28 Administrative Assistants jobs in Benoni

Location: Kempton Park

Job Posting Title: Administrative Specialist, Business Support

Time Type: Full Time

Minimum Requirements
Essential: Matric, National Diploma in Finance or similar

Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook

SAP ERP / Webcost

Audit to Pay tools

Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.

People skills
including interaction with various departments and levels in business (min 1-year experience).

Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.

Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.

Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.

Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.

Min 1 year experience in warehouse operations and/or related finance support

Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.

High quality of work -
accurate, complete and thorough content in neat and easy to understand format.

Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role
Understanding of warehousing & logistics environment

WMS, ERP and financial systems experience

Completed or studying towards a bachelor's degree in finance/accounting

Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Duties And Responsibilities
Invoicing

• Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
• Follow up with customers and transporters to ensure that all invoicing/POs are received
• Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
• Credit notes to be captured and processed in correct periods
• Verification of invoices received and data validation

Webcost

• Review all coding and ensure first time right
• Adhere to webcost timelines
• Review Web query report weekly and action queries
• Raise Web queries timeously where necessary
• Follow up on credit notes / invoices etc from suppliers
• Escalate any supplier concerns Business Support manager

Financial Reporting/Analysis

• Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
• Report all anomalies to Business Support Manager
• Respond to P&L queries timeously and investigate where necessary
• Review P&Ls and submit journals to Shared Services
• Review P&Ls with branch manager monthly

Other

• Resolve queries that may arise in the period that it occurs
• Meet month end cut offs and deadlines
• Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
• Follow ups with the finance team to ensure payments received on time from Customers
• Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
• Ensure all supporting documentation are uploaded onto the internal invoicing system
• Develop a strong, trusting relationship with customers and transporters
• Adherence to HSE compliance and responsibilities
• Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
• Maintain various reports in line with KPI and contractual obligations.
• Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
• Training and roll out of change management processes
• Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
• Consistently reviewing data to identify areas of improvement to support the overall services and development

DSV – Global transport and logistics
Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.

Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

Join to apply for the Administrative Assistant role at MSD South Africa .

Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.

Key Responsibilities

• Perform general administrative tasks such as filing, scheduling, and handling correspondence.
• Maintain and update records, databases, and spreadsheets with accuracy.
• Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
• Packing and distribution of marketing materials to Sales team.
• Collaborate with other team members to support operational needs.
• Creation of Purchase Orders.
• Weekly stock take of Poultry devices.

Requirements

• Proven experience as an Office Assistant, Administrative Assistant, or similar role.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Outlook, Excel and other MS Office applications.
• Ability to multitask and prioritize tasks efficiently.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team and follow instructions.
• Experience with SAP would be beneficial.

Preferred Qualifications/ Certifications

• Microsoft Office - in particular Word, Advanced Excel.
• Grade 12 Certificate.

Employee Status : Regular

Requisition ID : R

Employment type : Full-time

Job function : General Business, Administrative, and Customer Service

Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

• Managing and coordinating diaries, appointments, and meetings.
• Handling email communications, including drafting, responding, and organising correspondence.
• Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
• Keeping track of critical deadlines and ensuring timely submissions of legal filings.
• Maintaining and organising digital and physical files related to all matters.
• Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
• Liaising with debtors and creditors.
• Assisting with day-to-day financial administrative tasks.
• Managing postal duties.

Skills and Qualities our firm is looking for:

• Strong organisational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively under tight deadlines.
• Able to follow instructions accurately.*
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Confidentiality and discretion in handling sensitive information.
• Senior certificate and computer literacy.
• Own transport (residence in or near Kempton Park preferred).
• Familiarity with docketing systems and legal filing processes is advantageous.
• Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

• A vibrant, creative workspace where your ideas are valued.
• Flexible working environment.
• Collaborative environment with a team of talented professionals.
• Opportunities for personal and professional growth.
• Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

Overview

Red Ember Recruitment is seeking a proactive and highly organized Administrative Manager to join our client’s dynamic team in Kempton Park. The ideal candidate will be responsible for driving key human resources, training, performance management, procurement, and administrative functions, ensuring operational efficiency and compliance with company policies and labor legislation.

• Manage employment and allocation strategies, including recruitment platforms, campus and social recruitment, internal staff allocation, performance of allocations, and personnel exchanges.
• Develop and maintain personnel training programs, including instructor systems, needs analysis, training plans, and supervision of implementation.
• Formulate, review, evaluate, and provide feedback on performance plans at all levels; assist departments with feedback application and performance communication.
• Oversee labor relations, transfers, attendance and leave, code of conduct, statutory and company benefits, intern and outsourcing management, seal usage, personnel reporting, personnel file management, and audits.
• Handle daily administrative receptions and related office tasks.
• Manage company fixed assets and low-value consumables.
• Plan, manage, and oversee office property and security resources in designated areas.
• Develop and implement procurement management policies, strategies, and processes.
• Manage procurement execution, including applications, planning, sourcing, results, changes, and contracts.
• Oversee procurement projects for the company’s non-specialized needs.
• Perform other tasks as assigned by leadership.

Education

• Minimum : Matric certificate.
• Preferred : Degree in Enterprise Management, Human Resource Management, Economic Management, Mathematics, or Psychology.

Experience

• At least 2 years’ relevant HR management experience.
• No work experience required for candidates with a full-time postgraduate qualification or higher.

