107 Administrative Staff jobs in Cape Town

Overview

Let's Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

As a Client Management Team Assistant, you will play a vital role in enabling OMIG’s Client Directors to focus on strategic priorities by providing high-level administrative and operational support. You’ll be part of a dynamic and client-centric team, ensuring that our engagements with institutional clients are seamless, impactful, and aligned with OMIG’s values.

• Supporting Client Directors in managing relationships with institutional clients.
• Preparing client meeting packs, presentations, and briefing documents.
• Coordinating follow-ups on client requests, queries, and action items.
• Maintaining accurate client records, databases, and CRM systems.
• Organising on-site client meetings and events, ensuring flawless delivery of logistics and client experience.
• Managing Client Directors’ diaries and scheduling meetings, anticipating and resolving conflicts.
• Coordinating domestic and international travel arrangements.
• Providing support for Client Management Exco meetings, including accurate minute-taking and follow-up.
• Offering day-to-day administrative support, including expense management, document preparation, and filing.
• Proactively identifying opportunities to improve processes and enhance efficiency within the client management team.

You are a proactive, detail-oriented professional with a strong ability to organise, prioritise, and communicate effectively. You bring:

• A diploma or degree in Business Administration, Office Management, or related field (preferred).
• Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within investment management or financial services.
• Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Zoom, Teams) and CRM systems.

• A client-centric mindset with strong interpersonal skills.
• Excellent written and verbal communication, including professional correspondence.
• Strong organisational and time-management skills with the ability to multitask.
• Attention to detail and ability to deliver under pressure.
• Professionalism, discretion, and confidentiality.
• A proactive, problem-solving mindset with a “can do” attitude.

At OMIG, how you work matters as much as what you do. We value openness, accountability, and collaboration – because that’s how we shape a bold future and wow our clients.

If you’re ready to bring your organisational expertise and passion for service to a team that makes a meaningful impact, we’d love to hear from you.

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

• Directs Work
• Drives Results
• Ensures Accountability
• Manages Complexity
• Optimizes Work Processes
• Plans and Aligns
• Tech Savvy

NQF Level 3 & NQF Level 2 - Below school leaving

08 October 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

Role Clarification & Key Performance Areas

Student Development and Support (SDS) plays a leading role in creating a holistic, enabling environment and excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa. In line with growing its capability, an exciting opportunity for an experienced Administrative Officer reporting to the Manager: Student Governance & Co-curricular Programmes is available within the Office of the Deputy Vice-Chancellor: Student Development and Support.

• Serve as the Secretary to the Board of Directors of the Media Society, preparing agendas, minutes, and follow-ups.
• Arrange the Media Society’s external engagements with partners, broadcasters, and other statutory and professional bodies.
• Contribute to the establishment, planning, and operations of a fully-fledged student radio station, including compliance and operational logistics.
• Support the student development initiatives, including identifying training needs and support implementation with internal and external facilitators.
• Arrange and oversee workshops, meetings, and events across various media streams (radio, print, digital, etc.).
• Liaise with training providers, gather and analyse feedback, and support continuous improvement of training activities.
• Administer the Co-curricular Media Platform, oversee student applications, engagements, and tracking participation.
• Serve as Secretary to the Media Panel, maintaining confidentiality, documentation, and timelines.
• Support the review and implementation of policies and guidelines related to media training, ethics, and student participation.
• Administer and coordinate the Co-Curricular Record Programme, ensuring accuracy and integrity of all student submissions.
• Verify applications and supporting documentation in line with institutional criteria.
• Communicate with students and referees to clarify, follow-up, or supplement motivation statements or documentation.
• Compile and present the verified list of co-curricular activities for review and approval.
• Liaise with the Chair to finalise and issue Co-Curricular Transcripts and Certificates to eligible students.

• National Certificate or Higher Certificate at (NQF 5) with 3 years administrative experience, preferably in a higher education or student development environment, or
• Senior Certificate with more than 5 years’ experience in higher education or student development environment.

