1,355 Team Coordinator jobs in South Africa

My client, a well-established concern, has a vacancy for an Administrative Coordinator to join their team.

A relevant degree, B.Comm or similar, and 2 - 3 years experience in an administrative or financial role are advantageous.

• Opening of contracts on system.
• Drawing up physical contracts (Purchase contracts and sales contracts).
• Sending out contracts to customers and suppliers.
• Collection of unsigned contracts.
• Management of monthly bank audit through collection of proofs of delivery (PODs) & storage of invoices as well as signed contracts.
• Monthly commission reconciliations.
• Checking and analyzing profit calculations.
• Invoicing to customers.
• Creating new customer profiles on the system.

• A relevant degree (B.Comm or similar) is advantageous.
• Minimum 2-3 years of experience in an administrative or financial role.

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POSITION INFO:

My client, a prominent organisation in the agricultural and animal feed sector, is seeking a diligent and organised Administrative Coordinator to join their team in Stellenbosch. This role offers an excellent opportunity to support import administration and logistics processes within a dynamic and innovative environment.

Recruiter:

Frank Consult

Job Ref:



Date posted:

Thursday, May 8, 2025

Location:

Stellenbosch, South Africa

SUMMARY:

POSITION INFO:

My client, a prominent organisation in the agricultural and animal feed sector, is seeking a diligent and organised Administrative Coordinator to join their team in Stellenbosch. This role offers an excellent opportunity to support import administration and logistics processes within a dynamic and innovative environment.

Key Responsibilities:

• Manage processes related to supplier contracts from international and local suppliers.
• Forward purchase contract details and relevant documents to the customs clearance agent for the import process.
• Organise and maintain import files, ensuring all documentation is accurate and up to date.
• Collaborate closely with the customs clearance agent to track shipment statuses and resolve any issues during shipping or clearance.
• Process creditor invoices related to imported goods, ensuring payments are accurate and align with agreed terms.
• Ensure timely invoice payments and maintain payment records for accurate financial tracking.
• Process debtor invoices as needed, ensuring client-related billing is accurate, timely, and compliant with policies.
• Ensure all imports comply with South African customs regulations and other legal requirements.
• Provide reports on import activities.
• Assist with audits or internal reviews related to import, inventory control, invoicing, and financial processes.
• Provide general administrative support as required.
• Assist in preparing reports and presentations for senior management or external stakeholders.
• Perform additional administrative tasks to support the sales and logistics team.
• Maintain strong working relationships with suppliers, customs agents, banks, logistics providers, and other stakeholders involved in the import process.
• Promptly resolve issues or discrepancies related to imports, payments, invoicing, inventory control, or documentation.
  
  

• Analytical mindset with strong attention to detail and accuracy in handling documentation, payments, invoices, and inventory records.
• Proficient in Microsoft Excel.
• Excellent customer service and communication skills.
• Strong planning and organisational abilities, with the capacity to meet deadlines.
• Ability to multitask and manage multiple priorities effectively.
• Capable of working collaboratively in a team and independently with a strong sense of responsibility.
• Proactive, solution-oriented approach to problem-solving.
• High level of integrity and professionalism in all interactions with internal and external stakeholders.
  
  

• Diploma or degree in Logistics, Supply Chain Management, Business Administration, Accounting, or a related field.
• 2-4 years of experience in import administration, logistics, or supply chain management, preferably in the agricultural or animal feed sector.
• Experience in processing creditor and debtor invoices, with a solid understanding of basic accounting principles.
• Knowledge of South African import and customs clearance processes (direct clearance not required).
  
  
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Advertising Services

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Job DescriptionJob Description

Administrative / Project Coordinator
New York & South Florida
Technology Contractor – Structured Cabling | Sound Masking | AV Systems

We are a growing technology contractor seeking a professional, organized, and proactive team member to support our estimating, operations, and project management teams. Experience is a plus, but we’ll train the right person.

Key Responsibilities:

• Maintain project data, schedules, and estimates in Monday.com

• Track proposals, follow-ups, and assist with change orders

• Manage project scheduling and coordinate manpower

• Prepare submittals and organize project documentation

• Communicate with GCs, clients, and internal teams

• Assist CEO, PMs, and operations with coordination tasks

• Learn to support estimating and documentation processes

What We’re Looking For:

• Eager to learn

• Professional, reliable, and detail-oriented

• Able to work independently and hit the ground running

• Strong communication and follow-through

• Proactive mindset — able to stay ahead of project needs

• Tech-savvy; experience with Monday.com a plus

• Construction or AV industry experience is helpful — not required

Why Join Us?

