What Jobs are available for Senior Administrative Manager in South Africa?

职位描述

1.解决南非当地后勤相关工作。包括但不限于保证宿舍,办公室等各项工作正常高效运转

2.协助办理非工签以外的各种签证对接工作,确保前线员工工作正常开展

3.各项接待及各项大型会议的组织协调工作

4.拉通梳理各种行政费用的把控及核销,确保费用使用合理

职位要求

1. 5年以上行政工作,其中海外工作一年以上

2. 英语可以作为工作语言

3. 为人热情,有较强的抗压能力及应变能力

4. 有南非本地身份,按本地要求购买社保等福利

• Application Deadline: 23 October 2025
• Job Location: Brits, North West
• Job Title: Administrative Manager
• Education Level: High School / Matric
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

A busy fuel station in Brits is looking for a dedicated Administrator to join the team.

Duties and Responsibilities:

• Conducting daily cash-ups with cashiers
• Receiving stock from suppliers and capturing onto the system
• Assisting with stock takes and reconciliations
• Reconciling payment methods (cards, loyalty, etc.)
• Performing daily administrative and operational tasks
• Assisting the manager with various duties
• Setting and updating fuel/shop prices
• Filing, labeling, and organizing documents and records
• Maintaining neat and orderly filing systems and storage boxes
• Generating reports and templates to support business operations

Requirements:

• Matric (Grade 12)
• Previous retail industry experience (advantageous)
• Experience with cash-ups and reconciliations
• Experience with administrative tasks, including filing
• Highly organized and able to thrive in a fast-paced environment
• Own transport essential
• Experience on ISIS / ESO software (advantageous)

The minimum requirements for this position are:

REQUIRED LEVEL OF EXPERIENCE

• Minimum Grade 12 qualification
• National Diploma in Administration or equivalent to
• Degree in Administration would be an advantage
• Minimum of 8 years' relevant experience
• Driver's license

KEY RESPONSIBILITIES

Secretarial

• Prepare correspondence, reports, and materials for publications and presentations.
• Prepare and maintain expense report for the Division.
• Setup and co-ordinate meetings, training and conferences
• Create, transcribe and distribute meeting agendas and minutes for the directorate or as requested.
• Maintain hard copy and electronic filing system
• Monitoring and co-ordination of project information
• Handle procurement processes for the directorate including sourcing required resources and obtaining approvals from designated signatories in accordance with procurement policies.
• Prepare all relevant documentation for procurement recording.
• Provide Technical support during construction and site show ground.
• Coordinate with sub-contractors, suppliers and consultants.
• Participate in site works, inspection and planning. If and when needed
• Prepares and reviews documentation, such as correspondence, reports, and presentations.

Tendering

• Prepares and reviews documentation, tenders, BID documents before submitting to CEO
• Manage the process of obtaining briefings and papers/tender documents (as required) on behalf of the CEO/Director, to ensure that they are fully prepared for all engagements.

Quality Management System

• Be p
  roficient with the KMSD Quality Management System.
• Manager QMS system, workflow and ensure compliance.
• Support QAO with maintaining a flowing QMS system

Operation Management

• Manage and supervise administrative staff to ensure smooth office operations.
• Ensure that all administrative and operational activities are carried out in a timely and efficient manner.
• Manage day-to-day operations tasks, such as scheduling, logistics, and staff management.
• Coordinate and manage social year plan activities
• Coordinate, plan and manage events of varying sizes and purposes.
• Develop and maintain operational processes and workflows to ensure that resources are used efficiently.
• Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions.
• Coordinate with vendors and suppliers to get quotes, negotiate pricing and maintain good relationships with external stakeholders.
• Manage inventory levels and ensure that any shortages are addressed in a timely manner to avoid any disruption in workflows.
• Create and maintain records for all operational activities and ensure that all documents are filed properly.
• Assist in the preparation of budgets, forecasts, and reports related to operational activities.
• Participate in the development of company policies, procedures, goals, and objectives that support the company's mission and vision.

Ad Hoc

Perform any other duties that are commensurate with job level.

