119 Senior Office Managers jobs in South Africa

Roles and Responsibilities:

Front Desk Management

• Greet and assist visitors in a professional and courteous manner.
• Manage incoming calls, emails, and general inquiries, directing them appropriately.
• Ensure compliance with office security protocols.

Administrative Support

• Provide general administrative assistance to management and staff when needed.
• Maintain filing systems for operations documentation.
• Coordinate courier services and handle incoming/outgoing mail.

Office Coordination

• Monitor and order basic office supplies.
• Coordinate courier services and handle incoming/outgoing mail.
• Process purchase requisitions and supplier invoices for office-related expenses.
• Track petty cash usage of stores.

Support to Retail Stores

• Assist stores by providing stationery and basic paperwork support as needed.
• Coordinate document flow between head office and stores.

General Support

• Assist with minor ad hoc tasks assigned by supervisors or management.

• Learn and follow office policies and procedures.

• Matric / Grade 12 or equivalent qualification.

• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Ability to organize and prioritize tasks effectively.
• Professional, friendly, and approachable demeanour.
• Attention to detail and willingness to follow instructions carefully.
• Previous experience in administration, reception, or retail office support is an advantage but not essential.

• Application Deadline: 12 November 2025
• Job Location: Somerset West, Western Cape
• Job Title: Practice Office Administration Manager
• Education Level: Certificate
• Job Level: Senior
• Minimum Experience: 5- 7 Years

Duties and Responsibilities:

• Client Experience, Relationship Management, Workflow & Internal Systems
• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
• Client onboarding: collecting necessary documents, explaining what's expected, ensuring paperwork is complete, serve as liaison between departments
• Assisting with automation of onboarding process including forms
• Schedule meetings / follow-ups between clients and staff.
• Respond to client queries: status of work, billing, deliverables, deadlines.
• Maintain client database / CRM; update client records (eg. contacts, relevant documents).
• Billing, documents & admin
• Prepare and send invoices; follow up on outstanding payments.
• Manage all client documentation: engagement letters, signed agreements, forms.
• Maintain both digital and physical filing systems.
• Assist with report preparation: receivables, billing ageing, client status.
• Timesheet reporting and analysis
• Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
• Assist with marketing aspects and client communication list management
• Organize events and activities that strengthen team culture.
• Internal systems
• Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
• Ensure deadlines are met; remind/accountability to staff where needed.
• Work with software tools used by the firm
• Computer & technical skills
• Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
• Comfortable learning internal admin/financial software (billing systems, client management)
• Email & calendar management skills
• Soft skills
• Extremely detail-oriented; accuracy is very important.
• Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
• Systems thinker, problem-solver, and proactive communicator.
• Customer-oriented, friendly and professional.
• Good organisational skills and able to multitask.
• Adaptive and willing to learn new systems
• High integrity, confidentiality (handling sensitive financial/client info).

Minimum Requirements:

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and utilise further office management systems – experience proficient
• Good written and verbal communication skills

Position: Practice and Office Administration Manager (Client focus) Industry: Accounting Location: Somerset-West Remuneration: R16000 – R25000 neg on exp (CTC) (Benefits offered) Type: Onsite – Full-time position Start date: ASAP Overall role To ensure the daily operations of the accounting practice, in terms of client relations, administration, billing, systems and documentation, while driving continuous improvement, technology adoption, and client experience. Sufficient accounting knowledge to liaise with staff, understand client needs / queries and manage documents will be required although core accounting functions (eg. financial statements, taxation etc.), will not be part of this role. Qualifications & experience

• Matric (Grade 12)
• Certificate / diploma in Office Administration, Business Admin, Bookkeeping, or similar. Not essential but preferred.
• Experience in a client-facing role, preferably in accounting / financial services or professional services.
• Demonstrable experience in billing / invoicing, document handling, admin coordination.
• Strong computer literacy, especially Excel, and the ability to manage and use further office management systems – experience proficient
• Good written and verbal communication skills.

• Serve as key contact for clients (calls, email, in person) in a friendly, professional manner, building and maintaining client relationships
• Client onboarding: collecting necessary documents, explaining what’s expected, ensuring paperwork is complete, serve as liaison between departments
• Assist with automation of onboarding process including forms
• Schedule meetings / follow-ups between clients and staff.
• Respond to client queries: status of work, billing, deliverables, deadlines.
• Maintain client database / CRM; update client records (e.g. contacts, relevant documents).

• Prepare and send invoices; follow up on outstanding payments.
• Manage all client documentation: engagement letters, signed agreements, forms.
• Maintain both digital and physical filing systems.
• Assist with report preparation: receivables, billing ageing, client status.
• Timesheet reporting and analysis
• Oversee front-office administration: reception, greeting clients, handling mail/emails, tracking office supplies, liaison for office matters and switchboard management
• Assist with marketing aspects and client communication list management
• Organize events and activities that strengthen team culture.

