23 Training Coordinator jobs in South Africa

Job Title: Training Coordinator / Administrator

Department: Training and Development

Reports to: Project Manager – Training

Location: Cape Town

Employment Type: Full-time

Job Summary

The Training Coordinator is responsible for managing and supporting all training administration, logistics, and reporting within the Training & Development department. This role combines strong technical expertise in Excel, systems, and data management with excellent relationship-building, planning, and communication skills. The individual will play a key role in ensuring smooth delivery of training activities by maintaining strong stakeholder relationships, keeping precise records, producing accurate reports, and providing professional support to trainers, participants, and external partners.

Key Responsibilities

1. Training Coordination

• Schedule and coordinate training sessions, workshops, and seminars.

• Liaise with trainers, participants, partners, and vendors to ensure smooth delivery of training programs.

• Book venues, arrange equipment, and oversee all logistics.

• Manage participant enrolment, invitations, confirmations, attendance, and post-session follow-ups.

• Training Calendar Management – support maintaining and publishing the weekly training calendar.

• Digital Training Logistics – Set up and monitor virtual classrooms (MS Teams, Zoom, SAP Learning Hub), including recordings and access control.

• Trainer Onboarding & Briefing – Ensure trainers are prepared with updated materials, delegate lists, and logistics information.

• Learning Material Management – Oversee preparation, version control, and distribution of training manuals, handouts, and digital resources

1. Relationship & Stakeholder Management

• Build and maintain strong, professional relationships with trainers, delegates, and business partners.

• Act as the key point of contact for all training-related communication and support.

• Ensure clear, timely, and professional communication with all stakeholders.

• Handle customer queries, provide status updates, and ensure excellent learner experience

• Support collaboration across departments to align training activities with business needs.

1. Data Management, Systems & Reporting

• Maintain accurate training records in Excel and learning management systems (LMS).

• Produce reports and dashboards to track attendance, compliance, performance metrics, and outcomes.

• Provide data-driven insights to management for decision-making.

• Ensure training systems run smoothly and troubleshoot issues when needed.

• Support invoice processing,

1. Monitoring, Feedback & Minutes

• Distribute and analyse feedback from participants and trainers to improve training effectiveness.

• Take accurate, well-structured minutes during training meetings, ensuring clear action points are captured and tracked.

• Support evaluation of training programs through feedback, assessments, and reporting.

1. Compliance & Certification

• Ensure all training programs meet client and organizational compliance standards.

• Manage drafting, tracking, and issuing of training certificates.

• Keep training documentation secure, audit-ready and in line with POPIA.

1. Continuous Improvement

• Identify opportunities to improve training processes, reporting methods, and participant experience.

• Contribute ideas for system enhancements and administrative efficiency.

• Actively support innovation in training delivery and coordination.

Skills and Qualifications

• Diploma or degree in Business Administration, Human Resources, or related field.

• Proven experience as a Training Coordinator, Training Administrator, or similar role.

• Advanced Excel skills (pivot tables, formulas, dashboards) and strong systems proficiency.

• Strong relationship-building and stakeholder management skills.

• Excellent planning and organizational skills; able to manage multiple priorities under pressure.

• Attention to detail with a focus on accuracy and quality.

• Confident in taking and producing professional meeting minutes.

• Strong written and verbal communication skills.

• Problem-solving and analytical mindset.

• Experience with e-learning platforms and virtual training tools (MS Teams, Zoom, etc.) is an advantage.

Working Conditions

• Office-based, with some travel to training venues when required.

• Flexibility in working hours may be needed to accommodate training schedules.

Electrum is the next-generation payments technology company that provides cloud-native software to optimise the processing of financial transactions. Since 2012, we have established ourselves as a respected payments technology partner through our deep expertise and track record in delivering trusted enterprise-grade payments solutions.

We've built a reputation in providing solutions for high-volume, low-value payment schemes and services that enable our clients to deliver to their customers at scale. We love that the projects we work on touch the lives of millions of South Africans daily, making a real difference.

We hire the best of the best and we offer great opportunities for personal growth and career progression.

The Training Administrator plays an integral role within our dynamic and fast-paced organisation, supporting a collaborative team in a rapidly growing environment. This position is responsible for coordinating and managing all aspects of training programs — from efficient logistical arrangements and accurate record-keeping to comprehensive learner support and strict adherence to compliance requirements. Additionally, you will provide essential administrative assistance to the knowledge and learning team, contributing to a culture of continuous development, teamwork, and professional growth (with plenty of coffee along the way).

