Administrative Assistant

Johannesburg, Gauteng PANEOTECH

Posted 6 days ago

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Job Description

Overview

PANEOTECH is at the forefront of Building African World-Class Solutions. With a Pan-African vision and a deep commitment to leveraging cutting-edge technologies, we address the unique challenges and opportunities shaping the continent. We strive to create enduring digital assets that not only solve immediate market needs but also contribute to sustainable ecosystems that foster growth, inclusion, and long-term impact. We operate through two complementary dimensions that define our identity and work: The Innovation Lab and The Consulting Branch. The Innovation Lab focuses on the creation and scale-up of PANEOTECH’s proprietary platforms and products, including Rafiki AI, Visit Africa, UbuntuLink, and OpenEd Africa. The Consulting Branch partners with leading organizations to deliver tailored digital solutions for governance, trade, public service delivery, and enterprise growth, with projects for the World Bank, FAO, UNDP, UNICEF, and others. Our mission is to innovate today for Africa’s tomorrow and to deliver over 30 projects in more than 12 countries.

The Role

The Administrative Assistant will play a key role in ensuring the smooth and efficient operation of PANEOTECH’s daily activities. This role goes beyond routine tasks — it is about creating the foundation that allows our teams to focus on building transformative digital solutions for our clients and partners.

Responsibilities
  • Managing calendars, scheduling meetings, and coordinating logistics for senior management and project teams.
  • Preparing and organizing documents, reports, and correspondence for internal and external use.
  • Assisting with travel planning, event coordination, and workshop logistics.
  • Supporting human resource processes, including onboarding, record management, and leave tracking.
  • Handling expense reports, procurement requests, and maintaining organized filing systems (both digital and physical).
  • Acting as a point of contact for general inquiries, ensuring professional and timely communication.
  • Liaising with service providers, vendors, and partners to support operational needs.
  • Contributing to process improvements that enhance efficiency across the company.

This is a dynamic role suited for someone who thrives on organization, problem-solving, and enabling others to deliver at their best.

What We’re Looking For
  • Education : Bachelor’s degree (minimum) in Administration, Business Management, or related field.
  • Experience : 2–4 years in an administrative, office management, or executive assistant role. Experience in technology or consulting environments is an advantage.
  • Skills :
  • Excellent communication skills, written and verbal.
  • Strong organizational and multitasking abilities with attention to detail.
  • High proficiency in MS Office Suite and Google Workspace; experience with digital collaboration tools is a plus.
  • Ability to manage sensitive information with discretion and professionalism.
  • Adaptability and problem-solving mindset, comfortable with shifting priorities.
  • Languages : Fluency in English required; French is an asset.
Why Join Us
  • Be part of the foundation : Your role will directly support teams delivering innovative solutions across Africa.
  • Exciting and diverse work : From international projects to in-house innovation platforms, no two days are the same.
  • Impact-driven environment : Contribute to digital inclusion, governance, and economic growth.
  • Collaborative culture : Join a diverse, forward-thinking team where collaboration and initiative are valued.
  • Professional growth : Exposure to both the consulting and innovation sides of a Pan-African tech company with growth opportunities.
  • Flexibility : Modern environment with on-site collaboration and remote flexibility.

At PANEOTECH, we believe in building not only solutions but also careers of impact.

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries: Technology, Information and Internet

Location: Sandton, Gauteng, South Africa

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Administrative Assistant

Brakpan, Gauteng Merck Sharp & Dohme Corp.

Posted 25 days ago

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Job Description

Join to apply for the Administrative Assistant role at MSD South Africa .

Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.

Key Responsibilities

  • Perform general administrative tasks such as filing, scheduling, and handling correspondence.
  • Maintain and update records, databases, and spreadsheets with accuracy.
  • Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
  • Packing and distribution of marketing materials to Sales team.
  • Collaborate with other team members to support operational needs.
  • Creation of Purchase Orders.
  • Weekly stock take of Poultry devices.

Requirements

  • Proven experience as an Office Assistant, Administrative Assistant, or similar role.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Outlook, Excel and other MS Office applications.
  • Ability to multitask and prioritize tasks efficiently.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team and follow instructions.
  • Experience with SAP would be beneficial.

Preferred Qualifications/ Certifications

  • Microsoft Office - in particular Word, Advanced Excel.
  • Grade 12 Certificate.

