2,573 Senior Assistant jobs in South Africa

To provide end-to-end secretarial support to an Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.

• Type of Qualification: Diploma
• Field of Study: Office Administration

• 3-4 years experience supporting senior management with office and administrative requirements
• Secretarial Services
• Business Support

• Adopting Practical Approaches
• Articulating Information
• Challenging Ideas
• Following Procedures
• Diary Management
• Email Monitoring
• Meeting Logistics
• Procurement Process
• Travel Arrangements

Please note: All our recruitment processes comply with the applicable local laws and regulations.

We will never ask for money or any form of payment as part of our recruitment process. If you experience this, please contact our Fraud line on +27 800222050 or

The European & Developing Countries Clinical Trials Partnership (EDCTP) is a non-profit organisation with offices in The Hague, the Netherlands; and Cape Town, South Africa. EDCTP is a partnership between European and African countries to accelerate the development of new clinical interventions such as drugs, vaccines, microbicides and diagnostics against poverty-related diseases in Africa (HIV/AIDS, tuberculosis, malaria and neglected infectious diseases). The organisation supports clinical trials, capacity strengthening and networking in Africa and Europe. Visit edctp.lndo.site for more information.

EDCTP is looking for an Administrative Support Officer to be based at the EDCTP Office in The Hague. The Administrative Support Officer, under the supervision of the Director of International Cooperation (Europe), will be responsible for providing administrative support to the cooperation and communication activities in the EDCTP Secretariat in The Hague.

The main duties and responsibilities of the Administrative Support Officer will include, but are not limited to the following:

• Providing administrative support to the international cooperation and communication teams in the EDCTP office in The Hague;
• Taking minutes, drafting, editing and proofreading reports and other texts in English;
• Liaising with partner organisations in Europe, Africa and worldwide;
• Managing databases and media lists;
• Supporting the implementation of advocacy, communication and outreach activities;
• Assisting in updating of the EDCTP website;
• Assisting with tracking of media exposure;
• Collecting data to support preparation of press releases, presentations and reports;
• Any other tasks, duties or specific assignments which may arise during the operations of the EDCTP Secretariat, in particular supporting HR activities.

• A university degree or equivalent training in a relevant field;
• A minimum of 3 years’ experience in an administrative support role;
• Excellent written and spoken English skills;
• Proficient in MS Office; familiarity with desktop publishing software and content management systems is a plus;
• Strong interpersonal and intercultural skills;
• Other language skills, in particular French or Portuguese, would be an additional asset.

Salary scale
EDCTP offers a competitive salary package commensurate with experience and qualifications.

Employment conditions

• The employee will be based at the EDCTP Secretariat office in The Hague.
• Applicants must have a valid working permit in The Netherlands.
• The EDCTP is characterised by a multicultural work environment and English is the official language.
• Flexible and reduced working hours may be possible for this position.

Application

• Applications must include a letter of motivation and CV.
• Applications must be submitted via – Please include the job title in the email subject line.
• Applications must be submitted by midnight (CET) Monday 16 July 2018 .

Please note that only shortlisted applicants will be contacted for interviews. If you do not hear from EDCTP within 12 weeks of the closing date of this advert, please consider that your application has not been successful on this occasion.

Protection of Personal Data
EDCTP is committed to protecting your privacy. It takes every precaution to protect the information you provide. The data you provide will be processed for the purpose of the recruitment procedure and will only be accessed by persons who need to do so for this purpose. Your data will be kept in our system up to one month after the completion of the recruitment procedure (should your application be unsuccessful). For further information or exercise of your rights (such as the right to access, or the right to correct your data), please contact Human Resources at

At xneelo, we enable businesses to create and trade online through reliable, consistent hosting services.

We’re seeking an Administrative Assistant to support our Customer Support team with daily operations, real-time customer assistance, and ad-hoc projects. This hybrid role is based at our Durbanville head office and reports directly to the Customer Service Manager(s).

