6 Wedding Planning jobs in South Africa

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.

• Experience in venue coordination, wedding planning, or event management
• Excellent interpersonal and communication skills, both written and spoken
• Strong organizational and time-management abilities
• Calm under pressure with a proactive problem-solving mindset
• A good understanding of wedding trends, etiquette, and logistics
• A team player who can also work independently and take initiative
• Comfortable working outdoors and in a rural setting
• Flexible and available to work weekends as required

• Oversee daily venue operations to ensure the property is clean, well-maintained, and ready for events
• Conduct venue viewings and lead client walk-throughs every Friday
• Be on-site for 12 hours during Friday evening events when required
• Manage stock takes, inventory, and order supplies as needed
• Schedule and oversee on-site staff to ensure high performance and readiness
• Attend weekly team meetings on the farm to align on upcoming events and tasks
• Collaborate with the Wedding & Events Manager to coordinate logistics and vendor communication
• Create detailed timelines and run sheets for weddings and events
• Act as the on-site coordinator during event weekends, managing set-up, supplier arrivals, décor placement, and any special requests
• Liaise with all vendors to ensure smooth setup and breakdown
• Troubleshoot any issues on the day with a calm, solution-focused attitude
• Assist with accommodation needs for the wedding party, including preparation, guest communication, and coordination with the event schedule
• Deliver an exceptional client experience from first viewing through to event completion

Position: Senior Wedding and Events Sales Coordinator

Salary: Market related

Location: Muldersdrift

Job type: 1 Year Independent Contract

Industry: Hospitality

Reference Number: MJ.SWESC.GL.06042025

COMPANY DESCRIPTION:

Our client is a hotel, conference, wedding venue and spa based in Muldersdrift and they are looking for a Senior Wedding and Events Sales Coordinator to join their team. Please note that this is a LIVE OUT POSITION.

JOB DESCRIPTION:

The ideal candidate will serve the clients and plan for the happiest day of their lives. The candidate must be assertive while maintaining the diplomacy of a good negotiator and will be responsible for increasing the Hotel’s revenues in the event business. The position will work closely with other sales staff and the management team to facilitate sales conversion through enquiries and wedding exhibition leads. It will focus heavily on prospecting business specifically the wedding market segment.

MAIN DUTIES & RESPONSIBILITIES:

• Supervising the Wedding and the Function Coordination

1. Quality assuring event coordinating processes from start to finish
2. Monitoring Coordinators’ work performance as per the standards
3. Office administration and staff rostering

• Translate the bride’s vision into reality
• Relate to all stakeholders both in and outside of the organisation
• Produce high quality data entry with close attention to detail

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Event Management certificate/diploma will be an advantage

EXPERIENCE AND SKILLS REQUIRED:

• 5 + Years’ wedding sales and planning in similar establishments
• Must have strong negotiating skills and be comfortable “asking” for the business
• Must be Proficient in MS Office Word and Excel Programs
• Must have experience with POS booking management systems
• Must have proven knowledge and savvy with social media
• Must be skilled in dealing with department issues
• Must know how to market, capture and convert business and be knowledgeable of different wedding cultures and trends
• Must be highly detailed orientated and creative at up-selling
• Must have a strong customer focus with the ability to build rapport and problem-solve independently
• Must have verbal solid/written communication skills and the ability to listen effectively
• Must be self–motivated with proven time management and organisation skills
• Must have the ability to work in an open fast, paced environment and meet crucial deadlines
• Must exhibit a ‘can do’ attitude and passion for creating exceptional events
• Must be willing to work a flexible week/ weekend and hours to cover consultations, viewings/inspections
• Must be able to work under pressure effectively
• Must be able to make effective decisions and use initiative where necessary
• Must be able to deal with customer complaints effectively
• Must be proficient in English
• Must have a valid driver’s license and own transport

TO APPLY FOR THE POSITION, PLEASE FOLLOW THE LINK BELOW:

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Position: Senior Wedding and Events Sales Coordinator

Salary: Market related

Location: Muldersdrift

Job type: 1 Year Independent Contract

Industry: Hospitality

Reference Number: MJ.SWESC.GL.06042025

COMPANY DESCRIPTION:

Our client is a hotel, conference, wedding venue and spa based in Muldersdrift and they are looking for a Senior Wedding and Events Sales Coordinator to join their team. Please note that this is a LIVE OUT POSITION.

JOB DESCRIPTION:

The ideal candidate will serve the clients and plan for the happiest day of their lives. The candidate must be assertive while maintaining the diplomacy of a good negotiator and will be responsible for increasing the Hotel’s revenues in the event business. The position will work closely with other sales staff and the management team to facilitate sales conversion through enquiries and wedding exhibition leads. It will focus heavily on prospecting business specifically the wedding market segment.

MAIN DUTIES & RESPONSIBILITIES:

• Supervising the Wedding and the Function Coordination

1. Quality assuring event coordinating processes from start to finish
2. Monitoring Coordinators’ work performance as per the standards
3. Office administration and staff rostering

• Translate the bride’s vision into reality
• Relate to all stakeholders both in and outside of the organisation
• Produce high quality data entry with close attention to detail

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Event Management certificate/diploma will be an advantage

EXPERIENCE AND SKILLS REQUIRED:

• 5 + Years’ wedding sales and planning in similar establishments
• Must have strong negotiating skills and be comfortable “asking” for the business
• Must be Proficient in MS Office Word and Excel Programs
• Must have experience with POS booking management systems
• Must have proven knowledge and savvy with social media
• Must be skilled in dealing with department issues
• Must know how to market, capture and convert business and be knowledgeable of different wedding cultures and trends
• Must be highly detailed orientated and creative at up-selling
• Must have a strong customer focus with the ability to build rapport and problem-solve independently
• Must have verbal solid/written communication skills and the ability to listen effectively
• Must be self–motivated with proven time management and organisation skills
• Must have the ability to work in an open fast, paced environment and meet crucial deadlines
• Must exhibit a ‘can do’ attitude and passion for creating exceptional events
• Must be willing to work a flexible week/ weekend and hours to cover consultations, viewings/inspections
• Must be able to work under pressure effectively
• Must be able to make effective decisions and use initiative where necessary
• Must be able to deal with customer complaints effectively
• Must be proficient in English
• Must have a valid driver’s license and own transport

TO APPLY FOR THE POSITION, PLEASE FOLLOW THE LINK BELOW:

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.