Administrative Specialist, Business Support

Kempton Park, Gauteng R60000 - R120000 Y DSV - Global Transport and Logistics

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Job Description

Location: Kempton Park

Job Posting Title: Administrative Specialist, Business Support

Time Type: Full Time

Minimum Requirements
Essential: Matric, National Diploma in Finance or similar

Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook

SAP ERP / Webcost

Audit to Pay tools

Job Related Requirements
Commercial & financial:
Sound general financial acumen and experience in adherence to budget and service level agreements.

People skills
including interaction with various departments and levels in business (min 1-year experience).

Communication, diversity & stress management skills
to successfully work with all levels, age groups and cultures of people – both internal and external.

Supporting and Co-operating
including working well with people and adhering to ethics, principles and values.

Organising and executing
which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.

Operational
Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI's, daily stats in a logistics environment.

Min 1 year experience in warehouse operations and/or related finance support

Reliable transportation to work
English Communication -
clear and professional use of the English language in written and verbal mediums.

High quality of work -
accurate, complete and thorough content in neat and easy to understand format.

Process improvement –
identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.

Added Advantages for the role
Understanding of warehousing & logistics environment

WMS, ERP and financial systems experience

Completed or studying towards a bachelor's degree in finance/accounting

Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.

Duties And Responsibilities
Invoicing

  • Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
  • Follow up with customers and transporters to ensure that all invoicing/POs are received
  • Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
  • Credit notes to be captured and processed in correct periods
  • Verification of invoices received and data validation

Webcost

  • Review all coding and ensure first time right
  • Adhere to webcost timelines
  • Review Web query report weekly and action queries
  • Raise Web queries timeously where necessary
  • Follow up on credit notes / invoices etc from suppliers
  • Escalate any supplier concerns Business Support manager

Financial Reporting/Analysis

  • Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
  • Report all anomalies to Business Support Manager
  • Respond to P&L queries timeously and investigate where necessary
  • Review P&Ls and submit journals to Shared Services
  • Review P&Ls with branch manager monthly

Other

  • Resolve queries that may arise in the period that it occurs
  • Meet month end cut offs and deadlines
  • Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and processes
  • Follow ups with the finance team to ensure payments received on time from Customers
  • Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI's
  • Ensure all supporting documentation are uploaded onto the internal invoicing system
  • Develop a strong, trusting relationship with customers and transporters
  • Adherence to HSE compliance and responsibilities
  • Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
  • Maintain various reports in line with KPI and contractual obligations.
  • Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
  • Training and roll out of change management processes
  • Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
  • Consistently reviewing data to identify areas of improvement to support the overall services and development

DSV – Global transport and logistics
Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere
Visit and follow us on LinkedIn and Facebook.

Disclaimer
: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

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Administrative Assistant

Johannesburg, Gauteng PANEOTECH

Posted 6 days ago

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Job Description

Overview

PANEOTECH is at the forefront of Building African World-Class Solutions. With a Pan-African vision and a deep commitment to leveraging cutting-edge technologies, we address the unique challenges and opportunities shaping the continent. We strive to create enduring digital assets that not only solve immediate market needs but also contribute to sustainable ecosystems that foster growth, inclusion, and long-term impact. We operate through two complementary dimensions that define our identity and work: The Innovation Lab and The Consulting Branch. The Innovation Lab focuses on the creation and scale-up of PANEOTECH’s proprietary platforms and products, including Rafiki AI, Visit Africa, UbuntuLink, and OpenEd Africa. The Consulting Branch partners with leading organizations to deliver tailored digital solutions for governance, trade, public service delivery, and enterprise growth, with projects for the World Bank, FAO, UNDP, UNICEF, and others. Our mission is to innovate today for Africa’s tomorrow and to deliver over 30 projects in more than 12 countries.

The Role

The Administrative Assistant will play a key role in ensuring the smooth and efficient operation of PANEOTECH’s daily activities. This role goes beyond routine tasks — it is about creating the foundation that allows our teams to focus on building transformative digital solutions for our clients and partners.

Responsibilities
  • Managing calendars, scheduling meetings, and coordinating logistics for senior management and project teams.
  • Preparing and organizing documents, reports, and correspondence for internal and external use.
  • Assisting with travel planning, event coordination, and workshop logistics.
  • Supporting human resource processes, including onboarding, record management, and leave tracking.
  • Handling expense reports, procurement requests, and maintaining organized filing systems (both digital and physical).
  • Acting as a point of contact for general inquiries, ensuring professional and timely communication.
  • Liaising with service providers, vendors, and partners to support operational needs.
  • Contributing to process improvements that enhance efficiency across the company.

