63 Secretarial Support jobs in South Africa

Job Title : Administrative Assistant

Location : Remote (EST Time Zone)

Salary Range : Up to 1600 USD

Work Schedule : Monday - Friday 9:00 AM to 5:00 PM (EST)

NOTE : INDEPENDENT CONTRACTOR POSITION

Company Overview :

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses by connecting candidates from regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company :

Sagan operates in the biotech & life sciences industry, supporting therapeutic advancements and enabling technologies with transformative potential.

Position Overview :

We are seeking a versatile and detail-oriented Administrative Assistant to provide operational, administrative, and organizational support. The ideal candidate will thrive in a fast-paced remote environment, managing administrative processes, expense reconciliation, and CRM updates, while ensuring seamless executive support.

Key Responsibilities :

• Maintain and update the CRM system daily, ensuring accurate and timely data entry.
• Reconcile high-volume expenses and process reports efficiently.
• Arrange comprehensive travel logistics (flights, accommodations, transportation).
• Maintain and update senior management's contacts, ensuring key relationships are documented.
• Generate travel invoices for portfolio companies as needed.
• Perform additional administrative tasks as assigned.

Qualifications :

• 1-2 years of experience as an Executive Assistant, Finance Analyst, or in Business Management.
• Bachelor's degree in Business Administration or Finance.
• Familiarity with expense processing systems (Expensify, Concur, or similar).
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Analytical mindset with the ability to interpret data and provide actionable insights.
• Interest in the biotech & life sciences industry is a plus.

Resume Submission Guidelines :

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG / PNG), or Word documents (DOC / DOCX) to prevent your application from being overlooked.

Important : For timely processing, both your resume and introductory video must be submitted in English.

Key Skills : Generator, Accommodation, Football, Advertising, Architectural Design

Employment Type : Full Time

Experience : 1-2 years

Vacancy : 1

Monthly Salary Range : 1280 - 1600 USD

time left to apply End Date: August 31, 2025 (12 days left to apply)

job requisition id JR001641

Reporting to the Reliability & Maintenance (R&M) Manager who is on the Refinery Leadership Team, provides comprehensive administrative technical support to the Refinery R&M Leadership team.

Provides comprehensive administrative technical support to the Refinery R&M Leadership team

- Supports improvement of information processing and reporting services

- Supports management of R&M Manager’s calendar

- Arranges access for and meets guests

- Makes travel arrangements for the R&M Manager.

- Prepares slide decks for meetings, classes, conferences, etc. for the R&M Manager.

- Assists R&M Manager with Travel and Entertainment claims and queries (T Card)

- Assist R&M Leads with tracking of strategic action items

- Management of office stationery supplies and office equipment

· Administers overtime, standby & KM travel claims for R&M and team according to the overtime rules.

- Incumbent will provide R&M Manager with reconciled report on status of department overtime and claims, ensuring that claims are consistent with attendance register

- Will be responsible for processing via the appropriate systems. Will provide the Supervisory staff with guidance and clarity on administration of the overtime rules

· Assists with creating purchase requisitions in Ariba for material orders and service orders. Creates service sheets in Ariba on behalf of vendors, only if approved by Procurement Commercial Manager. Advises R&M Ariba users on resolving payment queries or escalates to Procurement Helpdesk if required.

· Assists with Department purchases via Procurement Card and ensures compliance rules are adhered to in this regard. Guides Department TCard holders on adhering to compliance rules.

· Facilitates submission of monthly performance statistics for R&M department and supports the development of performance tracking metrics and KPI's. Produces ad hoc statistics and information as required. Participates with team members in achieving the departments vision, mission and objectives in line with the Refinery's business goals

· Has knowledge of available resources and information, ability to quickly gather and communicate information; ability to remember and document information

· Maintains up to date records of all R&M staff, including contact details and broader whereabouts

· Works with the R&M supervisors in the distribution of the correct PPE for new recruits, in-service trainees and employees

· Manages the department's website, coordinates the populating and updating of the website. Supports R&M team in ensuring CDMS documentation is updated

· Performs developmental function to support during turnarounds

· Perform basic notifications and material reservations on SAP Systm

· Holding building owners accountable for seating arrangements and general hygiene and condition

· Facilitates R&M Performance Management sessions twice a year

· Facilitates quarterly townhalls and prepares presentation decks

· Supports manpower process

Professional Qualification and Certifications:

• Minimum Matric / NQF 4 plus proven experience in similar role.
• Preferred qualification: N.Dip (NQF 5) or other appropriate tertiary certificate, Degree or equivalent.