In this role, you will be instrumental in the seamless delivery of both in-person and virtual learning experiences. You'll maintain accurate documentation, contribute to vital skills development initiatives, and leverage your passion for educational technology, e-learning administration, and content design to make a real impact.

• Schedule and coordinate all training sessions, events, and workshops, both in-person and virtual, covering various training types.
• Manage training calendars, communications, logistical arrangements (venues, equipment, catering), registrations, and attendance.
• Coordinate effectively with internal trainers, external providers, speakers, and participants for seamless program delivery.
• Process invoices and manage procurement related to all training activities.
• Maintain comprehensive and accurate training records, including attendance, completion rates, feedback, and assessments.
• Develop and maintain training resources, including a knowledge base, and prepare training-related communications and reports.
• Serve as the primary point of contact for employee training inquiries and provide support to learners and instructors.
• Administer and manage the Learning Management System (LMS), including course setup, grading, and technical support.
• Assess the effectiveness of e-learning programs and stay updated with emerging e-learning technologies.
• Ensure all training activities comply with internal policies and external regulations, and assist with skills development reporting and SETA compliance.

Requirements

You will need the following:

• Degree in Human Resource Development, Training Management, or a related field
• Minimum of 2-3 years' experience in a training coordination role
• Sound understanding of Skills Development legislation, BBBEE scorecard, and WSP/ATR processes
• Proficient in Learning Management System administration
• Strong administrative and reporting skills
• Strong digital skills including a good understanding of the features of the following packages : Google Suite/Microsoft Office, Zoom

It would be a bonus if you also have experience with E-Learning content Development Tools experience such as Articulate Storyline and Adobe Captivate, Camtasia, CreateStudio

Benefits

A good work-life balance is very important at Electrum. To help you manage your own time and energy, Electrum offers benefits such as:

Flexibility around core working hours (nature of flexibility is negotiated per role based on business needs

Daily cooked lunches and a stocked kitchen for the mid-day nibbles

Team socialising, getaways, and social outings

We have created a safe, transparent environment where we know mistakes happen, and that's okay. We even have a 3 step approach to dealing with them:

Tell everyone about it

Fix the mistake

Tell everyone about the solution

You are responsible for your actions – both the successes and the failures.

Role Description

This is a contract on-site role for a Training Coordinator located in the City of Johannesburg. The Training Coordinator will be responsible for the scheduling and coordination of training sessions, developing training programs, and ensuring effective communication with trainees. The role involves preparing training materials, conducting employee training sessions, maintaining training records, and working closely with different departments to assess training needs and objectives.

Qualifications

• Skills in Training Coordination and Training & Development
• Strong Communication and interpersonal skills
• Employee Training and Training facilitation skills
• Excellent organizational and time-management abilities
• Ability to work effectively in a team and independently
• Experience in an academic or similar professional environment is beneficial
• Bachelor's degree in Human Resources, Education, Business Administration, or related field

Job Purpose

The role of the coordinator is to organize and co-ordinate all administrative responsibilities relating to training, which includes learner administration, registration, and training delivery, as well as HR related administration. F The coordinator should be able to use his/her organizational skills to manage his/her office space and his/her time, as he/she will collaborate with learners and colleagues in a fast-paced environment

Duties and Responsibilities

• Registration of learners
• Collating attendance registers monthly for each training session
• Providing monthly learner progress reports to learners and consolidated report to client's HR
• Ensuring continuous feedback to client and client's HR iro learner's progress
• Perform HR administration related tasks.
• Follow ups on learners that require extra support in terms of PoE submission/s
• Maintaining administration of each client's training and ensuring information is updated electronically
• Addressing learner queries (via email, phone) - ongoing
• Printing, collating and courier of training material, result certificates to learners
• Preparing for and co-ordinating induction/training held on-site at SA Cargo 's offices
• Organization of collections and deliveries when required ie. Learning material to venue, learner assessments, post, liaising with the courier service, etc
• Capture and enrol all users (Staff/Facilitators/Assessors/Moderators/Learners/Clients)
• Capture each programme and unit standards to the system
• Ensure correct capturing of information from spreadsheet to the system.
• Create learner logins and send access notification to learners o Change user login details (if user has forgotten login password)
• Uploading of Learner Documents to the system (ID, Highest Qualification, Learner Agreement,
• Employer Agreement, etc) Uploading of facilitator videos and training material, reviewing and allocating learner submissions for assessment by Assessor.
• Assisting with and providing support to learners in uploading of PoEs to the system
• Assisting with and providing support to learners on the chat forum
• Extracting daily training evaluation reports
• Extracting user activity (learner) reports per client.
• Releasing of results to learners on successful completion of modules within a programme (indicating competent/not yet competent)
• Assisting and providing not yet competent learners the opportunity to re-submit not yet competent PoEs o Assisting and providing support to learners that require an extension to PoE submission

