23 Travel Coordinator jobs in South Africa

Security and Travel Coordinator

R90000 - R120000 Y Arcfyre International | Protective, Risk Consulting and Journey Management services

Posted today

Job Viewed

Tap Again To Close

Job Description

Role Overview

The Security and Travel Coordinator is responsible for delivering high-quality, compliant security operations, ensuring the safety of employees, visitors and assets.

The role supports daily site security, travel risk management, emergency response and access control. It is an 'on the ground' liaison for all security, creating a safe and secure environment to support the Client's operations, corporate reputation and aligning with their global business protection standards.

Experience:

  • Minimum 3 years in security operations, risk assessments and travel coordination
  • Work-related travel to a minimum of 3 different African countries

Qualifications:

  • A qualification (diploma/degree/national certificate) related to Security Management and Risk Assessment.
  • PSIRA registration (A, B, C)
  • A valid PDP (Professional Driving Permit)
  • Business handgun competency and training
  • First Aid Level 3
  • Fire Marshall/Fighting certification

Role Responsibilities

On-Site Security

  • Act as primary liaison between Client and Service Providers
  • Deliver high-quality service to employees, guests and VIPs
  • Maintain a visible presence to deter threats
  • Control and monitor access via CCURE-9000 in line with SOPs
  • Patrol facilities, reporting security or maintenance issues
  • Manage access control and visitor systems
  • Present professionally and maintain punctuality
  • Ensure a visible uniformed presence
  • Build relationships with local security, law enforcement and vendors

Compliance / Policy

  • Conduct risk assessments of offices, hotels, hospitals and venues
  • Evaluate physical security, emergency readiness and safety measures
  • Deliver security audit reports with recommendations
  • Review Assignment Instructions with Client to reflect updates
  • Stay compliant with legislation and certifications
  • Advise on staffing and additional security needs

Events

  • Coordinate event security personnel per Client's plans
  • Supervise temporary staff for quality and compliance
  • Provide logistical support during trips and site visits

Escalation/Reporting

  • Maintain 24/7 comms between Client GSOC and Arcfyre GSOC
  • Escalate incidents affecting safety or reputation immediately
  • Submit daily updates and monthly SITREPs
  • Draft clear incident/risk reports with accurate records
  • Manage travel documents for audit compliance
  • Monitor comms groups and flag developments
  • Notify management of any security incidents

First Aid/Fire Marshal

  • Provide first response in medical, natural disaster or security emergencies
  • Support emergency evacuations and crisis response

Travel Management

  • Arrange transport, accommodation, and itineraries for multiple travellers
  • Monitor schedules and resolve issues proactively
  • Process visas, passports, and vaccinations
  • Act as primary contact, explaining travel and security protocols
  • Deliver pre-travel briefings and debriefings
  • Maintain contact during trips and support emergency comms

Apply here:
EPloy Application Form

About Us

The Arcfyre Group is a global market leader in protective risk consulting and journey management solutions, positioning ourselves as the primary boutique security provider for Fortune 100 organisations, family offices, multinational and philanthropic organisations.

Headquartered in South Africa, we provide protective and journey management services to clients in over 60 countries across four continents, safeguarding their most valued asset, Human Capital, for over 20 years.

We uphold the importance of the duty of care to protect every individual with dedication, professionalism and integrity in hostile and complex environments.

This advertiser has chosen not to accept applicants from your region.

Wedding Group Travel Coordinator

R70000 - R120000 Y Sagan Recruitment

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Title:
Wedding Group Travel Coordinator

Location:
Remote (LATAM, Caribbean, West Africa, Philippines preferred)

Compensation based on experience

Work Schedule:
Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a boutique, US-based travel company that specializes in destination weddings and group travel. Known for its attention to detail and guest-centered approach, the company delivers a smooth, elevated experience for couples and their guests through every step of the planning process.

