28 Secretarial Services jobs in South Africa

Must be based in Johannesburg, South Africa

Experience in Project Management required

Experience working in information (cyber) security will be advantageous

Good technical understanding / base knowledge of Information Technology and in particular Penetration Testing will be advantageous

Good technical, analytical, interpersonal, communication and writing skills

Must be skilled in Microsoft Office applications in particular Word, Excel and Outlook

Must be well organised and work well under pressure

Finance experience will be advantageous

Must have drivers license and own transport

The duties for this role are divided into two areas of responsibility, namely Project Management and Office Management.

Project Management Duties :

Planning and recording of all our clients projects (both client and internal)

Management of resources i.e., analysts

Management of clients

Co-ordinate project to accomplish the project objectives

Obtaining the invoicing details of clients

Invoicing clients at start of project

Responsible for facilitating the delivery of the full project scope as outlined below:

Pre-Project Phase:-

- Assist the relevant key account manager, in conjunction with the analyst, to determine high level scope and resource availability

- Ensure that there is an aligned understanding across the key stakeholders

- Schedule project deliverables taking into consideration availability of staff required for reporting QA

- Ensure all required documentation is in place (signed SOW etc)

- Ensure analysts are given scope prior to commencement of project

- Ensure all logistics are arranged in terms of required access to perform the assessment (internal and external)

Initiation Phase / During Project :-

- Get invoicing details from clients

- Invoice client

- Ensure a proper handover is performed between analysts when working on a project

- Identify and address risks during the project, where required escalate to management

- Check project progress towards meeting its objectives

- Determine the cause of deviations from the plan and taking corrective actions to address deviations

- Mid project feedback

Closure Phase:-

- If required, perform general QA on reports

- Ensure adequate time is allocated to reporting QA

- Send deliverables to client

- Send clients feedback forms

- Set up presentation of results to clients (ensure sales / account manager is at the presentation).

Responsibilities:

• Ensure that all details are in line with policy rules.

• Refer to marketers and/or broker if it is established that the policy details are not correct, or

an endorsement is required.

• Activate and load policies.

• Ensure clients receive the amended or new contracts timeously and that all details are

• correct.

• Assist client with queries once policy has been issued, e.g. regarding premiums, debit orders

and general policy wording issues

• Keep up to date with the various insurance products and product wording.

• Deal with queries timeously followed by written communication.

• Amend policies where new items are added or changed.

• Keep client fsp profile updated.

• Ensure all relevant correspondence sent to client/sub broker.

• Update electronic file with schedule and any other relevant documents.

• New business. Get all the required information and quote at different insurance companies.

• Ensure professional client service relations with various clients & sub brokers.

• Do amendments on current policies, either on various systems or inform the insurer of

changes

• Review amended schedules received from insurers before sending to client/sub broker.

• Attending to daily incoming calls and emails.

• Send confirmations/border letters/tax certificates to clients or sub brokers.

• Develop relationships with clients and use the opportunity to "upsell" other products.

• Prepare renewals and look up vehicle values where possible.

• Post welcome packs for new policies, where needed.

• Deal with Sub broker/client queries.

• Ensure professional client service relations with various clients & brokers.

Office-based position, Mondays – Fridays from 08h00 – 17h00.

Qualifications: Must have Matric, Class of Business and Regulatory Examination for Representatives Certification.

Send your CV to

Please Note: This is a Contract Position and it is based in Riyadh (Saudi Arabia)

Job Summary

This role is responsible for establishing and managing the Project Management Office (PMO) for the Data Management Office, this role focuses on overseeing project governance, ensuring alignment with organizational goals, and optimizing the delivery of data strategy initiatives through effective monitoring, control, and change management.

