158 Transaction Coordinator jobs in South Africa

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a public not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive, and enrichment programmes; encourages intercultural understanding; and strives for access for all.

The museum’s galleries feature rotating, temporary exhibitions with dedicated spaces for the permanent collection. The institution also includes the Centre for Art Education (CFAE), and the Atelier, a project space for emerging Cape Town-based artists.

Our Mission
At Zeitz MOCAA, we are committed to promoting artistic innovation, cultural exchange, and social dialogue. Through our exhibitions, programs, and initiatives, we aim to inspire creativity, foster critical thinking, and contribute to the cultural landscape of Africa and the world.

Job Summary
This role reports to the Senior Curator. The main purpose of this role is to provide advanced administrative and coordination support to the Curatorial Department. The role is responsible for curatorial schedule management, office management, information preparation, company records management, data analysis, fellowship coordination and external partner liaising.

Key Responsibilities:

Curatorial Office Administration

• Manage the office by ensuring the curatorial office is organised and presentable.
• Maintain and improve current filing and contact database systems.
• Provide administrative and logistical support to the Curatorial team.
• Act as a liaison between the Senior Curator, Managing Editor, and other departments.
• Manage curatorial scheduling, ensuring alignment with deadlines and meetings.
• Populate the payment schedule and follow up with Finance.
• Archive curatorial files, maintain SharePoint folders, and ensure proper project documentation.
• Project archive checklist – when an exhibition / project is completed ensure everything is filed in way that future employees can access information.
• Oversee master calendar for programming, exhibitions, publishing, and meetings including:
• Coordinate travel, logistics, and artist site visits.
• Support visitor reception, scheduling, and group events.
• Assist with curatorial events, openings, RSVPs, and invitations.

Supporting the Curatorial Team: Travel, Accommodation

• Manage the administration of the Curatorial Research travel budget.
• Obtain quotations for flights and accommodation as per the organisation procurement guidelines.
• Book flights and accommodation.
• Prepare subsistence and travel allowance currency.
• Assist with travel documents for curators where necessary.

Fellowship Coordination

1. Museum Fellowship intake and recruitment process

• Coordinating the annual call for applications including:
• Content signs off from various internal and external stakeholders.
• Setting up online application platform.
• Reviewing applications to ensure that they meet all application requirements.
• Reviewing candidates’ qualifications and experience to determine whether they are suitable for the position.
• Interviewing candidates to ascertain whether they have the necessary skills and experience to succeed in the position.
• Responding to applicant queries and managing the fellowship email account.
• Maintaining application and selection database for each year.
• Arranging travel logistics for recruitment drive in compliance with museum, university, and sponsor policies.
• Arranging schedule of events for recruitment drive.
• Assistance with getting all collateral ready in time for recruitment drive.
• Research on potential partners or collaborators from the African continent.

2. Commencement Preparation

• Plan and organise the orientation program, including scheduling events, transport, and meetings.
• Coordinate relevant IT setup and access cards with museum departments.
• Assist with Fellows’ visa applications and liaise with SA authorities, SAQA, and medical aid.
• Work with UWC on administrative letters for visa support.
• Arrange accommodation and rental agreements for fellows.
• Prepare welcome packs for incoming fellows.

3. Day to Day Duties

• Provide administrative supervision and support to fellows.
• Manage fellowship administration, including agreements, HR, and reporting.
• Create schedules and rosters, aligning with the UWC calendar.
• Coordinate professional development activities in consultation with supervisors.
• Assist with assessments, evaluations, and grading data.
• Update rotation, vacation, and leave schedules with supervisors.
• Support basic budget administration.
• Draft documents and correspondence for presentations, grants, and reports.
• Assist with curatorial research and facilitate exhibition tours.
• Liaise with fellowship alumni and coordinate newsletters.
• Organise fellowship meetings, including with supervisors, UWC, and leadership.
• Give logistical guidance for the fellows end of programme project.
• Coordinate programme feedback and evaluations.
• Arranging accommodation inspection with outgoing fellows and the landlords.
• Maintain a regular supply of office consumables through conducting regular stock takes.
• Ensure sufficient groceries on hand for the office as well as catering needs for various programmes.
• Keep track of the department’s assets and equipment.
• Coordinating the hiring/lending CFAE assets from other departments.