Position Overview:

We're looking for a Wedding Group Travel Coordinator to manage individual guest reservations for destination wedding groups. This person will be the primary point of contact for guests, ensuring all bookings are accurate and communication is clear. The role is ideal for someone who thrives in a logistics-driven, service-oriented environment and enjoys creating well-organized, supportive guest experiences.

Key Responsibilities:

  • Serve as the main point of contact for wedding guests booking accommodations.
  • Coordinate room reservations, confirmations, guest updates, and special requests.
  • Keep wedding couples informed about guest booking statuses and changes.
  • Communicate with resorts and vendors to ensure accurate reservations.
  • Maintain guest lists and trackers using spreadsheets or internal systems.
  • Respond promptly and professionally to guest inquiries via email and phone.

Qualifications:

  • 2+ years of experience in customer service, travel coordination, or hospitality.
  • Excellent written and verbal English communication skills.
  • Strong organizational skills and high attention to detail.
  • Proficiency in Google Workspace (Docs, Sheets, etc.), Slack, and CRM tools.
  • Ability to work independently while managing multiple guest interactions.

Nice-to-Haves:

  • Experience with group travel, destination weddings, or luxury hospitality.
  • Experience working remotely with US-based teams.
This advertiser has chosen not to accept applicants from your region.

Executive Assistant and Travel Coordinator

R250000 - R450000 Y Cerba Lancet Africa

Posted today

Job Viewed

Tap Again To Close

Job Description

Cerba Lancet Africa Pty Ltd stands at the forefront of clinical pathology and medical diagnosis networks in Africa. With a presence in more than 14 countries across the continent, we deliver top-tier pathology and biomedical services to patients and medical communities, maintaining the highest standards of quality and professionalism.

Position:
Executive Assistant and Travel Coordinator

Reports to:
Chief Executive Officer & Head of People Africa

Location:
Office based; Milpark, Johannesburg, South Africa

The
Executive Assistant and Travel Coordinator
, based at
Cerba Lancet Africa Headquarters in Johannesburg, South Africa
, will provide comprehensive support to the CLA Executive team while overseeing reception, travel arrangements, and general office operations. This role is responsible for ensuring seamless day-to-day operations, efficient communication, and the professional representation.

Position Overview:

  1. Compliance & Processes

  2. Comply with the Cerba Lancet Africa company policies and procedures.

  3. Follow the Health, Safety and Environmental regulations.
  4. Drive the Cerba Lancet Africa values.
  5. Ensure compliance with all statutory requirements including ISO requirements, audits, finance, and accounting management requirements

  6. Executive & Administrative Support

  7. Managing the Executive's calendars, meeting coordination, and logistical arrangements.

  8. Record and distribute meeting minutes and action items.
  9. Prepare meeting agendas, minutes, and executive reports to facilitate effective meetings and follow-ups.
  10. Act as a point of contact between management, employees, and external stakeholders.
  11. Conduct research and compile briefing materials and supporting documentation to inform decision-making.
  12. Handle sensitive and confidential information with the utmost professionalism and discretion.
  13. Provide administrative support for special projects, strategic initiatives, and corporate events as required.
  14. Handle correspondence, phone calls, and emails on behalf of the Executive.

  15. Reception and Office Maintenance

  16. Front Desk

  17. Answer, screen, and direct telephone calls and emails promptly and professionally.

  18. Greet and assist visitors, ensuring a professional front-office experience.
  19. Liaise with internal departments to facilitate smooth communication and workflow.
  20. Ensure visitors follow the company policies and procedures and log all visitors' records.

  21. Petty Cash & Company Card Management

  22. Manage petty cash with proper documentation.

  23. Handle company travel cards responsibly and as per policy.
  24. Ensure that prior approvals are obtained before incurring any petty cash or company card expenditure.
  25. Capture invoices on the Company financial system and track approvals.
  26. Ensure vendors are paid on time with the proper governance/approvals.
  27. Audit purchasing and invoice operations to ensure cost-effectiveness.