• Receive hands-on training with opportunities to grow

• Work closely with leadership and learn multiple aspects of the business

• Join a team that values accountability, communication, and results

• Contribute to high-quality technology projects in NY & South Florida

Apply today — we’re ready to invest in the right person

• Opening contracts on system
• Making physical contracts
• Following up & collecting signed contracts
• Managing monthly audit by collecting PODs & storing invoices, as well as signed contracts
• Following up on outstanding PODs
• 6 month reconciliations
• Logistic administration
• Invoicing
• Scheduling of trucks

• At least 2 years of experience in an administrative or logistical role.
• Relevant degree beneficial.

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

About the Role

We’re looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you’ll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you’re dependable, detail-focused, and take pride in solid admin work, you’ll thrive here.

What You’ll Be Responsible For

Taking clear, concise meeting notes and sharing them promptly

Handling calls, emails, and client queries in a professional, respectful way

Keeping records and systems updated and easy to navigate

Supporting team projects by helping manage timelines and information

Managing daily admin : scheduling, document prep, and general coordination

Maintaining confidentiality and a high standard of professionalism

Adapting to and using new tools or software that improve efficiency

What You Bring

Strong, friendly communication skills—both written and verbal

A proactive, organised approach to work—you don’t wait to be asked

Dependability and attention to detail in everything you do

Ability to manage your time and responsibilities independently

A team-first attitude and willingness to support wherever needed

Quick to learn new systems and ways of working

Why You’ll Enjoy Working With Us

We understand how important strong support is to a successful business. This role goes beyond admin—you’ll be a vital part of how our team stays aligned, informed, and productive. We work hard but support each other, and we’re looking for someone who shares that mindset.

If you’re the kind of person who takes initiative, enjoys bringing order to tasks, and likes being part of a team that values your contribution, we’d love to hear from you.

Minimum of 3 years’ experience in an administrative, operational, or similar support role

Proficient in Microsoft Office (Word, Excel, Outlook, etc.)

Familiarity with CRM systems or similar platforms is a strong advantage

Sharp attention to detail, with a commitment to accuracy and high-quality work

Highly organised, reliable, and skilled at managing time and responsibilities

Confident working independently, juggling tasks, and meeting tight deadlines

Tech-savvy and open to learning new tools, platforms, or ways of working

Strong interpersonal skills and a team-focused mindset

Excellent written and verbal communication in English, with solid grammar and spelling

Must have a reliable laptop, stable internet connection, and a quiet, well-equipped home workspace

About the Role

We’re looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you’ll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you’re dependable, detail-focused, and take pride in solid admin work, you’ll thrive here.

What You’ll Be Responsible For

Taking clear, concise meeting notes and sharing them promptly

Handling calls, emails, and client queries in a professional, respectful way

Keeping records and systems updated and easy to navigate

Supporting team projects by helping manage timelines and information

Managing daily admin : scheduling, document prep, and general coordination

Maintaining confidentiality and a high standard of professionalism

Adapting to and using new tools or software that improve efficiency

What You Bring

Strong, friendly communication skills—both written and verbal

A proactive, organised approach to work—you don’t wait to be asked

Dependability and attention to detail in everything you do

Ability to manage your time and responsibilities independently

A team-first attitude and willingness to support wherever needed

Quick to learn new systems and ways of working

Why You’ll Enjoy Working With Us

We understand how important strong support is to a successful business. This role goes beyond admin—you’ll be a vital part of how our team stays aligned, informed, and productive. We work hard but support each other, and we’re looking for someone who shares that mindset.

If you’re the kind of person who takes initiative, enjoys bringing order to tasks, and likes being part of a team that values your contribution, we’d love to hear from you.

Minimum of 3 years’ experience in an administrative, operational, or similar support role

Proficient in Microsoft Office (Word, Excel, Outlook, etc.)

Familiarity with CRM systems or similar platforms is a strong advantage

Sharp attention to detail, with a commitment to accuracy and high-quality work

Highly organised, reliable, and skilled at managing time and responsibilities

Confident working independently, juggling tasks, and meeting tight deadlines

Tech-savvy and open to learning new tools, platforms, or ways of working

Strong interpersonal skills and a team-focused mindset

Excellent written and verbal communication in English, with solid grammar and spelling

Must have a reliable laptop, stable internet connection, and a quiet, well-equipped home workspace