1,076 Team Coordinator jobs in South Africa

PURPOSE OF THE POSITIONTo provide administrative, organisational and secretarial assistance and support to the Executive Management team. KEY RESPONSIBILITIES

• Secretarial and administrative coordination and assistance which includes, but is not limited to, managing and coordinating calendars, forums and meetings with a broad base of stakeholders; office reception and screening of calls; various database updates; typing; courier deliveries, booking of boardrooms etc
• Liaising and relationship building with other secretaries / office coordinators across the business
• Administration of Investor Relations activities: coordinate meetings and event logistics
• Making travel and visa arrangements
• Typing and distributing of all management related reports
• Handling all logistical arrangement related to meetings
• Tracking stock of office supplies and placing orders when necessary
• General office management and ad hoc admin duties
• Administrative assistance with projects when needed

JOB INCUMBENT REQUIREMENTS

• Grade 12
• 3 - 5 years experience as a secretary / office administrator / PA to executive management
• Proficient ERP Systems
• Proficient in Excel / Google sheets
• Drivers Licence
• Competencies required: Communication, planned and organised, detail oriented, customer service orientated, negotiation and problem assessment

If you do not hear from us within 4 weeks of the closing date of this position, please regard your application as being unsuccessful. PKI strives for equal opportunity in terms of its employment equity guidelines.

Job Type: Permanent

Education:

• Diploma (Preferred)

Experience:

• Procurement: 3 years (Required)

Work Location: In person

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the "First Quantum Way".

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That's how we continue to achieve extraordinary things in extraordinary locations.

Job Description
Company Description
First Quantum Minerals is a leading Canadian-based global mining & metals company focused on the production of copper, nickel, gold & cobalt. As a company, we strive for continuous excellence and after 25 years of operations we are now one of the world's top 10 copper producers, exporting millions of tonnes of concentrate from multiple countries to customers worldwide. Our operations and future developments span across Africa, Europe, the Middle East, Australia and the Americas, and we are globally recognised for our specialist technical, engineering, construction and operational skills, which allow us to unlock value from complex mineral projects and deliver rewarding careers for our people, returns for our shareholders and sustainable development for the many local communities that host our operations. As we expand our operations, continue to provide metals to build the modern world and shift to a low carbon, greener economy in the years ahead, our mining projects will continue to require the best and the brightest talent to help us solve the emerging challenges of our time, shape our business and unlock opportunities for our future.

Job Description
Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum's ongoing success. Reporting to the Operations Procurement Manager, the Office Coordinator will be responsible for the general administration of the Johannesburg office, including building access and protocols, coordinating all office maintenance activities, procurement of office supplies, compliance with Health & Safety regulations, vendor relationships, travel and accommodation arrangements, document control, switchboard and office reception.

Key Responsibilities
The Office Coordinator's general accountabilities include, but are not limited to:

Office Services

• Monitor access to the office, adhering to office protocols (e.g. safety and access control). Receive visitors to the office and make them feel welcome.
• Switchboard: Receive and transfer calls to the appropriate FQM team member, answer questions and provide relevant information.
• Manage incoming and outgoing mail by sorting, distributing and tracking packages.
• Distribute company-wide communications such as announcements and invitations.
• Organise meetings and events, including booking meeting rooms, arranging catering and sending invitations.
• Pro-actively monitor office maintenance issues and submit timely requests for repairs and maintenance to the relevant service providers.
• Follow up on office repairs and maintenance done and escalate to the next level when required, ensuring issues are resolved.
• Monitor consumption and inventory of office consumables and place orders in a timely manner on the ERP system to ensure appropriate stock levels.
• Negotiate rates and maintain and log calls with vendors and service providers.
• Establish and maintain relationships with vendors/service providers.
• Review and evaluate vendors and service providers from a cost vs value perspective. Make recommendations regarding potential alternatives.
• Directly provide the Finance team with the required documentation timeously to process payments to service providers and vendors.
• Oversee the performance of the outsourced cleaning staff and escalate to the service provider/s where necessary to ensure tasks are completed efficiently and thoroughly.
• Conduct induction sessions with new employees or visitors from our various sites by arranging building access, giving a tour of the office and inform them about the basic health & safety regulations.

