53 Secretarial Services jobs in South Africa

MANAGEMENT INFORMATION SYSTEM SUPERVISOR

INTERNAL & EXTERNAL ADVERTISEMENT

NATIONAL OFFICE – FINANCE DEPARTMENT

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Braamfontein.

POSITION PURPOSE

Responsible for the correct posting of sub-ledgers to the General Ledger, maintenance of the Journal System, reconciliation of the General Ledger accounts and maintaining the Chart of Accounts and producing trial balances for all General Ledger accounts.

KEY OUTPUTS

1. Supervise the reconciliation of General Ledger accounts as per standard operating procedures.
2. Supervise the preparation and posting of journals as per standard operating procedures.
3. Ensure that all GL queries are addressed and resolved efficiently and timeously.
4. Supervise all third-party payments.
5. Assist in monthly reporting.
6. Prepare and update the trial balance, for the preparation of the financial statements (quarterly, bi-annually or annually).
7. Assist the Management Accountant in compiling reports.
8. Perform finance administration duties and ad hoc duties.
9. Supervise and coach personnel in the department.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 certificate with higher grade Accounting and Diploma or BCom in Financial Accounting/Finance.
2. Three (3) to five (5) years of relevant work experience within a finance environment.
3. At least one (1) year of experience as a team leader/supervisor.
4. Experience in caseware will be an added advantage.
5. Knowledge of Accounting and how to perform these functions within a matrix business environment.
6. Functional ability in utilisation of electronic systems and technologies.

Basic Salary: Level 9 (R382,245.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 05 July 2022 , quoting the reference number MIS-SUP/17/06/2022 in the subject line to or apply online at

Enquiries to Eulender Mafolo, Tel:

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN 2 MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please note : Only candidates who meet the minimum qualifications and experience requirements outlined in this advertisement will be considered. If you do not meet the specified criteria your application will not be shortlisted.

The Lecturer and Programme Coordinator is central to the delivery and coordination of high-quality education within their designated field ensuring alignment with institutional goals regulatory standards and industry needs. This role encompasses academic leadership curriculum development and strategic programme management to foster excellence and continuous improvement.

Key responsibilities include delivering engaging and impactful teaching designing innovative and responsive curricula and maintaining compliance with the requirements of the Council on Higher Education (CHE) and the Department of Higher Education and Training (DHET). The incumbent will actively support students academic and professional growth while collaborating with Independent Contractors (ICs) to ensure consistent achievement of academic objectives.

By integrating academic leadership with operational efficiency the role contributes to the institution s vision of providing transformative education that prepares students for both academic and professional success.

The following are the primary areas of responsibility :

1. Programme Coordination

i. Bachelor of Commerce Degree in Management

ii. Higher Certificate in Office Management

2. Teaching Learning Academic Support and Content Development

3. Regulatory Compliance

4. General Academic Administration

5. Research

6. Training and Professional Development

7. Leadership Academic Governance and Faculty Management

8. Student Engagement and Support

9. Sessional Staff / Independent Contractors (IC) Management

10. Examination and Assessment Management

Requirements

REQUIREMENTS OF THE JOB

Qualifications

• A minimum of a master s degree in business management / accounting with a proven history that establishes the candidate as a subject matter expert in the field(s).
• A PhD in the relevant field will be advantageous.

Experience

Skills and Competencies

Leadership and Management

Communication

Educational Technology

Research

Collaboration

Planning and Organizational Skills

Student and Community Engagement

Planning and Organizing Skills

Remote Assistance Ability

Minimum of 1-3 years' experience in lecturing within higher education, specifically in Business Management, Accounting, Financial Management and Economics or related fields. A membership with CIMA will be an advantage. Experience in distance learning will be an advantage Proven experience in academic leadership and programme coordination. Experience in curriculum development and alignment with CHE regulatory frameworks.

Education

A minimum of a master s degree in business management / accounting with a proven history that establishes the candidate as a subject matter expert in the field(s). A PhD in the relevant field will be advantageous.

