19 Transportation Admin jobs in South Africa

Overview

Our client within the automotive industry is seeking a Shipping Administrator to join their team on a contract basis. The successful candidate will assist in ordering, coordinating, and costing items from foreign suppliers for the company.

Minimum Requirements

• Grade 12 / Matric
• National Diploma in Supply Chain Management or Certificate in Shipping Practice and Customs Compliance / relevant qualification
• 2–3 years of experience in a similar role

Job Responsibilities

• Receive approved orders from relevant business units, ensuring approvals align with authority levels and the LX system
• Create Indent/Delivery on Inbound Logistics Management (ILM) using ERP Mingle
• Send Indent to the forwarder via Shipshape Electronic Data Interchange (EDI)
• Add the Indent number to the Indent register
• Raise an Indent with the supplier, including all details and required date
• Place the order via email to the supplier, copying the forwarder, and include the completed Indent
• Open a shipping file on SharePoint, manually tracking the order with specified color coding

• Receive and validate shipping documents, forwarder’s invoice, and shipment details
• Examine Customs Declaration forms and related documentation
• Ensure correct calculation of Customs Value, VAT, Duty, and charges
• Verify cargo dues, landside charges, shipping line charges, and foreign collection charges
• Ensure accuracy in documentation, communication, agency fees, and foreign exchange calculations
• Calculate cartages, surcharges, and hazardous charges
• File all invoices and documents in SharePoint

• Obtain order confirmation from the supplier
• Update and maintain the Internal Shipment Status Report, confirming order accuracy
• Monitor forwarding and shipment reports daily/weekly, advising units of deviations
• Follow up on deliveries
• File all related documents on SharePoint
• Assist with queries and additional duties as required
• Manage Forward Exchange Contracts (FEC) and liaise with plant accountants for foreign exposure coverage
• Update FEC covers and payment schedules
• Assist with SARS Customs audits

• Verify shipment statuses, invoicing, and purchase orders
• Ensure all shipments have FECs
• Prepare Goods-In Transit Schedule with order values and supporting documents for provisions

• Calculate the landed cost for each shipment
• Use the provided costing sheet for per unit/kg calculations

A reputable company is seeking to employ an Admin Assistant at their Durban Facilities. The incumbent should demonstrate a high level of attention to detail, problem-solving, analytical, and administration skills.

KEY RESPONSIBILITIES

• Daily damages/discrepancies relating to Import Containers
• Booking and coordination of all PHO/State vet/Plant/Nega Mogul inspections
• Delivery forecasts relating to Inspection Clients
• Coordination of Airbag/Invoices
• Any photocopying/scanning assistance required
• Weekly schedules (Casual Labour/Any Client related SOP/Updating Leave Schedules/Records etc.)
• Switchboard relief per roster
• Weekly overtime capture

QUALIFICATION AND EXPERIENCE

• Matric essential
• Certificate in Higher Education Computer Studies will be advantageous
• Knowledge of Microsoft (Word/Excel)
• Experience in administrative role required (Minimum of 12 months)
• Logistics and shipping background necessary
• Must be able to work independently and be a team player
• Punctual with good timekeeping and attendance
• Pleasant personality

Availability – Immediately

3 months fixed-term contract

R10,000 p/m

• Request weights from clients / co-ops (via website)
• Print and capture weights in Baobab (Booked to Delivered)
• Stamp weights and forward them to the admin team
• Receive and sign for courier packages
• Check transporter invoices and capture them in Baobab
• Request corrected invoices from transporters if errors are found
• Pull remittances for payment purposes
• Capture disputed transporter invoices in Baobab
• Process transit losses in Pastel
• Create journals for transit losses
• File transporter invoices
• GIT (Goods in Transit)
• Keep the board updated with client tonnages
• Send remittances, proof of payment (POP), and transit loss details to transporters

SAGIS submissions:

• Every Monday for farm offloads
• Every 10th of the month for full stock declarations

• Strong administration skills
• Work accurately and with attention to detail
• Be well-organised and able to plan effectively
• Be proficient in standard Excel formulas

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

• Monitoring and following up on all shipments (cargo status, delivery times, etc.)
• Communicating with freight forwarders, drivers, and clients regarding deliveries and delivery issues
• Maintaining transportation documentation such as waybills, delivery notes, and invoices
• Entering data into logistics and administrative systems
• Compiling daily and weekly reports on cargo status
• General office administration and file management

• Matric (National Senior Certificate)
• Experience in logistics or cargo tracking would be a strong recommendation
• Good computer skills (MS Excel, Word, email)
• Strong organisational and communication skills
• Ability to work under pressure and handle multiple tasks simultaneously
• Detail-oriented and accurate

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

Job category: FMCG, Retail, Wholesale and Supply Chain

Contract: Permanent

EE position: No

Twizza is the fastest growing, affordable, quality beverage company in South Africa supplying local markets and selected neighboring countries from our manufacturing facilities in Queenstown, Middelburg (Mpumalanga) and Cape Town. We are a passionate, innovative, and entrepreneurial organization committed to excellence, collaboration, transparency, respect, and inspiration. We invite suitably qualified candidates to apply for the Logistics Administrator role based at our Cape Town operation, situated at Cnr Glucose Way & Kasselsvlei Road, Bellville South, Cape Town.

• Good verbal and written communication skills
• Cooperative, proactive and willing
• Physically competent
• Numerical ability
• Attention to detail – Understand and carry out instruction
• Be responsible and reliable
• Able to work quickly and under pressure

• Driver Management (Payments, Scorecards)
• Record logistics usage stats and maintain KPI dashboard (Fuel & Tyre)
• Tracking reports
• Ensure a safe working environment

Strong interpersonal and presentation skills, along with the ability to communicate effectively with others at all levels of the organization.