Health & Safety

• Work with the Health and Safety consultant in maintaining the Health and Safety system.
• Ensure compliance with Health & Safety regulations.
• Schedule Health & Safety committee meetings and take minutes.
• Coordinate annual Health & Safety audits, evaluations and reports with relevant service providers.
• Communicate relevant Health & Safety issues.

Travel Arrangements

• Create and distribute relevant travel updates, e.g. changes in visa requirements.
• Establish relationships and coordinate with other FQM offices and mine sites (e.g. London and Zambia) regarding travel arrangements.
• Be knowledgeable about company guidelines applying to corporate office employees travelling to sites (e.g. vaccinations, travel arrangements, key contacts, process etc).
• Explore and negotiate preferential rates with hotels (e.g in JHB and CPT).
• Prepare travel itineraries including accommodation, transfers and flight bookings and car rentals (both local and international) for SA corporate office individuals and any other FQM employees travelling to South Africa for business.
• Create purchase orders, approve relevant invoices and match them accordingly on the ERP system.

Qualifications

• Grade 12 or equivalent qualification.
• Other relevant administrative, secretarial or business qualification / courses would be advantageous.

Experience & Technical Skills Required

• 5+ Years' experience as an Office Administrator / Office Coordinator.
• 2+ years' experience working on an ERP system.
• Excellent organisational skills.
• Strong written and verbal communication skills.
• Fluency in English is a key requirement. Proficiency in other languages preferred.
• Proficiency in Microsoft Office software, particularly Excel and Word is key.
• Ability to multitask and prioritise tasks effectively.
• Ability to learn new systems quickly.

Behavioural Requirements

• Have a friendly and courteous attitude.
• Proactiveness and ability to take initiative are key requirements.
• Be service-oriented.
• Exceptional attention to detail.
• Excellent interpersonal skills, both in person and over the phone.
• Exercise confidentiality and discretion when dealing with sensitive information.
• Work well in a team.

Other Requirements

• Candidates must have the right to work in the applicable region without visa sponsorship.
• Willingness to perform work scope outside of the core responsibilities of the role.

Core Values & Behavioural Profile
FQM's culture is centered on fostering innovation, harnessing original thinking and challenging convention. We work Bolder, Smarter, Driven, Together. These 4 pillars are the keys to our growth in the past, the success of our present, and the foundations of our continued evolution and improvement into the future.

Additional Information
First Quantum Benefits
A dynamic, challenging and extraordinary working environment where safety is a number one priority

Opportunity to develop within a growing company that is currently one of the world's top 10 copper producers

Highly competitive base compensation & financial incentives (discretionary bonuses & Long-term share plan)

Leave options aligned with local market best practice

Performance over presence culture & flexible working environment as per business requirements

Diversity & Inclusion
At FQM, while at the beginning of our D&I journey, we are committed to embedding the principles of diversity and inclusion into our culture, company and practices with the aim of ensuring an environment of equity irrespective of race, gender age, religion, identity or experience.

Office or Operation's Location
Johannesburg

Visit our website and register for instant job alerts at

Follow us for the latest news at LinkedIn

If you are already a First Quantum employee and have access to the First Quantum network, log into First Quantum MINE > Careers to apply internally for this opportunity.

If you are an employee without network access, contact your Site Recruiter.

Company Description

Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

Take the opportunity to become a Heartist, and let your heart guide you in this world where life beats faster.

Job Description

Coordinator

You are a multi-tasker and are able to work independently, performing a wide range of complex and confidential administrative duties to support your team. You communicate well with all contacts, anticipate and resolve issues, and update team your various projects.

What is in it for you:

Employee benefit card offering discounted rates in Accor worldwide

Learning programs through our Academies

Opportunity to develop your talent and grow within your property and across the world

Ability to make a difference through our Corporate Social Responsibility activities

What you will be doing:

Organize and implement administrative systems & procedures, and perform necessary support duties

Serve as a principal source of information for the team

Prepare and maintain your department's records

Manage Social Media Posting

Qualifications

Your experience and skills include:

Excellent interpersonal and communication skills

Ability to prioritize work in an environment with multiple interests

Ability to handle complex and confidential information with discretion

Competency using a variety of computer softwares

Company Description
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

Take the opportunity to become a Heartist, and let your heart guide you in this world where life beats faster.

Job Description
Coordinator

You are a multi-tasker and are able to work independently, performing a wide range of complex and confidential administrative duties to support your team. You communicate well with all contacts, anticipate and resolve issues, and update team your various projects.