Minimum Requirements

• Diploma or Bachelor's Degree is preferred in HRM or related qualification
• Additional qualification in Administration is a plus
• Additional qualification in Administration is a plus
• Proven work experience as an Administrator or similar role or a least 3 years' experience in an administrative role
• Knowledge of training and development and SETA processes and regulatory bodies (CHE; DHET; SAQA; QCTO) is beneficial
• SETA-TETA experience is beneficial
• Excellent verbal and written communication skills (English)
• Hands-on experience with MS Office (particularly MS Word, MS Excel, Power point)
• Solid time-management abilities with the ability to prioritize tasks

PERSONAL ATTRIBUTES

• Personal attributes should include:
• Being professional and responsive
• Level of tolerance under pressure
• Client and service orientated
• Excellent oral communication skills
• Good organizational skills
• Accuracy
• Detail/s orientated
• Team player
• Honesty and loyalty

Job Type: Full-time

Experience:

• Learning and development , training analysis : 3 years (Preferred)

Work Location: In person

Shape Badger’s Digital Transformation & AI Journey

Badger Holdings has launched a dedicated AI training programme to accelerate how we work, grow, and deliver value to our customers. As part of this journey, we are building an AI-first workforce and we are looking for talented people to help us make it happen.

One of the key roles we are hiring for is a Training Coordinator (AI Enablement) . This role is all about equipping our teams with the knowledge, tools, and confidence to embrace AI in their daily work.

What You’ll Do

• Design and build engaging AI learning content (online, blended, and coaching).


• Create training materials and digital resources for staff across geographic territories.


• Coach trainers and coordinators, ensuring consistent and effective delivery.


• Facilitate small group sessions and gradually grow into larger training delivery.


• Experiment with digital tools and methods to make learning impactful.


• Gather feedback and continuously improve the training journey.

What Success Looks Like

• Staff across the business complete AI training with strong results.


• Learning resources are actively used and valued by teams.


• Training sessions receive positive feedback from participants.


• People feel more confident applying AI in their daily work.

What You’ll Bring

• Proven experience in training design and curriculum development.


• Ability to create engaging learning content (e-learning, guides, playbooks).


• Strong facilitation and coaching skills.


• Curiosity and comfort with using AI tools (no coding required).


• Bonus if you’ve worked on technology adoption or digital transformation programmes.

Why Join Us?

This is not a typical training role. You will be part of Badger’s AI innovation lab, a high-energy team driving change across the business. If you’re passionate about learning, technology, and helping people thrive in a digital-first world, we’d love to hear from you.

 ? Apply today and be part of Badger’s journey to build an AI-first workforce.

We are looking for a Systems Support and Training Coordinator to be responsible for effective and efficient systems support to users, operations and HOD Support Leaders to ensure seamless processing across all systems.

Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and employs more than 5 000 people ranging from dieticians, chefs and human capital specialists to hygiene experts.

We provide a wide range of catering and associated services to clients in all industries. We customise our catering and services according to their needs. Our services are offered with confidence as everything we do is underpinned by an ethical code and full compliance with all the relevant industry standards and regulations.

We have a country-wide footprint with our head office in Johannesburg, and regional offices in Cape Town, Durban, George, Worcester, Port Elizabeth, Rustenburg, Kimberley and Bloemfontein.

• Higher Certificate or Diploma in a relevant field such as Data Analysis or Information Technology.
• More than 3 years' experience in variety of systems i.e. payroll, HR, procurement etc.
• Minimum 2 years' experience in writing of manuals, training users and heads of departments on multiple systems.
• Proven experience working with high-volume users.
• Experience with liaising with developers to further enhance systems
• MS Office proficiency –SAGE300 etc.
• Experience working in a multi-skill fast paced changing environment essential.