  28. Security & Records

  29. Ensure staff clock-in and visitor registers are completed.

  30. Maintain health, safety, and security procedures.
  31. Update and distribute staff contact list quarterly.
  32. Update and post notices on the notice boards.

  33. Office Maintenance

  34. Oversee boardroom bookings, visitor preparation and cleanliness as per policy.

  35. Ensure booking calendars are updated daily.
  36. Manage mail, couriers, and third-party communications.
  37. Assist with stationery orders and general office supplies.
  38. Perform clerical tasks (filing, photocopying, scanning).
  39. In alignment with the Company's Corporate Social Responsibility objectives, ensure cost effective reductions in electricity, water and paper usage.
  40. Support management in organising staff functions and corporate events
  41. Together with the Head of People, supervise office cleaners and ensure workplace standards.
  42. Coordinate vendor communication and office services.
  43. Oversee purchase of office detergents and amenities.

  44. Travel Coordination

  45. Coordinate regional and international travel and accommodation.

  46. Ensure compliance with company travel policies.
  47. Identify high-risk travel destinations and brief travellers accordingly.
  48. Liaise with travel agents to book cost-effective flights and accommodation.
  49. Assist with visa applications and supporting documentation.
  50. Manage travel claims, allowances, and cost reporting.
  51. Proactively research and plan travel to minimise disruptions and optimise costs.

QUALIFICATIONS

  • Bachelor's degree in business administration, Office Management, or related field.
  • Minimum 5 years' experience supporting C-suite executives as an EA/PA/Secretary.
  • Strong background in office management, travel coordination, and vendor relations.
  • Experience in multinational or healthcare/laboratory services organisations preferred.
  • Skills in petty cash management, expense reconciliation, invoice processing, travel expense tracking, and basic bookkeeping
  • Mastery in scheduling, prioritising meetings, and managing complex calendars using tools like Outlook, Google Calendar, or enterprise scheduling systems.
  • Expertise in booking travel arrangements, visa requirements, travel compliance, and cost optimisation.
  • Excellent computer literacy including MS Office, Outlook, Excel, Word, Power Point etc
  • Written and verbal fluency in English is mandatory.
  • Inspires and drives excellence in all aspects of work

COMPETENCIES REQUIRED TO DO THE JOB

Technical Competencies:

  • Ability to produce accurate reports, presentations, minutes, and executive correspondence.
  • Ability to work under pressure and meet set deadlines
  • High level of numerical and analytical skills
  • Ability to handle sensitive and confidential information.
  • Ability to work as part of a team.
  • Advance communication and interpersonal skills

Behavioural Competencies:

  • Ability to work autonomously and hold themselves accountable.
  • Ability to work under pressure and meet set deadlines.
  • Maintain high a level of honesty and integrity
  • Active listening to understand needs, plus strong written and verbal communication for interacting with executives,
  • Ability to manage multiple priorities, deadlines, and complex scheduling under pressure.
  • Builds trust and strong working relationships with executives, staff, and external partners.

Interested candidates should submit their applications to , no later than the

24 October 2025.

Applications must include the following information:

Copy of cv and qualifications, contact details, references, bio data, and expected salary package.

Shortlisted candidates will undergo an Assessment test.

Thank you for expressing interest in Cerba Lancet Africa. While we value all applications received, only candidates chosen for an interview will be contacted. If you have not heard from us within 30 days, please consider your application unsuccessful. Rest assured; your information will be retained for future recruitment opportunities within the company.

This advertiser has chosen not to accept applicants from your region.

Travel Operations Coordinator (TOC)

Johannesburg, Gauteng The Legends Agency

Posted 13 days ago

Job Viewed

Tap Again To Close

Job Description

    • Travel Operations Coordinator (TOC)
      Be the driving force behind seamless incentive travel operations and team coordination
      Johannesburg | R40,000 - R60,000 per month | 8:00 - 17:00

      About Our Client
      Our client is a well-established incentive travel and events business, known for delivering exceptional global experiences that inspire and motivate. With a reputation for creativity, precision, and service excellence, they pride themselves on a people-first culture where collaboration, innovation, and attention to detail set them apart. Joining this team means being part of a dynamic environment where your contribution directly shapes client success and team performance.