Knowledge and skills:

• Proficiency in MS Office Software applications
• Strong Planning and Organizing Skills
• Good interpersonal skills and can work with people from different backgrounds and cultures.
• Learning & adaptability

Advantageous qualities :

• Key interest in the role, and keen to learn and grow with vision to develop self for the next/desired opportunity
• Genuine desire to help others and create solutions to achieve common goals in accordance with Department priorities

Application deadline:

Astron Energy is a leading supplier of petroleum products in South Africa, with a vast network of Caltex-branded service stations that make us one of the country’s top two petroleum brands. We are strongly committed to being a responsible corporate citizen, promoting education, health and economic development in an effort to build stronger communities and drive sustainable economic growth.

We own and operate the country’s third-largest crude oil refinery in Cape Town, which has a capacity of 100,000 barrels a day, and a lubricants manufacturing plant in Durban.

Tanager, an ACDI/VOCA affiliate, empowers people to realize life-changing economic and social opportunities. Given the complexity of issues being encountered by communities today, we operate not in a single domain but at the nexus of market systems, food systems, social systems, and climate systems. Specifically, we have 30 years of experience integrating gender empowerment and nutrition into agriculture, connecting people across the production supply chain, fostering access for women and other marginalized groups, and unlocking sustainable, climate-smart economic opportunities for all.

Tanager South Africa is implementing the Imbewu Farmer Development project in the O.R. Tambo Region in Mthatha in the Eastern Cape province in South Africa between 1 April 2022 – 31 December 2024. The goal of the project is to increase agriculture productivity and incomes of smallholder maize farmers in Eastern Cape (EC), South Africa by facilitating their inclusive access to commercial markets. The funding for the project comes from the John Deere Foundation.

The Administrative Assistant will play a pivotal role in supporting the daily operations of the Imbewu Farmer Development Project. This includes providing logistical, administrative, and operational support to ensure the smooth functioning of the project office and activities. The position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively.

1. Provides support to the office which includes scheduling meetings, mail and phone calls.
2. Assist the Operations Specialist with follow up on project activities and progress daily.
3. Provide Logistics/Administrative support, booking flights and hotel venues, accommodation for meetings and workshops and preparing/organizing meeting and workshop materials for project staff and stakeholders.
4. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain schedules and supervise security and cleaning/maintenance vendors.
5. Supervision of the Office Cleaner and general office cleanliness.
6. Maintains the office calendar with important project and operations updates.
7. Ensure all payments such as office utility bills, accommodation etc. are made on time in coordination with Operations Specialist and F&A Officer.
8. Take accurate minutes of meetings if needed.
9. Welcome project guests, visitors and clients and directs them to the appropriate parties.
10. Receive project related mail and packages and distributes among appropriate staff members.
11. Maintains vehicle use log, and others as assigned.
12. Support project staff in printing, photocopying, and scanning as needed.

Other duties as assigned

1. Grade 12 School Certificate /Certificate in any business-related field preferred.
2. Diploma in public admin or equivalent will be an added advantage.
3. At least 3 years of related experience, preferably with an international or local NGO/NPO.
4. Proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, SharePoint, etc).
5. Ability to read and interpret documents, communicate effectively, and follow instructions.
6. Good organizational and interpersonal skills.

1. Proficiency with MS Office, including Excel and Word and other communication tools (i.e., Teams, Zoom, SharePoint).
2. Good organizational and interpersonal skills.
3. Communication Skills: Strong interpersonal and communication skills.
4. Arrange meetings, book flights and accommodations, and organize workshops. This could also include office supply inventory updates, vehicle movement logs, and supervision of office maintenance.
5. Coordinate payments for office utilities, accommodations, and supplies. It could include ensuring all payments are made on time and recorded accurately.
6. Accurate and detailed minutes of internal or external meetings, including decisions made, next steps, and responsibilities.
7. Other deliverables as needed.

It is anticipated that the scope of work assignment will be completed within 40 working days from the issuance of the purchase order.

