106 Warehouse Admin jobs in South Africa

Listing reference:

Listing status: Online

Apply by: 16 October 2025

Position summary

Industry: FMCG & Supply Management

Job category: Distribution

Location: Cape Town

Contract: Permanent

Remuneration: Market related

EE position: Yes

About our company

Clicks Group

Introduction

Clicks Montague Gardens DC is on the hunt for an exceptional Inventory Clerk to support the Inventory department by administering stock movements and stock adjustments within a specific section to ensure that physical stock within the DC balances with stock on the system thus ensuring accurate stockholding to meet customer and scorecard requirements.

Job description

To coordinate and maintain stock movement and balances in the section to ensure accuracy of stock.

To accept joint responsibility for scratches and adjustments to minimize shrinkage.

To ensure efficient and accurate auditing of stock and processes as per sectional scorecard to ensure compliance.

To liaise effectively with internal partners to ensure the smooth running of the section to meet DC requirements.

To investigate deviations between physical and system stock to report and rectify where necessary.

To adhere to statutory health and safety requirements, housekeeping standards, and all other internal policies to ensure compliance.

To provide support to the picking team by ensuring that the required stock is in the slots to meet infill targets.

Ensure investigations of all the high adjustments are completed within required time frame.

Ensure receiving Corrections are actioned accordingly.

Action inventory reports daily.

Ensure DC to DC transfers are actioned accordingly.

Plan and adhere to the PERP and Wall to Wall stocktake Schedule.

To ensure that slot maintenance is done daily and investigations of Scratches.

Feedback daily to the Supervisor on issues and assist in getting to solutions.

Make clear your expectations to your subordinates and hold them accountable.

Identify risks and discuss with the Management on how to eliminate the risks within the DC.

To adhere to statutory health and safety requirements, housekeeping standards, and all other internal policies to ensure compliance.

Verify accuracy and comprehensiveness of information received and ensure that all Inventory reports are actioned daily.

Monitor accurate counting of stock by the counters and investigate discrepancies.

Liaise with Risk Control Department on adjustments actioned and give recommendations.

Liaise with inter departmental and Head office regarding queries/concerns.

Ensuring that daily audits are done on received pallets in receiving and that feedback is given to the Receiving DPM immediately.

Adhere to systems and procedures to minimize shrinkage.

To effectively investigate and monitor slot accuracy, ensuring that we are within the required targets.

Minimum requirements

Education:

• Essential: Matric
• SCM supply chain management system

Job Experience:

• Desirable: General warehouse inventory experience
• Desirable: General understanding of stock flow in a warehouse
• Desirable: Basic materials handling knowledge

Job Related Skills:

• Essential: Basic Numeracy & Literacy
• Essential: Communication- written and verbal
• Essential: Problem solving skills
• Essential: Conflict resolution and management of conflict skills
• Essential: Attention to detail
• Essential: Able to work independently/ team player
• Essential: PC literacy (MS Office)
• Desirable: Planning & organizing skills

Competencies

• Adhering to Principles and Values
• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures
• Deciding and Initiating Action
• Applying Expertise and Technology
• Coping with Pressures and Setbacks

Babylonstoren's e-commerce department has grown significantly in recent years. Our fast-paced, innovative, and performance-driven environment is ideal for someone who is self-motivated, detail-oriented, and solutions-focused, with the confidence to make decisions or escalate issues when needed. We are hyper-focused on the customer experience, which informs every decision, process and task we undertake.

We are seeking a meticulous Inventory Clerk to join our team on Babylonstoren Farm. The ideal candidate will be analytically inclined, with experience in inventory management, warehousing, supply chain or logistics – preferably within an e-commerce environment. This role is best suited to a highly motivated individual who thrives in a fast-paced, dynamic work culture and can readily adapt to evolving market and organisational demands.

Technical skills and abilities

• A completed National Senior Certificate (matric / Grade 12)

• Previous experience in inventory management, supply chain management, logistics, and/or e-commerce

• Proficiency in Microsoft Office applications and ERP software systems

• Strong attention to detail, with the ability to work productively and efficiently

• Flexibility to adapt to and implement change effectively

• Energetic, motivated, and proactive work ethic

• Availability to work weekends

• Fluency in Afrikaans and English, with excellent written and verbal communication skills

Your responsibilities will include:

• Setting up and maintaining stock schedules, which determine product availability on the online shop for future sales.