Key Skills

Anti Money Laundering,Access Control,Content Development,Flex,AC Maintenance,Application Programming

Employment Type : Full Time

Experience : years

Vacancy : 1

A position has become available for a Lead - Project Management Office to join our dynamic team.

The Lead: PMO role is responsible for the delivery and oversight of a project management service through the allocation of contracted project management resources. The Lead PMO will develop project management practice methods and facilitate the training and implementation of a robust, standardized project management capability within the SPAR Organisation. This role involves managing the administration and adoption of PMO systems and tools all while managing the PMO budget.

KEY PERFORMANCE AREAS

1. Leads the Project Management Office (PMO).
2. Builds and manages the budget for PMO services.
3. Reports on a portfolio of projects and initiatives including status reporting on project milestones, deliverables, and risks for all projects within the PMO.
4. Procures adequate PM resources to achieve project objectives in planned timeframes, and manages timesheets and costs against budgets.
5. Establish and maintain project governance frameworks, processes, and standards to ensure consistent and effective project delivery.
6. Develops Project Management processes, policies and standards.
7. Identifies and implements ‘fit for purpose’ Project Management Tools/Systems.
8. Develops and delivers proposals, requirements documentation, and presentations.
9. Develops a training strategy and implementation roadmap for PMO practices.
10. Develops training material to support training of all PM processes, policies and procedures.
11. Trains and provides coaching of project management processes, methods and tools for the PMO and SPAR Organisation.
12. Monitors the adoption of project management practices & identifies opportunities to accelerate/improve adoption.
13. Provides expertise on PMO methodology as well as industry best practices.
14. Manages and guides a virtual PMO resource ensuring the PMO meets performance targets.

Minimum Qualifications:

1. Bachelor's Degree in Business/Commerce or Computer Science.
2. PgMP/PMP/PMI-RMP/CAPM and Project Management related certification.
3. A minimum of 8 years Project Management experience.
4. At least 4 years in a mature PMO environment.
5. At least 2 years’ experience in a multiple project management role.
6. A strong track record of successful delivery in PMO roles within an IT and Business Change environment.
7. Several years direct, first-hand experience managing projects at a level to be confident instructing and guiding project managers; advising on project planning, financial and resource estimation, tracking and controlling schedules, communication, governance, and reporting.
8. Experience in an Agile/SAFe environment is preferred.

The ideal applicant will satisfy the following skills requirements:

1. End to end understanding of various Project Management Frameworks and methodologies.
2. Demonstrated ability to manage a PMO and deploy professional PM resources as needed.
3. Demonstrated capability in project/program/portfolio financial management.
4. Ability to guide, coach and advise at all organisational levels to effect sustainable change and improve the project and process maturity level of the organisation.
5. Exceptional interpersonal and communication skills, with the ability to influence and build positive relationships at all levels of the organization.
6. Excellent organisational skills, with the ability to manage multiple priorities and deadlines.
7. Good professional team leadership and coordination skills.

Application Instructions: Kindly note: All applications are to be submitted through the Careers Site and Pnet. Please refrain from calling the Distribution Centre (DC) or emailing applications directly.

The European & Developing Countries Clinical Trials Partnership (EDCTP) is a non-profit organisation with offices in The Hague, the Netherlands; and Cape Town, South Africa. EDCTP is a partnership between European and African countries to accelerate the development of new clinical interventions such as drugs, vaccines, microbicides and diagnostics against poverty-related diseases in Africa (HIV/AIDS, tuberculosis, malaria and neglected infectious diseases). The organisation supports clinical trials, capacity strengthening and networking in Africa and Europe. Visit edctp.lndo.site for more information.

EDCTP is looking for an Administrative Support Officer to be based at the EDCTP Office in The Hague. The Administrative Support Officer, under the supervision of the Director of International Cooperation (Europe), will be responsible for providing administrative support to the cooperation and communication activities in the EDCTP Secretariat in The Hague.