Activity Estimated Days

Assist the Operations Specialist with follow-up on project activities and progress daily 20

Provide Logistics/Administrative support 20

Total 40

All allowable costs for this activity, including airfare ticket, M&IE, labor, and miscellaneous expenses will be charged to Tanager Project Code 116. Additional expenditures will be reimbursed based on expense reports backed by receipts. Allowable expenditures consist of phone/data charges related to the consultancy, photocopying, and other expenses approved in writing in advance. Per diem for meals and incidentals as well as hotel lodging and travel costs will be provided when the consultant travels away from their home of record, details must be cleared by the supervisor in advance for any and all travel.

Please submit your resume to by or before September 30, 2024 . Please include the position title in the subject line of the mail. Please submit your resume along with a cover letter. Please include your long-term employment history and any relevant short-term consulting work. Due to the high volume of applications, we are not able to respond to inquiries via phone. Only those candidates considered for an interview will be contacted. Tanager is an equal-opportunity employer. Women, minorities, and people from diverse groups are encouraged to apply. Please be aware that Tanager does not charge any fee in any step of recruitment.

Join to apply for the Administrative Assistant role at MSD South Africa .

Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.

Key Responsibilities

• Perform general administrative tasks such as filing, scheduling, and handling correspondence.
• Maintain and update records, databases, and spreadsheets with accuracy.
• Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
• Packing and distribution of marketing materials to Sales team.
• Collaborate with other team members to support operational needs.
• Creation of Purchase Orders.
• Weekly stock take of Poultry devices.

Requirements

• Proven experience as an Office Assistant, Administrative Assistant, or similar role.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Outlook, Excel and other MS Office applications.
• Ability to multitask and prioritize tasks efficiently.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team and follow instructions.
• Experience with SAP would be beneficial.

Preferred Qualifications/ Certifications

• Microsoft Office - in particular Word, Advanced Excel.
• Grade 12 Certificate.

Employee Status : Regular

Requisition ID : R341490

Employment type : Full-time

Job function : General Business, Administrative, and Customer Service

Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services

Reception, data entry, intake of clients, assisting parents with childcare referrals and transportation best practices. Daily attendance calls to educators. Management of attendance tracking including substitute care for educator closures. Daily communication with Resource and Referral Agencies, educators, parents and staff. Maintain audit ready record keeping. Administrative duties to ensure smooth operation of the regional office. Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed. Evening Professional Development trainings as required.

Qualifications:

• Knowledge working with child care financial assistance or transferrable knowledge related to other state/federal financial assistance programs a plus
• Computer proficiency in Microsoft Office and Zoom/Teams

Qualified Applicants will also possess the following skills:

• Experience in customer service and support
• Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds
• Ability to work individually as well as a team-player
• Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion
• Professional, Reliable and Adaptable, quick learner, takes initiative
• Attention to detail and able to resolve issues in a time sensitive manner
• Occasional evening trainings

Benefits include:

• 16 paid holidays
• 2 weeks of Earned time-off
• Health and dental benefits

Please direct resumes to Deborah Buono at

Join to apply for the Administrative Assistant role at Macrotec Engineering

Join to apply for the Administrative Assistant role at Macrotec Engineering

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Macrotec Engineering is seeking a detail-oriented Administrative Assistant with a strong accounting background to support our finance and project teams. This role combines financial data management with project-related administrative tasks, requiring someone who can handle diverse responsibilities while maintaining accuracy and efficiency.

Responsibilities

Financial Administration

• Capture and process financial data including cash books, invoices, and purchase orders
• Maintain accurate financial records in compliance with company procedures
• Assist with month-end reconciliations and financial reporting
• Process expense claims and maintain petty cash records
• Support the finance team with data entry and document filing
  
  

• Update and maintain project-related spreadsheets and databases
• Coordinate travel arrangements including flight bookings and accommodation
• Process visa applications and ensure travel documentation is complete
• Track project timelines and assist with scheduling
• Maintain project files and documentation
  
  

• Provide general office support including answering phones and managing correspondence
• Coordinate meetings and prepare meeting materials
• Maintain office supplies inventory
• Assist with reception duties as needed
• Support other departments with administrative tasks as required
  
  

• Proven experience in data capturing and financial administration
• Accounting background with understanding of basic accounting principles
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision
• Exceptional attention to detail and organizational skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Certificate or diploma in accounting, bookkeeping, or related field

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

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Durban, KwaZulu-Natal, South Africa 3 days ago

Durban, KwaZulu-Natal, South Africa 6 days ago

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Direct message the job poster from Future Teams

Description

Our UK-based client is an FCA-authorised lead generation agency specialising in qualified, high-converting equity release booked calls. With over £3 million invested in digital advertising and years of experience in financial marketing, they provide a consistent stream of high-quality leads for equity release brokers, driving up to 35% sales conversion rates and delivering 400%+ ROI for their clients. They are seeking a highly organised and proactive Admin Assistant to support the day-to-day operations of their business. This role is key to ensuring smooth client onboarding, efficient appointment scheduling, and accurate reporting. It requires someone who thrives in a fast-paced environment and can confidently manage multiple tasks with short notice.

