286 Shipping Intern jobs in South Africa

• Coordinate with port authorities, cargo agents, and ship owners to confirm berth availability and align vessel lay can dates.
• Maintain up-to-date vessel schedules and proactively communicate expected arrival/discharge timelines with all stakeholders.
• Ensure complete and timely preparation, submission, and tracking of all port documentation (e.g., Notice of Readiness, Statement of Facts, Arrival Notice, Bill of Lading, Cargo Manifest).
• Serve as a liaison between the shipping line, port authority, customs, and cargo receivers to streamline documentation flow and vessel clearance.
• Monitor and manage vessel nomination, laytime, and clearance processes to minimize demurrage exposure.
• Cross-check charter party agreements and discharge terms to ensure operational alignment and contractual compliance.
• Facilitate surveyor appointments, sampling requirements, and issuance of quality certificates and weight records.
• Maintain accurate records of vessel documentation, schedules, laytime calculations, and port charges.
• Support internal teams with vessel updates and documentation required for post-discharge inland movement.
• Coordinate and oversee vessel discharge operations of bulk materials, ensuring safety, compliance, and efficiency.
• Act as the primary liaison between vessel crew, stevedores, port authorities, customs, surveyors, and cargo receivers.
• Plan and prepare for vessel arrival by organizing discharge schedules, berth allocation, and equipment (e.g., conveyors, hoppers).
• Ensure proper handling of material to minimize losses, contamination, and environmental impact.
• Verify and process all necessary documentation (e.g., Bill of Lading, discharge instructions, material quality certificates, weighbridge records).
• Monitor cargo flow from vessel to storage or transport vehicles (bulk trucks) and coordinate onward dispatch with the inland logistics team.
• Ensure compliance with health, safety, and environmental (HSE) standards specific to bulk powder handling at port.

• Bachelors degree in Logistics, Maritime Studies, Engineering, or related field.
• Minimum 35 years of experience in bulk shipping or port operations, ideally with powder materials.
• Strong understanding of handling equipment and techniques for dry bulk materials.
• Familiarity with port authority protocols, customs procedures, and vessel logistics.
• Excellent communication and stakeholder management skills.
• Proficient in MS Office and port/shipping operations software.

• Coordinate with port authorities, cargo agents, and ship owners to confirm berth availability and align vessel laycan dates.
• Maintain up-to-date vessel schedules and proactively communicate expected arrival/discharge timelines with all stakeholders.
• Ensure complete and timely preparation, submission, and tracking of all port documentation (e.g., Notice of Readiness, Statement of Facts, Arrival Notice, Bill of Lading, Cargo Manifest).
• Serve as a liaison between the shipping line, port authority, customs, and cargo receivers to streamline documentation flow and vessel clearance.
• Monitor and manage vessel nomination, laytime commencement, and clearance processes to minimize demurrage exposure.
• Cross-check charter party agreements and discharge terms to ensure operational alignment and contractual compliance.
• Facilitate surveyor appointments, sampling requirements, and issuance of quality certificates and weight records.
• Maintain accurate records of vessel documentation, schedules, laytime calculations, and port charges.
• Support internal teams with vessel updates and documentation required for post-discharge inland movement.
• Coordinate and oversee vessel discharge operations of bulk cementitious materials, ensuring safety, compliance, and efficiency.
• Act as the primary liaison between vessel crew, stevedores, port authorities, customs, surveyors, and cargo receivers.
• Plan and prepare for vessel arrival by organizing discharge schedules, berth allocation, and equipment (e.g., conveyors, hoppers).
• Ensure proper handling of material to minimize losses, contamination, and environmental impact.
• Verify and process all necessary documentation (e.g., Bill of Lading, discharge instructions, material quality certificates, weighbridge records).
• Monitor cargo flow from vessel to storage or transport vehicles (bulk trucks) and coordinate onward dispatch with the inland logistics team.
• Ensure compliance with health, safety, and environmental (HSE) standards specific to bulk powder handling at port.
• Maintain accurate logs, discharge reports, and communicate daily progress to internal and external stakeholders.

• Ensure compliance with all health, safety, and environmental regulations and promote a safe working culture within the grinding unit.
• Conduct regular safety audits, identify potential hazards, and implement preventive measures to mitigate risks.
• Champion sustainability initiatives and drive environmental stewardship by implementing energy-saving measures and waste reduction strategies.

• Assets capacity and flexibility while minimizing unnecessary costs and maintaining current quality standards.
• Allocate resources effectively and fully utilize assets to produce optimal results.