SPECIAL SKILLS

• Strong computer skills including word processing, spreadsheets, graphical presentation, and Internet research skills
• Human relations skills and understanding people from different cultures
• Project management, communication, presentation, and report writing
• Practical skills such as the ability to set up data presentations
• Decision-making
• Problem-solving
• Customer service orientation
• Interpersonal skills – tact, diplomacy
• Initiative and Flexibility
• Accountability
• High degree of computer literacy including very good typing skills
• Strong organisational skills
• Proficiency in filing and maintaining filing systems

EFFECTIVE DATE:
Immediately

RENUMERATION:
Negotiable

OFFICE LOCATION:
Centurion, Gauteng

APPLICATION PROCEDURE

:

All applications must send a detailed resume, qualifications, current payslip & Driver's License to , with the Job title as the subject.

Applicants with a detailed CV and required supporting documents will be considered. Only successful applicants will be contacted.

• Responsible for all administrative functions in the Eastern Region, including Steelpoort, Mokopane, Phalaborwa, etc. Will have staff of 8 to oversee.
• Will include, but not be limited to the following processes and balances Stock, Debtors, Sales, Expenses
• Will be required to travel and stay over.
• Overview of Accounting processing and reconciliation of control accounts
• Continue to improve the efficiency and accuracy of the accounting processes by identifying and implementing areas for development.
• Design and prepare ad hoc reports and analysis as required by management
• Responsibility for managing risk within the accounting function, by reviewing processes and ensuring that adequate controls are in place to mitigate risk
• Monitoring the control environment & culture to ensure that controls are effective and efficient

GIBB’s multi-award-winning Integrated Infrastructure (WIIG) Sector provides the roots for communities using innovative and sustainable engineering design, urban planning, and advisory services. Here you will find an environment conducive to helping you make the most of your abilities and skills.

This Sector is looking for another talented professional to complement their team, in the form of a Contracts Administrative Manager .

We welcome your application if you believe you meet the requirements for this position.

The below listed responsibilities and requirements are assessed during the interview stages and will further be confirmed with the relevant professional references that you currently are or have reported to in your previously two positions.

Core Purpose

The Contracts Administrative Manager is responsible for monitoring, managing, analysing, reporting and making recommendations on contractual, commercial, administrative and programme aspects of the Construction Works.

Key Performance Areas

• Assist in the compilation of construction-related contractual correspondence, and draft responses to all such incoming correspondence, in co-operation with the responsible SM(s).


• Responsible for coordinating and compiling daily, weekly, monthly reports for progress, finance, construction progress, disputes, and claims.


• Responsible for coordination and submission of construction records to the Engineering Team for compilation of As-Built records.


• Maintain registers and ensure timely responses to all correspondence, claims, and queries from the Contractor.


• Arrange for all site meetings and subordinate meetings including agendas, invitations, access to meetings, venues and production and distribution of minutes.


• Evaluate project events, variation notices and any other claims for entitlement and recommend appropriate action.


• Responsible manager for all Construction matters of the Construction Management team, including providing assistance to DRB (Dispute Review Board) process.


• Evaluate reports on progress vs programme with respect to Construction Works and make recommendations.


• Monitor, analyse, report and make recommendations on milestone achievement and payment certification with respect to current contractual issues relating to Construction Works


• Integrate the efforts of the Contracts Management team with those of the Construction Assurance team, communicate contractual priorities and address CAM (Contract Administrative Management) contractual requirements.


• Co-ordinate the efforts of the Contracts Management team with those of the other relevant PST (Project Support Teams), including programming, variations, land, utilities etc. and communicate information requirements of Contracts Management purposes.


• Interface personally with SM’s (i.e. Chief Resident Engineers and Resident Engineers) on contractual issues and assist them in leading and directing the Section Contracts and Programme Engineers, including liaison on site admin structures and plans necessary for the commercial function.


• Coordinate with the Section Mangers in compiling the monthly development programme progress reports, check that their reporting is aligned across all Sections and that it covers contractual aspects.


• Responsible manager to collate, reconcile, co-ordinate and access from site construction records the specific information as required for Contract Management purposes, through Section Contracts and Programme Engineers (or their Section Managers).  Regularly review and align record-keeping on site for Contracts Management purposes.


• Identify construction-related contractual risk and recommend appropriate action.


• Manage construction-related risks and bring them in line with the broader PST risk management process.


• Develop and maintain a construction-related risk register.


