate to expert user of computer office applications
Good writing and minute-taking skills
High level of stress tolerance

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Seniority level

Seniority level Mid-Senior level

Employment type

Employment type Full-time

Job function

Job function Administrative

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Administrative Officer : RPL

Bellville, Western Cape UWC Online - University of the Western Cape

Posted 4 days ago

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Job Description

The University of the Western Cape (UWC) Recognition of Prior Learning Unit formerly known as the Division of Lifelong Learning has been a pioneer in policy development, practice, and assessment of RPL within South Africa’s higher education landscape for over two decades. RPL is an essential part of the admissions policy at UWC and finds expression in a range of services to promote, support, and endorse mature students seeking alternative or flexible pathway access into higher education programmes at the university.

The unit’s work directly impacts,

Higher education access
Educational transformation
Navigation of the NQF system
The promotion of lifelong learning within the higher education sector

The RPL Unit seeks to appoint an Administrative Officer with Key Performance Areas including the following:

To provide frontline information and advising services to members of the public who seek guidance on whether and how they might apply for admission to UWC via the RPL route
To provide mentoring and advising services to RPL candidates as they prepare their Learning Portfolios for submission and assessment
To provide core administration and information services for the RPL programme
To ensure the administrative quality, effectiveness and delivery of RPL programmes and services at UWC
To provide assistance to the programme officer and RPL Unit Head of Office as and when required for all RPL related tasks
Work coherently with all Faculty administrators to ensure that RPL related services are delivered efficiently
Participate in all planning, review and operational meetings of the RPL team.

A Senior Certificate (grade 12)
At least 3 years relevant experience in a higher education institution
Relevant RPL practice and/or advisingexperience
Knowledge of RPL policy and Higher education qualifications sub-framework documents

Competencies required:

Excellent communication and interpersonal skills
Excellent attention to detail
The ability to collaborate with various stakeholders
Planning and organizing skills
Excellent time management skills
Intermediate to expert user of computer office applications
Good writing and minute-taking skills
High level of stress tolerance

#J-18808-Ljbffr

This advertiser has chosen not to accept applicants from your region.

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62 Administrative Staff jobs in Cape Town

Administrative Assistant

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Administrative assistant

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Administrative Officer : RPL

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