22 Site Coordinator jobs in South Africa
Workplace Site Coordinator
Posted today
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Job Description
Duties & Responsibilities
Operational Delivery
- Perform site administration functions in order to ensure a professional and efficient workplace management service
- Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorization levels.
- Monitor all work orders and purchase orders on a daily basis, monitor the execution and completion of works timeously
- Conduct monthly verification of WIP and report on variances
- Helpdesk: Oversee work orders to ensure response and resolution times are met, provide monthly reports as requested by your Manager,
- Ensure all suppliers submit invoices timeously with service reports and/or delivery notes as supporting evidence.
On satisfactory completion of job or delivery, request an original invoice and ensure it is submitted to Finance Department at TFS Head Office within the times and dates agreed.
Adhere to cut off dates stipulated by TFS and the client.
- Ensure all vendors adhere to the invoicing cut off dates and provide new vendors with the TFS financial process and invoicing details
- Ensure all finance administration is complied with on site.
- Carry out random inspections to check status and take corrective action as required.
- Ensure Purchase Orders are monitored to ensure invoices are received and processed timeously
- Ensure vendors are managed in accordance with TFS policies and procedures.
- Ensure the finances are managed in accordance with the TFS Site Financial Management Process
- Assist with completion of Purchase orders. Site manager is to sign all purchase orders before the order is made
- Assist with faxing of orders and confirmation of payment terms
- Request original invoices from suppliers
- Obtain invoices by stipulated date of each month and ensure that the details on the invoices are accurate and the TFS vat number is on all invoices as well as the supplier's vat number.
- Obtain statements from suppliers and forward to Head Office.
- Deal with all queries regarding the payment to suppliers
- Submit invoice schedule as well as original invoices to Finance Manager timeously each month.
- Ensure all invoices, quotes, delivery notes and purchase orders are filed together.
- Assist with minutes of meetings as required.
- Action job cards and advise manager on outstanding job cards and ensure job cards are fully completed and signed off by the requestor.
- Ensure all calls are logged with the help desk.
- Stock management and daily records
- Provide after hour support for critical emergencies
- Assist security in reception management
Contractual Delivery
Ensure all Huawei's financial policies and procedures are complied with.
where required provide data to support T-Systems reporting requirements;
- at all times act in Huawei's best financial interest;
- operate a transparent "open" book approach to the financial management of the services;
- expenditure management and approvals; and
- Financial audit and controls.
Skills and Competencies
- MS Office Suite
- Knowledge of equipment, materials and suppliers used in facilities management.
- Proficiency in English; knowledge of additional languages is a plus
- A customer-oriented and professional attitude
- Outstanding communication skills
- Excellent organizational and time-management skills
- Hospitality and customer centric focus.
- Bilingual
- Excellent report writing skills
- Problem solving and Analytical Skills
- Financial and business acumen
- Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting.
- Resilience: ability to cope with setbacks.
- Ability to work unsupervised and within a team.
- Self-disciplined, motivated, energetic self –starter with an exemplary work ethos.
- Capability to interact with both internal and external customers at all levels.
- Ability to maintain confidentiality.
- Attention to detail with a methodical and structural approach.
- Results focussed and professionalism
- Ability to multitask
- Ability to follow established procedures.
- Ability to work under pressure.
- Project a professional and competent image at all times when on duty.
- Customer centricity.
- Ability to deliver high quality and proactive service to internal customers
- Ability to effectively manage systems.
- Ability to use own initiative and to operate with no management support when required
- Must be an extrovert and be approachable at all levels in the working environment
Qualifications
- Grade 12 (non-negotiable) plus….
- Appropriate tertiary technical education and experience
- Business Administration
- Facilities Management or Hospitality Diploma or equivalent
- Help Desk Operations Management
- Minimum 3 years' experience in a similar environment.
- Computer literacy on MS Office and Infor EAM.
- Practical knowledge of cleaning, refreshment (beverage) service and associated appliances.
- Helpdesk Operations Supervision/Management
- Financial Acumen
- Vendor Management
- Project Administration
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Project & Site Coordinator
Posted today
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Job Description
Valmet is a global leader in developing and delivering technologies, automation, and services for the pulp, paper, and energy industries. Our Pulp, Energy and Circularity business area drives sustainable solutions and innovation for a cleaner future.
Location: Durban, South Africa
Reports to: Manager, Service Operations
We are currently looking for a Project & Site Coordinator who will participate in and aid with customer projects and service agreements, support the sales and marketing of energy services and new capital projects and assist with the coordination of site works and relevant contractors.
Key Responsibilities
- Plan, coordinate, and manage project logistics, including site establishment and de-establishment.
- Work at customer sites (primarily in South Africa).
- Procure project services and materials, including negotiation with local suppliers.