Key Responsibilities

• Develop and implement PMO frameworks, processes, and standards tailored for data management initiatives.
• Lead and mentor project managers within the Data Management Office, ensuring effective execution of data strategy initiatives.
• Monitor project performance and provide regular status reports to senior management, focusing on data-related projects and their alignment with strategic goals.
• Ensure compliance with budget, timelines, and quality standards for data management projects.
• Facilitate communication between stakeholders, including IT, compliance, and data governance teams.
• Conduct risk assessments specific to data management projects and develop mitigation strategies.
• Oversee the monitoring and control of data strategy initiatives to ensure objectives are met and deliverables achieved.
• Implement and manage change management processes to facilitate smooth transitions and adoption of new data management practices.
• Coordinate training and development programs for project managers, emphasizing data governance and management best practices.
• Foster a culture of continuous improvement within the PMO, specifically in the context of data management.

Qualifications

• Bachelor's degree in Business Administration, Project Management, or a related field.
• PMP or equivalent project management certification preferred.
• 10+ years of experience in project management roles within the banking domain.
• Proven experience in setting up and operating a PMO for a Data Management Office.
• Strong knowledge of monitoring and control practices for data strategy initiatives.
• Change management experience, with a track record of successfully implementing culture change.
• Proficiency in various PMO tools such as MS Project, JIRA, ServiceNow, and others.

Skills

• Strategic thinking and problem-solving abilities specific to banking data management.
• Excellent leadership and team management skills.
• Strong communication and interpersonal skills, with the ability to engage stakeholders at all levels.
• Ability to adapt to changing environments and lead teams through transitions.

ELIGIBILITY

Suitably Qualified

Candidates

CLOSING DATE

REFERENCE NUMBER

SPE 60/25 Ext

SALARY

TCOE: R p.a

DEPARTMENT

Project Management Office:

(SPE)

DIRECTORATE

SPATIAL PLANNING AND

ENVIRONMENT

Manager- Project Management Office

Requirements

• Appropriate professional/technical degree plus a recognised

project/programme management qualification

• At least eight (8) years' relevant experience, of which four (4) years

must be in a senior management/leadership role

• Proven experience in both project implementation and portfolio

monitoring within a complex, matrix organisation

• Strong track record in stage-gate governance, project delivery

assurance, and driving programme execution

• Registration with a relevant professional body (e.g. SACPCMP,

ECSA, PMI, IPMA)

• Demonstrated competence in change management, stakeholder

engagement, strategic problem-solving, and relationship building

• Proficiency in MS Project, Excel, and portfolio analytics, with broad

MS Office literacy. SAP, PM and PowerBI will be beneficial

• Valid Code 8 driver's licence.

Key Performance Areas

• Directive Leadership: Lead the implementation and monitoring

functions of the Directorate PMO and Contract Management Unit to

ensure delivery of strategic priorities

• Implementation Enablement: Provide direct support to line

departments in project preparation, execution, and recovery where

required, embed project, programme, portfolio, contract and

engineering management practices and tools

• Monitoring and Evaluation: Drive project and contract delivery

tracking, stage-gate governance, portfolio monitoring, quarterly

reviews, and reporting against KPls

• Lifecycle Management: Manage full contract lifecycles, including

renewals and variation orders, to prevent irregular expenditure and

service interruptions

• Performance Management: Monitor and evaluate contractor

performance; escalate disputes, poor performance, or claims, and

recommend corrective actions

• Stage-Gate Oversight: Chair the Project Stage-Gate Review

Committee and ensure compliance with the City's PPM SOP

• Framework Implementation: Implement and uphold the

Directorate's contract management framework; ensure SLAs and KPls

Join Exxaro Resources as the Head of the Portfolio Management Office in Lephalale, Limpopo, where you will lead and manage the PMO. This permanent IT role at Grootegeluk Coal requires a visionary leader to direct project development, create strategic project plans, and ensure the delivery of high-quality outcomes that support business goals. With a dynamic work environment, Exxaro offers opportunities for continuous learning and career growth, emphasising creativity, collaboration, and excellence. You will oversee information management project portfolios, manage operational challenges, and ensure compliance with industry regulations. This role demands a proven background in IT project management within a mining or heavy industry environment, complemented by robust leadership skills. Exxaro Resources values diversity and innovation, making it a top choice for driven professionals seeking to contribute to a sustainable and safe industrial future.