• Experience in event coordination, stakeholder engagement, and media training

• Strong administrative and organisational skills
• Excellent written and verbal communication
• Ability to work independently and as part of a team
• Familiarity with student development principles
• Competence in digital platforms and tools (e.g., MS Office, Google Workspace)

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email:

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Overview

Student Development and Support (SDS) plays a leading role in creating a holistic, enabling environment and excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa. In line with growing its capability, an exciting opportunity for an experienced Administrative Officer reporting to the Manager: Student Governance & Co-curricular Programmes is available within the Office of the Deputy Vice-Chancellor: Student Development and Support.

• Serve as the Secretary to the Board of Directors of the Media Society, preparing agendas, minutes, and follow-ups.
• Arrange the Media Society’s external engagements with partners, broadcasters, and other statutory and professional bodies.
• Contribute to the establishment, planning, and operations of a fully-fledged student radio station, including compliance and operational logistics.
• Support the student development initiatives, including identifying training needs and support implementation with internal and external facilitators.
• Arrange and oversee workshops, meetings, and events across various media streams (radio, print, digital, etc.).
• Liaise with training providers, gather and analyse feedback, and support continuous improvement of training activities.
• Administer the Co-curricular Media Platform, oversee student applications, engagements, and tracking participation.
• Serve as Secretary to the Media Panel, maintaining confidentiality, documentation, and timelines.
• Support the review and implementation of policies and guidelines related to media training, ethics, and student participation.
• Administer and coordinate the Co-Curricular Record Programme, ensuring accuracy and integrity of all student submissions.
• Verify applications and supporting documentation in line with institutional criteria.
• Communicate with students and referees to clarify, follow-up, or supplement motivation statements or documentation.
• Compile and present the verified list of co-curricular activities for review and approval.
• Liaise with the Chair to finalise and issue Co-Curricular Transcripts and Certificates to eligible students.

• National Certificate or Higher Certificate at (NQF 5) with 3 years administrative experience, preferably in a higher education or student development environment, or
• Senior Certificate with more than 5 years’ experience in higher education or student development environment.

• Experience in event coordination, stakeholder engagement, and media training

• Strong administrative and organisational skills
• Excellent written and verbal communication
• Ability to work independently and as part of a team
• Familiarity with student development principles
• Competence in digital platforms and tools (e.g., MS Office, Google Workspace)

Overview

CFI Financial Group is an award-winning trading provider with more than 25 years of experience and multiple offices worldwide, including London, Larnaca, Beirut, Amman, Dubai, Kuwait, Port Louis, and others. Check out more about CFI here. CFI is hiring! Make your mark in the online trading industry.

Are you looking to pursue a career in finance? Do you want to work with a dynamic and growing team in the exciting world of online trading and investing? If you answered yes, then we have some amazing opportunities for you!

We are seeking a highly motivated and experienced Administrative Assistant to join our team at CFI. The Administrative Assistant’s duties involve performing a variety of administrative and clerical tasks and supporting activities inside our HR department.

• Manage executives’ calendars and set up meetings
• Relate courteously with visitors and provide the appropriate welcome to the client to ensure a positive customer service experience
• Respond to telephone calls and enquiries courteously
• Host internal meetings and take notes of the discussion
• Prepare Purchase Requests, collect supporting documentation for proof of performance
• Provide superior customer service in a professional and friendly manner in person, over the telephone, or via email
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records through the Orange System
• Coordinate communication with candidates and schedule interviews
• Update employee records with new hire information and/or changes in HR system

• Bachelor’s degree in business administration or any related subject
• At least 2+ years of previous experience as an Executive Assistant in multinational companies
• Organizational skills
• Excellent communication skills in English is a must
• Advanced Microsoft Office Suite skills
• Ability to work under pressure and within strict deadlines
• Energetic, brilliant communication and interpersonal skills, result-oriented approach

• We’re a fast-growing, multinational company
• Competitive salaries and benefits
• Work and learn with industry professionals
• Supportive and collaborative environment
• Unlimited opportunities for growth and development

Job category: Admin, Office Support and Services

Location: Cape Town

Contract: Permanent

EE position: Yes

Clicks Group

We’re seeking a detail-oriented and proactive Administrative Assistant to join our IT Finance team. You'll support the team with essential financial and administrative tasks, helping to keep everything running smoothly behind the scenes.