- Handle invoicing details and master administrative tasks using Excel, Word, and ERP systems (LN, Ariba).
- Make practical arrangements during emergency repair work and support site activities, including during shutdowns (potentially up to 2 months).
- Prepare site visit and project reports (daily/weekly as required).
- Support quotation preparation and order handling processes.
- Assist with accommodation and other practical arrangements for project teams.
- Provide support for sales activities as needed.
Qualifications & Skills
- Strong administrative skills; mastery of Excel, Word, and ERP systems (LN, Ariba, or similar).
- Fluent written and spoken English (additional local languages will be considered a plus).
- Experience in supply chain topics.
- Ability to work independently, efficiently, with attention to detail.
- Strong organizational skills; able to adapt quickly and deliver under pressure.
- Willingness to travel and work at customer sites, including flexible hours and extended periods during shutdowns.
- Proactive, target-oriented, and service-minded with a strong work ethic.
- Excellent interpersonal and communication skills.
- Experience in technical engineering environments or construction site planning is advantageous.
- Ability to work well with sub-contractors and suppliers in engineering and manufacturing industries.
What We Offer
At Valmet, you'll join a truly global organization with a diverse team of experts who inspire and support one another. This role offers a unique opportunity to grow professionally and make a lasting impact in a dynamic and evolving industry.
Application deadline : October 15, 2025
When everything works together
Valmet is where the best talent from a wide variety of backgrounds comes together. With over 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries, and serve an even wider base of process industries with our automation systems and flow control solutions. Our commitment to moving our customers' performance forward requires creativity, technological innovations, service know-how – and above all, teamwork.
Join the team
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Site Coordinator X1 REF:IVP-PLNT-2502
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Job Description
Ivanplats is looking for a Site Coordinator X1 REF:IVP-PLNT-2502
IVANPLATS (Pty) Ltd, a subsidiary of Ivanhoe Mines, is advancing the development of its world-class palladium-rhodium-nickel-copper-gold project in the Limpopo Province near Mokopane. This unique mineral deposit will be exploited using large mechanised state-of-the-art underground mining methods, deploying the latest technology to develop this "mine of the future". Suitably qualified and experienced candidates are invited to apply for the following vacancies required for the project development.
Suitable candidate must possess the following minimum qualifications and skills:
- Grade 12 or equivalent
- National Diploma in Business Administration will be advantageous
- Familiarity with project management software
- Proficient in Microsoft Office Suite
- Valid driver's license
Suitable candidates must have the following work experience:
- 3-5 years of experience in site coordination
- Proven experience in a coordinating role, preferably in a similar industry.
- Strong leadership and team-building skills.
- Excellent problem-solving abilities.
- Outstanding communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage time effectively.
- Knowledge of safety regulations and compliance requirements.
Your successful candidate will be responsible for, but not be limited to:
- Responsible for managing the day-to day activities of our site, ensuring efficient workflow and maintaining a safe, well-organized environment
- Ensure compliance with safety regulations and company polices
- Manage and run operations different shifts and ensure that any rotating shifts are taken into account
- approves time sheets bu coordinating efforts with project managers
- Assist new staff members in understanding and creating timesheets to log their hours timely
- Communicate regularly with project managers and team members
- Oversee site staff and provide guidance and support as needed
- Monitor site inventory and manage procurement of supplies
- Handle scheduling and ensure timely completion of tasks
- Facilitate effective communication between different departments
- Address any arising issues and troubleshoot problems on-site
- Maintain accurate records and documentation related to site activities
- Organize and lead regular team meetings and briefings
Online applications are forwarded to on or before the closing date. The company will NOT consider applications received after the closing date.
Closing date: 15 October 2025
Preference will be given to Historically Disadvantaged South Africans (HDSA) from local communities surrounding Ivanplats Platreef mine and Women. Applications are only open to South African Citizens.
NB: The subject line should clearly state the complete Job title and Reference Number.
Should you not hear from the company within 14 days of the closing date, you should assume that your application has not been successful
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Site Coordinator X1 REF:IVP-PLNT-2502
Posted today
Job Viewed
Job Description
Suitable candidate must possess the following minimum qualifications and skills:
- Grade 12 or equivalent
- National Diploma in Business Administration will be advantageous
- Familiarity with project management software
- Proficient in Microsoft Office Suite
- Valid driver’s license
Suitable candidates must have the following work experience:
- 3-5 years of experience in site coordination
- Proven experience in a coordinating role, preferably in a similar industry.
- Strong leadership and team-building skills.
- Excellent problem-solving abilities.
- Outstanding communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage time effectively.
- Knowledge of safety regulations and compliance requirements.
