73 Records Clerk jobs in South Africa

Ferrovial Construction is a business unit of Ferrovial , which is listed simultaneously on 3 stock markets: USA (Nasdaq), the Netherlands (Euronext Amsterdam), and Spain (IBEX 35). The U.S. listing represents a key step in Ferrovial’s internationalization process and plans for growth in North America.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2,920 miles of railroad lines (including 434 miles of high-speed railroads), and 16,994 miles of road maintenance and repair.

DOCUMENT CONTROL MANAGER

Location: East London

About us

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees and a presence across 15 countries with over 60 years’ experience. It is a Spanish multinational company operating through 4 divisions; Airports, Highways, Construction, and Building subsidiaries. Ferrovial is committed to developing sustainable and innovative solutions, with the aim to create value for society, clients, investors, and employees. Ferrovial Construction Ltd UK has 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (H7), Thames Tideway (TTT), Northern Line Extension (NLE), and Farringdon Station.

Scope and Scale of the role

• Setup the project EDMS and CDE with the support of the Quality Manager and Digital Construction department representative. Create Workflows, digitize form and submittal processes aligned with the project requirement, and meet the Client representative to achieve correct system setup and communication flows.
• Setup and manage Commercial Systems and field Systems.
• Control and track the information in the project Common Data Environment (CDE) and Electronic Document Management System (EDMS) to ensure information is correctly managed and distributed (downstream and upstream) between the client systems and the project’s.
• Review document formats and QA Checks as per project requirements, download, upload, archive, and distribute the information and manage them accordingly.
• Maintain the necessary trackers and reporting to the project team.
• Manage Document Controller(s) reporting to them.
• Support and lead Quality-related questions in Tenders and Pre-Qualification when required.
• Support Innovation initiatives, raise new opportunities, and lead when required.

Job Responsibilities:

• Responsible for setting up the EDMS and CDE system in the project.
• Correctly set up digitized forms, Workflows, and submittal processes embracing the project CDE.
• Comply with project requirements and ISO19650 requirements when applicable to the project.
• Prepare projects or the organizational Document Control procedures and deliver training.
• Responsible for controlling the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate, and efficient manner.
• Provide EDMS support for projects and departments.
• Conduct QA document checking.
• Manage the administration of EDMS (Workflows, access rights, distributions, etc.).
• Assist in preparing and managing documentation internally/by subcontractor.
• Train project personnel in using the system and document control procedures.
• Asset Integration (NOT ESSENTIAL):
• Coordinate the compilation of assets registers and H&S Files.
• Register key assets to Asset management systems (e.g., Maximo, Sales Force, Excel, or others) and run required reports for PM to raise visibility of assets delivered/installed and scheduled/planned for delivery.
• Liaise and coordinate with the site team for the production of handover asset information documentation.

Qualifications:

• Evidence of applicable system admin courses completed of: Asite and SharePoint.

Experience:

• Substantial experience in Document Control duties.
• Experience in multiple handovers and design submissions successfully.
• Experience of managing/mentoring/supporting the development of 1 or more document controllers (or similar role).
• Understanding of ISO19650.

Knowledge/Ability:

• Advanced knowledge of Word, PowerPoint, Excel, and PDF professional.
• Experience using Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore, and/or other project-required systems, along with good knowledge of SharePoint and overall MS Office applications: MS Forms, Power Automate, etc.
• Ability to manage time and several tasks, and prioritize correctly.
• Ability to spot errors in documents, such as formatting errors, typos, or similar.
• Ability to understand drawings.

Skills/Behaviours:

• Motivated to learn and add value to the team, the role, and the apprenticeship programme.
• Inquisitive mind, seeking new improved ways of working.
• Enjoys working under pressure to meet deadlines, proactive approach to working and learning.
• Analytical and critical thinker, excellent record keeping, and attention to detail.
• Good communication skills, verbal and written.
• Willingness to manage and teach/develop their team.

Please note that this job description does not represent a comprehensive list of activities, and employees may be requested to undertake other reasonable duties.

Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives, and skills.

Crane Worldwide Logistics is a leader in supply chain solutions with over 130 locations across 30 countries, providing individual services that address our clients' logistics challenges.

The Administrative Clerk is responsible for performing clerical and administrative duties in an office setting. They assist the Manager with various office tasks and scheduling.