Job Objectives:

1. Process purchase orders
2. Ensure the AP process is followed within the required timelines
3. Maintain accurate trackers for vendor spend and purchase orders raised within IT
4. Assist with onboarding new vendors
5. Liaise with vendors, procurement, and internal IT stakeholders to resolve billing or payment issues
6. Respond appropriately and timeously to escalations from vendors
7. Investigate and reconcile vendor accounts
8. Assist with the preparation of accruals and prepayments
9. Accurately process relevant month-end journal entries on time
10. Assist with preparing spreadsheets and reports for internal use
11. Assist with audit requests
12. Perform ad hoc financial tasks and administrative duties as required
13. Planning and organizing
14. Ability to work under pressure whilst maintaining accuracy
15. Deliver results and meet customer expectations
16. Follow instructions and procedures
17. Work collaboratively with people

Qualifications and Experience:

1. Qualification in Accounting
2. 1 year experience in a similar role
3. Basic Excel skills
4. SAP knowledge advantageous

Skills, Abilities and Job Related Knowledge:

1. A keen interest in finance and a willingness to learn
2. Ability to work under pressure without constant supervision
3. Strong attention to detail and accuracy
4. Self-motivated and results-driven
5. Able to strictly follow policies and procedures

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Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.

Our success is rooted in our passion for our clients and everything we do is centred on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.

The candidate will be expected to perform (but not limited to) the following secretarial duties:

• Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration and general administration
• Liaising with external business partners
• Arranging and coordinating all meetings
• Preparing presentations
• Arranging travel plans and itineraries (local and international)
• Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking.
• Budget management and reconciliations
• Coordinating and compiling all executive and management reports

• Grade 12 with mathematics
• A 3 year Tertiary qualification (advantageous)
• 5 to 10 years experience as a Personal Assistant or Administrative Assistant
• Computer literate (advanced level of MS Office)
• Current experience with regards to preparing presentations
• Proven track record as a personal assistant to a senior manager
• Experienced at working with highly confidential information
• Analytical thinking
• Information seeking
• Drive for results
• English - Read and write well (fluent)
• Afrikaans – be able to understand and follow a conversation
• Organizational skills
• Good aptitude for statistical analysis (you need to enjoy working with numbers and spreadsheets)
• Report writing and minute taking
• Networking and collaborative skills
• Organisational commitment
• Teamwork and cooperation

• Strong verbal and written communication skills
• Excellent interpersonal, communication and networking skills
• Strong client service orientation
• Ability to work under pressure
• Good judgement
• Strong attention to detail

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth.

At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.

Management level

Associate

At PwC our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules coordinating meetings and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives including managing their schedules coordinating meetings and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

Driven by curiosity you are a reliable contributing member of a fast-paced environment you are expected to adapt to working with a variety of clients and team members each presenting varying challenges and scope. Every experience is an opportunity to learn and grow. You are expected to take ownership and consistently deliver quality work that drives value for our clients and success as a team. As you navigate through the Firm you build a brand for yourself opening doors to more opportunities.

Examples of the skills knowledge and experiences you need to lead and deliver value at this level include but are not limited to :

• Apply a learning mindset and take ownership for your own development.
• Appreciate diverse perspectives needs and feelings of others.
• Adopt habits to sustain high performance and develop your potential.
• Actively listen ask questions to check understanding and clearly express ideas.
• Seek reflect act on and give feedback.
• Gather information from a range of sources to analyse facts and discern patterns.
• Commit to understanding how the business works and building commercial awareness.
• Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance) uphold the Firms code of conduct and independence requirements.

Job Purpose :

To provide comprehensive administrative operational financial and compliance support to the office Partners Directors and Leadership across multiple teams.

