209 Administrative Manager jobs in South Africa
Contracts Administrative Manager
Posted 26 days ago
Job Viewed
Job Description
GIBB’s multi-award-winning Integrated Infrastructure (WIIG) Sector provides the roots for communities using innovative and sustainable engineering design, urban planning, and advisory services. Here you will find an environment conducive to helping you make the most of your abilities and skills.
This Sector is looking for another talented professional to complement their team, in the form of a Contracts Administrative Manager .
We welcome your application if you believe you meet the requirements for this position.
The below listed responsibilities and requirements are assessed during the interview stages and will further be confirmed with the relevant professional references that you currently are or have reported to in your previously two positions.
Core Purpose
The Contracts Administrative Manager is responsible for monitoring, managing, analysing, reporting and making recommendations on contractual, commercial, administrative and programme aspects of the Construction Works.
Key Performance Areas
- Assist in the compilation of construction-related contractual correspondence, and draft responses to all such incoming correspondence, in co-operation with the responsible SM(s).
- Responsible for coordinating and compiling daily, weekly, monthly reports for progress, finance, construction progress, disputes, and claims.
- Responsible for coordination and submission of construction records to the Engineering Team for compilation of As-Built records.
- Maintain registers and ensure timely responses to all correspondence, claims, and queries from the Contractor.
- Arrange for all site meetings and subordinate meetings including agendas, invitations, access to meetings, venues and production and distribution of minutes.
- Evaluate project events, variation notices and any other claims for entitlement and recommend appropriate action.
- Responsible manager for all Construction matters of the Construction Management team, including providing assistance to DRB (Dispute Review Board) process.
- Evaluate reports on progress vs programme with respect to Construction Works and make recommendations.
- Monitor, analyse, report and make recommendations on milestone achievement and payment certification with respect to current contractual issues relating to Construction Works
- Integrate the efforts of the Contracts Management team with those of the Construction Assurance team, communicate contractual priorities and address CAM (Contract Administrative Management) contractual requirements.
- Co-ordinate the efforts of the Contracts Management team with those of the other relevant PST (Project Support Teams), including programming, variations, land, utilities etc. and communicate information requirements of Contracts Management purposes.
- Interface personally with SM’s (i.e. Chief Resident Engineers and Resident Engineers) on contractual issues and assist them in leading and directing the Section Contracts and Programme Engineers, including liaison on site admin structures and plans necessary for the commercial function. li>Coordinate with the Section Mangers in compiling the monthly development programme progress reports, check that their reporting is aligned across all Sections and that it covers contractual aspects.
- Responsible manager to collate, reconcile, co-ordinate and access from site construction records the specific information as required for Contract Management purposes, through Section Contracts and Programme Engineers (or their Section Managers). Regularly review and align record-keeping on site for Contracts Management purposes.
- Identify construction-related contractual risk and recommend appropriate action.
- Manage construction-related risks and bring them in line with the broader PST risk management process.
- Develop and maintain a construction-related risk register.
- Compile ad hoc reports as required for approval by the Head of Contracts Management (i.e., FIDIC Engineer)
- Relay issues of concern to the Head of Contracts Management.
- Grow and develop site-based commercial staff, identify CPD (Continuing Professional Development) opportunities for them and self.
Job Requirements
Qualifications:
- BSc/BEng, or B-Tech Degree in Civil Engineering or Quantity Surveying.
- Professional registration with ECSA as a PrEng or PrTech or registration with SACPQSP would be advantageous
Experience:
- A minimum of 10 years’ experience on major civil construction projects, 5 of which have been spent as a Quantity Surveyor or Contracts Engineer and/or Programming Engineer < i>Working knowledge of construction law.
- Ideally experienced in one or a combination of the following: construction of weirs, pipelines, roads, buildings and structures, and or heavy foundations and civil construction.
Person Requirements
Core competencies:
- Possession of good computer and data base skills.
- Leadership skills with previous experience of multi-discipline and multi-cultural environments.
- Excellent communication skills.
- Risk management skills.
- Deadline driven.
Executive Assistant
Posted 1 day ago
Job Viewed
Job Description
Get AI-powered advice on this job and more exclusive features.
Executive Assistant (Remote | Full-Time)
Be the strategic right hand that keeps leaders moving forward.
We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025:
Executive Assistant (Remote | Full-Time)
Be the strategic right hand that keeps leaders moving forward.