• Compile ad hoc reports as required for approval by the Head of Contracts Management (i.e., FIDIC Engineer)


• Relay issues of concern to the Head of Contracts Management.


• Grow and develop site-based commercial staff, identify CPD (Continuing Professional Development) opportunities for them and self.

Job Requirements

Qualifications:

• BSc/BEng, or B-Tech Degree in Civil Engineering or Quantity Surveying.


• Professional registration with ECSA as a PrEng or PrTech or registration with SACPQSP would be advantageous 

Experience:

• A minimum of 10 years’ experience on major civil  construction projects, 5 of which have been spent as a Quantity Surveyor or Contracts Engineer and/or Programming Engineer


• Working knowledge of construction law.


• Ideally experienced in one or a combination of the following: construction of weirs, pipelines, roads, buildings and structures, and or heavy foundations and civil construction.

Person Requirements

Core competencies: 

• Possession of good computer and data base skills.


• Leadership skills with previous experience of multi-discipline and multi-cultural environments.


• Excellent communication skills.


• Risk management skills.


• Deadline driven.

Company Description

Blue Bay Cafe at Blue Bay Lodge is a hotel restaurant based in Saldanha Bay. We are open for breakfast, lunch and dinner for our in-house guests as well as the public. We also cater for events such as conferences, meetings, parties and weddings in our beautiful event spaces and main dining room. Our restaurant offers delicious a la carte dishes ranging from our grill menu which has burgers, seafood and meats as well as our small sharing plates menu which offers a little more finesse for those looking for something lighter and unique.

Role Description

This is a full-time on-site Finance Administrator role located in Saldanha Bay at Blue Bay Cafe at Blue Bay Lodge. The Finance Administrator will be responsible for daily cash ups, managing GRV's for the restaurant, HR filing tasks and Payroll. Basic book keeping on Xero accounting until Trial Balance, utilizing analytical skills, Managing Creditors and loading payments for the directors to release, communicating effectively, and handling accounting tasks on a day-to-day basis.

Qualifications

• Minimum 4 years practical experience in Finance, Payroll and Accounting
• Analytical Skills and Communication abilities
• Experience in financial management and reporting
• Knowledge of accounting principles and practices
• Bachelor's degree in Finance, Accounting, or related field
• Proficiency in financial software and tools such as Xero Accounting and Simple Pay
• Attention to detail and strong organizational skills
• Good understanding and knowledge of Excel
• Must be tech savvy and able to work on Google Drive

POSITION: ADMINISTRATIVE MANAGER

Organisation:
Embark In Knowledge ("EIK")

Location:
Cape Town, South Africa

Reports to:
The Managing Director

About EIK

Embark in Knowledge (EIK) is a bold, future-focused NGO dedicated to advancing STEAMI (Science, Technology, Engineering, Arts, Mathematics & Innovation) enrichment and enhancement, alongside youth, health, and wellness programmes in underserved communities. Supported by the Hasso Plattner Foundation (HPF), EIK has a unique opportunity to become a global innovator in its field by building world class science centres, pioneering educational models, and driving measurable impact for disadvantaged youth.

Role Overview

The Administrative Manager is a permanent, mid-level function responsible for overseeing day to day financial management, administrative operations, and project support functions. This portfolio ensures that EIK operates with the highest levels of accountability, compliance, and efficiency, enabling the organisation to deliver on its mission.

The role demands a disciplined, detail-oriented individual with strong financial management, administrative, and project management competencies.

The Administrative Manager plays a vital role in ensuring the financial, operational, and administrative backbone of the organisation remains disciplined, efficient, and strategically aligned with EIK's broader mission.

Key Responsibilities:

The Administrative Manager's responsibilities include, but are not limited to:

1.   Financial Management

• Oversee advanced bookkeeping, general ledger management, and reconciliations.
• Manage cashflow and prepare monthly management accounts.
• Ensure compliance with all financial regulations, including SARS, UIF, and related statutory requirements.
• Manage payroll processing and statutory submissions.
• Oversee debtors and creditors, ensuring timely invoicing, collections, and payments.
• Maintain and update asset registers.

2.   Procurement & Supplier Management

• Oversee procurement processes, ensuring fair, transparent, and cost effective supplier management.
• Negotiate supplier contracts and manage supplier relationships.