It’s a dynamic, collaborative environment and a great opportunity for someone starting their career or seeking a change in career.

What you’ll be doing

You’ll be the backbone of our Customer Support team, making sure everything runs like clockwork.

Your day-to-day will include:

● Handling system-related tickets when automated processes need a helping hand.

● Responding to customer emails for things like refunds, account verifications, payment updates, and domain transfers.

● Directing calls to the right people and ensuring Live Chat queries are answered on time.

● Capturing and compiling data for reports, customer reviews, and cancellations.

● Keeping ticket queues tidy and assigning queries when the Service Level Coordinators are unavailable.

● Taking on ad-hoc projects, bulk admin tasks, and invoice-run support.

● Managing repetitive but important workflows like clearing spam queues or fixing domain order errors.

● Matching unallocated payments to the correct customer accounts.

What makes you a great fit:

● You’re detail-driven and accurate—mistakes don’t slip past you.

● You’re friendly, empathetic, and patient in all interactions.

● You communicate clearly, both in writing and speaking.

● You’re open to feedback and eager to grow your skills.

● You can work independently but love collaborating too.

● You’re resourceful when problems pop up and can think outside the box.

● You’re adaptable—change doesn’t throw you off track.

● You’re comfortable with technology and basic troubleshooting.

Who you are:

● A proactive problem-solver with a focus on process improvement and thinking outside the box.

● Accurate and detail-oriented in all aspects of work.

● Strong time management skills with the ability to multitask and switch between tasks effectively.

● Flexible and adaptable to changes in the role, systems, and people you work with.

● A positive team player who works well independently and in collaboration with others.

● Receptive to feedback, demonstrating a willingness to learn and grow.

● Possess a strong work ethic, with meticulous focus and discipline.

● Driven to get things done with a natural sense of urgency.

● Passionate about the value of customer service and committed to demonstrating its importance to the business.

Skills & Experience:

● Matric (or equivalent) is a must.

● Above-average typing speed.

● Previous admin experience is an advantage.

● Strong organisational skills, time management, and problem-solving abilities.

Job Title : Administrative Assistant

Location : Remote (EST Time Zone)

Salary Range : Up to 1600 USD

Work Schedule : Monday - Friday 9:00 AM to 5:00 PM (EST)

NOTE : INDEPENDENT CONTRACTOR POSITION

Company Overview :

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses by connecting candidates from regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company :

Sagan operates in the biotech & life sciences industry, supporting therapeutic advancements and enabling technologies with transformative potential.

Position Overview :

We are seeking a versatile and detail-oriented Administrative Assistant to provide operational, administrative, and organizational support. The ideal candidate will thrive in a fast-paced remote environment, managing administrative processes, expense reconciliation, and CRM updates, while ensuring seamless executive support.

Key Responsibilities :

• Maintain and update the CRM system daily, ensuring accurate and timely data entry.
• Reconcile high-volume expenses and process reports efficiently.
• Arrange comprehensive travel logistics (flights, accommodations, transportation).
• Maintain and update senior management's contacts, ensuring key relationships are documented.
• Generate travel invoices for portfolio companies as needed.
• Perform additional administrative tasks as assigned.

Qualifications :

• 1-2 years of experience as an Executive Assistant, Finance Analyst, or in Business Management.
• Bachelor's degree in Business Administration or Finance.
• Familiarity with expense processing systems (Expensify, Concur, or similar).
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Analytical mindset with the ability to interpret data and provide actionable insights.
• Interest in the biotech & life sciences industry is a plus.

Resume Submission Guidelines :

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG / PNG), or Word documents (DOC / DOCX) to prevent your application from being overlooked.

Important : For timely processing, both your resume and introductory video must be submitted in English.