• Monitoring out-of-stock products and escalating when necessary to ensure maximum product availability.

• Enriching new products in the relevant operational systems, as a critical step in the product launch process.

• Assisting with the management and analysis of stock shortages.

• Monitoring various stock control reports, such as close-to-expiry reports, online product availability, wastage, and stock alignment, and taking action or escalating where required.

• Investigating discrepancies between recorded and physical inventory to identify and reduce stock shrinkage.

Main Purpose
The Primary function of this role is to support the Finance Manager: Business Process, with the expansion of the shared services centre in Johannesburg supporting Impala's African 3rd party freight forwarding operations including

• Input transport/FOB/Ocean Freight data, into system
• Review project PnL to ensure accuracy and validity
• Review truck tracking reports & analyse cargo movements
• Settlement proposals are issued to vendors accurately and on time
• Perform quality review audits on projects completion and timeous submission to Finance for invoicing .

Knowledge Skills And Abilities, Key Responsibilities
Knowledge, Skills and Abilities

• Industry experience in cross border logistics and freight forwarding essential;
• Experience with reviewing truck manifests, bills of lading, POD's and other customs documents essential
• Strong MS Excel skills essential
• Process orientated with a good attention to detail;
• Highly organised with the ability to prioritise tasks in fast changing environment;
• Must be able to work under pressure and adhere to aggressive deadlines
• 1+ years' experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors
• Strong communicator and fluent in English
• Strong systems knowledge (Navision, Navitrans & Qlikview);

Key Responsibilities
Transport project management

• Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations
• Review truck data received from sites and upload data into system;
• Ensure that sell & buy rates charged agree to quotations and authorised price lists;
• Review all PODs and related documents for completeness and accuracy before invoicing
• Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered;
• Upload supporting documents into online document management system;
• Review of projects and submit to finance team for invoicing;
• Ensure that all transport projects are correctly closed off and relevant documents are archived;
• Perform quality control reviews on completed projects.

Reporting
Responsibilities

• Preparation of project & POD dashboards
• Preparation of other ad hoc reports and analysis as required

Key Relationships And Department Overview
Key Relationships

• Operations team across region
• Regional commercial team
• Shared Services teams in South Africa

Other

• Position based in Sandton, Johannesburg

About the Role:

Freedom Printpak is seeking a diligent and detail-oriented Requisition and GRV Clerk to join our team. The successful candidate will be responsible for managing purchase requisitions, verifying goods received, and ensuring accurate record-keeping to support procurement and inventory processes.

Key Responsibilities:

• Process and track purchase requisitions from various departments.
• Verify and record Goods Received Vouchers (GRVs) accurately.
• Ensure all goods received match the purchase orders and documentation.
• Liaise with suppliers and internal departments regarding deliveries and discrepancies.
• Maintain and update procurement and inventory records.
• Assist with stock control and reporting as needed.

• Support the procurement team with administrative duties.

• Matric certificate or equivalent qualification.

• Proven experience in requisition processing, GRV handling, or procurement administration.
• Strong working knowledge of SYSPRO ERP system is essential.
• Strong attention to detail and accuracy.
• Good organizational and communication skills.
• Proficiency in MS Office and basic ERP or inventory systems is an advantage.
• Ability to work under pressure and meet deadlines.

Job Description,
The Senior Admin and Logistics Controller is responsible for the coordination and oversight of administrative, logistics, and financial control functions essential to the efficient movement and trading of fertiliser products. This role ensures compliance with shipping and import/export regulations, manages accurate and timely documentation, oversees debtor and creditor administration, and facilitates timely supplier payments and customer collections.Acting as a central link between operations, finance, suppliers, and customers, the role supports the commercial team by ensuring all trade activities are executed accurately and efficiently. The successful candidate will bring strong organisational skills, attention to detail, and a solid understanding of logistics, finance processes, warehousing and compliance.