      The Role: Travel Operations Coordinator (TOC)
      As the Travel Operations Coordinator, you will act as the operational hub of the travel teambalancing account management, coordination, and team mentorship. You'll personally manage a select portfolio of high-value files, oversee processes to ensure consistent standards, and support the Executive Director in driving team development, culture, and performance. This role is key to ensuring operational excellence, financial integrity, and exceptional client experiences.

      Key Responsibilities

      • Manage 5+ years of incentive travel or event operations experience, including personal responsibility for high-value client files

      • Personally oversee up to two large-scale operational files, supported by junior team members

      • Lead new business quotations, proposals, and client presentations alongside sales and leadership

      • Implement and monitor operational processes, ensuring alignment and consistency across the team

      • Drive file margin management, maintaining a minimum delivery level of 14%

      • Mentor junior staff, supporting their development roadmaps, feedback sessions, and performance reviews

      • Oversee vendor negotiations and stakeholder management across airlines, hotels, DMCs, and partners

      • Support team meetings, quarterly goal-setting, and ad hoc projects directed by the Executive Director

      About You

      • 5+ years experience in incentive travel, events, or travel operations with direct client account management

      • Proven track record in project management, budgeting, and multi-vendor coordination

      • Strong financial acumen with experience in cost control, ROI management, and margin tracking

      • Excellent communicator with the ability to present persuasively in both written and verbal formats

      • Empathetic, detail-oriented, calm under pressure, and proactive in solving challenges

      • Flexible and adaptable, with strong cultural awareness and sensitivity to global contexts

      • Technology-savvy with experience in travel management software, CRMs, budgeting, and presentation tools

      • Natural leader with the ability to motivate teams, mentor juniors, and foster collaboration

This advertiser has chosen not to accept applicants from your region.

Administrative Support

Bellville, Western Cape R104000 - R130878 Y Riverport

Posted today

Job Viewed

Tap Again To Close

Job Description

Responsibilities:


• Ensure that all details are in line with policy rules.


• Refer to marketers and/or broker if it is established that the policy details are not correct, or

an endorsement is required.


• Activate and load policies.


• Ensure clients receive the amended or new contracts timeously and that all details are


• correct.


• Assist client with queries once policy has been issued, e.g. regarding premiums, debit orders

and general policy wording issues


• Keep up to date with the various insurance products and product wording.


• Deal with queries timeously followed by written communication.


• Amend policies where new items are added or changed.


• Keep client fsp profile updated.


• Ensure all relevant correspondence sent to client/sub broker.


• Update electronic file with schedule and any other relevant documents.


• New business. Get all the required information and quote at different insurance companies.


• Ensure professional client service relations with various clients & sub brokers.


• Do amendments on current policies, either on various systems or inform the insurer of

changes


• Review amended schedules received from insurers before sending to client/sub broker.


• Attending to daily incoming calls and emails.


• Send confirmations/border letters/tax certificates to clients or sub brokers.


• Develop relationships with clients and use the opportunity to "upsell" other products.


• Prepare renewals and look up vehicle values where possible.


• Post welcome packs for new policies, where needed.


• Deal with Sub broker/client queries.


• Ensure professional client service relations with various clients & brokers.

Office-based position, Mondays – Fridays from 08h00 – 17h00.

Qualifications: Must have Matric, Class of Business and Regulatory Examination for Representatives Certification.

Send your CV to

This advertiser has chosen not to accept applicants from your region.

Administrative Support Officer

Westville, KwaZulu Natal R96000 - R192000 Y MyHealthcare Services

Posted today

Job Viewed

Tap Again To Close

Job Description

Job description:

Job Description

Westville Durban, KwaZulu-Natal

MyHealthcare Clinic ) is a fast-growing UK healthcare company that provides private integrated healthcare services (private doctor, dentist and specialists, all 'under-one-roof') to a client base that values high quality healthcare. The company has multiple clinic sites in London and is rapidly expanding.