Key Skills : Generator, Accommodation, Football, Advertising, Architectural Design

Employment Type : Full Time

Experience : 1-2 years

Vacancy : 1

Monthly Salary Range : 1280 - 1600 USD

time left to apply End Date: August 31, 2025 (12 days left to apply)

job requisition id JR001641

Reporting to the Reliability & Maintenance (R&M) Manager who is on the Refinery Leadership Team, provides comprehensive administrative technical support to the Refinery R&M Leadership team.

Provides comprehensive administrative technical support to the Refinery R&M Leadership team

- Supports improvement of information processing and reporting services

- Supports management of R&M Manager’s calendar

- Arranges access for and meets guests

- Makes travel arrangements for the R&M Manager.

- Prepares slide decks for meetings, classes, conferences, etc. for the R&M Manager.

- Assists R&M Manager with Travel and Entertainment claims and queries (T Card)

- Assist R&M Leads with tracking of strategic action items

- Management of office stationery supplies and office equipment

· Administers overtime, standby & KM travel claims for R&M and team according to the overtime rules.

- Incumbent will provide R&M Manager with reconciled report on status of department overtime and claims, ensuring that claims are consistent with attendance register

- Will be responsible for processing via the appropriate systems. Will provide the Supervisory staff with guidance and clarity on administration of the overtime rules

· Assists with creating purchase requisitions in Ariba for material orders and service orders. Creates service sheets in Ariba on behalf of vendors, only if approved by Procurement Commercial Manager. Advises R&M Ariba users on resolving payment queries or escalates to Procurement Helpdesk if required.

· Assists with Department purchases via Procurement Card and ensures compliance rules are adhered to in this regard. Guides Department TCard holders on adhering to compliance rules.

· Facilitates submission of monthly performance statistics for R&M department and supports the development of performance tracking metrics and KPI's. Produces ad hoc statistics and information as required. Participates with team members in achieving the departments vision, mission and objectives in line with the Refinery's business goals

· Has knowledge of available resources and information, ability to quickly gather and communicate information; ability to remember and document information

· Maintains up to date records of all R&M staff, including contact details and broader whereabouts

· Works with the R&M supervisors in the distribution of the correct PPE for new recruits, in-service trainees and employees

· Manages the department's website, coordinates the populating and updating of the website. Supports R&M team in ensuring CDMS documentation is updated

· Performs developmental function to support during turnarounds

· Perform basic notifications and material reservations on SAP Systm

· Holding building owners accountable for seating arrangements and general hygiene and condition

· Facilitates R&M Performance Management sessions twice a year

· Facilitates quarterly townhalls and prepares presentation decks

· Supports manpower process

Professional Qualification and Certifications:

• Minimum Matric / NQF 4 plus proven experience in similar role.
• Preferred qualification: N.Dip (NQF 5) or other appropriate tertiary certificate, Degree or equivalent.

Knowledge and skills:

• Proficiency in MS Office Software applications
• Strong Planning and Organizing Skills
• Good interpersonal skills and can work with people from different backgrounds and cultures.
• Learning & adaptability

Advantageous qualities :

• Key interest in the role, and keen to learn and grow with vision to develop self for the next/desired opportunity
• Genuine desire to help others and create solutions to achieve common goals in accordance with Department priorities

Application deadline:

Astron Energy is a leading supplier of petroleum products in South Africa, with a vast network of Caltex-branded service stations that make us one of the country’s top two petroleum brands. We are strongly committed to being a responsible corporate citizen, promoting education, health and economic development in an effort to build stronger communities and drive sustainable economic growth.

We own and operate the country’s third-largest crude oil refinery in Cape Town, which has a capacity of 100,000 barrels a day, and a lubricants manufacturing plant in Durban.

Tanager, an ACDI/VOCA affiliate, empowers people to realize life-changing economic and social opportunities. Given the complexity of issues being encountered by communities today, we operate not in a single domain but at the nexus of market systems, food systems, social systems, and climate systems. Specifically, we have 30 years of experience integrating gender empowerment and nutrition into agriculture, connecting people across the production supply chain, fostering access for women and other marginalized groups, and unlocking sustainable, climate-smart economic opportunities for all.