The ideal candidate is detail-oriented, tech-savvy, and an excellent communicator. You’ll play a crucial role in maintaining operational flow, improving processes, and delivering outstanding service to clients.

This is a remote position open to those living anywhere in South Africa.

Duties & Responsibilities

• Manage daily appointment scheduling through the company’s booking system (20–40 per day), often with as little as 3–5 minutes' notice
• Act as the first point of contact for clients needing setup amendments or support in our CRM system
• Onboard new clients, ensuring a smooth and professional experience
• Maintain and update reporting systems, particularly Google Sheets
• Ensure daily operations run efficiently by monitoring system integrations and reporting any issues
• Collaborate with internal teams to keep processes on track and improve workflows
• Suggest improvements and automations to streamline administrative tasks
• Assist with light marketing-related admin if needed

Skills, Experience & Requirements

• Previous experience in an administrative or customer service role is required
• Strong organisational skills and the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal skills
• High level of accuracy and attention to detail
• Self-starter with a proactive mindset and the ability to work independently
• Familiarity with CRM tools (experience with Go High Level is a plus)
• Proficiency in Google Workspace (Sheets, Docs, etc.)
• Ability to thrive in a remote work environment and adapt quickly to changes
• Marketing background or experience is a bonus

Load Shedding

Applicants must be able to ensure they can maintain internet and power during office hours.

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Business Consulting and Services

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Direct message the job poster from Tower Group (Pty) Ltd

REMOTE – WORK FROM HOME!

Hours: Monday to Friday | 1:00 AM – 9:00 AM (SA Time)

Our client is a well-established, Australian-based international company offering outsourced staffing solutions. Since launching in 2008, they have grown to 200+ employees across Australia, the Philippines, and now South Africa - creating exciting opportunities for motivated individuals!

They pride themselves on a fun, flexible, and values-driven culture and are looking for self-

starters who want to make a real impact. If you are positive, driven, and seeking a long-term

career with a prestigious global employer, this may be your perfect fit.

Role Summary:

The role is working with one of their clients, helping them manage various administrative duties.

Key Responsibilities:

• General ad hoc administrative tasks as assigned by your customer

• Execute on service-related tasks

• Handle escalated customer issues and provide timely resolutions

• Assist in developing and implementing policies and procedures

• Maintain customer records, update databases, and ensure accurate documentation of

interactions

• Respond to customer inquiries in a professional manner, through email, chat and calls

Requirements:

• Fluent in English (written and spoken)

• Minimum 3+ years’ admin experience

• Matric + tertiary qualification preferred (or equivalent experience)

• Strong understanding of admin principles, best practices, and problem-

solving techniques

• Ability to manage and prioritise multiple customer requests efficiently.

• Proficient with CRM software and support tools

• Excellent interpersonal and problem-solving skills

• Strong interpersonal skills to build relationships with customers and internal teams.

• Able to work independently and follow processes

• High attention to detail

• Ability to work independently and make decisions while following company policies• A proactive and customer-focused mindset with a commitment to service excellence

• Dedicated, quiet home workspace

• Willingness to use productivity/time-tracking software

Preferred Skills:

• Proficient in Microsoft Office and Google Suite

• Quick to learn new systems and processes

• Exposure to AI tools like ChatGPT or Gemini

• Strong team player with independent working ability

Please note: This description provides an overview of the role and may evolve as the role

develops.

• Seniority level Not Applicable

• Employment type Contract

• Job function Administrative
• Industries Marketing Services

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Durban, KwaZulu-Natal, South Africa 3 days ago

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MacRobert Attorneys is looking for an Admin Assistant in the Financial Recoveries Department of our Pretoria Branch.

1. Strong administration skills;
2. Must have intermediate to advanced Excel experience;
3. Knowledge of legal processes and the banking industry;
4. Able to manage a team;
5. Organised, able to work under pressure and independently;
6. Strong attention to detail;
7. Experience with report writing.

This is a skilled vacancy. Please only apply if you have experience working in a legal environment and meet the above requirements.