Join Exxaro Resources as the Head of the Portfolio Management Office in Lephalale, Limpopo, where you will lead and manage the PMO. This permanent IT role at Grootegeluk Coal requires a visionary leader to direct project development, create strategic project plans, and ensure the delivery of high-quality outcomes that support business goals. With a dynamic work environment, Exxaro offers opportunities for continuous learning and career growth, emphasising creativity, collaboration, and excellence. You will oversee information management project portfolios, manage operational challenges, and ensure compliance with industry regulations. This role demands a proven background in IT project management within a mining or heavy industry environment, complemented by robust leadership skills. Exxaro Resources values diversity and innovation, making it a top choice for driven professionals seeking to contribute to a sustainable and safe industrial future.

• Bachelor's Degree in Information Technology or a relevant field (Essential/Minimum).
• Management Development Programme (Essential/Minimum).
• At least 6-8 years of proven experience in managing IT/Information Management projects within the mining, production, or heavy industry sectors (Essential/Minimum).
• Recommended possession of Project Management Professional (PMP) certification.
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
• Strong leadership skills with the ability to manage and develop a project team.
• Proficiency in compliance, governance, and assurance responsibilities related to industry standards and regulations.
• Strong financial management abilities to ensure optimal use of allocated budgets.
• Excellent knowledge of best practices and frameworks in project management and knowledge management.

• Lead and manage the Portfolio Management Office (PMO) to drive strategic alignment and deliver high-quality projects within the mining industry.
• Develop and oversee project plans, ensuring optimal resource allocation to achieve project objectives.
• Ensure compliance with legal requirements and industry standards, applying robust controls to manage operational challenges and risks.
• Conduct regular audits on project progress and support offices to maintain adherence to corporate governance and best practices.
• Facilitate knowledge management initiatives, updating and implementing project management best practices to support business strategies.
• Manage and develop the project team, fostering a culture of collaboration, safety, and excellence in all operations.
• Oversee the financial management of project budgets, ensuring efficient utilization of resources and optimal outcomes.
• Promote a safe and healthy work environment by implementing effective SHE (Safety, Health, and Environment) management systems.
• Engage in effective stakeholder management, providing strategic input and facilitating project recovery and performance improvements.

Brief description

The main purpose of this position is to manage the Group Security Management Department's (GSMD) Programme Management Office (PMO), ensuring a consistent and professional approach to security project management within the South African Reserve Bank (SARB) Group.

The successful candidate will be responsible for the following key performance areas:

• Lead the PMO, ensuring effective resource planning and management to maintain professionalism in project management.
• Establish and maintain the project management methodologies (including policies and framework) and investment management approach, anchored in best practices and organisational strategy, thereby ensuring continuous improvement.
• Lead and facilitate project investment management by prioritising initiatives aligned with strategic goals, financial considerations, process efficiencies and risk mitigation, optimising returns from technology investments.
• Oversee the execution of programmes and projects with a focus on key deliverables, milestones and budgets, regularly tracking actual progress against planned objectives.
• Manage the overall project portfolio budget, providing process guidance for programmes and projects and supporting governance structures to ensure effective cost and benefit management.
• Serve as the custodian of project management, acting as the central point of contact for project expertise and information to enhance professionalism and stakeholder relationships.
• Perform the line management function for the PMO team, supporting their development and performance.
• Lead the integration of change management practices into all programmes and projects, ensuring stakeholder engagement, communication planning and readiness assessments are built into delivery frameworks.
• Champion organisational awareness and promote clear communication, ensuring that project and programme outcomes are well-communicated and understood with GSMD and the broader SARB Group.

Job description:

Job Description

Westville Durban, KwaZulu-Natal

MyHealthcare Clinic ) is a fast-growing UK healthcare company that provides private integrated healthcare services (private doctor, dentist and specialists, all 'under-one-roof') to a client base that values high quality healthcare. The company has multiple clinic sites in London and is rapidly expanding.

Purpose of the Role

To provide high-quality administrative support, ensuring smooth day-to-day operations and consistent delivery of processes within the organisation. This role contributes to efficiency, compliance with internal standards, and supports management in meeting business objectives.