• Operate office machines, such as photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Communicate with clients, employees, and other individuals to answer questions, disseminate or explain information, take service orders, and address complaints.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Type, format, proofread, and edit correspondence and other documents from notes using computers.
• Deliver messages and run errands as needed.
• Inventory and order materials, supplies, and services.
• Troubleshoot problems involving office equipment such as computer hardware and software.
• Perform other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• The job may require extended sitting or standing and the use of standard office equipment.

• Ability to operate standard office equipment including fax, copier, personal computer, scanners, etc.
• Ability to understand written and verbal instructions.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent interpersonal skills.
• Ability to work in a fast-paced, multi-tasking, hands-on environment.

• At least 2 years of clerical experience.
• Knowledge and experience in the logistics industry is a plus.

• Professional certification may be required in some areas.

The above statements are intended to describe the general nature and level of work performed by personnel in this position. They are not exhaustive of all responsibilities, duties, and skills required. Employees may be required to perform duties outside of their normal responsibilities as needed.

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Reports To : Operations Manager & Director

Department : Operations / Administration

Employment Type : Full-Time | Office-Based

Job Title: Administrative Clerk

Location : Centurion, Gauteng

Reports To : Operations Manager & Director

Department : Operations / Administration

Employment Type : Full-Time | Office-Based

The Administrative Clerk plays a key role in the daily administrative and operational support functions of AfriSouth Logistics Pty Ltd. Based in our Centurion office, the clerk is responsible for ensuring the accuracy, timeliness, and organisation of administrative tasks that contribute to the smooth operation of the transport and logistics business. The role requires a high level of attention to detail, the ability to handle pressure, and a willingness to support the growth and development of the business.

• Capture and manage operational data and documentation accurately.
• Handle invoicing, billing, and reconciliation processes using MS Excel and Sage.
• Process and file Proof of Deliveries (PODs), waybills, GIT insurance documents, and other compliance paperwork.
• Maintain well-organised filing systems (both digital and physical) for easy retrieval.

• Assist with scheduling and coordinating vehicle dispatches and deliveries.
• Track fleet movement using GPS tracking software and report exceptions or delays.
• Monitor and record fuel usage, maintenance schedules, and vehicle compliance status.
• Provide operational support in day-to-day tasks as instructed by the Operations Manager and Director.

• Perform back-office support for client communications and requests.
• Liaise with drivers, subcontractors, and service providers where necessary.
• Ensure professional communication when representing AfriSouth Logistics via email or telephone.

• Proficiently use Microsoft Office Suite (Excel, Word, Outlook) and Sage for financial/admin tasks.
• Operate logistics platforms and fleet tracking tools to support real-time operations.

• Collaborate with office staff, drivers, and external partners to meet business goals.
• Work independently on tasks while contributing to team objectives.
• Assist the Operations Manager and Director with administrative functions supporting business growth, such as research, proposals, and process improvements.

• Trustworthy : Handles confidential and sensitive business information with integrity.
• Punctual & Reliable : Dependable and consistent in attendance and task delivery.
• Organised & Detail-Oriented : Maintains high accuracy and order in all documentation.
• Pressure-Resilient : Can work effectively under time constraints and high-volume conditions.
• Communication Skills : Clear and professional in written and verbal communication.
• Problem Solver : Takes initiative in resolving admin and operational challenges.

• Matric Certificate (required); relevant diploma or certificate in Administration/Logistics (advantageous).
• 1–2 years experience in an administrative or logistics environment preferred.
• Competency in MS Office (Excel, Outlook, Word); Sage and logistics tracking platforms experience is a plus.

Please email your reference letter and CV to

• Should you not hear back from us within 14 days please do not re-apply. We look forward to hearing from you.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Advertising Services

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Join to apply for the Administrative Assistant role at Macrotec Engineering

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Macrotec Engineering is seeking a detail-oriented Administrative Assistant with a strong accounting background to support our finance and project teams. This role combines financial data management with project-related administrative tasks, requiring someone who can handle diverse responsibilities while maintaining accuracy and efficiency.

Responsibilities

Financial Administration

• Capture and process financial data including cash books, invoices, and purchase orders
• Maintain accurate financial records in compliance with company procedures
• Assist with month-end reconciliations and financial reporting
• Process expense claims and maintain petty cash records
• Support the finance team with data entry and document filing
  
  

• Update and maintain project-related spreadsheets and databases
• Coordinate travel arrangements including flight bookings and accommodation
• Process visa applications and ensure travel documentation is complete
• Track project timelines and assist with scheduling
• Maintain project files and documentation
  
  

• Provide general office support including answering phones and managing correspondence
• Coordinate meetings and prepare meeting materials
• Maintain office supplies inventory
• Assist with reception duties as needed
• Support other departments with administrative tasks as required
  
  

• Proven experience in data capturing and financial administration
• Accounting background with understanding of basic accounting principles
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision
• Exceptional attention to detail and organizational skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Certificate or diploma in accounting, bookkeeping, or related field

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

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Durban, KwaZulu-Natal, South Africa 3 days ago

Durban, KwaZulu-Natal, South Africa 6 days ago

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MacRobert Attorneys is looking for an Admin Assistant in the Financial Recoveries Department of our Pretoria Branch.