What you’ll need to be successful in the role:

• Diploma in Secretarial/ office management and/or executive administration or equivalent.
• Knowledge of Curatorial processes.
• 3 years executive personal assistant experience.
• 3 years of Museum/Gallery/Art Institution experience.
• Fluent in English in business verbal and written language.
• A minimum of 3 years’ experience in an administrative role in an office environment.
• Knowledge of Microsoft Office suite including Outlook.
• Knowledge of organisational skills is essential.
• Strong attention to detail.
• High level of efficiency.
• Working independently and taking initiative.
• Effective problem-solving skills.
• Good time management and scheduling abilities.
• Teamwork and collaboration.
• Honest and reliable.
• Basic bookkeeping and data capturing.

Requirements

• Competency in another official SA language is a strong recommendation.
• An amiable and welcoming attitude.
• Punctuality.
• Maintaining a professional image.
• Extensive knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a high level.

Person specification
This role requires an individual with knowledge in project management, ability to plan, coordinate, and support with high level administration. The individual must bring high standard of work, good work ethic, deadline driven, with good networking, oral and written communication, and engagement skills. Ability to be resilient and remain calm under pressure.

As a cutting-edge equal opportunity institution, Zeitz MOCAA celebrates diversity in all its forms including gender, race, creed, and orientation. Zeitz MOCAA is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDIs) for this position.

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Office Coordinator

A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town.

Job Purpose

The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch.

Education and Qualification Requirements

• National Senior Certificate
• Accounting Knowledge (would be advantageous)

Minimum applicable experience (years)

• 2 – 3 years’ experience in an administrative role
• Proficiency in Microsoft Word, Excel, and Outlook

Required nature of experience

• Administration and office support experience
• Previous warehousing and inventory control experience
• (Knowledge of account reconciliations will be advantageous)

Skills and Knowledge (essential)

• Organisational skills
• Ability to understand and execute oral and written instructions
• Good communication and interpersonal skills
• Attention to detail and ability to prioritize
• Sense of urgency and time management
• Self-driven and ability to work independently as well as part of a team
• Flexibility to manage more than one task at any given time
• Ability to maintain systematic stock records and inventories

Other

• Own car and valid code C1 or EB driver’s license.
• Fluent in Afrikaans and English

Remuneration

• Market related

Duties & Responsibilities

See Description

Desired Experience & Qualification

See Description

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Office Coordinator

A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town.

Job Purpose

The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch.

Education and Qualification Requirements

• National Senior Certificate
• Accounting Knowledge (would be advantageous)

Minimum applicable experience (years)

• 2 – 3 years’ experience in an administrative role
• Proficiency in Microsoft Word, Excel, and Outlook

Required nature of experience

• Administration and office support experience
• Previous warehousing and inventory control experience
• Knowledge of account reconciliations (will be advantageous)

Skills and Knowledge (essential)

• Organisational skills
• Ability to understand and execute oral and written instructions
• Good communication and interpersonal skills
• Attention to detail and ability to prioritize
• Sense of urgency and time management
• Self-driven and ability to work independently as well as part of a team
• Flexibility to manage more than one task at any given time
• Ability to maintain systematic stock records and inventories

Other Requirements

• Own car and valid code C1 or EB driver’s license.
• Fluent in Afrikaans and English

Remuneration

• Market related

Duties & Responsibilities

See Description

Desired Experience & Qualification

See Description

#J-18808-Ljbffr

Office Coordinator A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town. Job Purpose The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch. Education and Qualification Requirements National Senior Certificate Accounting Knowledge (would be advantageous) Minimum applicable experience (years) 2 – 3 years’ experience in an administrative role Proficiency in Microsoft Word, Excel, and Outlook Required nature of experience Administration and office support experience Previous warehousing and inventory control experience (Knowledge of account reconciliations will be advantageous) Skills and Knowledge (essential) Organisational skills Ability to understand and execute oral and written instructions Good communication and interpersonal skills Attention to detail and ability to prioritize Sense of urgency and time management Self-driven and ability to work independently as well as part of a team Flexibility to manage more than one task at any given time Ability to maintain systematic stock records and inventories Other Own car and valid code C1 or EB driver’s license. Fluent in Afrikaans and English Remuneration Market related Duties & Responsibilities See Description Desired Experience & Qualification See Description #J-18808-Ljbffr