This is a dynamic role suited for someone who thrives on organization, problem-solving, and enabling others to deliver at their best.

What We’re Looking For
  • Education : Bachelor’s degree (minimum) in Administration, Business Management, or related field.
  • Experience : 2–4 years in an administrative, office management, or executive assistant role. Experience in technology or consulting environments is an advantage.
  • Skills :
  • Excellent communication skills, written and verbal.
  • Strong organizational and multitasking abilities with attention to detail.
  • High proficiency in MS Office Suite and Google Workspace; experience with digital collaboration tools is a plus.
  • Ability to manage sensitive information with discretion and professionalism.
  • Adaptability and problem-solving mindset, comfortable with shifting priorities.
  • Languages : Fluency in English required; French is an asset.
Why Join Us
  • Be part of the foundation : Your role will directly support teams delivering innovative solutions across Africa.
  • Exciting and diverse work : From international projects to in-house innovation platforms, no two days are the same.
  • Impact-driven environment : Contribute to digital inclusion, governance, and economic growth.
  • Collaborative culture : Join a diverse, forward-thinking team where collaboration and initiative are valued.
  • Professional growth : Exposure to both the consulting and innovation sides of a Pan-African tech company with growth opportunities.
  • Flexibility : Modern environment with on-site collaboration and remote flexibility.

At PANEOTECH, we believe in building not only solutions but also careers of impact.

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries: Technology, Information and Internet

Location: Sandton, Gauteng, South Africa

#J-18808-Ljbffr
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Administrative Assistant

Brakpan, Gauteng Merck Sharp & Dohme Corp.

Posted 25 days ago

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Job Description

Join to apply for the Administrative Assistant role at MSD South Africa .

Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.

Key Responsibilities

  • Perform general administrative tasks such as filing, scheduling, and handling correspondence.
  • Maintain and update records, databases, and spreadsheets with accuracy.
  • Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
  • Packing and distribution of marketing materials to Sales team.
  • Collaborate with other team members to support operational needs.
  • Creation of Purchase Orders.
  • Weekly stock take of Poultry devices.

Requirements

  • Proven experience as an Office Assistant, Administrative Assistant, or similar role.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Outlook, Excel and other MS Office applications.
  • Ability to multitask and prioritize tasks efficiently.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team and follow instructions.
  • Experience with SAP would be beneficial.

Preferred Qualifications/ Certifications

  • Microsoft Office - in particular Word, Advanced Excel.
  • Grade 12 Certificate.

Employee Status : Regular

Requisition ID : R

Employment type : Full-time

Job function : General Business, Administrative, and Customer Service

Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services

#J-18808-Ljbffr
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Administrative Assistant

Midrand, Gauteng R150000 - R250000 Y Turnly Consulting

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Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Requirements

  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • High School degree: an additional qualification as an administrative assistant or Secretary will be a plus
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Administrative Assistant

Midrand, Gauteng R250000 - R350000 Y MSD

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Job Description

Job Description

Please note that this position is for a 1-year contract.

Administrative Assistant

Are you a detail-oriented & organized individual? Do you thrive in a fast-paced environment & passionate about teamwork? We are currently seeking an Admin Assistant to join Medical Affairs South Africa. If you are prepared to offer essential support to our team and contribute to the success of our business, we invite you to read on and apply today

This role will report to the Head of Medical Affairs and will be based in Johannesburg, South Africa.

What we are looking for is someone who has:

  • Experience with financial and budget tasks – i.e. good with bookkeeping, good with numbers within an Excel sheet.
  • Able to understand pharmaceutical, clinical terminologies.
  • Attention to detail.
  • Good communication and people skills.
  • Able to prioritize work and provide status report on a regular basis.

Medical affairs and our team need support on:

  • Manages calendars, meetings and meetings minutes, prepares correspondence, and reports, and reliably handles confidential and politically sensitive issues.
  • Coordinate hiring and on-boarding of new hires. Also handle resignations/off-boarding.
  • Understand the processes involved with suppliers, vendors, contracting and payment, and manage payment & track expenses/budget appropriately as per various therapeutic areas that the different team members handle.
  • SAP (Comet & Ariba) experiences in processing purchase orders, payment requests, and vendor add forms, as well as the ability to run expenses & budget reports within SAP.
  • Able to work well with the team members and provide updates with effective and clear communication.