,
Overview
,

The Senior Admin and Logistics Controller is responsible for the coordination and oversight of administrative, logistics, and financial control functions essential to the efficient movement and trading of fertiliser products. This role ensures compliance with shipping and import/export regulations, manages accurate and timely documentation, oversees debtor and creditor administration, and facilitates timely supplier payments and customer collections.Acting as a central link between operations, finance, suppliers, and customers, the role supports the commercial team by ensuring all trade activities are executed accurately and efficiently. The successful candidate will bring strong organisational skills, attention to detail, and a

, Qualifications,

• Matric / Grade 12 (Maths and Science)
• Diploma or degree in Business Administration, Supply Chain Management, Logistics, Finance, Accounting or related field

,
Experience
,

• 2 - 5 Years' experience in logistics, finance, or administration (preferably in a trading, logistics or agricultural commodities business)

,
Duties
,

Administrative Management

• Maintain comprehensive records of transactions, shipments, and regulatory documentation.
• Prepare and manage shipping documentation (invoices, bills of lading, packing lists, certificates of origin, etc.).
• Ensure the timely and accurate filing and archiving of all trade-related paperwork.

Financial Administration

• Ensure timely payment to suppliers and prompt collection from customers
• Work closely with internal teams to process and manage purchase orders, invoices, and delivery schedules, ensuring smooth and efficient documentation flow
• Oversee opening and maintenance of supplier and customer accounts in coordination with finance
• Assist with cash flow planning, invoice verification, and cost analysis related

Stock distribution

• Management of stock, receipting and management of goods in transit warehouse
• Monthly stock count of indent warehouse
• Stock distribution as per Demand forecast, with consultation with leaders/stakeholders in business

Logistics & Supply Chain Coordination

• Coordinate all shipping and freight logistics for both local and international movements of fertiliser products
• Liaise with freight forwarders, shipping agents, and warehouses to ensure timely, cost-effective delivery and unloading
• Coordinate closely with the port operations team to monitor stock availability, bagging schedules, and cargo readiness for dispatch
• Serve as the key link between customers, the port team, and the logistics department to ensure clear communication and smooth execution of delivery schedules
• Manage and coordinate customer collections at the warehouse, ensuring appropriate documentation, scheduling, and communication are in place for efficient pick-up
• Track and monitor shipments in transit, updating relevant stakeholders on progress, delays, or changes
• Ensure all logistics activities are compliant with import/export regulations and customs clearance requirements
• Monitor and track shipments to ensure accurate and on-time arrivals
• Maintain up-to-date knowledge of customs procedures, import duties, and documentation standards

Systems & Reporting

• Maintain accurate records and costings in ERP
• Generate regular reports BU performance, and account statuses
• Support audits and internal reviews with relevant documentation and data
• Identify and escalate potential compliance risks or financial discrepancies

Process Improvement

• Identify areas of improvement in cost management, inventory control, and documentation processes
• Recommend and implement solutions to enhance efficiency, minimize discrepancies, and reduce costs

General support

• Provide administrative and operational support to the commercial team
• Assist in the preparation of Minutes of meetings for staff meetings
• Assist with cross functional activities when team members are away on leave or or in meetings
• Ensuring general housekeeping of administrative office duties
• Support Senior Manager: trading and Business development with the annual budget and forecast

,
Job Competencies
,

Core Behavioural Competencies

• Strong organisational and multitasking skills.
• Excellent communication and stakeholder coordination abilities.
• High attention to detail and accuracy.
• Knowledge of international shipping, customs regulations, and Incoterms.
• Understanding of financial processes related to trade (AR/AP, invoicing, reconciliations).
• Proficiency in MS Office (especially Excel), ERP/accounting systems (e.g., SAP, Sage, NetSuite).
• Problem-solving and critical thinking
• Financial Acumen and Cost Awareness

,
General
,

• Experience in the fertiliser or logistics sector is advantageous

The Senior Admin and Logistics Controller is responsible for the coordination and oversight of administrative, logistics, and financial control functions essential to the efficient movement and trading of fertiliser products. This role ensures compliance with shipping and import/export regulations, manages accurate and timely documentation, oversees debtor and creditor administration, and facilitates timely supplier payments and customer collections.Acting as a central link between operations, finance, suppliers, and customers, the role supports the commercial team by ensuring all trade activities are executed accurately and efficiently. The successful candidate will bring strong organisational skills, attention to detail, and a