The main duties and responsibilities of the Administrative Support Officer will include, but are not limited to the following:

• Providing administrative support to the international cooperation and communication teams in the EDCTP office in The Hague;
• Taking minutes, drafting, editing and proofreading reports and other texts in English;
• Liaising with partner organisations in Europe, Africa and worldwide;
• Managing databases and media lists;
• Supporting the implementation of advocacy, communication and outreach activities;
• Assisting in updating of the EDCTP website;
• Assisting with tracking of media exposure;
• Collecting data to support preparation of press releases, presentations and reports;
• Any other tasks, duties or specific assignments which may arise during the operations of the EDCTP Secretariat, in particular supporting HR activities.

• A university degree or equivalent training in a relevant field;
• A minimum of 3 years’ experience in an administrative support role;
• Excellent written and spoken English skills;
• Proficient in MS Office; familiarity with desktop publishing software and content management systems is a plus;
• Strong interpersonal and intercultural skills;
• Other language skills, in particular French or Portuguese, would be an additional asset.

Salary scale
EDCTP offers a competitive salary package commensurate with experience and qualifications.

Employment conditions

• The employee will be based at the EDCTP Secretariat office in The Hague.
• Applicants must have a valid working permit in The Netherlands.
• The EDCTP is characterised by a multicultural work environment and English is the official language.
• Flexible and reduced working hours may be possible for this position.

Application

• Applications must include a letter of motivation and CV.
• Applications must be submitted via – Please include the job title in the email subject line.
• Applications must be submitted by midnight (CET) Monday 16 July 2018 .

Please note that only shortlisted applicants will be contacted for interviews. If you do not hear from EDCTP within 12 weeks of the closing date of this advert, please consider that your application has not been successful on this occasion.

Protection of Personal Data
EDCTP is committed to protecting your privacy. It takes every precaution to protect the information you provide. The data you provide will be processed for the purpose of the recruitment procedure and will only be accessed by persons who need to do so for this purpose. Your data will be kept in our system up to one month after the completion of the recruitment procedure (should your application be unsuccessful). For further information or exercise of your rights (such as the right to access, or the right to correct your data), please contact Human Resources at

Overview:

We are a dynamic and growing construction company specialising in high-quality woodwork and bespoke joinery solutions. We are seeking a detail-oriented and proactive Procurement Officer / Buyer to manage purchasing activities while providing essential administrative support to the operations team.

This role is ideal for someone who thrives in a fast-paced construction environment, can manage supplier relationships, and ensure efficient procurement processes while assisting with day-to-day office coordination.

Key Responsibilities: Procurement & Buying:

• Source, negotiate and purchase raw materials, timber, hardware, consumables, and equipment in line with project requirements and budget constraints.

• Monitor stock levels and coordinate timely replenishment to prevent project delays.

• Liaise with suppliers and subcontractors to ensure on-time delivery and resolve any supply issues.

• Maintain and update the supplier database with pricing, delivery schedules, and performance metrics.

• Compare product specifications and evaluate suppliers for quality and reliability.

• Raise and process purchase orders, ensuring proper documentation and approvals.

Administrative Duties:

• Assist with preparing job cost estimates, procurement schedules, and supplier quotes for project tenders.

• Track deliveries and manage documentation (delivery notes, invoices, PODs).

• Maintain procurement and inventory records (physical and digital).

• Support site teams and the workshop with material requests and procurement updates.

• Coordinate logistics, arrange collections/deliveries, and ensure all required paperwork is filed.

• Assist with general office tasks such as filing, printing, minute-taking, and basic correspondence.

Requirements:

• Proven experience in procurement, buying, or supply chain in a construction or manufacturing environment (woodwork experience is a plus).

• Strong administrative and organisational skills.

• Solid knowledge of sourcing and procurement techniques.

• Excellent negotiation and relationship management skills.

• Proficiency in Microsoft Office (especially Excel); knowledge of Pastel, BuildSmart or similar systems is advantageous.

• Valid driver’s license (for supplier/site visits if required).