• Coordinate with accountants / staff to track status of jobs (e.g. tax returns, financials, bookkeeping tasks).
• Ensure deadlines are met; remind/accountability to staff where needed.
• Work with software tools used by the firm

• Proficiency in Microsoft Office, especially Excel: spreadsheets for tracking, simple reporting.
• Comfortable learning internal admin/financial software (billing systems, client management
• Email & calendar management skills

• Extremely detail-oriented; accuracy is very important.
• Strong communication skills – both written and spoken (English; any other languages like Afrikaans are a plus).
• Systems thinker, problem-solver, and proactive communicator.
• Customer-oriented, friendly and professional.
• Good organizational skills and able to multitask.
• Adaptive and willing to learn new systems
• High integrity, confidentiality (handling sensitive financial/client info).

Job Summary:
The Workplace Specialist supports the daily operation, maintenance, and improvement of the organization's physical infrastructure and facilities. This role ensures facilities are safe, functional, efficient, and compliant with regulatory standards. The specialist works closely with internal teams, suppliers, and contractors to coordinate maintenance activities, oversee facility projects, and resolve facility-related issues.

They oversee and manage Office-related projects in a manner consistent with the Company's financial and operational objectives, while assuring quality and efficient service.

Key Responsibilities:- Plan, manage, monitor and control multiple FM processes, budgets and policies to meet business objectives.
- Account for results of work and customer satisfaction across areas of responsibility.
- Lead and manage a team
- Participate in the strategic review of business operations and implement subsequent outsourcing decisions.
- Develop and manage contract relationships with external service providers (negotiate and manage contracts, review performance against strategy and budget).
- Evaluate direct reports and provide formal counseling and mentoring to staff.
- Contribute to department's strategic plans.
- Develop and lead programs/projects with high complexity.
- Design and implement programs and processes to deliver operational effectiveness targets.
- Actively participate in sharing best practices across departments.
- Manage budgets ($1M).
- Manage and ensure consistent application of human resource processes including career development, salary review, recruiting and performance management within area of responsibility and in accordance with local legislations and rules.
Knowledge and Skill Requirements:- Knowledge of facility operations and/or customer service delivery.
- Strong commercial skills
- Superior interpersonal and customer relationship skills.
- Strong leadership and motivational skills.
- Strong written and oral communication skills.
- Excellent problem solving and decision-making skills.
- Ability to manage operating and capital budgets.
- Strong time management skills.
- Strong program/project management skills.
- Knowledge and experience using various computer systems.
- Strong contract management skills.
Work Environment:- Primarily on-site role.
- May require lifting, standing, or walking for extended periods.
- Occasional evening or weekend work for emergencies or special projects
Qualifications:- Education: Associate's or Bachelor's degree in Facilities Management, Business Administration, or related field preferred.
- Experience: 5 years of experience in facilities operations or building maintenance.
- Skills:
- Strong problem-solving and organizational skills.
- Familiarity with building systems (HVAC, electrical, plumbing).
- Proficiency with facility management software (e.g., CMMS).
- Basic knowledge of OSHA and local building codes.
- Excellent communication and interpersonal skills.
- Certifications (preferred):
- Facilities Management Professional (FMP)
- Certified Facility Manager (CFM)
- OSHA 10/30 Certification
- Project Management

The Department of Economic Development and Tourism, Western Cape Government has an opportunity for a competent individual to provide efficient clerical support to the Office of the Head of Department (HOD). The role is critical in ensuring the smooth functioning of the office through the effective management of correspondence and enquiries from internal and external stakeholders, coordination of supply chain processes, personnel and financial administration, as well as scheduling, document management, and logistical arrangements.

Grade 12 (Senior Certificate or equivalent qualification).

None.

Liaise and report on the status of high volumes of internal and external and enquiries to the Head of Department and the Ministry liaison. Provide general procurement coordination; Responsible for maintaining and managing the office filing system (physical and electronic); Coordinate and render support pertaining to administrative matters; Assist with the procurement, planning and coordinating strategic engagements, forums, and workshops (internal and external); Track and record all incoming and outgoing documents to and from the office of the Head of Department using a centralized database; Facilitate travel arrangements, process and review BAS and Subsistence & Travel (S&T) claims.

The following will be advantageous: Diploma in Office Administration (NQF Level 6); Practical experience in the following: Providing clerical support services with the use of Excel spreadsheets for capturing, tracking, and reporting of data and information; The procurement of venues and conferencing facilities for executive engagements, workshops and/or forums with external stakeholders; General administration; Procurement in line with Provincial Treasury circulars; Checking correctness of subsistence and travel of officials and submit to managers for approval; Minute taking; Asset management checking officer duties; Leave administration duties for the office; The use of MS Teams, MS Planner, OneDrive and SharePoint as part of routine clerical support services.

