65 Specialist Administrator jobs in South Africa

Overview:

We are a dynamic and growing construction company specialising in high-quality woodwork and bespoke joinery solutions. We are seeking a detail-oriented and proactive Procurement Officer / Buyer to manage purchasing activities while providing essential administrative support to the operations team.

This role is ideal for someone who thrives in a fast-paced construction environment, can manage supplier relationships, and ensure efficient procurement processes while assisting with day-to-day office coordination.

Key Responsibilities: Procurement & Buying:

• Source, negotiate and purchase raw materials, timber, hardware, consumables, and equipment in line with project requirements and budget constraints.

• Monitor stock levels and coordinate timely replenishment to prevent project delays.

• Liaise with suppliers and subcontractors to ensure on-time delivery and resolve any supply issues.

• Maintain and update the supplier database with pricing, delivery schedules, and performance metrics.

• Compare product specifications and evaluate suppliers for quality and reliability.

• Raise and process purchase orders, ensuring proper documentation and approvals.

Administrative Duties:

• Assist with preparing job cost estimates, procurement schedules, and supplier quotes for project tenders.

• Track deliveries and manage documentation (delivery notes, invoices, PODs).

• Maintain procurement and inventory records (physical and digital).

• Support site teams and the workshop with material requests and procurement updates.

• Coordinate logistics, arrange collections/deliveries, and ensure all required paperwork is filed.

• Assist with general office tasks such as filing, printing, minute-taking, and basic correspondence.

Requirements:

• Proven experience in procurement, buying, or supply chain in a construction or manufacturing environment (woodwork experience is a plus).

• Strong administrative and organisational skills.

• Solid knowledge of sourcing and procurement techniques.

• Excellent negotiation and relationship management skills.

• Proficiency in Microsoft Office (especially Excel); knowledge of Pastel, BuildSmart or similar systems is advantageous.

• Valid driver’s license (for supplier/site visits if required).

• Strong communication skills and attention to detail.

• Ability to multitask and work independently in a deadline-driven environment.

Preferred Qualifications:

• Diploma or Certificate in Supply Chain Management, Procurement, Construction Management, or a related field.

• Experience in the carpentry, woodworking, or construction industries.

What We Offer:

• Competitive salary based on experience

• Opportunities for growth within a hands-on, skilled team

• Supportive work environment that values initiative and accountability

Bestmed is a non-profit, mutual medical scheme registered with the Council for Medical Schemes. We have been providing healthcare to the lives of South Africans for over 60 years.

Bestmed strives to be an employer of choice by:

1. Creating a Personally Ours culture where we can all contribute in our unique way to make Bestmed the best employer for our Talent.
2. Creating an environment that optimises individuals to contribute their best version of themselves.
3. Promoting a highly engaged workforce in a performance enabling environment where employees are valued and rewarded for their commitment and dedication.

Bestmed offers an exceptional benefit programme and competitive packages, including 23 days annual leave and a workday of only 8 hours, including a 30min break. Permanent employees have options of life cover, disability benefits, funeral cover, pension fund, medical aid and more. Access to development opportunities are plentiful. Office benefits include free parking, free Wi-Fi, landline phone allowance, and free refreshments. Bestmed Heartbeats also have access to fitness facilities and running clubs such as an on-site gym, the Bestmed Athletics Club, Pilates and the Tempo Wellness Programme (T&C apply). Many team interactions, recognition programmes and incentives make your support structure one with lots of fun, laughter and something to strive towards. We celebrate your successes, endurances and life events with you. We constantly strive to innovate for you and by you.

If you are willing to lead the way, go the extra mile, do the right thing, be upbeat and play for the team…you may be the perfect candidate to join a journey that is Personally Yours with Bestmed!

We are committed to ensuring that all employees have opportunities for professional development, as well as fair compensation and employee benefits. We are also committed to ensuring a congenial and collegial work environment, where innovation is welcomed and encouraged. As such, we reinforce a culture of zero tolerance towards any forms of inappropriate behaviour, abuse (including abuse of power, privilege or trust), harassment, or exploitation of any kind to safeguard our members, employees and partners. This is our top priority and we take our responsibilities extremely seriously. All employees are required to share in this commitment through our Code of Conduct.

Bestmed is an equal opportunity, disability-confident employer and we are committed to achieving the highest standards of diversity, fairness and equality. We conduct the most appropriate pre-employment assessments and verification checks to ensure that high standards are maintained. Should you have a disability and require any additional support, please contact us at

Bestmed reserves the right to schedule and cancel assessments and interviews. Bestmed also reserves the right not to make a placement.

Facilitate an environment for optimal support to contracted Specialists as well as the Service Providers Department.

• Sectional performance parameters: SLA as reported weekly, average will be measured
• Taking the lead in activities on Sectional (SP, contracting & research) level
• Specialists Contracting and Research Management
• Support Manager and other TLs in tasks and initiatives beneficial to the Scheme and MHC & SPs
• Staff management initiatives
• Quality Assurance
• Client Satisfaction

• Grade 12
• Diploma in Business Administration

Experience - Essential

• 2 years Administration experience
• 2 years Microsoft Excel experience

Thank you for your interest in Bestmed Medical Scheme.

Due to the large amount of applications we receive, only shortlisted candidates will be contacted.

Should you not be contacted within 2 weeks of the advertisement closing date, please consider your application as unsuccessful. Your CV will however be put onto our database and we will contact you should any suitable vacancies arise in future.

We wish you the best of luck.