Required Skills:

Customer Service, Database Management, Detail-Oriented, Document Management, Event Planning, Office Administration, People Oriented, Prioritization, Scheduling, Vendor Management

Preferred Skills:

Communication

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Temporary (Fixed Term)

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

10/13/2025

  • A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R

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Administrative Assistant

Kempton Park, Gauteng R46800 - R288000 Y STEYN IP®

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Job Description

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

  • Managing and coordinating diaries, appointments, and meetings.
  • Handling email communications, including drafting, responding, and organising correspondence.
  • Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
  • Keeping track of critical deadlines and ensuring timely submissions of legal filings.
  • Maintaining and organising digital and physical files related to all matters.
  • Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
  • Liaising with debtors and creditors.
  • Assisting with day-to-day financial administrative tasks.
  • Managing postal duties.

Skills and Qualities our firm is looking for:

  • Strong organisational skills with keen attention to detail.
  • Ability to manage multiple tasks and prioritise effectively under tight deadlines.
  • Able to follow instructions accurately.*
  • Proficiency in Microsoft Office Suite and other administrative tools.
  • Strong written and verbal communication skills.
  • Proactive mindset with the ability to anticipate needs and take initiative.
  • Confidentiality and discretion in handling sensitive information.
  • Senior certificate and computer literacy.
  • Own transport (residence in or near Kempton Park preferred).
  • Familiarity with docketing systems and legal filing processes is advantageous.
  • Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

  • A vibrant, creative workspace where your ideas are valued.
  • Flexible working environment.
  • Collaborative environment with a team of talented professionals.
  • Opportunities for personal and professional growth.
  • Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

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Administrative Assistant

Midrand, Gauteng R108000 - R216000 Y MCM Midrand

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Job Description

About Us:

We are a leading supplier of agricultural and earth-moving machinery, with a strong presence across South Africa through three strategically located branches. Our company is committed to delivering high-quality equipment, exceptional service, and innovative solutions to our clients. We pride ourselves on fostering a supportive and collaborative work environment where team members can grow, develop, and make a meaningful impact.

Role Overview:

We are seeking a reliable and organized Administrative Assistant to join our team. The successful candidate will handle a variety of administrative and clerical tasks to ensure smooth day to day operations in the office.

Key Responsibilities:

  • Maintain accurate records and filing systems.
  • Operate the switchboard, directing calls and providing excellent customer service.
  • Provide administrative support to management, including scheduling and correspondence.
  • Prepare and process purchase orders and basic documentation.
  • Assist with travel, accommodation, and event bookings.
  • Greet and assist visitors at reception when required.
  • Perform general office duties such as data entry, photocopying, scanning, and filing.

Requirements:

  • Matric (Grade 12) or equivalent.
  • Previous administrative experience is advantageous.
  • Proficient in MS Office (Word, Excel, Outlook).
  • Strong organizational skills with attention to detail.
  • Good communication and interpersonal skills.
  • Ability to prioritize tasks and work independently.
  • Valid driver's license and reliable transport.

Benefits:

· A probationary period of 3 months applies.

· After successful completion of probation, employees will qualify for membership in the company's provident fund.

Job Type: Full-time

Pay: R9 000,00 per month

Language:

  • English (Required)
  • Afrikaans (Required)

License/Certification:

  • Drivers License (Required)

Work Location: In person

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Administrative Officer

Benoni, Gauteng R104000 - R130878 Y Optix

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Job Advert Summary

Experienced and detail-oriented Administrative Officer skilled in managing office operations and supporting health & safety functions. Proficient in coordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation

Minimum Requirements
  • Matric / Grade 12 certificate (Compulsory)
  • Proven experience as an Administrative Officer, Admin Assistant, or similar role
  • Knowledge of office management systems and procedures
  • Basic accounting knowledge
  • Familiarity with HR and procurement processes
  • Basic understanding of OHS Act (if involved in safety documentation)
  • Multitasking ability in a fast-paced environment
  • Strong organizational and time-management skills
  • Excellent verbal and written communication skills
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and handle confidential information
  • Office Administration & Executive Support
  • Workplace Safety Compliance
  • Incident Reporting & Risk Assessment
  • Training Scheduling & Recordkeeping
  • MS Office, Outlook, Excel, Teams
  • Operate office equipment like printers, scanners, and copiers
  • SHE Representative or Basic Health & Safety Training
  • Administrative or Office Management certifications
Duties & Responsibilities
  • Maintain and organize office systems, files, and records (digital and physical)
  • Prepare and edit documents and reports
  • Coordinate with other departments and external vendors
  • Maintain filing systems, both electronic and physical
  • Assist in onboarding new employees and maintaining HR records
  • Support finance department with petty cash, invoices, and basic bookkeeping
  • Liaise with suppliers, service providers, and clients as needed
  • Support audit processes and ensure documentation is up to date
  • Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.
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Administrative Clerk

