6 Administrative Positions jobs in Wellington

Introduction

An established and reputable national transport company seeks to employ a full-time Office/ Financial and Warehouse Administrator. The successful candidate should ideally reside in Cape Town (Northern Suburbs).

Duties & Responsibilities

• Responsible for basic accounting functions and general office administration duties.
• Engage in ad hoc HR administration duties, such as employment contracts, leave requests, and attendance registers.
• Assist in warehouse management and overall quality control of operations in our Cape Town branch.
• Assist with an extremely busy switchboard and high-volume client administration.

Desired Experience & Qualification

• A Matric/ Grade 12 qualification.
• A Higher Certificate/ Diploma in Accounting/ Bookkeeping (beneficial).
• Ability to enforce strict control measures and staff compliance.
• Highly organized with exceptional attention to detail and a strong focus on accuracy.
• Computer literate and excellent administration skills.
• Proficient verbal & written communication skills in Afrikaans & English.
• Willing to work one Saturday per month.
• Ideally reside in Cape Town (Northern Suburbs), or willing to relocate.
• A driver's license & own transport.
• Must have sober habits.

Job Types: Full-time, Permanent

Pay: R13 000,00 - R18 000,00 per month

Work Location: In person

Designation:

Administrative Assistant | Paarl, Western Cape | Permanent

Category:

Administration and Operations

Job Level:

Semi-skilled and discretionary decision making

Posted by:

PSG Financial Services

Posted on:

01 Oct 2025

Reference Number:

POS40164

Closing date:

05-Oct-2025

Position Type:

Permanent

Location:

Paarl Main Road 211

Overview:

VACANCY | ADMINISTRATIVE ASSISTANT | PAARL, WESTERN CAPE | PERMANENT

PSGs commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce. In achieving our employment equity goals, we give preference to applicants from designated groups, and we encourage people with disability to apply.

The Administrative Assistant is primarily responsible for performing after sales service offering to customers, thereby contributing to the ongoing customer relationship. The focus of the role is to provide quality service and maximise customer retention and referral, in line with the Practice Service model and Procedures. The role needs excellent client relationship management and office administrative skills.

• Interact, manage and provide effective client service
• Prepare and finalise commission statements
• Implement new business
• Prepare risk and investment quotes
• Prepare client files
• Process client queries and instructions
• Administer all products
• Coordinate prospect projects
• Research product information
• Maintain the CRM system

• Grade 12
• Proficient in both spoken and written English and at least one other of the official South African languages
• Computer literacy (MS Office)

• 2 – 3 years relevant work experience within the financial services industry

• Resilient
• Teamwork
• Organising and planning
• Client service orientation
• Attention to detail

Candidates interested must apply here by no later than 05 October 2025 OR browse available PSG Careers vacancies

By submitting your application, you are giving PSG Financial Services implicit consent to the storage and processing of your personal information. If you are not contacted within 4 weeks of your application, please accept that your application was not successful. For more information about careers at PSG, visit

Assistant – LuxCape Short Stays & LEO Sky Farm

Location: Paarl/Franschhoek, Cape Winelands.

Start Date: Immediate or 1 October 2025.

Benefits: Petrol fleet card, company cellphone and laptop.

⸻

About Us:

LuxCape Short Stays is a premium short-term rental management company, delivering world-class guest experiences across the Cape Winelands, Cape Town, Johannesburg and Durban.

LEO Sky Farm is a 38.5-hectare wine and olive estate in Paarl, offering luxury cottages, a guesthouse, vineyards, an events venue, and a brand-new boutique wine label.

Together, these brands combine hospitality, farming, real estate and events to create a unique lifestyle experience.

⸻

Role Overview:

We are seeking a presentable, well-spoken, and highly organised Assistant to oversee operations, administration, events, and marketing across LuxCape Short Stays and LEO Sky Farm. The ideal candidate is commercially minded, detail-oriented, and creative — able to manage staff, drive bookings, and play a key role in launching and promoting our new wine brand.

⸻

Key Responsibilities:

Wine Label Development & Marketing:

• Assist in launching and positioning the brand-new LEO Sky Farm wine label.

• Coordinate with designers, marketers, and distributors to ensure strong branding and visibility.

• Identify set-off points, stockists, and export opportunities for the wine.

• Build relationships and network within the wine community to drive exposure and sales.

• Support marketing campaigns, events, and tastings to establish the wine brand locally and internationally.

Property & Hospitality Management:

• Oversee daily operations of rental units, including check-ins, check-outs, cleaning, and maintenance.

• Ensure cleaning services operate as a profit centre and are correctly billed to owners.

• Manage stock ordering for all LuxCape and LEO Sky Farm units.

• Source, decorate, and furnish new properties to align with brand standards.

• Maintain an accurate calendar system to avoid double bookings.

• Occasionally travel to Durban and Johannesburg to oversee units.