We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA) .
In this role, you’ll serve as the backbone of our clients’ leadership teams, ensuring their days run smoothly and their priorities stay on track. From expertly managing schedules and inboxes to coordinating travel, meetings, and special projects, you’ll create the space they need to focus on growth and big-picture goals. Your ability to anticipate needs, solve problems quickly, and communicate with professionalism will make you an indispensable partner in their success.
What You’ll Do
- Manage calendars, emails, travel, and logistics with precision
- Support high-stakes decision-making through research and preparation
- Coordinate projects end-to-end with a proactive, solutions-first mindset
- Act as a trusted liaison between clients and stakeholders
- Maintain professionalism, confidentiality, and exceptional communication
- More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
- Clear, confident, and discreet communicator (verbal and written)
- Thrives in fast-paced, high-pressure environments
- Tech-savvy and quick to learn
- Available full-time during U.S. business hours (40 hrs/week)
- Stable DSL, Cable, or Fiber internet connection (minimum 15 Mbps, LAN required)
- Personal PC or laptop with at least an i5 processor (or equivalent)
- 100% remote work — work from anywhere
- Performance reviews and growth opportunities within our team
- Paid time off to support your work-life balance
- Health and dental insurance (or a health stipend based on location)
- Access to learning tools and regular feedback to fuel your career development
- A collaborative and supportive work environment where your contributions truly matter
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at TalentPop App by 2x
Get notified about new Executive Assistant jobs in Johannesburg, Gauteng, South Africa .
Virtual Administrative Assistant – Cross-Functional Team SupportJohannesburg, Gauteng, South Africa $600.00-$00.00 2 months ago
Johannesburg, Gauteng, South Africa 4 months ago
Johannesburg, Gauteng, South Africa 600.00- 800.00 2 months ago
Johannesburg, Gauteng, South Africa 600.00- 800.00 2 months ago
Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago
Johannesburg, Gauteng, South Africa 600.00- 800.00 2 months ago
Virtual Assistant/Contracts Administrator (German-speaking)Johannesburg, Gauteng, South Africa 6 months ago
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#J-18808-LjbffrExecutive Assistant
Posted 1 day ago
Job Viewed
Job Description
Get AI-powered advice on this job and more exclusive features.
Executive Assistant (Remote | Full-Time)
Be the strategic right hand that keeps leaders moving forward.
We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025:
Executive Assistant (Remote | Full-Time)
Be the strategic right hand that keeps leaders moving forward.
We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA) .
In this role, you’ll serve as the backbone of our clients’ leadership teams, ensuring their days run smoothly and their priorities stay on track. From expertly managing schedules and inboxes to coordinating travel, meetings, and special projects, you’ll create the space they need to focus on growth and big-picture goals. Your ability to anticipate needs, solve problems quickly, and communicate with professionalism will make you an indispensable partner in their success.
What You’ll Do
- Manage calendars, emails, travel, and logistics with precision
- Support high-stakes decision-making through research and preparation
- Coordinate projects end-to-end with a proactive, solutions-first mindset
- Act as a trusted liaison between clients and stakeholders
- Maintain professionalism, confidentiality, and exceptional communication
- More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
- Clear, confident, and discreet communicator (verbal and written)
- Thrives in fast-paced, high-pressure environments
- Tech-savvy and quick to learn
- Available full-time during U.S. business hours (40 hrs/week)
- Stable DSL, Cable, or Fiber internet connection (minimum 15 Mbps, LAN required)
- Personal PC or laptop with at least an i5 processor (or equivalent)
- 100% remote work — work from anywhere
- Performance reviews and growth opportunities within our team
- Paid time off to support your work-life balance
- Health and dental insurance (or a health stipend based on location)
- Access to learning tools and regular feedback to fuel your career development
- A collaborative and supportive work environment where your contributions truly matter
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at TalentPop App by 2x
Sign in to set job alerts for “Executive Assistant” roles. Executive Assistant with Marketing ExperienceSouth Africa $1,100.00-$,500.00 1 month ago
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#J-18808-LjbffrExecutive Assistant
Posted 1 day ago
Job Viewed
Job Description
Get AI-powered advice on this job and more exclusive features.
Executive Assistant (Remote | Full-Time)
Be the strategic right hand that keeps leaders moving forward.
We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025:
Executive Assistant (Remote | Full-Time)
Be the strategic right hand that keeps leaders moving forward.