Boksburg, Gauteng R120000 - R240000 Y Betula Crane Services Pty Ltd

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Company Description

Betula Crane Services Pty Ltd is dedicated to being the best in the lifting solutions industry. Our focus is on enhancing technical expertise and embracing innovation. We strive to provide unparalleled service excellence and value creation by fostering a culture of trust and respect. Our commitment to innovation and excellence ensures we remain industry leaders.

Role Description

This is a full-time, on-site role for an Administrative Clerk located in Boksburg. The Administrative Clerk will handle day-to-day administrative tasks such as clerical work, phone etiquette, and communication. This role includes providing executive administrative assistance and ensuring efficient office operations.

Qualifications

  • Administrative Assistance and Executive Administrative Assistance skills
  • Phone Etiquette and Communication skills
  • Clerical skills
  • Strong organizational and multitasking abilities
  • Proficiency in Microsoft Office Suite
  • Previous experience in an administrative role is a plus
  • Bachelor's degree in Business Administration or related field is advantageous
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Administrative Officer

Sandton, Gauteng R104000 - R156000 Y Elevated Training Academy

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Job Description

To provide administrative support and coordinate learning and development interventions and ensure the smooth and efficient operation of the training academy administrative functions ensuring the Learner Management system is up to date, coordinating training logistics, supporting learners and trainers, and maintaining a professional and welcoming environment.

Key Responsibilities:

Administrative Coordination

· Manage day-to-day office administration operations, including reception duties, filing, and correspondence

· Maintain accurate records of student registrations, attendance, and assessments

· Prepare and distribute training materials, certificates, and reports

· Monitor inventory and order supplies as needed

· To capture and maintain learning and development and financial records in line with the quality management framework.

To order and maintain stationary in line with business requirements and budget. To process invoices and ensure authorisation and payment in line with academy standards.

Training Support

· Liaise with trainers and facilitators to coordinate schedules and venue setup

· To ensure that delegates are registered for academic qualifications and courses.

· Assist in booking classrooms, arranging equipment, and ensuring readiness for sessions

· To book venues, catering and arrange logistics in line with approved schedule and budget

· Support learners with queries, documentation, and onboarding procedures

· To send learning invitations to delegates in line with approved schedule and consolidate confirmation of learning intervention attendance received from delegates

· To update and communicate the training schedule and calendar to HR, line managers and relevant stakeholders.

· To order and arrange the printing of and logistical arrangements regarding learning and other material.

· To facilitate and render support for all Assessments and Moderation initiatives, Portfolio of evidences (POE) recognition of prior learning initiatives etc.

· To prepare and submit learning and development reports in line with business requirements, quality management framework and regulatory requirements

Communication & Client Service

· Serve as the first point of contact for visitors, learners, and service providers

· Handle phone and email inquiries professionally and promptly

· Maintain a welcoming and organized reception area

· To ensure positive internal and external stakeholder engagement through professional communication and interaction.

· To maintain supplier information and keep records in line with academy standards.

Compliance & Reporting

· Ensure adherence to academy policies, procedures, and quality standards

· Compile monthly branch performance reports and submit to head office

· Assist with audits and accreditation documentation

· Familiarity with SETA processes and training compliance (advantageous)

Assist and facilitate all compliance and relevant requirements so as to ensure the registration and accreditation of courses learning material as well as assist and facilitate SETA training audits and surveys

To order and arrange the printing of learning material.

To comply with group policies, quality assurance standards and regulatory requirements.

Required Skills & Competencies:

Organizational Skills

Ability to manage multiple tasks and prioritize effectively

Communication

Clear, professional verbal and written communication

Tech Proficiency

Competent in MS Office, email platforms, and database systems

Customer Service

Friendly, solution-oriented approach to learner and visitor support

Attention to Detail

Accurate record-keeping and document handling

Adaptability

Comfortable working in a dynamic, learner-focused environment

Qualifications & Experience

  • National Diploma or equivalent in Office Administration, Business Management, or related field

  • 2–3 years' experience in an administrative role, preferably in an educational or training environment

Job Type: Full-time

Work Location: In person

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