What Is In It For You
Employee benefit card offering discounted rates in Accor worldwide

Learning programs through our Academies

Opportunity to develop your talent and grow within your property and across the world

Ability to make a difference through our Corporate Social Responsibility activities

What You Will Be Doing
Organize and implement administrative systems & procedures, and perform necessary support duties

Serve as a principal source of information for the team

Prepare and maintain your department's records

Manage Social Media Posting

Qualifications
Your experience and skills include:

Excellent interpersonal and communication skills

Ability to prioritize work in an environment with multiple interests

Ability to handle complex and confidential information with discretion

Competency using a variety of computer softwares

The Office Coordinator will serve as the central point of contact for administrative logistics, staff support, and interdepartmental coordination. This role ensures the smooth functioning of office operations, supports multiple departments, and maintains a professional and efficient working environment.

Key Responsibilities

• Oversee daily operations of shared office spaces, including open-plan workstations, single offices, and boardroom
• Manage office supplies, maintenance requests, and service provider coordination
• Maintain central office calendar, schedule meetings, and prepare agendas and minutes
• Support onboarding logistics for new staff (desk setup, access cards, welcome packs)
• Track staff attendance, leave schedules, and workstation occupancy
• Organize and maintain filing systems (physical and digital) for contracts, correspondence, and operational records
• Coordinate internal communications between departments and retail branches
• Liaise with Pretoria, Venda, Cape Town store managers on operational requests and reporting
• Ensure compliance with office conduct rules, safety protocols, and POPIA regulations
• Compile weekly office status reports and submit monthly operational summaries to management

Minimum Requirements

• Grade 12 (Matric); post-school qualification in office administration, business management, Human Resource and Public Relations

Job Type: Temp to perm

Contract length: 12 months

Pay: R10 000,00 per month

Education:

• Diploma (Preferred)

Experience:

• Office Admin: 4 years (Required)
• Management: 2 years (Required)

Work Location: In person

We're looking for a motivated Administrative Assistant to become a key part of our team. In this role, you'll play a crucial role in supporting daily operations and keeping the office running smoothly. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks efficiently in a fast-paced setting.

Responsibilities:

• Welcome and assist visitors with professionalism and courtesy.
• Manage incoming phone calls and correspondence efficiently.
• Organize and schedule meetings and appointments.
• Maintain well-organized filing systems, both electronic and physical.
• Support the preparation of reports and presentations.
• Respond promptly and professionally to requests and inquiries.
• Manage office supply orders and keep inventory up to date.
• Perform basic bookkeeping duties as required.

Requirements:

• Proficient in MS Office, especially Excel and PowerPoint.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• No prior experience required.

Benefits:

• Opportunities for professional growth and development
• Friendly and supportive workplace culture

Job Type: Full-time

Pay: R4 500,00 - R7 000,00 per month

Application Question(s):

• Knowledge in MS Office
• Knowledge in Excel
• Knowledge in PowerPoint

Language:

• English (Required)
• Afrikaans (Required)

Work Location: In person

Office Coordinator

Our client, a well-established company located in Boksburg, Gauteng, is seeking a professional and detail-oriented Office Coordinator with a minimum of 2 years' relevant experience. Candidates with a plumbing or hardware background will be highly beneficial, but this is not a strict requirement. This is an excellent opportunity for an organised individual who thrives in a fast-paced environment and enjoys both administrative and sales support functions.

Minimum Requirements:

• Minimum of 2 years' relevant experience in administration or coordination.
• Beneficial: Experience within the plumbing or hardware industry.
• Computer literate with proficiency in Microsoft Office Suite.
• Strong communication and organisational skills.
• Ability to multitask and prioritise effectively.

Duties and Responsibilities:

Admin & General Duties

• Provide support to the admin and sales team with various tasks as required.
• Answer and transfer calls to the relevant department/extension.
• Book couriers for stock movements between the Cape Town and Johannesburg warehouses.
• Assist with picking goods for dispatch, ensuring serial numbers are captured and recorded.
• Manage and organise filing systems and company documents.
• Prepare and submit credit note requests for approval.
• Welcome and assist walk-in customers.
• Purchase office stationery and generate POs with approval from the Office Manager.
• Act as the first point of contact, dealing with correspondence and phone calls.

