2 Administration jobs in Port Shepstone
Project Administration Coordinator
Port Shepstone, KwaZulu Natal
The Beekman Group
Posted 8 days ago
Job Viewed
Job Description
Port Shepstone – KwaZulu Natal – South Africa
Key Performance Areas: We are looking for an organised and proactive individual to join our Property Development, Projects and Administration Department as a Project Administration Coordinator. Our team oversees the development of new resorts and the upgrading of existing properties. We’re looking for someone with strong administrative skills, high computer literacy, and a keen eye for detail to help coordinate and support multiple projects.
This role involves working with various software systems to manage project documentation, timelines, procurement, and contractor communication. The ideal candidate will be tech-savvy, organised, and able to keep things running smoothly behind the scenes.
Key Responsibilities
- Coordinate and track multiple property development and upgrade projects from an administrative perspective
- Maintain project timelines, schedules, and task trackers on the applicable software systems (e.g., project management tools, spreadsheets, internal platforms)
- Liaise with contractors, suppliers, and internal teams on project-related matters, if required or requested
- Organise and manage documentation such as plans, quotations, purchase orders, and supplier agreements
- Track procurement and deliveries of furnishings, fittings, and equipment
- Assist with budget tracking and project spend summaries
- Take minutes during meetings and distribute follow-ups
- Compile and prepare progress updates and basic reports
- Provide general secretarial and administrative support to the department
- High level of computer literacy, especially with project management tools, spreadsheets, and cloud-based systems
- Strong organisational and communication skills
- Ability to manage multiple tasks across various projects
- Previous experience in an administrative, project coordination, or property development support role would be advantageous
South Africa’s leading corporate player in the development and management of property and the leisure sector, currently has the following opportunity at Head Office in Port Shepstone. In accordance with the Employment Equity Plan of the Group, preference shall be given, but not limited to, candidates from the designated groups.
Ref # 03/06
Apply for this Job #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
0
ASSISTANT MANAGER, ADMINISTRATION
Port Shepstone, KwaZulu Natal
IRD Global
Posted 8 days ago
Job Viewed
Job Description
Job Description
Position Code
HRD-SA/09-011
Department
Operations
Employment Type
Contractual (close-ended until June 30, 2026)
Job Grade
Assistant Manager
Reporting To
Head of Operational Services
Location
Port Shepstone, South Africa
JOb Purpose
Responsible for managing and coordinating administrative services to ensure smooth day-to-day operations of IRD South Africa. Work closely with project teams to provide timely, efficient, and compliant administrative support in line with organizational policies, donor requirements, and South African regulations.
This position may evolve to include supervisory and team management responsibilities, requiring adaptability, and contributing to the growth and development of the operations function.
Responsibilities
Required Qualification
Position Code
HRD-SA/09-011
Department
Operations
Employment Type
Contractual (close-ended until June 30, 2026)
Job Grade
Assistant Manager
Reporting To
Head of Operational Services
Location
Port Shepstone, South Africa
JOb Purpose
Responsible for managing and coordinating administrative services to ensure smooth day-to-day operations of IRD South Africa. Work closely with project teams to provide timely, efficient, and compliant administrative support in line with organizational policies, donor requirements, and South African regulations.
This position may evolve to include supervisory and team management responsibilities, requiring adaptability, and contributing to the growth and development of the operations function.
Responsibilities
- Oversee daily office operations, including facilities management, supplies, and equipment.
- Act as the central point for all administrative queries and ensure prompt and effective resolution.
- Maintain accurate and up-to-date administrative records, contracts, and service agreements.
- Provide seamless logistical and administrative support for institutional and project activities, workshops, training, and field visits.
- Coordinate travel, accommodation, and related documentation for staff, consultants, stakeholders and partners (if required).
- Ensure adherence to IRD policies, South African local laws, and donor requirements.
- Maintain accurate documentation for audits and donor reporting.
- Protect the confidentiality of project and organizational information.
- Liaise with suppliers and contractors to ensure high quality and timely service delivery.
- Monitor vendor performance against agreed terms.
- Maintain an up-to-date inventory of office assets and supplies including asset tagging, tracking, and disposal in accordance with policy.
- Lead and coordinate procurement activities for goods and services in line with IRD’s procurement policies, South African regulations, and donor requirements.
- Collaborate with project teams within South Africa to consolidate procurement needs, develop specifications, and plan purchases to achieve cost efficiencies.
- Work closely with IRD Global Procurement, the Head of Operational Services, and other affiliate offices to ensure alignment of sourcing strategies, vendor management practices, and compliance standards.
- Build and maintain a network of pre-qualified vendors and service providers, ensuring transparent selection processes and value-for-money procurement.
- Facilitate cross-country procurement knowledge sharing and contribute to global and affiliate procurement initiatives as required.
- Support procurement-related reporting for both local and global requirements, including accurate data entry and tracking in approved procurement systems.
Required Qualification
- Bachelor’s degree in business administration, management, or related field (or equivalent experience).
- CIPS certification (Chartered Institute of Procurement & Supply) or a similar procurement and/or logistics certification would be an added advantage
- Minimum 5 years’ progressive experience in office administration or operations, preferably in the NGO/non-profit sector.
- Knowledge of South African labor, procurement, and compliance requirements.
- Experience providing administrative support to multi-stakeholder projects.
- Strong organizational, time management, and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office Suite and administrative systems, Power Bi is a plus.
- Problem-solving and service-oriented mindset.
- Ability to work independently with minimal supervision while collaborating effectively with diverse teams.
- Strong understanding of procurement principles, tendering processes, and contract management in both local and international contexts.
- Ability to navigate multi-stakeholder procurement coordination across different teams, countries, and donor environments.
- Experience with supplier relationship management, performance monitoring, and dispute resolution.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administration Jobs in Port Shepstone !
1