Office Coordinator A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town. Job Purpose The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch. Education and Qualification Requirements National Senior Certificate Accounting Knowledge (would be advantageous) Minimum applicable experience (years) 2 – 3 years’ experience in an administrative role Proficiency in Microsoft Word, Excel, and Outlook Required nature of experience Administration and office support experience Previous warehousing and inventory control experience Knowledge of account reconciliations (will be advantageous) Skills and Knowledge (essential) Organisational skills Ability to understand and execute oral and written instructions Good communication and interpersonal skills Attention to detail and ability to prioritize Sense of urgency and time management Self-driven and ability to work independently as well as part of a team Flexibility to manage more than one task at any given time Ability to maintain systematic stock records and inventories Other Requirements Own car and valid code C1 or EB driver’s license. Fluent in Afrikaans and English Remuneration Market related Duties & Responsibilities See Description Desired Experience & Qualification See Description #J-18808-Ljbffr

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a public not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive, and enrichment programmes; encourages intercultural understanding; and strives for access for all. The museum’s galleries feature rotating, temporary exhibitions with dedicated spaces for the permanent collection. The institution also includes the Centre for Art Education (CFAE), and the Atelier, a project space for emerging Cape Town-based artists. Our Mission At Zeitz MOCAA, we are committed to promoting artistic innovation, cultural exchange, and social dialogue. Through our exhibitions, programs, and initiatives, we aim to inspire creativity, foster critical thinking, and contribute to the cultural landscape of Africa and the world. Job Summary This role reports to the Senior Curator. The main purpose of this role is to provide advanced administrative and coordination support to the Curatorial Department. The role is responsible for curatorial schedule management, office management, information preparation, company records management, data analysis, fellowship coordination and external partner liaising. Key Responsibilities: Curatorial Office Administration Manage the office by ensuring the curatorial office is organised and presentable. Maintain and improve current filing and contact database systems. Provide administrative and logistical support to the Curatorial team. Act as a liaison between the Senior Curator, Managing Editor, and other departments. Manage curatorial scheduling, ensuring alignment with deadlines and meetings. Populate the payment schedule and follow up with Finance. Archive curatorial files, maintain Share Point folders, and ensure proper project documentation. Project archive checklist – when an exhibition / project is completed ensure everything is filed in way that future employees can access information. Oversee master calendar for programming, exhibitions, publishing, and meetings including: Coordinate travel, logistics, and artist site visits. Support visitor reception, scheduling, and group events. Assist with curatorial events, openings, RSVPs, and invitations. Supporting the Curatorial Team: Travel, Accommodation Manage the administration of the Curatorial Research travel budget. Obtain quotations for flights and accommodation as per the organisation procurement guidelines. Book flights and accommodation. Prepare subsistence and travel allowance currency. Assist with travel documents for curators where necessary. Fellowship Coordination 1. Museum Fellowship intake and recruitment process Coordinating the annual call for applications including: Content signs off from various internal and external stakeholders. Setting up online application platform. Reviewing applications to ensure that they meet all application requirements. Reviewing candidates’ qualifications and experience to determine whether they are suitable for the position. Interviewing candidates to ascertain whether they have the necessary skills and experience to succeed in the position. Responding to applicant queries and managing the fellowship email account. Maintaining application and selection database for each year. Arranging travel logistics for recruitment drive in compliance with museum, university, and sponsor policies. Arranging schedule of events for recruitment drive. Assistance with getting all collateral ready in time for recruitment drive. Research on potential partners or collaborators from the African continent. 2. Commencement Preparation Plan and organise the orientation program, including scheduling events, transport, and meetings. Coordinate relevant IT setup and access cards with museum departments. Assist with Fellows’ visa applications and liaise with SA authorities, SAQA, and medical aid. Work with UWC on administrative letters for visa support. Arrange accommodation and rental agreements for fellows. Prepare welcome packs for incoming fellows. 3. Day to Day Duties Provide administrative supervision and support to fellows. Manage fellowship administration, including agreements, HR, and reporting. Create schedules and rosters, aligning with the UWC calendar. Coordinate professional development activities in consultation with supervisors. Assist with assessments, evaluations, and grading data. Update rotation, vacation, and leave schedules with supervisors. Support basic budget administration. Draft documents and correspondence for presentations, grants, and reports. Assist with curatorial research and facilitate exhibition tours. Liaise with fellowship alumni and coordinate newsletters. Organise fellowship meetings, including with supervisors, UWC, and leadership. Give logistical guidance for the fellows end of programme project. Coordinate programme feedback and evaluations. Arranging accommodation inspection with outgoing fellows and the landlords. Maintain a regular supply of office consumables through conducting regular stock takes. Ensure sufficient groceries on hand for the office as well as catering needs for various programmes. Keep track of the department’s assets and equipment. Coordinating the hiring/lending CFAE assets from other departments. What you’ll need to be successful in the role: Diploma in Secretarial/ office management and/or executive administration or equivalent. Knowledge of Curatorial processes. 3 years executive personal assistant experience. 3 years of Museum/Gallery/Art Institution experience. Fluent in English in business verbal and written language. A minimum of 3 years’ experience in an administrative role in an office environment. Knowledge of Microsoft Office suite including Outlook. Knowledge of organisational skills is essential. Strong attention to detail. High level of efficiency. Working independently and taking initiative. Effective problem-solving skills. Good time management and scheduling abilities. Teamwork and collaboration. Honest and reliable. Basic bookkeeping and data capturing. Requirements Competency in another official SA language is a strong recommendation. An amiable and welcoming attitude. Punctuality. Maintaining a professional image. Extensive knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a high level. Person specification This role requires an individual with knowledge in project management, ability to plan, coordinate, and support with high level administration. The individual must bring high standard of work, good work ethic, deadline driven, with good networking, oral and written communication, and engagement skills. Ability to be resilient and remain calm under pressure. As a cutting-edge equal opportunity institution, Zeitz MOCAA celebrates diversity in all its forms including gender, race, creed, and orientation. Zeitz MOCAA is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDIs) for this position. #J-18808-Ljbffr