Employee Status : Regular

Requisition ID : R

Employment type : Full-time

Job function : General Business, Administrative, and Customer Service

Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services

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Administrative Assistant

Kempton Park, Gauteng R46800 - R288000 Y STEYN IP®

Posted today

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Job Description

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

  • Managing and coordinating diaries, appointments, and meetings.
  • Handling email communications, including drafting, responding, and organising correspondence.
  • Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
  • Keeping track of critical deadlines and ensuring timely submissions of legal filings.
  • Maintaining and organising digital and physical files related to all matters.
  • Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
  • Liaising with debtors and creditors.
  • Assisting with day-to-day financial administrative tasks.
  • Managing postal duties.

Skills and Qualities our firm is looking for:

  • Strong organisational skills with keen attention to detail.
  • Ability to manage multiple tasks and prioritise effectively under tight deadlines.
  • Able to follow instructions accurately.*
  • Proficiency in Microsoft Office Suite and other administrative tools.
  • Strong written and verbal communication skills.
  • Proactive mindset with the ability to anticipate needs and take initiative.
  • Confidentiality and discretion in handling sensitive information.
  • Senior certificate and computer literacy.
  • Own transport (residence in or near Kempton Park preferred).
  • Familiarity with docketing systems and legal filing processes is advantageous.
  • Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

  • A vibrant, creative workspace where your ideas are valued.
  • Flexible working environment.
  • Collaborative environment with a team of talented professionals.
  • Opportunities for personal and professional growth.
  • Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

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Accounting Administrative Assistant

Johannesburg, Gauteng Woolpert

Posted today

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Job Description

Woolpert Johannesburg, Gauteng, South Africa

Overview

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working in US business hours.

Responsibilities
  • Input accounts payable invoices with accurate GL coding
  • Manage debtors and creditors accounts effectively
  • Review employee expense reports for compliance
  • Collect and post employee timesheets
  • Assist in cash receipt processing and apply payments to client accounts
  • Maintain vendor account information and records
  • Perform other finance-related administrative duties as needed
Qualifications
  • Matric Certificate
  • National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
  • 3–5 years of relevant accounting experience
  • Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
  • Familiarity with platforms like Salesforce and Adobe
  • Must be able to work 14:00 – 23:00 SAST (US Hours)
Unique Benefits
  • Diverse experiences: Work on meaningful projects that improve quality of life around the world.
  • Freedom to work program: Set your own schedule and location (as appropriate).
  • Career development: Explore a wide range of learning and growth opportunities within and across industries.
  • Fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.
Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are or are looking to become industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you’ll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

EEO and accommodations

Woolpert is an equal-opportunity employer. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.

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Accounting Administrative Assistant

Johannesburg, Gauteng Woolpert

Posted 3 days ago

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Job Description

Overview

Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working US business hours.

Responsibilities
  • Input accounts payable invoices with accurate GL coding
  • Manage debtors and creditors accounts effectively
  • Review employee expense reports for compliance
  • Collect and post employee timesheets
  • Assist in cash receipt processing and apply payments to client accounts
  • Maintain vendor account information and records
  • Perform other finance-related administrative duties as needed
Qualifications
  • Matric Certificate
  • National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
  • 3–5 years of relevant accounting experience
  • Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
  • Familiarity with platforms like Salesforce and Adobe
  • Must be able to work 14:00 – 23:00 SAST (US Hours)
Unique Benefits

Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and projects around the globe, Woolpert makes a real difference at home and abroad. We offer competitive pay and a robust set of benefits, including:

  • Diverse experiences: Work on meaningful projects that improve quality of life around the world.
  • Freedom to work program: Set your own schedule and location (as appropriate).
  • Career development: Explore a wide range of learning and growth opportunities within and across industries.
  • Benefits such as fitness reimbursement, technology stipend, employee assistance program, and more.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Why Woolpert?

Woolpert seeks supportive, goal-oriented, and career-minded individuals who aspire to be industry leaders. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value. Join us to be part of a passionate team dedicated to innovation, progress, and limitless career growth opportunities.