Professional Knowledge

• Strong understanding of HR Management, Salary Management, Project Management, Benchmarking, Performance Management, Training, Work Plan Management, Financial Management, and Organizational Behavior.
• Ability to assist in executive and talent team planning, management system development, and implementation.
• Knowledge of company operations and functional management systems to support business development.
• Familiarity with Labor Law, Labor Contract Law, and related regulations to ensure compliance and prevent disputes.

Core Competencies

• Problem-Solving: Anticipate changes, adapt work methods, and solve non-standard problems effectively.
• Planning: Define departmental objectives, develop actionable plans, and set measurable goals and timelines.
• Communication & Coordination: Convey information clearly, actively listen, and summarize key points for decision-making.
• Organization: Leverage resources, assign tasks, align relationships, and lead teams efficiently.
• Innovation: Consistently generate practical, creative solutions.

Professionalism

• Integrity: Be truthful, accountable, and reliable.
• Compliance Awareness: Respect company systems and operational rules.
• Confidentiality: Promote and uphold confidentiality policies; identify and report weaknesses.
• Responsibility: Take ownership of tasks proactively and develop actionable solutions based on analysis.

Note

Benefits section in the original description appears to be a header without additional detail.

Experienced and detail-oriented Administrative Officer skilled in managing office operations and supporting health & safety functions. Proficient in coordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation

• Matric / Grade 12 certificate (Compulsory)
• Proven experience as an Administrative Officer, Admin Assistant, or similar role
• Knowledge of office management systems and procedures
• Basic accounting knowledge
• Familiarity with HR and procurement processes
• Basic understanding of OHS Act (if involved in safety documentation)
• Multitasking ability in a fast-paced environment
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and handle confidential information
• Office Administration & Executive Support
• Workplace Safety Compliance
• Incident Reporting & Risk Assessment
• Training Scheduling & Recordkeeping
• MS Office, Outlook, Excel, Teams
• Operate office equipment like printers, scanners, and copiers
• SHE Representative or Basic Health & Safety Training
• Administrative or Office Management certifications

• Maintain and organize office systems, files, and records (digital and physical)
• Prepare and edit documents and reports
• Coordinate with other departments and external vendors
• Maintain filing systems, both electronic and physical
• Assist in onboarding new employees and maintaining HR records
• Support finance department with petty cash, invoices, and basic bookkeeping
• Liaise with suppliers, service providers, and clients as needed
• Support audit processes and ensure documentation is up to date
• Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.

Company Description

Betula Crane Services Pty Ltd is dedicated to being the best in the lifting solutions industry. Our focus is on enhancing technical expertise and embracing innovation. We strive to provide unparalleled service excellence and value creation by fostering a culture of trust and respect. Our commitment to innovation and excellence ensures we remain industry leaders.

Role Description

This is a full-time, on-site role for an Administrative Clerk located in Boksburg. The Administrative Clerk will handle day-to-day administrative tasks such as clerical work, phone etiquette, and communication. This role includes providing executive administrative assistance and ensuring efficient office operations.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite
• Previous experience in an administrative role is a plus
• Bachelor's degree in Business Administration or related field is advantageous

Job description

Job Summary:

We are looking for a proactive, detail-oriented Admin Clerk to support our Finance and Administrative functions. The successful candidate will ensure accuracy in record-keeping, handle day-to-day operations, and play a vital role in office administration, communication, and client/vendor coordination.

Key Responsibilities:

Finance and Accounting:

• Reconcile invoices and prepare bank deposits
• Process staff reimbursements and expense claims
• Issue invoices and assist with payroll-related documentation
• Maintain accurate digital and physical financial records
• Support quarterly and annual audits
• Perform regular bank reconciliations

Office Administration:

• Answer phone and email queries and manage daily communications
• Schedule appointments and organize meetings
• Prepare and distribute emails, memos, letters, and internal correspondence
• Maintain filing systems and keep office policies updated
• Take accurate meeting minutes when required

Client and Supplier Liaison:

• Liaise with clients, suppliers, and third-party providers
• Act as a first point of contact for internal and external stakeholders

General Office Support:

• Track staff clock-ins, leave, and overtime records
• Conduct company vehicle inspections and log reports
• Monitor and replenish office supplies
• Assist senior management with general administrative tasks
• Provide professional support to office visitors

Qualifications & Skills:

• Matric Certificate (Grade 12)
• Valid Driver's License
• Strong organizational skills with excellent attention to detail
• Proficient in Microsoft Office Suite (especially Excel and Word)
• Previous experience in an administrative or clerical role is an advantage, but not essential

Job Types: Full-time, Permanent

Application Question(s):

• Do you have accounting program experience (QuickBooks etc.)

Education:

• High School (matric) (Required)

License/Certification:

• drivers license (Min code 8) (Preferred)

Work Location: In person

About the Role

We're looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you'll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you're dependable, detail-focused, and take pride in solid admin work, you'll thrive here.

What You'll Be Responsible For

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin: scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency

What You'll Bring

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

Why Join Us?

We know that strong admin support is the backbone of any successful team. This role is more than just "keeping things in order"—you'll be central to how we stay connected, efficient, and on top of our goals. We value initiative, teamwork, and mutual support, and we're excited to welcome someone who shares those values.

If you're ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we'd love to hear from you.

• Capture accurate notes during meetings and share action points quickly

• Manage calls, emails, and client requests with professionalism and care

• Keep documents, records, and systems up to date and well-structured
• Assist with project coordination, ensuring timelines and information flow smoothly
• Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities
• Maintain strict confidentiality and a polished, professional approach
• Learn and adapt to new tools or platforms that improve productivity