Human Resources & Office Administration Coordinator

Human Resources & Office Administration Coordinator

Apply locations: Natal, Rio Grande do Norte, Brazil; Sao Paulo, SP

Time type: Full time

Posted on: Posted 10 Days Ago

Job requisition id: R09173

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job Description

Human Resources (60%):

1. Recruitment and Selection:
   • Lead recruitment efforts for positions in Brazil.
   • Screen and interview candidates for position and company fit, coordinate interviews and other recruitment activities.
   • Support, coordinate and facilitate onboarding.
2. Performance Management:
   • Provide support in areas of performance management, compensation, and benefits.
   • Partner with HR team to develop and administer the performance management process.
   • Provide oversight and maintain records related to grievances and disciplinary actions.
   • Escalate staff grievances and internal complaints to HR Management team.
3. Compliance:
   • Ensure relevant standards, processes and regulations are upheld in accordance with company policy, as well as state, federal and international laws.
   • Maintain the employee work rules and recommend new approaches, policies, and procedures.
   • Monitor local policies and procedures to ensure consistency and fairness among employees.
   • Advise management and employees on Brazilian labor law.
4. Employee and Labor Relations:
   • Act as the main point of contact on all employee matters for the Brazil locations.
   • Manage the offboarding process including exit interviews, paperwork, system deactivation, final pay processing, equipment collection, etc.
   • Respond to and resolve employee inquiries in a timely and professional manner.
   • Manage employment contracts and coordinate documentation related to employment status changes; provide guidance on employment status changes and contract amendments.

Office Management (40%):
• Office planning and administration.