Tanager South Africa is implementing the Imbewu Farmer Development project in the O.R. Tambo Region in Mthatha in the Eastern Cape province in South Africa between 1 April 2022 – 31 December 2024. The goal of the project is to increase agriculture productivity and incomes of smallholder maize farmers in Eastern Cape (EC), South Africa by facilitating their inclusive access to commercial markets. The funding for the project comes from the John Deere Foundation.

The Administrative Assistant will play a pivotal role in supporting the daily operations of the Imbewu Farmer Development Project. This includes providing logistical, administrative, and operational support to ensure the smooth functioning of the project office and activities. The position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively.

1. Provides support to the office which includes scheduling meetings, mail and phone calls.
2. Assist the Operations Specialist with follow up on project activities and progress daily.
3. Provide Logistics/Administrative support, booking flights and hotel venues, accommodation for meetings and workshops and preparing/organizing meeting and workshop materials for project staff and stakeholders.
4. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain schedules and supervise security and cleaning/maintenance vendors.
5. Supervision of the Office Cleaner and general office cleanliness.
6. Maintains the office calendar with important project and operations updates.
7. Ensure all payments such as office utility bills, accommodation etc. are made on time in coordination with Operations Specialist and F&A Officer.
8. Take accurate minutes of meetings if needed.
9. Welcome project guests, visitors and clients and directs them to the appropriate parties.
10. Receive project related mail and packages and distributes among appropriate staff members.
11. Maintains vehicle use log, and others as assigned.
12. Support project staff in printing, photocopying, and scanning as needed.

Other duties as assigned

1. Grade 12 School Certificate /Certificate in any business-related field preferred.
2. Diploma in public admin or equivalent will be an added advantage.
3. At least 3 years of related experience, preferably with an international or local NGO/NPO.
4. Proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, SharePoint, etc).
5. Ability to read and interpret documents, communicate effectively, and follow instructions.
6. Good organizational and interpersonal skills.

1. Proficiency with MS Office, including Excel and Word and other communication tools (i.e., Teams, Zoom, SharePoint).
2. Good organizational and interpersonal skills.
3. Communication Skills: Strong interpersonal and communication skills.
4. Arrange meetings, book flights and accommodations, and organize workshops. This could also include office supply inventory updates, vehicle movement logs, and supervision of office maintenance.
5. Coordinate payments for office utilities, accommodations, and supplies. It could include ensuring all payments are made on time and recorded accurately.
6. Accurate and detailed minutes of internal or external meetings, including decisions made, next steps, and responsibilities.
7. Other deliverables as needed.

It is anticipated that the scope of work assignment will be completed within 40 working days from the issuance of the purchase order.

Activity Estimated Days

Assist the Operations Specialist with follow-up on project activities and progress daily 20

Provide Logistics/Administrative support 20

Total 40

All allowable costs for this activity, including airfare ticket, M&IE, labor, and miscellaneous expenses will be charged to Tanager Project Code 116. Additional expenditures will be reimbursed based on expense reports backed by receipts. Allowable expenditures consist of phone/data charges related to the consultancy, photocopying, and other expenses approved in writing in advance. Per diem for meals and incidentals as well as hotel lodging and travel costs will be provided when the consultant travels away from their home of record, details must be cleared by the supervisor in advance for any and all travel.

Please submit your resume to by or before September 30, 2024 . Please include the position title in the subject line of the mail. Please submit your resume along with a cover letter. Please include your long-term employment history and any relevant short-term consulting work. Due to the high volume of applications, we are not able to respond to inquiries via phone. Only those candidates considered for an interview will be contacted. Tanager is an equal-opportunity employer. Women, minorities, and people from diverse groups are encouraged to apply. Please be aware that Tanager does not charge any fee in any step of recruitment.