Partner & AD Support

• Manage diaries for Partners and Associate Directors.
• Complete time and expense claims for Partners and Associate Directors.
• Ad hoc professional tasks for Partners and Associate Directors.
• Provide administrative support to Partners and Associate Directors.
• Assist Partners with IRBA and CPD declarations.
• Update Partner profiles and documentation on MyDisclosure.

Risk & Compliance

• Pull and prepare reports to address compliance matters.
• Suggest appropriate recourse for non-compliance with firm policies.
• Communicate impact of non-compliance and collate responses for further action.

Trainee & Secondee Coordination

• Support secondee management including tracking and submitting timesheets processing overtime claims and ensuring accurate data for internal reporting.

Finance Administration

• Manage time and expense sheet compliance.
• Process internal cost transfers and invoice requests including credit notes.
• Manage debtors by following up with relevant managers on outstanding debt.
• Allocate payments to customer invoices.
• Send invoices directly to clients and follow up on payments.
• Supplier management and payments

Operations & Office Management

• Arrange business travel (flights accommodation car hire).
• Schedule meetings prepare agendas and record minutes (where appropriate).
• Coordinate general office housekeeping and maintenance.
• Organize team events and functions including team lunches and dinners for overtime teams.
• Propose function venues and activities based on budgets.
• Support with other department processes such as recruitment CSR quality control maintenance and client services.
• Proactively manage TAT score.

Client Engagement Support

• Open job codes on Salesforce.
• Assist with billing code creation maintenance and other Salesforce related queries.
• Facilitate pre-planning meetings (6 months before year-end).
• Handle ad hoc requests on specific client engagements.
• Assist with onboarding of new clients including document preparation file reviews and laptop arrangements.
• Where required arrange hand delivery of documents to regulators where wet ink signatures are.
• Reminders and prompts for Engagement Acceptance activities.

Business Development

• Provide administrative support for business development activities.
• Compile and type proposals, presentations and general correspondence.

Qualifications & Experience :

• Minimum 5 years of experience in a similar administrative or executive support role.
• Experience in professional services or financial environments preferred.
• Proficiency in Microsoft Office Salesforce DocuSign and other relevant digital tools.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and stakeholders effectively.

Key Competencies :

• Attention to detail and accuracy.
• Proactive and solution-oriented approach.
• Strong interpersonal and stakeholder engagement skills.
• Ability to work independently and collaboratively.
• High level of discretion and confidentiality.
• Ability to think and work independently to facilitate proactive issue management and problem solving.

Travel Requirements

Available for Work Visa Sponsorship

Job Posting End Date

September

Key Skills

• Generator, Accomodation, Football, Advertising, Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1

Company Description

Calibration Laboratory (Pharmaceutical, Industrial and Food/Beverage)

Role Description

This is a full-time on-site role for an Administrative Assistant located in Bellville. The Administrative Assistant will be responsible for performing various clerical and administrative tasks to support day-to-day operations.

Tasks include:

• Managing phone calls – clients, suppliers and employees
• Maintaining files and records
• Recruitment (advertising, shortlisting, scheduling interviews, pre-employment checks)
• New employee assistance with documents and PPE
• Ordering of PPE
• Scheduling appointments,
• Drafting quotes and getting prices from suppliers
• Order parts/spares/consumables for clients and technicians/employees
• Assisting with disciplinary documents
• Making sure the vehicles services are up to date
• Capturing leave and making sure it's up to date
• Certificate reports and making sure the technicians are handing it in within a reasonable time
• Getting weekly and monthly overtime from employees
• Managing employee queries
• Supporting executive staff with administrative tasks.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and strong Communication skills
• Clerical Skills
• Proficiency in using office software (e.g., MS Office Suite)
• Excellent organizational and multitasking abilities
• High School Diploma or equivalent; additional qualifications as an Administrative Assistant are a plus

Job Type: Full-time

Pay: R9 000,00 - R11 000,00 per month

Work Location: In person