Your successful candidate will be responsible for, but not be limited to:
- Responsible for managing the day-to day activities of our site, ensuring efficient workflow and maintaining a safe, well-organized environment
- Ensure compliance with safety regulations and company polices
- Manage and run operations different shifts and ensure that any rotating shifts are taken into account approves time sheets bu coordinating efforts with project managers
- Assist new staff members in understanding and creating timesheets to log their hours timely
- Communicate regularly with project managers and team members
- Oversee site staff and provide guidance and support as needed
- Monitor site inventory and manage procurement of supplies
- Handle scheduling and ensure timely completion of tasks
- Facilitate effective communication between different departments
- Address any arising issues and troubleshoot problems on-site
- Maintain accurate records and documentation related to site activities
- Organize and lead regular team meetings and briefings
- Administrative / Management jobs
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Project Manager - Construction Project Management Consultants
Posted today
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Job Description
Job Description
- We are partnering with a leading firm in Cape Town to recruit a highly skilled Project Manager with strong client-facing experience . This is not a building contractor role but rather an opportunity to lead and deliver projects while building lasting client relationships across diverse sectors.
Requirements:
- BSc Construction Management (or equivalent).
- 5–10 years’ experience in project management within the hospitality, residential, and commercial sectors .
- Proven ability to manage client expectations, stakeholder engagement, and project delivery from inception to completion.
- Strong financial and contractual knowledge, with proficiency in CCS .
- Exceptional communication and interpersonal skills.
- Strong leadership with the ability to drive projects to successful completion.
- Commercially astute, detail-oriented, and able to balance client needs with project deliverables.
- Administrative / Management jobs
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Lead Coordinator, Project Coordination
Posted today
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Job Description
Job Description
We are looking for a dynamic multitasker with a passion for project excellence. Join our team as a
Project Co-ordinator
, where you'll play a pivotal role in driving project success through seamless coordination, robust administrative support, and stakeholder engagement.
Key Responsibilities
Project Coordination & Support
- Maintain accurate project documentation including contracts, reports, and compliance records.
- Organize and coordinate meetings, events, and logistics.
- Assist with opportunity setup, project creation, conversions, and related processes.
- Support recruitment, onboarding, and training for project teams and programme participants.
- Prepare and distribute agendas, minutes, and follow-up actions.
- Manage digital platforms (MS Teams, SharePoint, MS Office Suite, BIM360, ACC).
Reporting & Compliance
- Compile and submit reports, policy briefings, and documentation for internal and external stakeholders.
- Ensure all administrative and compliance requirements are met ahead of deadlines.
- Support knowledge management and maintain audit-ready records.
Project Management
- Lead and coordinate multiple projects, ensuring delivery on time, within budget, and to quality standards.
- Support and coordinate tenders and proposals.
- Track milestones, risks, and deliverables; prepare regular progress reports.
- Liaise with local and international clients, partners, and team members.
- Oversee project budgets, invoicing, and financial tracking using in-house systems.
- Confidently work across different systems and reporting formats.
- Assist with commercial reporting.
Core Competencies
- Project and Programme Management
- Administrative and Office Management
- Stakeholder and Client Relationship Management
- Financial Oversight, Invoicing, Budgeting, and Procurement Support
- Reporting, Documentation, and Compliance
- Excellent Communication Skills (Verbal & Written)
Qualifications & Experience
- Minimum 6 years' experience in project management and administration
- Proven experience managing multi-disciplinary projects and working with international stakeholders
- Bachelor's degree required
- Certificate in Project Management or equivalent is advantageous
Ready to make an impact? Apply now and be part of a team that values precision, collaboration, and growth.
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Lead Coordinator, Project Coordination
Posted today
Job Viewed
Job Description
We are looking for a dynamic multitasker with a passion for project excellence. Join our team as a Project Co-ordinator , where you'll play a pivotal role in driving project success through seamless coordination, robust administrative support, and stakeholder engagement.
Key Responsibilities
Project Coordination & Support
- Maintain accurate project documentation including contracts, reports, and compliance records.
- Organize and coordinate meetings, events, and logistics.
- Assist with opportunity setup, project creation, conversions, and related processes.
- Support recruitment, onboarding, and training for project teams and programme participants.
- Prepare and distribute agendas, minutes, and follow-up actions.
- Manage digital platforms (MS Teams, SharePoint, MS Office Suite, BIM360, ACC).
Reporting & Compliance
- Compile and submit reports, policy briefings, and documentation for internal and external stakeholders.
- Ensure all administrative and compliance requirements are met ahead of deadlines.
- Support knowledge management and maintain audit-ready records.
Project Management
- Lead and coordinate multiple projects, ensuring delivery on time, within budget, and to quality standards.
- Support and coordinate tenders and proposals.
- Track milestones, risks, and deliverables; prepare regular progress reports.
- Liaise with local and international clients, partners, and team members.
- Oversee project budgets, invoicing, and financial tracking using in-house systems.