• Matric / Grade 12 (Maths and Science)
• Diploma or degree in Business Administration, Supply Chain Management, Logistics, Finance, Accounting or related field

• 2 – 5 Years' experience in logistics, finance, or administration (preferably in a trading, logistics or agricultural commodities business)

Administrative Management:

• Maintain comprehensive records of transactions, shipments, and regulatory documentation.
• Prepare and manage shipping documentation (invoices, bills of lading, packing lists, certificates of origin, etc.).
• Ensure the timely and accurate filing and archiving of all trade-related paperwork.

Financial Administration

• Ensure timely payment to suppliers and prompt collection from customers
• Work closely with internal teams to process and manage purchase orders, invoices, and delivery schedules, ensuring smooth and efficient documentation flow
• Oversee opening and maintenance of supplier and customer accounts in coordination with finance
• Assist with cash flow planning, invoice verification, and cost analysis related

Stock distribution

• Management of stock, receipting and management of goods in transit warehouse
• Monthly stock count of indent warehouse
• Stock distribution as per Demand forecast, with consultation with leaders/stakeholders in business

Logistics & Supply Chain Coordination:

• Coordinate all shipping and freight logistics for both local and international movements of fertiliser products
• Liaise with freight forwarders, shipping agents, and warehouses to ensure timely, cost-effective delivery and unloading
• Coordinate closely with the port operations team to monitor stock availability, bagging schedules, and cargo readiness for dispatch
• Serve as the key link between customers, the port team, and the logistics department to ensure clear communication and smooth execution of delivery schedules
• Manage and coordinate customer collections at the warehouse, ensuring appropriate documentation, scheduling, and communication are in place for efficient pick-up
• Track and monitor shipments in transit, updating relevant stakeholders on progress, delays, or changes
• Ensure all logistics activities are compliant with import/export regulations and customs clearance requirements
• Monitor and track shipments to ensure accurate and on-time arrivals
• Maintain up-to-date knowledge of customs procedures, import duties, and documentation standards

Systems & Reporting

• Maintain accurate records and costings in ERP
• Generate regular reports BU performance, and account statuses
• Support audits and internal reviews with relevant documentation and data
• Identify and escalate potential compliance risks or financial discrepancies

Process Improvement:

• Identify areas of improvement in cost management, inventory control, and documentation processes
• Recommend and implement solutions to enhance efficiency, minimize discrepancies, and reduce costs

General support

• Provide administrative and operational support to the commercial team
• Assist in the preparation of Minutes of meetings for staff meetings
• Assist with cross functional activities when team members are away on leave or or in meetings
• Ensuring general housekeeping of administrative office duties
• Support Senior Manager: trading and Business development with the annual budget and forecast

Core Behavioural Competencies:

• Strong organisational and multitasking skills.
• Excellent communication and stakeholder coordination abilities.
• High attention to detail and accuracy.
• Knowledge of international shipping, customs regulations, and Incoterms.
• Understanding of financial processes related to trade (AR/AP, invoicing, reconciliations).
• Proficiency in MS Office (especially Excel), ERP/accounting systems (e.g., SAP, Sage, NetSuite).
• Problem-solving and critical thinking
• Financial Acumen and Cost Awareness

• Experience in the fertiliser or logistics sector is advantageous

Job Description

Warehouse Clerk and will ensure smooth production operation, client satisfaction through quality supply of products and monitoring the daily running of the production department.