We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA) .
In this role, you’ll serve as the backbone of our clients’ leadership teams, ensuring their days run smoothly and their priorities stay on track. From expertly managing schedules and inboxes to coordinating travel, meetings, and special projects, you’ll create the space they need to focus on growth and big-picture goals. Your ability to anticipate needs, solve problems quickly, and communicate with professionalism will make you an indispensable partner in their success.
What You’ll Do
- Manage calendars, emails, travel, and logistics with precision
- Support high-stakes decision-making through research and preparation
- Coordinate projects end-to-end with a proactive, solutions-first mindset
- Act as a trusted liaison between clients and stakeholders
- Maintain professionalism, confidentiality, and exceptional communication
- More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
- Clear, confident, and discreet communicator (verbal and written)
- Thrives in fast-paced, high-pressure environments
- Tech-savvy and quick to learn
- Available full-time during U.S. business hours (40 hrs/week)
- Stable DSL, Cable, or Fiber internet connection (minimum 15 Mbps, LAN required)
- Personal PC or laptop with at least an i5 processor (or equivalent)
- 100% remote work — work from anywhere
- Performance reviews and growth opportunities within our team
- Paid time off to support your work-life balance
- Health and dental insurance (or a health stipend based on location)
- Access to learning tools and regular feedback to fuel your career development
- A collaborative and supportive work environment where your contributions truly matter
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at TalentPop App by 2x
Sign in to set job alerts for “Executive Assistant” roles.Cape Town, Western Cape, South Africa 3 days ago
Cape Town, Western Cape, South Africa 4 days ago
Cape Town, Western Cape, South Africa 2 weeks ago
Cape Town, Western Cape, South Africa $600.00-$00.00 2 months ago
Cape Town, Western Cape, South Africa 600.00- 800.00 2 months ago
Cape Town, Western Cape, South Africa 600.00- 800.00 1 month ago
Cape Town, Western Cape, South Africa 600.00- 800.00 2 months ago
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#J-18808-LjbffrExecutive Assistant
Posted 1 day ago
Job Viewed
Job Description
Get AI-powered advice on this job and more exclusive features.
Executive Assistant (Remote | Full-Time)
Be the strategic right hand that keeps leaders moving forward.
We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025:
Executive Assistant (Remote | Full-Time)
Be the strategic right hand that keeps leaders moving forward.
We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA) .
In this role, you’ll serve as the backbone of our clients’ leadership teams, ensuring their days run smoothly and their priorities stay on track. From expertly managing schedules and inboxes to coordinating travel, meetings, and special projects, you’ll create the space they need to focus on growth and big-picture goals. Your ability to anticipate needs, solve problems quickly, and communicate with professionalism will make you an indispensable partner in their success.
What You’ll Do
- Manage calendars, emails, travel, and logistics with precision
- Support high-stakes decision-making through research and preparation
- Coordinate projects end-to-end with a proactive, solutions-first mindset
- Act as a trusted liaison between clients and stakeholders
- Maintain professionalism, confidentiality, and exceptional communication
- More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
- Clear, confident, and discreet communicator (verbal and written)
- Thrives in fast-paced, high-pressure environments
- Tech-savvy and quick to learn
- Available full-time during U.S. business hours (40 hrs/week)
- Stable DSL, Cable, or Fiber internet connection (minimum 15 Mbps, LAN required)
- Personal PC or laptop with at least an i5 processor (or equivalent)
- 100% remote work — work from anywhere
- Performance reviews and growth opportunities within our team
- Paid time off to support your work-life balance
- Health and dental insurance (or a health stipend based on location)
- Access to learning tools and regular feedback to fuel your career development
- A collaborative and supportive work environment where your contributions truly matter
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at TalentPop App by 2x
Get notified about new Executive Assistant jobs in Durban, KwaZulu-Natal, South Africa .
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#J-18808-LjbffrExecutive Assistant
Posted 4 days ago
Job Viewed
Job Description
Join to apply for the Executive Assistant role at Somewhere
Join to apply for the Executive Assistant role at Somewhere
This is a full-time remote role for an Executive Assistant at a US based company. The Executive Assistant will be responsible for providing executive administrative support, handling expense reports, facilitating communication, and offering general administrative assistance to ensure smooth operations.
You will plan travel, manage schedules, coordinate events and do general tasks for the executive.