1. Strong administration skills;
2. Must have intermediate to advanced Excel experience;
3. Knowledge of legal processes and the banking industry;
4. Able to manage a team;
5. Organised, able to work under pressure and independently;
6. Strong attention to detail;
7. Experience with report writing.

This is a skilled vacancy. Please only apply if you have experience working in a legal environment and meet the above requirements.

MacRobert Attorneys is looking for an Admin Assistant in the Financial Recoveries Department of our Pretoria Branch.

1. Strong administration skills.
2. Must have intermediate to advanced Excel experience.
3. Knowledge of legal processes and the banking industry.
4. Able to manage a team.
5. Organised, able to work under pressure and independently.
6. Strong attention to detail.
7. Experience with report writing.

This is a skilled vacancy. Please only apply if you have experience working in a legal environment and meet the above requirements.

All applications are to please include an updated CV, ID copy and latest payslip.

The Administrative Assistant provides essential support to the organization by handling daily administrative tasks.

This role ensures smooth office operations, allowing staff to focus on their core responsibilities.

Key Responsibilities

• Assist Directors and Client Managers with administrative tasks
• Support client management and invoicing processes
• Perform general office management duties
• Handle travel arrangements
• Maintain records and databases
• Assist with document preparation and reporting
• Provide operational support as needed
• Perform various ad hoc tasks as required
  
  

• Office-based role with occasional remote work, subject to team requirements
• Some travel may be required
• Continuous professional development is encouraged
  
  

• Matric (Required) (strong grades in Mathematics & Accounting beneficial)
• Certificate or Diploma in Administration or Office Management (Preferred)
• 1-2 years of administrative experience (Preferred, but not required)
• Experience in an accounting, legal, or professional service firm is beneficial
• HR experience would be an advantage
  
  

• Microsoft Office Suite
• Xero, Draftworx, Dext, SARS platforms (Beneficial)
• Practice Management Software
  
  

• High accuracy and attention to detail
• Ability to handle confidential information
• Strong organizational and time management skills
• Professional communication and presentation
• Ability to work under pressure and meet deadlines
• Intermediate computer skills
• Proficient in Afrikaans & English (Read, Write, Speak)
• Strong interpersonal skills
• Tech-savvy and proactive
• Ability to work well in a team and independently
• Basic numerical skills (spreadsheets, calculations)

Job category: Admin, Office Support and Services

Location: Cape Town

Contract: Permanent

EE position: Yes

Clicks Group

We’re seeking a detail-oriented and proactive Administrative Assistant to join our IT Finance team. You'll support the team with essential financial and administrative tasks, helping to keep everything running smoothly behind the scenes.

Job Objectives:

1. Process purchase orders
2. Ensure the AP process is followed within the required timelines
3. Maintain accurate trackers for vendor spend and purchase orders raised within IT
4. Assist with onboarding new vendors
5. Liaise with vendors, procurement, and internal IT stakeholders to resolve billing or payment issues
6. Respond appropriately and timeously to escalations from vendors
7. Investigate and reconcile vendor accounts
8. Assist with the preparation of accruals and prepayments
9. Accurately process relevant month-end journal entries on time
10. Assist with preparing spreadsheets and reports for internal use
11. Assist with audit requests
12. Perform ad hoc financial tasks and administrative duties as required
13. Planning and organizing
14. Ability to work under pressure whilst maintaining accuracy
15. Deliver results and meet customer expectations
16. Follow instructions and procedures
17. Work collaboratively with people

Qualifications and Experience:

1. Qualification in Accounting
2. 1 year experience in a similar role
3. Basic Excel skills
4. SAP knowledge advantageous

Skills, Abilities and Job Related Knowledge:

1. A keen interest in finance and a willingness to learn
2. Ability to work under pressure without constant supervision
3. Strong attention to detail and accuracy
4. Self-motivated and results-driven
5. Able to strictly follow policies and procedures