- Confidently work across different systems and reporting formats.
- Assist with commercial reporting.
Core Competencies
- Project and Programme Management
- Administrative and Office Management
- Stakeholder and Client Relationship Management
- Financial Oversight, Invoicing, Budgeting, and Procurement Support
- Reporting, Documentation, and Compliance
- Excellent Communication Skills (Verbal & Written)
Qualifications & Experience
- Minimum 6 years' experience in project management and administration
- Proven experience managing multi-disciplinary projects and working with international stakeholders
- Bachelor's degree required
- Certificate in Project Management or equivalent is advantageous
Ready to make an impact? Apply now and be part of a team that values precision, collaboration, and growth.
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Lead Coordinator, Project Coordination
Posted today
Job Viewed
Job Description
Job Description
- We are looking for a dynamic multitasker with a passion for project excellence. Join our team as a Project Co-ordinator, where you'll play a pivotal role in driving project success through seamless coordination, robust administrative support, and stakeholder engagement.
Key Responsibilities
Project Coordination & Support
- Maintain accurate project documentation including contracts, reports, and compliance records.
- Organize and coordinate meetings, events, and logistics.
- Assist with opportunity setup, project creation, conversions, and related processes.
- Support recruitment, onboarding, and training for project teams and programme participants.
- Prepare and distribute agendas, minutes, and follow-up actions.
- Manage digital platforms (MS Teams, SharePoint, MS Office Suite, BIM360, ACC).
Reporting & Compliance
- Compile and submit reports, policy briefings, and documentation for internal and external stakeholders.
- Ensure all administrative and compliance requirements are met ahead of deadlines.
- Support knowledge management and maintain audit-ready records.
Project Management
- Lead and coordinate multiple projects, ensuring delivery on time, within budget, and to quality standards.
- Support and coordinate tenders and proposals.
- Track milestones, risks, and deliverables; prepare regular progress reports.
- Liaise with local and international clients, partners, and team members.
- Oversee project budgets, invoicing, and financial tracking using in-house systems.
- Confidently work across different systems and reporting formats.
- Assist with commercial reporting.
Core Competencies
- Project and Programme Management
- Administrative and Office Management
- Stakeholder and Client Relationship Management
- Financial Oversight, Invoicing, Budgeting, and Procurement Support
- Reporting, Documentation, and Compliance
- Excellent Communication Skills (Verbal & Written)
Qualifications & Experience
- Minimum 6 years’ experience in project management and administration
- Proven experience managing multi-disciplinary projects and working with international stakeholders
- Bachelor’s degree required
- Certificate in Project Management or equivalent is advantageous
- Administrative / Management jobs
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Lead Coordinator, Project Coordination
Posted 11 days ago
Job Viewed
Job Description
**Key Responsibilities**
**Project Coordination & Support**
+ Maintain accurate project documentation including contracts, reports, and compliance records.
+ Organize and coordinate meetings, events, and logistics.
+ Assist with opportunity setup, project creation, conversions, and related processes.
+ Support recruitment, onboarding, and training for project teams and programme participants.
+ Prepare and distribute agendas, minutes, and follow-up actions.
+ Manage digital platforms (MS Teams, SharePoint, MS Office Suite, BIM360, ACC).
**Reporting & Compliance**
+ Compile and submit reports, policy briefings, and documentation for internal and external stakeholders.
+ Ensure all administrative and compliance requirements are met ahead of deadlines.
+ Support knowledge management and maintain audit-ready records.
**Project Management**
+ Lead and coordinate multiple projects, ensuring delivery on time, within budget, and to quality standards.
+ Support and coordinate tenders and proposals.
+ Track milestones, risks, and deliverables; prepare regular progress reports.
+ Liaise with local and international clients, partners, and team members.
+ Oversee project budgets, invoicing, and financial tracking using in-house systems.
+ Confidently work across different systems and reporting formats.
+ Assist with commercial reporting.
**Core Competencies**
+ Project and Programme Management
+ Administrative and Office Management
+ Stakeholder and Client Relationship Management
+ Financial Oversight, Invoicing, Budgeting, and Procurement Support
+ Reporting, Documentation, and Compliance
+ Excellent Communication Skills (Verbal & Written)
**Qualifications & Experience**
+ Minimum 6 years' experience in project management and administration
+ Proven experience managing multi-disciplinary projects and working with international stakeholders
+ Bachelor's degree required
+ Certificate in Project Management or equivalent is advantageous
Ready to make an impact? Apply now and be part of a team that values precision, collaboration, and growth.
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Construction Site Supervisor
Posted today
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Job Description
CONSTRUCTION SITE FOREMAN
With Building Experience
To read and follow Architectural Dawings
Control Staff
Job Type: Full-time
Pay: R15 000,00 - R25 000,00 per month
Work Location: In person
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