Qualifications
- Executive Administrative Assistance and Executive Support skills
- Experience in managing expense reports
- Administrative Assistance abilities
- Excellent organizational skills
- Proven track record of handling confidential information
- Ability to work independently and remotely
- Proficiency in project management tools
Requirements:
- Typing speed 50+ words per minute
- Ability to work on US time zone
- A clean and professional remote work environment
- Fast internet, a second monitor and a fast computer
R2000-R35000 per month, depending on experience.
Details:
- Independent contractor agreement paid 2x monthly.
- Client has a desire for long term commitment.
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Staffing and Recruiting
Referrals increase your chances of interviewing at Somewhere by 2x
Sign in to set job alerts for “Executive Assistant” roles. Executive Assistant with Marketing ExperienceSouth Africa $1,100.00-$,500.00 1 month ago
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Executive Assistant & Operations Coordinator Operational & Admin Executive Assistant- 14104Cape Town, Western Cape, South Africa 2 weeks ago
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Designer & Personal Assistant (Marketing)South Africa 1,100.00- 1,500.00 1 month ago
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#J-18808-LjbffrExecutive Assistant
Posted 4 days ago
Job Viewed
Job Description
Work with a fast-growing US company
Overview:
A dynamic and rapidly growing U.S.-based company, is looking for a highly organized and proactive Executive Assistant with a background in operations.
This is a fully remote role for someone based in South Africa who thrives in a fast-paced environment and can work seamlessly across EST time zones . The ideal candidate will support senior leadership with high-level administrative tasks, strategic planning support, and executive reporting—while also having a strong understanding of legal documentation, contracts, and SOP creation.
Key Responsibilities:
- Provide high-level administrative support to the executive team, including calendar and inbox management, meeting coordination, and travel arrangements
- Assist with reviewing, editing, and managing legal documents and contracts
- Support in strategic planning initiatives and track key projects and milestones
- Develop, maintain, and improve Standard Operating Procedures (SOPs) across departments
- Prepare and manage executive-level reports , presentations, and dashboards
- Serve as a liaison between executives and internal/external stakeholders
- Handle confidential information with the highest level of discretion and professionalism
What We’re Looking For:
- 3+ years of experience as an Executive Assistant , with at least 1–2 years supporting C-level executives
- Strong knowledge of U.S. business/legal documentation and contract management
- Exceptional organizational and time management skills; ability to handle multiple priorities
- Proven experience in strategic support , reporting, and SOP development
- Tech-savvy with strong skills in tools like G Suite, Microsoft Office, and project management platforms (e.g., Notion, Asana, or Trello)
- Must be based in South Africa and able to work full-time in Eastern Standard Time (EST)
- Excellent communication skills—both written and verbal—with a keen eye for detail
Why Join TACO?
- Work with a forward-thinking, U.S.-based company that values autonomy, clarity, and impact
- Collaborate with a high-performance global team
- Competitive compensation for a remote role
- Long-term growth potential for top performers
If you're an experienced executive assistant with legal acumen and a passion for creating structure, supporting leadership, and driving efficiency—we want to hear from you.
Apply now and be part of a team that’s shaping the future of operations at TACO.
Seniority level- Seniority level Associate
- Employment type Full-time
- Job function Administrative, Management, and Project Management
- Industries Marketing Services
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Get notified about new Executive Assistant jobs in South Africa .
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Designer & Personal Assistant (Marketing)We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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About the latest Administrative manager Jobs in South Africa !
Executive Assistant
Posted 4 days ago
Job Viewed
Job Description
Key Responsibilities
Relationship management
- Act as an ambassador and first point of contact for allocated Partners
- Develop and maintain internal and external networks building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.
- Build strong relationships with clients and their PAs identifying opportunities to enhance EYs reputation.
Diary and meeting management
Travel management
Communication management
Events management
Time and expense management
General administrative and project support
Loading external training CPD hours
Experience and skills required
What we look for :
We are looking for a trusted business advisor who appreciates a collaborative culture by nurturing team members through mentoring and coaching knowledge sharing and adapting relevant ideas from previous projects or experiences. We are interested in a specialist with a strong commitment to professional and client service excellence who comes from a consulting background and exudes strong communication presentation and influencing skills
What working at EY offers :
As one of our valued employees in EY you get to work with inspiring meaningful and challenging projects. Our focus is education and coaching alongside practical experience to ensure your personal development. At EY we value our employees and you will be able to control your own development with an individual progression plan. You will quickly grow into a responsible role with challenging and stimulating addition to these you will be part of an interdisciplinary environment that encourages high quality and knowledge exchange. Furthermore we offer excellent working conditions in a stimulating inclusive and enjoyable environment. We offer :
About EY
As a global leader in assurance tax consulting strategy and transaction services we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training opportunities and creative freedom to make things better. So that whenever you join however long you stay the exceptional EY experience lasts a lifetime.