Purpose of the Role

To provide high-quality administrative support, ensuring smooth day-to-day operations and consistent delivery of processes within the organisation. This role contributes to efficiency, compliance with internal standards, and supports management in meeting business objectives.

Key Responsibilities

  • Support the delivery of administrative processes and ensure accurate record-keeping.
  • Monitor, update, and maintain departmental systems and databases.
  • Assist with the preparation of reports, documentation, and templates for management use.
  • Coordinate communications between teams and escalate issues where appropriate.
  • Provide support during recruitment, training, or onboarding processes.
  • Help implement and maintain standardised processes across the organisation.

Skills & Experience

Essential:

  • Strong organisational and administrative skills.
  • Proficiency with standard office software and digital tools.
  • High attention to detail and accuracy in documentation.
  • Ability to manage multiple tasks and prioritise effectively.
  • Good written and verbal communication skills.

Desirable:

  • Experience in an administrative or office-based role.
  • Understanding of compliance and quality assurance processes.
  • Ability to work across different departments or sites.
  • Medical or nursing background
  • Knowledge of HR processes and documentation management.

Attributes

  • Methodical and process-driven approach.
  • Reliable, proactive, and able to work independently.
  • Positive team player with strong interpersonal skills.
  • Adaptable to changing priorities and business needs.

Role Type

  • Full-time, permanent (flexible working arrangements may be considered).
  • Based within the organisation, with potential for hybrid or multi-site support.

Job Type: Temp to perm

Contract length: 3 months

Pay: R8 000,00 per month

Work Location: In person

This advertiser has chosen not to accept applicants from your region.

Contract Administrative Support

R180000 - R250000 Y CBRE Excellerate

Posted today

Job Viewed

Tap Again To Close

Job Description

Who We Are
We are the market leader in commercial real estate services and investments and provide an integrated suite of high-quality real estate services to our clients across Africa and the Middle East, including facilities management, advisory & transaction services, project management. We support predominantly corporate clients who buy services on a contracted basis all across the Middle East and Africa - even globally, depending on their portfolio.

Why choose us
Imagine more than just the future of work; with CBRE Excellerate, you can create it. As part of our global powerhouse, you'll find a culture that fosters an entrepreneurial mindset, where your best work is not just encouraged but celebrated. Collaborate with talented individuals, harness the support of unparalleled resources, and enjoy the journey as you grow both personally and professionally.

About The Role
The primary purpose of this role is to provide efficient and professional administrative support to the Account Team, ensuring smooth coordination of daily operations, meetings, communications, and document management. The role contributes to the overall effectiveness of the account

What You Will Bring
Inherent requirements for the position:

  • Matric (required)
  • Diploma or Certificate in Office Administration, Business Support, or related field (preferred).
  • 2–3 years of administrative or office coordination experience.
  • Experience in a professional services, real estate, or facilities management environment advantageous.

Competencies:

  • Strong organizational and planning skills
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with document management tools is advantageous.
  • Attention to detail, accuracy, and ability to meet tight deadlines.
  • Professional demeanour, discretion, and service-oriented approach.
  • Ability to multitask and adapt in a fast-paced corporate environment.