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Administrative Assistant (JB5589)

Johannesburg, Gauteng Kontak Recruitment

Posted today

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Job Description

permanent
Administrative Assistant (JB5589) Lanseria, Johannesburg (On-site) R12 000 - R15 000 CTC per month Permanent Join a fast-paced, energetic environment where youll provide critical admin support to students and management. Ideal for someone organised, detail-focused, and confident in handling multiple priorities. Minimum Requirements: Completed Grade 12 Proficiency in Sage Pastel and MS Excel 3 years administrative experience Strong organisational and time management skills Excellent written and verbal communication skills Must be able to multitask and work under pressure Valid driver's license and own transport Duties and Responsibilities: Manage daily office operations, supplies, and equipment Handle phone calls, emails, and correspondence Prepare, file, and maintain physical and digital records Assist with invoicing, debtor reconciliations, and financial admin Support PPL exam centre administration Process visa applications and renewals for new students Coordinate CPL bookings and liaise with agents (including foreign agents) Manage inventory control and supplier reconciliations Handle Momentum and insurance applications Provide backup support to invoicing team when required Ensure smooth coordination between departments and with external vendors Deliver professional customer service to students and clients Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later. IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website. Kontak Recruitment Disclaimer: Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements. Job specifics: Requirements mirror advertisement, duties may adjust for client needs. Fair process: Fair assessment, only shortlisted candidates contacted due to volume. Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info. Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client. Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions. No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY. Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.
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Commercial Underwriting Administrative Assistant

Johannesburg, Gauteng Santam Insurance

Posted 3 days ago

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Job Description

Stay safe online. Now more than ever it’s important to be cybersafe. See Santam’s tips to help you stay safe online. Learn more.

Our Recruitment Process Step 1: Advertise

Our vacancies are advertised between 3-5 days depending on the market availability of the skills required.

Step 2: Screening

This could take a couple of days depending on the volume and the screening process, which varies according to the complexity of the role.

Step 3: Long Listing

Long listed candidates are sent to the hiring manager to review and consider for the next stage of the selection process.

Step 4: Telephonic Screening

Candidates may be contacted for a short screening interview to get to know them better and to ask any clarity-seeking questions.

Step 5: Your Interview

We use a competency interview model. Interview dates will be confirmed via e-mail. During the interview, you will be introduced to the panel and the process will be explained. Remain calm and sell yourself. This is our opportunity to match your skills to the job. You only get one shot!

Step 6: Assessment

Should we like what you bring to the table, depending on the job you are being considered for, you may be invited to complete a psychometric assessment. Further employment checks are conducted to ensure the validity of your credentials.

Step 7: Second Interview

Prior to an offer being made, there may be a second interview to meet with the Head of Department. Should there be a need for any further interviews, be sure to bring the same charm that got you through your first interview.

Step 8: Onboarding

You made it. Here we ensure we receive all your documents to get you onto our payroll system.

TIPS & TRICKS Getting Ready for Your Interview

There is not just one way to be successful at Santam, nor is there one way to interview with us. Interviewing is a two-way process - it helps us learn about you, and it helps you learn about us, our people, and what you could do here.

Santam has been officially recognised by the Top Employers Institute as a Top Employer 2024 for excellence in people practices. This is the eighth consecutive year that we have achieved this accolade.

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About the latest Administrative professionals Jobs in Boksburg !

Construction Services Administrative Assistant

Springs, Gauteng HNTB Corporation

Posted 9 days ago

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Job Description

Construction Services Administrative Assistant page is loaded# Construction Services Administrative Assistantlocations: Green Cove Springs, FLtime type: Full timeposted on: Posted Todayjob requisition id: R-27653**What We're Looking For**At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails, while under a moderate degree of supervision, provides general administrative support the North Florida Construction Services CEI Team. Administrative functions may include taking meeting minutes, scanning construction documents into the FDOT State Construction Office Collaboration, maintaining calendars, scheduling meetings, handling correspondence, team expense reports, electronic filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.**What You’ll Do:*** Maintains calendars and schedules appointments.* Coordinates and schedules meetings and prepares meeting agendas.* Coordinates and arranges travel and accommodations, and prepares travel itineraries.* Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.* Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.* Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.* May perform data input and prepare forms in support of the manager or department.* Performs other duties as assigned.**What You’ll Need:*** High School Diploma/GED or equivalent* 2 years related administrative experience**What We Prefer:*** Ability to maintain confidentiality* Planning, time management, and organizational skills* Ability to balance multiple tasks and changing priorities**Additional Information**Click here for benefits information:Click here to learn more aboutVisa sponsorship is not available for this position.#SR #Administration #ConstructionManagement.Locations:Green Cove Springs, FL.*NOTICE TO THIRD-PARTY AGENCIES:**HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.*()(blob:
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Starke Ayres: Administrative Assistant

Kempton Park, Gauteng R120000 - R240000 Y Plennegy (Pty) Ltd.