• Strong communication skills and attention to detail.

• Ability to multitask and work independently in a deadline-driven environment.

Preferred Qualifications:

• Diploma or Certificate in Supply Chain Management, Procurement, Construction Management, or a related field.

• Experience in the carpentry, woodworking, or construction industries.

What We Offer:

• Competitive salary based on experience

• Opportunities for growth within a hands-on, skilled team

• Supportive work environment that values initiative and accountability

About The Role

The Vice President, Project Management Office will lead strategic planning, execution, and oversight of the company’s critical initiatives, ensuring alignment with business objectives. This role manages the Project Management/Implementation group to deliver complex, cross-functional projects while maintaining consistency and quality in project management practices across the organization.

Primary Responsibilities

1. Define and execute the strategic direction of project management in collaboration with company leadership.
2. Drive the successful delivery of multiple, high-impact projects, ensuring outcomes are met on time and within budget.
3. Assess project value and impact, ensuring initiatives deliver measurable ROI and align with business objectives.
4. Engage with colleagues, clients, and stakeholders to assess project requirements and align with business strategy.
5. Provide oversight of cross-functional projects, managing risks, resolving issues, and escalating as needed.
6. Develop and enforce key performance metrics, milestones, documentation, reporting requirements, and budgets.
7. Track and analyze product, program, and process costs to optimize efficiency and resource allocation.
8. Lead and mentor a team of Directors and Project Managers, fostering collaboration and best practices.
9. Ensure compliance with industry regulations, legal requirements, and company policies.
10. Continuously evaluate and implement process improvements to enhance project planning, execution, and governance.
11. Provide technical guidance on scope definition, risk mitigation, resource planning, and project deliverables.
12. Communicate department, program, and project performance to senior leadership through reports and presentations.
13. Stay informed on emerging trends, technologies, and best practices in project management.

Essential Qualifications

1. Deep expertise in project management principles with a proven ability to build lasting client relationships.
2. Strong leadership in matrixed environments, leveraging influence, collaboration, and strategic thinking.
3. Track record of delivering complex, cross-functional initiatives on time and within budget.
4. Exceptional analytical, problem-solving, and process improvement skills to enhance efficiency and reduce costs.
5. Ability to implement best practices, drive continuous improvement, and measure performance effectively.
6. Strong financial acumen, including budgeting, forecasting, and resource management.
7. Excellent communication, negotiation, and stakeholder engagement skills.
8. Highly organized with keen attention to detail and ability to manage multiple priorities.
9. Proficiency in Microsoft Office Suite and other relevant project management tools.
10. Visionary leader with an innovative mindset, skilled in building high-performance teams.

Education and Experience

1. Bachelor's degree in related field required; Master's degree preferred.
2. At least ten years of experience in project and program management in a health plan.
3. Project Management Professional (PMP) or similar certification highly desired.
4. Lean Six Sigma (Green Belt, Black Belt, Master Black Belt) and Scaled Agile Framework experience preferred.

About Brighton Health Plan Solutions

Our team is committed to improving healthcare access and delivery. We foster a diverse, respectful, and inclusive culture where you can bring your authentic self. We partner with self-insured employers, health systems, providers, and other TPAs to provide innovative third-party administration services that enhance member experience, improve health outcomes, and transform the health plan experience.

Join us to be part of the Brightest Ideas in Healthcare.

Company Mission

Transform the health plan experience by delivering outstanding products and services.

Company Vision

Redefine healthcare quality and value by aligning incentives in innovative ways.

DEI Purpose Statement

We encourage all team members to bring their authentic selves and unique abilities, fostering a culture of increasing inclusion and belonging at every level.

Salary Range

$150,000 - $230,000. The offered salary will consider factors such as experience, education, skills, location, and internal equity.

*We are an Equal Opportunity Employer

Job Alert Fraud Notice

Beware of scams claiming to represent Brighton Health Plan Solutions. Our hiring process does not involve text-based conversations or fees. Report any fraudulent activity to .

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