Additional Demonstrable Requirements

  • Positive attitude
  • Ability to create working relationships
  • Results orientation and achieving deadlines
  • Drive, will power and consistency
  • Attention to detail and strong organizing skills
  • Ability to work under pressure
  • Initiative and problem solving
  • Client Service Orientation
  • Quality Assurance

What Will You Be Doing
General Account Support

  • Support the Account Executive and team with administrative tasks.
  • Maintain accurate filing systems for correspondence, reports, and approvals.
  • Track and manage document circulation for review, approval, and submission to the client.
  • Support onboarding and access requests for new staff joining the account.
  • Take detailed minutes during governance and operational meetings.
  • Follow up on action items and update action logs for accountability and reporting.
  • Manage and prioritize incoming communication, ensuring professional and timely responses.
  • Maintain and update trackers for reports, deliverables, and correspondence.
  • Archive and retrieve historical documentation as needed for audits or reference.
  • Coordinate logistics for site meetings, training sessions, team building sessions and stakeholder engagements.
  • Manage travel bookings, requisitions, and expense submissions when required.
  • Support procurement processes (e.g. raising requests, following up on POs or invoices).
  • Liaise with internal departments for account-related administrative tasks.
  • Assist in daily office needs and managing general administrative activities

Workstreams Support

  • Manage the assignment and resolution of Estate Management queries.
  • Administer stakeholder satisfaction feedback/surveys
  • Support Transaction Managers with FICA checks, uploading of leases for signature etc.

Decision Making Authority
The position has the authority to:

  • Execute all Key Performance Areas as stated on this form and in line with the Company approval framework and client policies and procedures.

CBRE Excellerate is committed to striving for diversity and equitable representation in our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan. Persons with disabilities are encouraged to apply.

This advertiser has chosen not to accept applicants from your region.
Be The First To Know

About the latest Travel coordinator Jobs in South Africa !

Administrative Support Officer

Centurion, Gauteng R180000 - R250000 Y AGILE ALTERNATIVE BUSINESS SOLUTIONS

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Title:
 Support Officer: Value-Added Programme and Services

Location:
Centurion

Employment Type:
Fixed term

AGILE is seeking an energetic, detail-oriented and proactive individual to join our team as a support officer for our Value-added Programme. The ideal candidate will have a strong customer-focused approach, organisational skills, and a keen eye for accuracy. The role requires strong skills in Excel, data analysis and organisation to support this initiative.

Key responsibilities

The role involves:

·   To provide operational, administrative and analytical support, ensuring efficient coordination of partner promotions and accurate data handling.

·   Extract and clean data for analysis and operational use.

·   Maintain accurate and up-to-date records in relevant systems.

·   Assist with preparing routine and ad-hoc reports on programme performance.

·   Manage the value-added programme inbox and other communication channels, ensuring prompt and professional responses.

·   Assist with the liaison with partners to coordinate promotions, updates, and special campaigns.

·   Order and track promotional materials, ensuring timely distribution.

·   Schedule and arrange internal and external meetings, where required.

·   Maintain filing systems and documentation for programme activities.

Requirements

  • Grade 12 / Matric (tertiary qualification in administration, marketing, or data analysis advantageous).
  • Proficiency in Microsoft Office Suite (Excel (pivot tables, lookups, formulas, charts, dashboards), Word, Outlook, PowerPoint).
  • At least two years of relevant work experience.
  • Strong attention to detail and accuracy in data handling.
  • Excellent organisational and time management skills.
  • Excellent communication skills (verbal and written).
  • Ability to work independently as well as in a team.
  • Flexible and adaptable to changing priorities.
  • Able to work under pressure, meet deadlines and manage multiple tasks and deadlines.
  • Positive, solutions-focused attitude.

Please submit your CV to by 1 October 2025.

This advertiser has chosen not to accept applicants from your region.

Administrative Support Specialist

R80000 - R120000 Y Lighthouse Finance

Posted today

Job Viewed

Tap Again To Close

Job Description

We are hiring an
Administrative Support Specialist
at Lighthouse Finance. Based in Durban, this role is a broad role touching on almost every aspect of the firm and supports both the team as well as our clients. This is a great role for somebody who loves organizing and process management, and provides a springboard to grow into any one of a number of areas within Lighthouse as we continue to grow each year.