Posted today

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Job Description

Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following fixed-term position has become available for a Admin Assistant, based in Kempton Park.

Purpose of the job: To ensure that administrative duties, in the laboratory, is maintained in such a way that it ensures the smooth running of processes necessary for seed lot sampling, seed- and moisture testing.

RESPONSIBILITIES:

Receiving and Registration of submitted samples

  • Compare information on sample with information on register or other documentation.
  • Receive sample on register and EMS
  • Prepare relevant documents as per required test/s.
  • Place samples in relevant containers as per required test/s.

Document Preparation for OIC's

  • Complete OIC application and return to applicant
  • Register OIC seed lots on register and complete relevant documentation.
  • Receive OIC-samples on register and place in relevant containers as per required test/s.

Calculation and Reporting of Results

  • Calculate all germination results as per ISTA and apply tolerances.
  • Enter all results on register.

Issuing of Laboratory Reports and OIC's

  • Laboratory reports:

Prepare laboratory reports on request.

Inform customer when laboratory report is ready for collection

  • OIC's:

Confirm correct rounding (Seed calc)

Prepare preliminary OIC for confirmation purposes

Inform customer when OIC's are ready for collection

Record Keeping

  • Maintaining all germination, purity, seed count and moisture records.
  • Maintaining laboratory register.
  • Maintaining equipment register and files.

Storeroom maintenance

  • Maintaining and monitoring of incoming and outgoing stock.

General

  • Respond to queries from Head Office, Packing, Production, Export, Marketing, Quality, Assurance Manager.
  • Perform any reasonable task allocated by superiors to ensure the effective functioning of the seed-testing laboratory.
  • Act responsibly and professionally at all times, fostering goodwill and a positive image of the Company.

REQUIREMENTS

  • Grade 12 (essential)
  • Experience in past administrative roles (1+ year)
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Starke Ayres: Administrative Assistant

Kempton Park, Gauteng R104000 - R156000 Y Starke Ayres (Pty) Ltd.

Posted today

Job Viewed

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Job Description

Description
Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following
fixed-term position
has become available for a Admin Assistant, based in Kempton Park.

Purpose of the job: To ensure that administrative duties, in the laboratory, is maintained in such a way that it ensures the smooth running of processes necessary for seed lot sampling, seed- and moisture testing.

Responsibilities
Receiving and Registration of submitted samples

  • Compare information on sample with information on register or other documentation.
  • Receive sample on register and EMS
  • Prepare relevant documents as per required test/s.
  • Place samples in relevant containers as per required test/s.

Document Preparation for OIC's

  • Complete OIC application and return to applicant
  • Register OIC seed lots on register and complete relevant documentation.
  • Receive OIC-samples on register and place in relevant containers as per required test/s.

Calculation and Reporting of Results

  • Calculate all germination results as per ISTA and apply tolerances.
  • Enter all results on register.

Issuing of Laboratory Reports and OIC's

  • Laboratory reports:

Prepare laboratory reports on request.

Inform customer when laboratory report is ready for collection

  • OIC's:

Confirm correct rounding (Seed calc)

Prepare preliminary OIC for confirmation purposes

Inform customer when OIC's are ready for collection

Record Keeping

  • Maintaining all germination, purity, seed count and moisture records.
  • Maintaining laboratory register.
  • Maintaining equipment register and files.

Storeroom maintenance

  • Maintaining and monitoring of incoming and outgoing stock.

General

  • Respond to queries from Head Office, Packing, Production, Export, Marketing, Quality, Assurance Manager.
  • Perform any reasonable task allocated by superiors to ensure the effective functioning of the seed-testing laboratory.
  • Act responsibly and professionally at all times, fostering goodwill and a positive image of the Company.

Requirements
REQUIREMENTS

  • Grade 12 (essential)
  • Experience in past administrative roles (1+ year)

Work Level

Skilled

Job Type

Contract

Salary

Market Related

Duration

<6 Months

EE Position

No

Location

Kempton Park

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