3.   HR Administration

• Support recruitment processes, onboarding, and employee record management.
• Ensure compliance with HR policies and South African labour regulations.
• Manage leave tracking, benefits administration, and staff documentation.

4.   Project & Administrative Support

• Provide project management oversight to ensure administrative systems support efficient delivery of programmes.
• Ensure accurate filing, reporting, and compliance with organisational and funder requirements.
• Act as the Public Officer for legal and compliance purposes.

Candidate Profile:

Essential Attributes

• Strong financial management and administrative background.
• Highly disciplined, detail oriented, and structured.
• Proven project management competency.
• Excellent organisational and communication skills.
• Ability to manage multiple priorities under pressure.

Qualifications & Experience

• Degree or diploma in Finance, Accounting, Business Administration, or a related field.
• At least 5+ years of relevant experience in financial and administrative management.
• Proficiency with accounting software (e.g., Sage, QuickBooks, Xero) and MS Office Suite.
• Knowledge of South African financial, tax, and labour regulations.
• NGO or non-profit sector experience is an advantage.

Motivation to Join:

This role is the operational anchor of EIK. By ensuring disciplined financial management, efficient administration, and strong compliance, the Administrative Manager empowers the organisation to deliver maximum impact through its educational programmes. It's an opportunity to be part of a purpose-driven organisation shaping education in underserved communities in South Africa.

To Apply:

To apply, please email your CV and short cover letter to

with the subject line: "Application for EIK Administrative Manager".

CFW Industries (Pty) Ltd holds a respected market position in Southern Africa, specialising in designing, manufacturing, and distributing high performance fans for the industrial, mining, power generation, marine, and HVAC sectors.

With roots dating back to 1966 under the name Continental Fan Works, our decades of experience have earned us a strong reputation as a preferred supplier to major corporations across the region. Today, CFW fans are proudly used in industrial applications around the globe.

The company employs a diverse workforce with a strong skill set in engineering. We are currently seeking a Sales Operations Manager to join our team and help grow our customer base while maintaining strong client relationships. The successful candidate will be responsible for the following tasks:

• Implement sales strategies as directed by senior management to achieve business objectives.
• Lead both internal and external sales activities, including client engagement and relationship management, to drive business growth and enhance customer satisfaction.
• Maintain and manage the customer database to support sales initiatives and marketing efforts.
• Conduct market and customer research to identify trends, opportunities, and areas for improvement.
• Collaborate closely with Business Development, Marketing, and Product Development teams to align goals and strategies.
• Develop, manage, and maintain sales policies, sales content, and a centralized sales information repository.
• Recruit, train, and motivate a high-performing sales team to deliver professional, efficient, and customer-centric service.
• Organize and coordinate regular sales meetings and team updates.
• Drive monthly and annual sales planning, including budgeting and forecasting.
• Analyze sales data, monitor trends, and report on performance metrics to guide strategic decisions.
• Oversee sales administration processes such as quotations, invoicing, and follow-ups to ensure seamless operations.
• Support the creation and coordination of marketing materials and social media content for product promotion.
• Assign and oversee account managers and product managers to optimize client coverage and product success.
• Manage pricing strategies to remain competitive and profitable.
• Develop and enhance digital channels and social media platforms to attract and engage customers.
• Lead the launch of new products and conduct training sessions for internal and external stakeholders.

Qualifications and Experience Required:

• A tertiary qualification is considered an advantage
• Proven experience in sales or customer-facing roles.
• Bilingual in English and Afrikaans
• Experience in engineering field either HVAC / ventilation / fans or applications is advantageous

Attributes Required for position:

• A strong work ethic and high level of self-motivation
• Professional and presentable demeanor
• Excellent interpersonal and communication skills
• Energetic and enthusiastic approach to tasks
• Ability to understand and present technical products
• Methodical, organized, and structured in work practices
• Results-driven with a focus on achieving goals
• Committed to delivering outstanding customer service
• Proficient in computer use and common software applications

What working for us will be like:

• You will be part of a collaborative, inclusive, and supportive team culture
• You will work alongside a diverse group of professionals
• You will enjoy continuous opportunities for personal growth and career advancement
• You will receive a competitive, market related salary and benefits package
• You will experience a flexible and balanced work environment
• Your standard working hours will 08:00 to 17:00, Monday to Thursday, and 08:00 to 15:00 on Fridays