Tasks related to this position include but are not limited to:

• Guarantee the Products and Quantities needed for the correct supply to customers, considering the delivery time of each and every supplier and the forecasted sales;
• Prepares Customer Orders attending to productivity, quality and aesthetics criteria;
• Guarantees Traceability of Products and batch numbers(lots) used for orders by means of written warehouse registers and ERP system;
• Keep records of Goods Received and Products Delivered as well submit periodic reports on processes and incidents and evaluate weekly reports from, driver, quality control, dispatching and receiving foremen:
• Guarantee the Correct use of Codes and Labelling of all products;
• Receive Purchased Goods, checking that they are awarding to invoice or delivery notes,
• Keep all Products in the Warehouse Properly Arranged according to type, product and batch(lot) while managing and controlling the state of materials and packaging through weekly assessments and repackaging or disposing of damaged material
• Prepare reports from the system regarding physical count and Production according to General Manager needs, as well as on a monthly period.
• Adhere to strict FIFO regulations for batching of raw materials and products while assisting in the Recovery of Obsolete Materials;
• Make and/or Coordinate the Monthly/Yearly inventory;
• Keep Record of any Wasted Material, quantity and reason on paper and the system as well;
• Make Periodic Activities Report;
• Aim to Fulfil the Targets proposed by General Manager (order preparation time, minimize total Stock)
• Training new warehouse employees as all as assisting in the training of other department employee
• Check that received quantity are matching physically before the receiving team loads it onto the system Verify that the correct material and quantity was received in the system,
• Check & Plan batching for production with batching foreman,
• Prepare and execute physical count duties checking that we have enough stock to produce and supply,
• Oversee the driver scope and the production team staff and daily operations, being on the ground and checking what's happening on hourly intervals
• Administer human resources related tasks for warehouse staff, including disciplinary action.
• Housekeeping, making sure that all is in order as per the evaluation/template, this includes conducting daily walkabouts, inside and outside,

Qualifications and competencies required

National Diploma in Logistics or related

Warehousing experience

Computer literate (Microsoft Package)

People with disabilities are encouraged to apply.

Job Types: Full-time, Internship

Contract length: 3-12 months

Pay: From R11 000,00 per month

Education:

• Diploma (Required)

Experience:

• warehousing: 2 years (Required)

Work Location: In person

Introduction

This position will be based in the Saldanha Bay Municipality area in the Western Cape.

Description

The purpose of this position is to issue and receive goods according to West Coast Plant Operations requirements and Stores procedures.

Qualification Requirements

• Grade 12
• A relevant certificate or diploma in Purchasing, Materials Management, or a related field will be considered an advantage

Experience and Skills Requirements

• A minimum of 1 years' experience within a material handling environment would be advantageous.
• Forklift / Crane license will be advantageous
• Valid driver's license code B, EB or C1

Duties and Responsibilities

Issuing and Receiving Administration:

• Inspect delivery vehicles and ensure delivery to site in accordance with Safety procedures and legislative requirements
• Receive and issue goods by verifying the various source documents to confirm validity of the transaction
• Ensure correct allocation, storage and stacking of stock items according to product requirements and sound storing practices, e.g. storage of hazardous materials and the display of Materials Safety Data Sheets
• Record and capture receipts on the system to ensure accuracy and completeness of stock information
• Print labels / barcodes and tag items for correct stock identification and storage
• Ensure the correct binning and storing of items according to the stock system
• Timeous and accurate picking of stock according to requisitions to ensure availability to internal clients
• Record and capture issuing on the system to ensure accuracy and completeness of stock information
• Perform daily housekeeping activities according to organisational requirements

Cycle and Stock Counts:

• Perform cycle and stock counts according to Company policies and standards including ad-hoc counts

Materials Handling:

• Check the vehicle on a daily basis according to Company requirements and report deviations to the Stores Controller
• Operate mobile lifting equipment for receipt and issuing of goods according to Safety and operating procedures

· Conduct accurate and regular stock takes, ensuring inventory records match physical stock

· Identify and report any stock discrepancies to maintain inventory accuracy

· Receive incoming stock deliveries, inspect for damage or discrepancies, and record details accurately

· Load and unload stock safely and efficiently, ensuring correct labeling and storage

· Maintain a clean, organized, and hazard-free warehouse environment at all times

· Follow company procedures and safety standards for warehouse cleanliness and hygiene

· Manage tasks effectively to meet daily deadlines and operational goals

· Use strong problem-solving skills to resolve issues and improve warehouse efficiency

Job Type: Full-time

Pay: R7 500,00 per month

Work Location: In person