Sales Support Duties

• Complete waybills for dispatched products.
• Load all sales orders within 1 working day of receipt.
• Ensure sales are assigned to the correct categories on Sage Evolution.
• Attend to call-in and walk-in customer sales enquiries.
• Provide assistance with sales-related tasks to Sales Coordinators, Reps, and Managers.
• Collaborate with Operations to schedule deliveries and manage backorders.
• Develop a thorough understanding of company products and services.
• Review backorders weekly and follow up with production on customer expectations.
• Assist with tender compilation when required.
• Provide weekly reports on Sales Orders Received values.
• Generate sales orders on Sage Evolution.
• Gather and provide market intelligence on competitors, new entrants, suppliers, and industry trends.
• Issue quotes within 2 working days of receipt.
• Participate in marketing activities, campaigns, and activations as needed.

Closing Date:

Submissions for this vacancy will close on 17 September 2025, however, you will still have the opportunity to submit your CV for this position until 09 October

Please Note:

Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we do our utmost best to respond to each applicant. However, should your application be successful, we will be in direct contact with you. If you do not hear from us within two weeks of submission, please consider your application unsuccessful. We will, however, keep your details on our database for future opportunities.

PoPI Act:

Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive."

For more information please contact:

Consultant ZS

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the "First Quantum Way".

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That's how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Company Description

First Quantum Minerals is a leading Canadian-based global mining & metals company focused on the production of copper, nickel, gold & cobalt. As a company, we strive for continuous excellence and after 25 years of operations we are now one of the world's top 10 copper producers, exporting millions of tonnes of concentrate from multiple countries to customers worldwide. Our operations and future developments span across Africa, Europe, the Middle East, Australia and the Americas, and we are globally recognised for our specialist technical, engineering, construction and operational skills, which allow us to unlock value from complex mineral projects and deliver rewarding careers for our people, returns for our shareholders and sustainable development for the many local communities that host our operations. As we expand our operations, continue to provide metals to build the modern world and shift to a low carbon, greener economy in the years ahead, our mining projects will continue to require the best and the brightest talent to help us solve the emerging challenges of our time, shape our business and unlock opportunities for our future.

Job Description

Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum's ongoing success. Reporting to the Operations Procurement Manager, the Office Coordinator will be responsible for the general administration of the Johannesburg office, including building access and protocols, coordinating all office maintenance activities, procurement of office supplies, compliance with Health & Safety regulations, vendor relationships, travel and accommodation arrangements, document control, switchboard and office reception.

Key Responsibilities:

The Office Coordinator's general accountabilities include, but are not limited to:

Office Services:

• Monitor access to the office, adhering to office protocols (e.g. safety and access control). Receive visitors to the office and make them feel welcome.
• Switchboard: Receive and transfer calls to the appropriate FQM team member, answer questions and provide relevant information.
• Manage incoming and outgoing mail by sorting, distributing and tracking packages.
• Distribute company-wide communications such as announcements and invitations.
• Organise meetings and events, including booking meeting rooms, arranging catering and sending invitations.
• Pro-actively monitor office maintenance issues and submit timely requests for repairs and maintenance to the relevant service providers.
• Follow up on office repairs and maintenance done and escalate to the next level when required, ensuring issues are resolved.
• Monitor consumption and inventory of office consumables and place orders in a timely manner on the ERP system to ensure appropriate stock levels.
• Negotiate rates and maintain and log calls with vendors and service providers.
• Establish and maintain relationships with vendors/service providers.
• Review and evaluate vendors and service providers from a cost vs value perspective. Make recommendations regarding potential alternatives.
• Directly provide the Finance team with the required documentation timeously to process payments to service providers and vendors.
• Oversee the performance of the outsourced cleaning staff and escalate to the service provider/s where necessary to ensure tasks are completed efficiently and thoroughly.
• Conduct induction sessions with new employees or visitors from our various sites by arranging building access, giving a tour of the office and inform them about the basic health & safety regulations.

Health & Safety

• Work with the Health and Safety consultant in maintaining the Health and Safety system.
• Ensure compliance with Health & Safety regulations.
• Schedule Health & Safety committee meetings and take minutes.
• Coordinate annual Health & Safety audits, evaluations and reports with relevant service providers.
• Communicate relevant Health & Safety issues.