Qualifications:
• Bachelor’s degree in human resources or related field.
• 4+ years of progressive experience as an HR Generalist, Business Partner or HR Coordinator.
• English proficiency required.
• Strong working knowledge of employment laws and practices.
• Excellent interpersonal and coaching skills.
• Evidence of the practice of a high level of confidentiality.
• Proficiency in using HRIS systems and Microsoft suite.
• Ability to travel up to 15%.

Preferred Skill:
• Workday experience.

About Us

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

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Our client is seeking an Office & UK Lettings Coordinator for their team in Cape Town, based in their office.

Location:

Cape Town

Working Hours:

• Monday to Friday 9am – 6pm SAST (when on BST)
• 10am-7pm SAST (when on GMT)
• 1 in 3 Saturdays 9.30am to 5pm SAST (additional pay)

Requirements:

• UK Lettings experience is a MUST
• Office-based work in CPT
• Ability to work UK-based hours
• Excellent communication skills
• Unwavering attention to detail
• Focused on customer experience
• Ability to respond quickly to urgent requests
• Proven time management and prioritising skills
• Positive attitude
• Calm and unflappable approach
• Able to work with people at all levels and provide upward feedback

About: Lettings Administration

• Full administrative support for the Lettings Director, who is UK-based
• Quality control of all administrative processes across the Lettings team
• Prepare accurate correspondence for valuations, offers, instructions, and move-ins when necessary
• Create and manage marketing materials for new and existing properties
• Maintain the company database at all times
• Liaise with contractors and suppliers, and process invoices
• Property Management Cover

Tenancy Management

• Responsible for the renewal process for a portfolio of properties, including liaising with the Lettings Director, negotiating with landlords and tenants, and administering legal documentation
• Ensure all necessary compliance documentation for tenancies remains valid at renewal
• Keep the Lettings Director updated regarding renewals
• Handle notices from tenants, inform landlords, and initiate tenancy end processes
• Serve notices to end tenancies, including Section 21 notices
• Oversee checkout arrangements and deposit releases for non-managed properties
• Monthly reporting on renewals and tenancy ends
• Assist with queries from landlords, tenants, and internal teams

Office Coordination

• Oversee daily operations of UK and SA offices
• Provide general support across the business, assisting with admin and logistics
• Manage office supplies, meeting rooms, and contractor visits
• Answer and direct calls

Salary:

Market-related salary, UK Bank Holidays, Holiday accrual scheme, and medical aid contribution.

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Our client is seeking an Office & UK Lettings Coordinator for their team in Cape Town, based in their office. Location: Cape Town Working Hours: Monday to Friday 9am – 6pm SAST (when on BST) 10am-7pm SAST (when on GMT) 1 in 3 Saturdays 9.30am to 5pm SAST (additional pay) Requirements: UK Lettings experience is a MUST Office-based work in CPT Ability to work UK-based hours Excellent communication skills Unwavering attention to detail Focused on customer experience Ability to respond quickly to urgent requests Proven time management and prioritising skills Positive attitude Calm and unflappable approach Able to work with people at all levels and provide upward feedback About: Lettings Administration Full administrative support for the Lettings Director, who is UK-based Quality control of all administrative processes across the Lettings team Prepare accurate correspondence for valuations, offers, instructions, and move-ins when necessary Create and manage marketing materials for new and existing properties Maintain the company database at all times Liaise with contractors and suppliers, and process invoices Property Management Cover Tenancy Management Responsible for the renewal process for a portfolio of properties, including liaising with the Lettings Director, negotiating with landlords and tenants, and administering legal documentation Ensure all necessary compliance documentation for tenancies remains valid at renewal Keep the Lettings Director updated regarding renewals Handle notices from tenants, inform landlords, and initiate tenancy end processes Serve notices to end tenancies, including Section 21 notices Oversee checkout arrangements and deposit releases for non-managed properties Monthly reporting on renewals and tenancy ends Assist with queries from landlords, tenants, and internal teams Office Coordination Oversee daily operations of UK and SA offices Provide general support across the business, assisting with admin and logistics Manage office supplies, meeting rooms, and contractor visits Answer and direct calls Salary: Market-related salary, UK Bank Holidays, Holiday accrual scheme, and medical aid contribution. #J-18808-Ljbffr