KEY AREAS OF RESPONSIBILITY & RELATED TASKS

Client Onboarding & Ongoing Maintenance

  • Act as one of the first points of contact for new clients, ensuring a professional and welcoming experience.
  • Prepare engagement documents, liaise with clients regarding queries or amendments, and arrange required signatures.
  • Collect, verify, and maintain client information and documents for Know Your Client (KYC) and due diligence requirements.
  • Support the preparation and updating of KYC checks on internal systems.
  • Add new clients to internal boards, workflows, and timesheet systems.
  • Prepare and update engagement letters for new and ongoing services.
  • Monitor and support timely updates of client due diligence when changes occur or reviews fall due.

CIPC Secretarial (South Africa)

  • Assist with the incorporation of new companies (Pty) Ltd.
  • Maintain client company records on CIPC (directors, company details, beneficial ownership declarations).
  • File annual returns and ensure timely compliance.
  • Maintain statutory registers:
  • Shareholders
  • Directors
  • Share certificates & register of certificates
  • Allotments
  • Prepare company secretarial documents, minutes, and resolutions as required.
  • Monitor compliance filing deadlines and ensure compliance to all deadlines
  • Ensure all tasks are accurately completed using CIPC-integrated software tools.

SARS & Department of Labour Support

  • Support accountants with SARS-related tasks:
  • Follow up on cases with SARS and report back to accountants.
  • Collect and prepare documents for applications (POAs, board resolutions, proof of address).
  • Arrange appointments with SARS offices.
  • Perform compliance checks on SARS eFiling.
  • Assist with registrations, deregistrations, and maintenance of tax accounts.
  • Support accountants with Department of Labour tasks:
  • Assist with UIF and Workman's Compensation registrations and compliance.
  • Prepare, collect, and arrange documents and signatures.
  • Liaise with the Department of Labour via phone, online portals, and in person.
  • Create and follow up on cases relating to UIF and Workman's Compensation.
  • Assist with preparation of annual returns for Workman's Compensation.

UK Secretarial

  • Assist with incorporations, director updates, and shareholder changes at Companies House.
  • Maintain statutory records: shareholders, directors, share certificates, allotments, persons of significant control (PSC).
  • Assist with preparation and submission of annual Confirmation Statements.
  • Support with share allotments, issuance updates, and filing at Companies House.
  • Prepare board resolutions and secretarial documents (e.g., dividends, approval of accounts, director appointments/resignations, share issues).
  • Monitor compliance filing deadlines and ensure compliance to all deadlines
  • Ensure all tasks are accurately completed using Companies House-integrated software tools.

Tax Office & Compliance Support

  • Monitor and download correspondence from tax office portals and forward to accountants.
  • Maintain a tax letter register for tracking and timely follow-up.

Administrative & Reception Support

  • Act as primary receptionist: answer, screen, and direct incoming calls.
  • Arrange signatures of documents across teams.
  • Prepare, format, and proofread tax questionnaires, corporate reports, and client-facing documents.
  • Schedule meetings, appointments, and internal sessions for colleagues.
  • Provide general office support and handle ad hoc administrative requests from the leadership team.
  • Update and distribute internal dashboards and compliance reports (daily, weekly, monthly).

Employee Onboarding Support

  • Liaise with potential candidates to arrange interviews.
  • Coordinate onboarding for new hires with managers and team members.
  • Prepare and maintain new hire onboarding checklists and documentation.

Other Client & Administrative Support

  • Collect client information for Netherlands personal income tax returns.
  • Maintain accurate digital and physical filing systems for client and company records.
  • Assist in developing and standardizing templates, registers, and checklists for consistent operations.
  • Ensure confidentiality and secure handling of sensitive information in compliance with company policies.

KEY SKILLS & COMPETENCIES

  • Strong organizational skills with excellent attention to detail.
  • Effective communicator, both written and verbal.
  • Ability to manage multiple priorities and meet deadlines.
  • Proactive problem-solving and follow-up skills.
  • Proficiency with Microsoft Office Suite, cloud-based collaboration tools, and intuitive compliance/secretarial software.
  • Basic knowledge of SARS eFiling, CIPC, Companies House, and Department of Labour portals (training can be provided).
  • Professional, client-focused, and adaptable in a dynamic work environment.