Financial & Administrative Support:

• Maintain a detailed asset register and ensure assets are secured and well maintained.

• Build and update preferred service provider lists for both businesses.

Events & Venue Coordination:

• Prepare and send professional quotations, liaise with clients, and follow up to maximise bookings.

• Conduct venue tours for potential clients.

• Provide on-site assistance during events, coordinating staff and logistics.

• Manage and train staff on the POS system, including cashing up after events.

• Order and control alcohol and stock for events, ensuring accuracy and profitability.

• Liaise with external service providers such as event coordinators, caterers, photographers, florists and musicians to ensure smooth event delivery.

• Assist with set-up, décor, and overall guest experience execution.

Marketing & Growth:

• Ensure high booking rates, competitive pricing, strong reviews and repeat guest business.

• Collaborate with photographers, videographers, and designers on social media and marketing content.

• Continuously think outside the box to market both accommodation and the venue.

• Build and maintain a client database, with regular follow-ups.

• Monitor and respond to online reviews to uphold brand reputation.

• Actively network in the wine, tourism and hospitality community.

⸻

Requirements:

• Presentable and well spoken, with professional interpersonal skills.

• Background in hospitality, events, wine industry and marketing.

• Strong organisational and financial skills, with attention to profitability.

• Proficient in booking platforms (Airbnb, ), POS systems, and digital tools.

• Excellent written and verbal communication skills.

• Valid driver's licence and own car (essential).

• Flexibility to work evenings, weekends and events as required.

⸻

Personal Attributes:

• Confident, polished, and professional.

• Commercially minded and results-driven.

• Proactive, resourceful, and creative.

• Strong leadership with the ability to coordinate and train staff.

• High standards of detail and presentation.

• Passion for hospitality, events, wine and lifestyle brands.

We are a fast growing business looking for energetic, positive minded people to join our team.

This position is available on a farm just outside Klapmuts. Working hours are 08:00 to 16:00 from Mondays to Fridays.

To apply for the position, you MUST adhere to the following requirements:

• Matric

• Training and relevant work experience in Global Gap

• Highly competent in Excel

• Strong technological skills

• Strong organisational skills

• Own reliable transport

Send your CV with at least 2 references as well as your salary expectation before 20 October 2025.

Job Type: Full-time

Application Question(s):

• Do you have your own reliable transport?

Education:

• High School (matric) (Required)

Experience:

• Global Gap: 2 years (Required)

Work Location: In person

We are looking for a dedicated and experienced Administrative Assistant to join a team in Paarl. This role requires a highly organised individual with a 3-5 years' experience in tenders, procurement, HR, and health & safety. You will be responsible for a variety of administrative tasks and must be able to work independently while maintaining a high standard of professionalism. Willing and able to travel within the Cape Town area.

Salary: R R15 000 pm ctc

Type: Permanent - Onsite

Area: Paarl

Key Responsibilities

• Tenders and Quotes: Manage and prepare tenders and quotes with precision, ensuring compliance with company and client requirements (minimum 5 years of experience).
• Procurement: Handle buying processes, including sourcing and purchasing electrical materials and equipment (minimum 5 years of experience).
• Electrical Knowledge: Demonstrate excellent knowledge of electrical materials and equipment to support procurement and project needs.
• Human Resources: Provide HR support, including recruitment, employee onboarding, and maintaining HR records (minimum 5 years of experience).
• Health & Safety: Ensure compliance with health and safety regulations, conduct risk assessments, and maintain safety documentation (minimum 5 years of experience).
• General Administration: Perform general administrative duties, including data entry, filing, and correspondence.
• Travel: Be willing to travel within the Cape Town area as required.

Key Competencies and Skills

• Hardworking and Self-Motivated: Ability to work independently and take initiative.
• Organizational Skills: Maintain a neat and organized workspace and ensure tasks are completed efficiently.
• People Skills: Excellent interpersonal skills to interact with clients, vendors, and team members effectively.
• Attention to Detail: High level of accuracy in all tasks, especially in tenders, quotes, and procurement.
• Adaptability: Ability to handle multiple responsibilities and prioritize tasks effectively.

Requirements

• Minimum of 3-5 years of experience in tenders/quotes, buying, HR, and health & safety.
• Strong knowledge of electrical materials and equipment.
• Proficiency in general administrative tasks.
• Willingness to travel within the Cape Town area.
• Professional demeanor and excellent communication skills.

Job Types: Full-time, Permanent

Pay: R12 000,00 - R15 000,00 per month

Education:

• High School (matric) (Required)

Experience:

• Office Administration: 4 years (Required)
• HR Admin & Wages: 2 years (Required)
• HSE administration: 2 years (Required)
• procurement, buying and tenders: 2 years (Required)
• Electrical, building and/or construction Industry: 2 years (Required)

License/Certification:

• Driver's License and own vehicle (Required)

Work Location: In person