Travel Arrangements

• Create and distribute relevant travel updates, e.g. changes in visa requirements.
• Establish relationships and coordinate with other FQM offices and mine sites (e.g. London and Zambia) regarding travel arrangements.
• Be knowledgeable about company guidelines applying to corporate office employees travelling to sites (e.g. vaccinations, travel arrangements, key contacts, process etc).
• Explore and negotiate preferential rates with hotels (e.g in JHB and CPT).
• Prepare travel itineraries including accommodation, transfers and flight bookings and car rentals (both local and international) for SA corporate office individuals and any other FQM employees travelling to South Africa for business.
• Create purchase orders, approve relevant invoices and match them accordingly on the ERP system.

Qualifications:

• Grade 12 or equivalent qualification.
• Other relevant administrative, secretarial or business qualification / courses would be advantageous.

Experience & Technical Skills Required:

• 5+ Years' experience as an Office Administrator / Office Coordinator.
• 2+ years' experience working on an ERP system.
• Excellent organisational skills.
• Strong written and verbal communication skills.
• Fluency in English is a key requirement. Proficiency in other languages preferred.
• Proficiency in Microsoft Office software, particularly Excel and Word is key.
• Ability to multitask and prioritise tasks effectively.
• Ability to learn new systems quickly.

Behavioural Requirements:

• Have a friendly and courteous attitude.
• Proactiveness and ability to take initiative are key requirements.
• Be service-oriented.
• Exceptional attention to detail.
• Excellent interpersonal skills, both in person and over the phone.
• Exercise confidentiality and discretion when dealing with sensitive information.
• Work well in a team.

Other Requirements:

• Candidates must have the right to work in the applicable region without visa sponsorship.
• Willingness to perform work scope outside of the core responsibilities of the role.

Core Values & Behavioural Profile:

FQM's culture is centered on fostering innovation, harnessing original thinking and challenging convention. We work Bolder, Smarter, Driven, Together. These 4 pillars are the keys to our growth in the past, the success of our present, and the foundations of our continued evolution and improvement into the future.

Additional Information

First Quantum Benefits

A dynamic, challenging and extraordinary working environment where safety is a number one priority

Opportunity to develop within a growing company that is currently one of the world's top 10 copper producers

Highly competitive base compensation & financial incentives (discretionary bonuses & Long-term share plan)

Leave options aligned with local market best practice

Performance over presence culture & flexible working environment as per business requirements

Diversity & Inclusion

At FQM, while at the beginning of our D&I journey, we are committed to embedding the principles of diversity and inclusion into our culture, company and practices with the aim of ensuring an environment of equity irrespective of race, gender age, religion, identity or experience.

Office or Operation's Location

Johannesburg

Visit our website and register for instant job alerts at

Follow us for the latest news at

LinkedIn

If you are already a First Quantum employee and have access to the First Quantum network, log into First Quantum MINE > Careers to apply internally for this opportunity.

If you are an employee without network access, contact your Site Recruiter.

Closing on: Sep 19, 2025

Central Media Group is Central South Africa's leading media and Entertainment Company, specializing in broadcasting, new media and publishing.

It consists of OFM, Central South Africa's premier commercial radio station, offering a mix of music, news and entertainment; Digital Platforms, a strategic website design and Development Company; and Mahareng Media and Advertising – the number one print media and advertising platform in Central South Africa.

Do you thrive under pressure and enjoy working with people? Then read further.

CMG is looking for an Office Coordinator in the Operations department.

As an Office Coordinator you will monitor, coordinate and implement various administrative tasks for Central Media Group. This includes reception and switchboard management, fleet control, building maintenance, travel and accommodation, internal events and calendar bookings, supervision of external stakeholders, purchase and control of all office consumables, courier management and overall general administration.

To be successful in this role you must have at least 3 years' experience in Office Administration, computer literacy and in possession of a valid driver's license. You will be successful in this position if you have attention to detail, can work independently, with good problem-solving skills.

If you are willing to go an extra mile, we would love to hear from you, upload your CV below.

We offer competitive compensation and fringe benefits, as well as a diverse, vibrant and creative work environment.

Central Media (Pty) Ltd t/a OFM is an Equal Opportunity Employer. The appointment will be made in line with the Company's Employment Equity Plan and Policy.

Applicants not contacted within 14 days after the closing date should consider their applications unsuccessful.

Business: CMG

Job Type: Full Time

Job Location: Bloemfontein