Key Responsibilities

• Support the delivery of administrative processes and ensure accurate record-keeping.
• Monitor, update, and maintain departmental systems and databases.
• Assist with the preparation of reports, documentation, and templates for management use.
• Coordinate communications between teams and escalate issues where appropriate.
• Provide support during recruitment, training, or onboarding processes.
• Help implement and maintain standardised processes across the organisation.

Skills & Experience

Essential:

• Strong organisational and administrative skills.
• Proficiency with standard office software and digital tools.
• High attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and prioritise effectively.
• Good written and verbal communication skills.

Desirable:

• Experience in an administrative or office-based role.
• Understanding of compliance and quality assurance processes.
• Ability to work across different departments or sites.
• Medical or nursing background
• Knowledge of HR processes and documentation management.

Attributes

• Methodical and process-driven approach.
• Reliable, proactive, and able to work independently.
• Positive team player with strong interpersonal skills.
• Adaptable to changing priorities and business needs.

Role Type

• Full-time, permanent (flexible working arrangements may be considered).
• Based within the organisation, with potential for hybrid or multi-site support.

Job Type: Temp to perm

Contract length: 3 months

Pay: R8 000,00 per month

Work Location: In person

Who We Are
We are the market leader in commercial real estate services and investments and provide an integrated suite of high-quality real estate services to our clients across Africa and the Middle East, including facilities management, advisory & transaction services, project management. We support predominantly corporate clients who buy services on a contracted basis all across the Middle East and Africa - even globally, depending on their portfolio.

Why choose us
Imagine more than just the future of work; with CBRE Excellerate, you can create it. As part of our global powerhouse, you'll find a culture that fosters an entrepreneurial mindset, where your best work is not just encouraged but celebrated. Collaborate with talented individuals, harness the support of unparalleled resources, and enjoy the journey as you grow both personally and professionally.

About The Role
The primary purpose of this role is to provide efficient and professional administrative support to the Account Team, ensuring smooth coordination of daily operations, meetings, communications, and document management. The role contributes to the overall effectiveness of the account

What You Will Bring
Inherent requirements for the position:

• Matric (required)
• Diploma or Certificate in Office Administration, Business Support, or related field (preferred).
• 2–3 years of administrative or office coordination experience.
• Experience in a professional services, real estate, or facilities management environment advantageous.

Competencies:

• Strong organizational and planning skills
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management tools is advantageous.
• Attention to detail, accuracy, and ability to meet tight deadlines.
• Professional demeanour, discretion, and service-oriented approach.
• Ability to multitask and adapt in a fast-paced corporate environment.

Additional Demonstrable Requirements

• Positive attitude
• Ability to create working relationships
• Results orientation and achieving deadlines
• Drive, will power and consistency
• Attention to detail and strong organizing skills
• Ability to work under pressure
• Initiative and problem solving
• Client Service Orientation
• Quality Assurance

What Will You Be Doing
General Account Support

• Support the Account Executive and team with administrative tasks.
• Maintain accurate filing systems for correspondence, reports, and approvals.
• Track and manage document circulation for review, approval, and submission to the client.
• Support onboarding and access requests for new staff joining the account.
• Take detailed minutes during governance and operational meetings.
• Follow up on action items and update action logs for accountability and reporting.
• Manage and prioritize incoming communication, ensuring professional and timely responses.
• Maintain and update trackers for reports, deliverables, and correspondence.
• Archive and retrieve historical documentation as needed for audits or reference.
• Coordinate logistics for site meetings, training sessions, team building sessions and stakeholder engagements.
• Manage travel bookings, requisitions, and expense submissions when required.
• Support procurement processes (e.g. raising requests, following up on POs or invoices).
• Liaise with internal departments for account-related administrative tasks.
• Assist in daily office needs and managing general administrative activities

Workstreams Support

• Manage the assignment and resolution of Estate Management queries.
• Administer stakeholder satisfaction feedback/surveys
• Support Transaction Managers with FICA checks, uploading of leases for signature etc.

Decision Making Authority
The position has the authority to:

• Execute all Key Performance Areas as stated on this form and in line with the Company approval framework and client policies and procedures.

CBRE Excellerate is committed to striving for diversity and equitable representation in our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan. Persons with disabilities are encouraged to apply.