1 week ago Be among the first 25 applicants

We are seeking a proactive and detail-oriented Administrative & Customer Support Specialist to assist with email communications and administrative tasks for a growing B2B-focused business. This is a remote, part-time role ideal for someone with strong written and spoken English communication skills, customer-facing experience, and the ability to think critically and work independently.

Job Highlights

• Hourly Rate : USD 5, the equivalent in your local currency
• Schedule : Monday to Friday, flexible within Eastern Standard Time business hours
• Work Arrangement : Work from home

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process

Key Responsibilities

• Respond to client and customer inquiries via email in a timely and professional manner
• Draft, organize, and manage email correspondence and follow-ups
• Support the business owner with day-to-day administrative tasks as assigned
• Maintain accurate and organized customer records
• Communicate clearly with buyers, store owners, and wholesale clients
• Understand business objectives and contribute to customer satisfaction and relationship management
• Identify ways to streamline processes or improve client communication based on ongoing direction

Requirements

• Must reside within or near the EST timezone (e.g., Eastern Europe, parts of Africa or South America)
• Excellent command of written and spoken English
• Previous experience in a customer-facing role, preferably in a B2B or wholesale environment
• Strong attention to detail and organizational skills
• Ability to take direction, think critically, and work independently without needing micromanagement
• Comfortable with remote communication and task management tools

Preferred Experience

• Working with US-based clients or customers
• Familiarity with wholesale or B2B sales cycles
• Experience supporting small business owners or entrepreneurs

Additional Notes

This role will start with 20 hours per week, with the potential to grow depending on the candidate’s ability to take on additional responsibilities and contribute effectively to the business. The ideal candidate is not just task-oriented but is also a problem-solver who takes initiative.

• Permanent work-from-home
• Immediate hiring
• Steady freelance job

Reminder:

Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

ZR_23841_JOB

• Seniority level Associate

• Employment type Contract

• Job function Customer Service and Administrative
• Industries Administrative and Support Services

Referrals increase your chances of interviewing at BruntWork by 2x

Get notified about new Administrative Specialist jobs in South Africa .

South Africa $15,600.00-$9,200.00 1 day ago

Cape Town, Western Cape, South Africa 600.00- 800.00 4 days ago

Cape Town, Western Cape, South Africa $6 0.00- 800.00 4 days ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 week ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 4 days ago

Johannesburg, Gauteng, South Africa $6 0.00- 800.00 4 days ago

Cape Town, Western Cape, South Africa 600.00- 800.00 1 week ago

Johannesburg, Gauteng, South Africa 50.00- 50.00 4 days ago

Johannesburg, Gauteng, South Africa 600.00- 800.00 1 month ago

Cape Town, Western Cape, South Africa 600.00- 800.00 3 weeks ago

Johannesburg, Gauteng, South Africa 2 months ago

Pretoria, Gauteng, South Africa 6 days ago

Pretoria, Gauteng, South Africa 5 days ago

South Africa 9,000.00- 18,000.00 4 days ago

Pretoria, Gauteng, South Africa 2 weeks ago

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Contract Administrator/Specialist with experience in the Mining Industry needed to coordinate and review the formulation and finalization of contracts in coordination with management and Legal staff, ensuring compliance with appropriate regulations. This position involves researching and preparing analysis as required. This is a challenging career opportunity at a dynamic project consulting company based in PTA, to be full-time based on-site in Lephalale. Must be a local Lephalale resident. Renewable contract with excellent career development prospects in a mega project environment.

• Prepare, assist, and run contract meetings.
• Direct activities concerning contracts for the purchase or sale of equipment, materials, products, or services.
• Assist with claim evaluations.
• Examine performance requirements, delivery schedules, and estimate costs of material, equipment, and production to ensure completeness and accuracy.
• Write memorandums, letters, and site instructions with assistance from Contract Managers/Project Managers.
• Handle claim evaluations if needed.
• Track and monitor progress on all areas relevant to the contract.
• Update and track claims, letters, quotes, notification registers, and contract modifications.
• Assist and guide contractors as needed.
• Assist Supply Chain, Contract, and Project Manager where needed.
• Maintain an audit file for each contract, including all items per the approved contract file index.
• Perform closing activities of the contract as needed.
• Prepare and disseminate information regarding contract status to the appropriate resources.
• Analyze and mitigate risk together with the relevant Managers.
• Ensure processes are followed.

• 3-5 years’ experience as a Contract Administrator/Specialist or Contract Manager in mining/construction industries.
• Experience from both client and contractor sides, having dealt with consultants.
• GCC, NEC, and/or FIDIC experience.
• Own transport and willingness to travel if needed.
• Must have good discipline, high standards, and a solid work ethic.

Market-related salary in cognizance of experience and qualifications.

Must live in Lephalale.

Only RSA citizens need apply.

Only shortlisted candidates will be contacted.

Full job description

We are Hiring…

Come and join our amazing Team!

We are looking for a passionate individual to join our diverse team.

Office Administrator

• A Higher Certificate, Diploma of Degree in Office Administration or related field.
• Minimum of 2 years of experience in office administration or similar role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience in Debtors & Creditors
• Excellent organisational skills and reliable.
• Able to perform all-round office duties.
• Able to work under pressure
• Ability to work accurately and pay attention to detail and meet deadlines.
• Great communication skills.
• Own transportation & drivers’ licence.

PLEASE SEND FULL CV FOR REVIEW

Job Types : Full-time, Permanent

Experience :

ADMINISTRATION : 1 year (Required)

Location :