• Bachelors degree in Logistics, Maritime Studies, Engineering, or related field.
• Minimum 35 years of experience in bulk shipping or port operations, ideally with cementitious or powder materials.
• Familiarity with port authority protocols, customs procedures, and vessel logistics.
• Excellent communication and stakeholder management skills.
• Proficient in MS Office and port/shipping operations software.
• Knowledge of environmental compliance related to cementitious dust and bulk material handling.
• Advanced practical technical knowledge of processes, preventative, and running maintenance.
• Technically equipped with knowledge of machinery/equipment.
• Strategic thinker.
• Interpersonal skills and high-level attention to detail.
• Experience in handling materials like clinker, OPC, slag, fly ash, or other powdered cementitious products.
• Ability to lead port-side teams and manage third-party contractors effectively.
• Comfortable working extended hours, weekends, and during vessel operations.
• Strong problem-solving skills and ability to act decisively under pressure.

Overview

Our client within the automotive industry is seeking a Shipping Administrator to join their team on a contract basis. The successful candidate will assist in ordering, coordinating, and costing items from foreign suppliers for the company.

Minimum Requirements

• Grade 12 / Matric
• National Diploma in Supply Chain Management or Certificate in Shipping Practice and Customs Compliance / relevant qualification
• 2–3 years of experience in a similar role

Job Responsibilities

• Receive approved orders from relevant business units, ensuring approvals align with authority levels and the LX system
• Create Indent/Delivery on Inbound Logistics Management (ILM) using ERP Mingle
• Send Indent to the forwarder via Shipshape Electronic Data Interchange (EDI)
• Add the Indent number to the Indent register
• Raise an Indent with the supplier, including all details and required date
• Place the order via email to the supplier, copying the forwarder, and include the completed Indent
• Open a shipping file on SharePoint, manually tracking the order with specified color coding

• Receive and validate shipping documents, forwarder’s invoice, and shipment details
• Examine Customs Declaration forms and related documentation
• Ensure correct calculation of Customs Value, VAT, Duty, and charges
• Verify cargo dues, landside charges, shipping line charges, and foreign collection charges
• Ensure accuracy in documentation, communication, agency fees, and foreign exchange calculations
• Calculate cartages, surcharges, and hazardous charges
• File all invoices and documents in SharePoint

• Obtain order confirmation from the supplier
• Update and maintain the Internal Shipment Status Report, confirming order accuracy
• Monitor forwarding and shipment reports daily/weekly, advising units of deviations
• Follow up on deliveries
• File all related documents on SharePoint
• Assist with queries and additional duties as required
• Manage Forward Exchange Contracts (FEC) and liaise with plant accountants for foreign exposure coverage
• Update FEC covers and payment schedules
• Assist with SARS Customs audits

• Verify shipment statuses, invoicing, and purchase orders
• Ensure all shipments have FECs
• Prepare Goods-In Transit Schedule with order values and supporting documents for provisions

• Calculate the landed cost for each shipment
• Use the provided costing sheet for per unit/kg calculations

The Service Specialist will be responsible for the operations of all complex shipments allocated to them, from the initiation of transaction, right to completion through building customised import solutions for clients in various industries. The Service Team is the engine room of the business and the overall goal is to provide efficient and effective service delivery to clients.

The Service Specialist will be responsible for the following:

1. Liaising with an international pool of clients on a daily basis.
2. Planning and implementing the overall shipping strategy.
3. Managing the progress of a select number of shipments (project management) on behalf of a pool of clients.
4. Co-ordinating with various internal support teams to ensure smooth and efficient service delivery.
5. Ensuring customer satisfaction.

1. Excellent knowledge and use of Microsoft Office Applications (i.e. Word, Excel, and Outlook)
2. Excellent use of the English language, both written and verbal
3. Maintain effective daily communication with relevant team members
4. Ability to adapt within the ever-changing shipping environment
5. Organized and able to manage/co-ordinate all the elements of different high-value shipments throughout the shipment process
6. Attention to detail with the ability to prioritize tasks effectively
7. Ability to proactively identify problems in advance before a shipment becomes a pressure point
8. Creative problem-solving ability
9. Independent-thinker and resourceful
10. Energetic and enthusiastic
11. General business acumen

1. University Undergraduate Degree of any background, commerce-focus preferable
2. Honours Degree advantageous
3. Work experience advantageous
4. Strong academic track record required