If you can confidently demonstrate that you meet the criteria above please contact us as soon as possible.
Join us in building a better working world.
Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full Time
Experience : years
Vacancy : 1
#J-18808-LjbffrExecutive Assistant
Posted 5 days ago
Job Viewed
Job Description
Full-Time, Remote (Working Hours: EST)
About UsAt The Global Talent Co. , we connect top marketing professionals with some of the most innovative tech companies worldwide. We believe in a world without borders, where global talent thrives, and businesses grow without geographical limitations.
This role is with a high-growth, globally-minded investment firm providing asset management and financial advisory services to a high-net-worth and institutional client base. With a strong focus on operational excellence and client service, they’re looking for a Senior Executive Assistant to support their leadership team with a mix of executive, operational, and light financial tasks.
Key ResponsibilitiesExecutive Support: Manage calendars, coordinate meetings across time zones, prepare agendas, and follow up on action items.
Inbox & Communication Management: Monitor and respond to emails on behalf of executives, ensuring timely and professional communication.
Financial Administration: Handle invoicing, track expenses, process reimbursements, and support other light financial reporting tasks.
Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and meetings.
Document Preparation: Draft, format, and proofread reports, presentations, and correspondence with attention to detail.
Operational Support: Assist in organizing internal systems, maintaining databases, and ensuring smooth day-to-day operations.
Project Coordination: Help manage timelines and deliverables for internal initiatives, ensuring accountability and progress.
5+ years of experience as an Executive Assistant or in a similar senior-level administrative role.
Proven experience managing financial tasks such as invoicing, tracking expenses, and handling reimbursements.
Native English speaker with excellent written and verbal communication skills.
Comfortable working Eastern Standard Time (EST) hours.
Highly organized, proactive, and detail-oriented with strong problem-solving skills.
Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and project management tools .
Experience in a fast-paced, high-stakes environment , ideally in finance, consulting, or asset management.
Discretion and professionalism when handling confidential information.
Competitive salary and opportunities for professional development.
Work with a mission-driven, high-performance team at the forefront of global asset management.
A flexible, remote-first work environment with strong values of trust and autonomy.
The opportunity to support visionary leaders and make a real impact on company growth.
If you're an experienced Executive Assistant with a keen eye for detail and strong financial acumen, we’d love to hear from you!
#J-18808-LjbffrExecutive Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organized emotionally intelligent and proactive Personal Assistant to become the right hand to a driven entrepreneur. Based out of the CEOs home office in Stirling this is a full-time office-based role offering variety responsibility and the chance to truly make an impact.
In this dynamic position youll juggle everything from high-level diary management and client liaison to running local errands and ensuring business and personal tasks are completed with precision. The right candidate thrives on managing the details is calm under pressure and brings a solution-first attitude to every challenge.
Key Responsibilities
Coordinate a busy and ever-changing calendar : schedule meetings manage appointments and organize international travel
Handle financial admin : reconcile Amex PayPal and FreeAgent accounts; manage expenses and travel claims
Prepare VAT returns track loyalty programs and liaise with the accountant as needed
Professionally communicate with clients suppliers and service providers on the CEOs behalf
Maintain detailed and accurate records tracking tasks through to completion
Run personal errands including dry cleaning deliveries and ad hoc household support
Provide timezone-flexible support during periods of international travel
Requirements
Minimum 3 years experience as a Personal or Executive Assistant ideally supporting C-level executives or entrepreneurs
Exceptional organizational skills and a knack for keeping operations running smoothly
Strong time management and multitasking abilities with a proactive and detail-oriented mindset
Confidence using tools like Google Calendar Excel FreeAgent and online booking systems
Discretion emotional intelligence and professionalism in handling sensitive information
Adaptability reliability and a solutions-focused attitude-even when things change quickly
Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full-time
Experience : years
Vacancy : 1
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