WHAT WE OFFER

We are a relaxed firm with close-knit relationships between colleagues. The role offers the chance to gain both local and international experience, and the successful candidate will gain a broad understanding of 'how things work' in business in the UK, the Netherlands and SA. The salary range for this role is between R8k and R12k per month, depending on experience.

WHO WE ARE

Lighthouse Finance is 'the smallest international accounting firm you've never heard of'. The firm was founded in 2016 in Amsterdam, the Netherlands, and has grown in leaps and bounds year on year. Our staff are based in the Netherlands as well as dotted around South Africa. We are an all-round accounting, tax and payroll firm that supports our clients from A-Z (which is why this role is so important).

This advertiser has chosen not to accept applicants from your region.

Real Estate Administrative Support

R250000 - R400000 Y Citra - Live Different

Posted today

Job Viewed

Tap Again To Close

Job Description

Citra )
is a rapidly growing innovative company of 
talented architects, engineers, contractors, and developers
 based in Century City, Cape Town.

Our vision is to create a living environment
 that provides a 
better everyday life
 and makes our clients 
proud of where they live
. We thrive on using 
cutting-edge technology to build outstanding, beautiful homes
 of outstanding quality and value.

At Citra, you will experience a dynamic and inspiring environment in an international creative team. Our value chain entails the entire cycle from raw land, urban design, the design of residential and non-residential buildings, as well as the construction of some of the projects with our internal construction team. Citra makes extensive use of new technologies. This applies to tools for architectural work, general working with cloud documents, all the way to our own building technology that we continuously further develop and optimize.

We are looking for a reliable and organized 
Real Estate Administrative Support & Assistant
 to provide essential support to our property management and sales teams. The ideal candidate will be detail-driven, comfortable with multitasking, and eager to learn the operational and financial aspects of the real estate industry.

Key Responsibilities:

  • Handle daily administrative tasks including photocopying, scanning, filing, and maintaining accurate records.
  • Support property administration through eFica or similar systems, ensuring all documentation is updated and compliant.
  • Order, track, and manage office and property-related stationery and supplies.
  • Assist with the setup and management of debt collection processes for overdue accounts.
  • Upload and organize invoices, receipts, and financial documents on Hubdoc (or equivalent platforms).
  • Process invoices for payment, ensuring deadlines are met and approvals are secured.
  • Reconcile municipal accounts, utility bills, and levy statements for properties under management.
  • Liaise with tenants, contractors, and service providers where necessary to support smooth property operations.
  • Provide ad hoc support to management and finance teams, including preparation of reports and reconciliations.

Requirements:

  • Prior experience in administrative support, ideally within a real estate or property management environment.
  • Familiarity with financial processes (invoicing, reconciliations, payments).
  • Working knowledge of property management systems or platforms such as EFICA (advantageous).
  • Proficiency in Google Suite, WeConnectu ; experience with Hubdoc or similar software beneficial.
  • Strong organizational skills with high attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

What We Offer:

  • Exposure to the real estate and property management industry.
  • A supportive team environment with opportunities to grow.
  • Training on industry systems and processes.

The duties listed in this job description are not exhaustive, and Citra would be entitled to instruct the employee at any time to carry out additional duties or responsibilities which fall reasonably within the ambit of the job description or in accordance with operational requirements.

Application

Please apply with your CV and cover letter through the above link. We will contact you if your profile matches our recruitment needs. Otherwise, we will keep your CV for 6 months should any further opportunities arise.

Protection of Personal Information Act

By submitting your application, you consent to Citra collecting, using, and processing your personal information for the purpose of assessing your suitability for the position you have applied for and for other potential roles within the Citra group of companies. This includes, but is not limited to the information provided in your cover letter, CV, and any other supporting documents.

This advertiser has chosen not to accept applicants from your region.
 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Travel Coordinator Jobs