Technical Support

• Providing technical support to users experiencing challenges with software applications including but not limited to diagnosing and fixing bugs, troubleshooting etc.
• Participating in the planning and implementation of software upgrades and updates.
• Testing new versions of software applications and working with software developers to ensure that changes do not negatively impact the user experience.
• Collaborating with other IT staff and software developers to resolve issues and improve software applications.
• Participate in meetings with users, software developers, and other IT staff to discuss issues and identify solutions

Systems Administration and Maintenance

• HR and Payroll System - Sage300
• Sage ESS workflow development and administration i.e. linking users, ensuring tasks are approved on ESS including but not limited to claims, leaves etc.
• Collaborating with Senior People Partner regarding HR Modules automation integration.
• Development of data export templates.
• Provide support to payroll department with system queries.
• Provide access on Sage ESS and password resets.
• Procurement System – Feed
• Loading of users, units and general support queries from units i.e. checking of invoices and credit notes etc.
• Liaise with developers in terms of new features and upgrades.
• Provide support to finance regarding invoices and credit notes.
• Provie access on Feed and password reset.
• End to end maintenance and upkeeping of other variety of systems in various department

Training and Deliverable

• Create training manuals for various systems to users, support heads and operations.
• Provide training to users, operations and support heads on how to use sofware applications
• Collaborate closely with HR, Operations, Payroll and Finance teams to maintain accurate user informations and data.
• Respond to user inquiries regarding input and processing on all company systems in a timely and professional manner
• Build positive relationship with internal and external stakeholders

What We Are Looking For
PURPOSE OF THE JOB
: Management and control all training activities according to company policy and project guidelines, within the constraint of time and in a cost-effective manner. Liaise between clients and training institutions. Ensure all training aids, course material and relevant training logistics are properly planned for and available well ahead of time. Facilitate training courses and conduct assessments. Identify the needs for changes in existing course modules and modify as such. Monitor training results and recommend new approaches, techniques and programmes.

Key Responsibilities

• Planning, organising, leading, controlling training programmes presented by RDM Academy by aligning programmes with RDM policies, schedules and procedures.
• Supervise the execution of training programmes by monitoring the training personnel, workflow, daily programme activities and training resources.
• Complete training administration of training programmes by moderating training results, compiling training programme reports and reviewing training material and assessment tools.
• Identify opportunities and develop training programmes and training material in support of new training business and improve programmes and client satisfaction based upon feedback.
• Co-ordinate, monitor and ensure the supply of logistical and administrative training support given to clients of the RDM Academy in line with contract requirements.
• Provide budgetary inputs for the planning, organising, leading and controlling of training programmes based upon client requirements. Monitor the supply of resources in line with planned expenditures.

What Qualifications You Should Have
POST REQUIREMENTS:

• National Senior Certificate or NQF 4 technical qualification
• Occupational directed education, training and development (ODETDP) qualification.
• NQF 6 in Explosives Management or equivalent qualification would be advantageous.
• Proven experience as a Training Facilitator, Assessor and Moderator will be advantageous.
• Qualifications and/or short courses in Explosives and Ammunition will be advantageous.
• At least 5 years' experience within training or explosives environment.
• Experience in the manufacturing and/or use of explosives and ammunition, preferably in a supervisory role, will be advantageous.
• Experience in compilation and development of training and technical documentation and material will be advantageous.
• Advanced computer skills, with at least 5 years' experience using Microsoft Office.
• Valid driver's license.
• Written and verbal English Communication proficiency required.
• Willingness to travel or work flexible hours if required.

Department Description/Departement Beskrywing

Centre for the Advancement of Social Impact and Transformation
Training and Placement Coordinator (Post Level 9)
(Three-year fixed-term contract)
(Stellenbosch Campus)
Ref. ASI/217/0925
The Training and Placement Coordinator at Stellenbosch University (SU) is responsible for overseeing the placement of students into volunteerism and service-learning opportunities, ensuring smooth coordination between academic departments, community partners, and students. This role is critical in facilitating students' involvement in community-based projects, managing administrative processes, and ensuring the successful integration of students into various organisations for experiential learning.
The role is also central in ensuring effective and meaningful student involvement in community-based learning opportunities and critical engagements while supporting the broader goals of the Centre for the Advancement of Social Impact and Transformation (CASIT), including staff training on diversity and inclusion.
Duties/Pligte