A good understanding of the following: Basic Accounting systems (BAS), Departmental Delegations (preferably DEDAT) and Supplier Data Bases; Provincial procurement processes; Business and organisational structure of the department; Basic departmental/provincial financial systems and procedures. Skiils in the following: Sound communication (written and verbal); Proven computer literacy MS Office (Word, Excel, Power point and Outlook); within quick turnaround times; Interpersonal skills; Ability to work under pressure and problem solve issues; Understanding of meeting protocol; Ability to coordinate high level inquiries and responses; High level of professionalism; A valid code B (or higher) driving license. NB People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

R – R per annum (Salary level 5)

Note on remuneration in addition to service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to complete a practical assessment and attend the interview on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency test. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to You may contact the helpline at Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

The Western Cape Mobility Department, Western Cape Government (WCG), has an opportunity for a suitably qualified and competent individual to render an administrative support service to the Office of the HOD. The successful incumbent must be able to work under pressure and willingness to work irregular hours and meet tight deadlines.

Grade 12 (Senior Certificate or equivalent qualification).

None.

Render general clerical support services; Provide supply chain clerical support services within the component; Provide personnel administration clerical support services within the component; Provide financial administration support services in the component; It will be advantageous to have executive office experience.

A good understanding of the following: Clerical duties, practices as well as the ability to capture data, operate computer and collect statistics; Legislative framework governing the Public Service; Working procedures in terms of the working environment; Public Service financial legislations, processes and procedures, National Treasury Regulations and Provincial Treasury Instructions.

Skills needed: Computer;Planning and Organising; Good Verbal and Written Communication; Inter-personal; Problem-solving; Ability to work under pressure; Willingness to work irregular hours to meet tight deadlines.

R – R per annum (Salary level 5)

Note on remuneration in addition to service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to complete a practical assessment and attend the interview on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency test. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to You may contact the helpline at Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Administration Manager – Cleaning World SA (Pty) Ltd

Based at Cleaning World Head Office – Capricorn Park, Muizenberg, Cape Town

Full-time, On-site | Competitive package based on experience

About Cleaning World

Established in 1989, Cleaning World SA (Pty) Ltd is one of South Africa's leading importers, manufacturers, and wholesalers of professional cleaning equipment and HACCP-approved products. With branches in Cape Town, Johannesburg, and Durban, we pride ourselves on quality, compliance, and operational excellence across all divisions of our business.

The Role

We are looking for an
experienced, motivated, and hands-on Administration Manager
to take full ownership of our admin department. The ideal candidate will be a
strong female leader
with excellent organizational, communication, and interpersonal skills, capable of ensuring that every administrative process runs with structure, accountability, and precision.

You will oversee the day-to-day running of the admin office, supervise staff performance, maintain company filing systems, and uphold our strict document control and compliance standards.

Key Responsibilities

• Manage and lead the administration team to deliver timely, accurate, and professional work.
• Ensure consistency and compliance with company policies, SOPs, and document control systems.
• Implement and maintain organized filing systems — both digital and physical.
• Monitor departmental productivity and introduce corrective actions where needed.
• Maintain communication and reporting structures between admin, finance, and operations.
• Take ownership of supplier and customer documentation, including orders, invoices, and credit applications.
• Uphold confidentiality and enforce professional standards within the team.
• Provide daily oversight and leadership — ensuring staff are proactive, not reactive.

Requirements

• Minimum 5 years' experience in an administrative management or office leadership role.
• Proven ability to
  lead people effectively
  — assertive but approachable leadership style.
• Pastel Partner Accounting experience is essential.
• Excellent written and verbal communication skills.
• Strong organizational and follow-through ability — able to drive tasks to completion without supervision.
• Attention to detail and a high sense of personal accountability.
• Confidence to enforce systems, deadlines, and compliance requirements.

What We're Looking For

We're not looking for someone who waits for instructions.

We're looking for someone who
takes control
, keeps the department on track, and ensures that our systems work as intended.

If you are the kind of person who thrives on structure, documentation, and getting things done properly the first time — you'll fit right in.

How to Apply

Please send your CV and a short cover letter highlighting your relevant experience and leadership style to:

Subject line:
Administration Manager Application – (Your Name)

• Applications close once a suitable candidate has been appointed.

职位描述

1.解决南非当地后勤相关工作。包括但不限于保证宿舍,办公室等各项工作正常高效运转

2.协助办理非工签以外的各种签证对接工作,确保前线员工工作正常开展

3.各项接待及各项大型会议的组织协调工作

4.拉通梳理各种行政费用的把控及核销,确保费用使用合理

职位要求

1. 5年以上行政工作,其中海外工作一年以上

2. 英语可以作为工作语言

3. 为人热情,有较强的抗压能力及应变能力

4. 有南非本地身份,按本地要求购买社保等福利