• Placing Students in Volunteer and Service-Learning Opportunities
• Sign-up sheets to be designed and circulated to all students with marketing material (i.e. flyers).
• Identifying organisational requirements for curricular and experiential student volunteer placements.
• Matching students to appropriate volunteer site groups, ensuring alignment with their academic fields.
• Coordinating the segmentation process for matching students with community-based organisations.
• Facilitating the preparation of organisations to receive students, ensuring that all necessary checklists and requirements are met.
• Facilitating experiential learning experiences for students placed in organisations.
• Ensuring that the experiential office requirements are in place.
• Portal design is an important process as the work needs to be rolled over from previous year and updated, cleaned, and refreshed for the new year. (In collaboration with the designer).
• Coordinating training workshops for all CASIT offerings.
• Relationship Management and Partner Engagement
• Conducting needs analysis with NGOs, municipalities, and other organisations within the framework of the Sustainable Development Goals (SDGs).
• Coordinating placements for social work students and other academic programmes as per degree specifications and in partnership with relevant departments.
• Providing face-to-face training for community stakeholders to ensure that students are well-prepared for their placements.
• Course Administration and Certification
• Coordinating the registration and certification process for all course offerings (AEC, Transformative Social Work in the Short Course Division, and Impact through Community Engagement on SUNLearn).
• Coordinating the registration and certification process for the Critical Diversity Literacy (CDL) short course by capturing the names of staff and students enrolled for CDL.
• Administering the online learning platform for Writing for Change (uploading content, monitoring student assignment submissions, posting weekly reminders) on SUNLearn.
• Assisting with the coordination of the Writing for Change year programme (workshop dates, venues).
• Assisting with the dissemination of calling for applications amongst student communities and networks.
• Monitoring student attendance for the Writing for Change programme.
• Logging and verifying volunteerism hours submitted by students for registration and certification, thereby ensuring accuracy.
• Logging and verifying the time on task forms and capturing evaluations on completion of the CDL modules.
• Completing placement reports and submitting them to relevant departments (e.g. Social Work, the International Office, and the African Languages Department).
• Documenting community partner evaluation forms to track the effectiveness and impact of partnerships between organisations, communities and the University.
• Reviewing and documenting learning outcomes and ensuring quality control of all training offerings through participation in the training quality review team.
• Tracking Transformation-related events
• Tracking Transformation-related events on campus.
• Ensuring that the events are posted on SUNLearn and the CASIT website for CDL participants.

Job Requirements/Pos Vereistes

• At least an NQF level 7 qualification in social impact, community development, or a related field.
• At least three years' relevant work experience.
• Knowledge of an online learning management system, e.g. SUNLearn.
• Knowledge of administrative tools used for student placements and certification.
• Strong understanding of service-learning and volunteerism models.
• Strong organisational and administrative skills with attention to detail.
• Excellent written and verbal communication skills.
• The capacity to manage multiple projects simultaneously and to work independently.
• Proven experience in managing multiple projects.

Recommendation/Aanbeveling

• Previous experience in volunteer coordination, student placements, or a related administrative role will be advantageous.

How To Apply/Hoe Om Aansoek Te Doen

Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the EE Plan of the University.
Stellenbosch University reserves the right not to make an appointment.
Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post.

APPLY ONLINE AT
BY USING THE
APPLY NOW LINK
AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.
Enquiries/Navrae

Enquiries regarding this post:
Dr Zethu Mkhize on , or at

Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process:
Human Resources Client Services Centre on Stellenbosch) / Tygerberg), or at sun-e-

Currency

Commencement Date 01-Nov-2025

Closing Date 29-Sep-2025

Amount of Travel

Work At Home

To coordinate and administer all company training and development programs,

ensuring a seamless and effective learning experience for employees. This role is

responsible for the logistics of training events, facilitating onboarding, maintaining

accurate records, and supporting the preparation of statutory skills development

reports.

Skills & Competencies:

• Minimum Education: Diploma/Degree in Human Resource Management/ Industrial and Organisational Psychology or equivalent.
• Minimum Experience: 2 years of experience in an HR or training support role, with a focus on administrative and coordination duties.
• Technical Knowledge: Proficiency in the Microsoft Office Suite (particularly Excel and PowerPoint), experience with an HRIS, and foundational knowledge of skills development legislation (WSP/ATR).
• Behavioural Competencies: Exceptional communication and interpersonal skills, strong organisational and planning abilities, meticulous attention to detail, and a strong customer service orientation.

Key Responsibilities:

• Coordinate all approved training and development programs, including sourcing providers, managing logistics, and tracking the training budget.
• Provide administrative support for all training activities, including scheduling sessions, preparing materials, and booking venues.
• Implement and continuously improve the company's approved onboarding program.
• Plan and conduct all induction sessions and presentations for new employees.
• Maintain accurate training records for all employees on the HRIS.
• Assist the HR Manager with the preparation and submission of the Workplace Skills Plan(WSP) and Annual Training Report (ATR).

Email Subject: HR Training & Development Coordinator application

Closing Date: 14 October 2025

Job Type: Full-time

Work Location: In person