10 Records jobs in South Africa

The records management consultant should at least have 10 years’ experience in Records Management.

• To develop and manage an organization-wide records management programme designed to ensure that record keeping and records management practices effectively meet the organization’s objective.
• To ensure that the records management practices of the office comply with the requirements of the National Archives and Records Services of South Africa (NARSSA) Act no. 43, 1996 as amended or its provincial equivalent, as well as other regulatory requirements.

• To ensure that records management is an objective in the government body’s strategy and strategic plan.
• To determine the current record keeping and record management situation and ensure that relevant information is available regarding the record keeping and records management practices of the government body as well as the private sector.
• Ensure that information contained in records is managed effectively throughout the organisation by drafting and implementing a records management policy.
• To ensure that records management staff understand their responsibilities and acquire the necessary skills to manage records effectively.
• To ensure that all records are kept in safe custody.
• To ensure that there is a systematic disposal programme in place.
• To ensure that all audio-visual records are managed according to the prescribed regulatory requirements and good governance.
• To ensure that all electronic records are managed according to the prescribed regulatory requirements and good governance.
• To ensure that there are evaluation criteria in place to monitor compliance with sound records management practices.

• Knowledge of the governmental environment.
• Knowledge of information management.
• Specialist knowledge of records management practices.
• Understanding of the most prevalent systems being used.
• Knowledge of relevant standards as well as the statutory and regulatory framework relating to records management.

• Good communication.
• Teamwork.
• Planning and time management.
• Influencing.
• Managing performance.
• Managing projects.
• Change management.
• Basic understanding of how information systems are designed and process data.
• Thorough understanding of metadata systems.

• Relevant National Diploma or Bachelor’s degree in Information Management and/or Records Management.
• Relevant training presented by the National Archives and Records Services of South Africa or any relevant training institute.

• Extensive experience in the field of paper-based records management.
• Experience in the field of electronic records management.
• Extensive experience as a manager.
• Project management experience.
• Change management experience.

• Registrar's Assistant and Records Coordinator

Chester Zoo North West / Chester Closing date for applications is: 22nd Aug 2025

We have an exciting opportunity for a highly motivated Registrar’s assistant and records coordinator to join our Animal and Plant Division at Chester Zoo.

Working closely with the Registrar and Records Assistant, this role plays a vital part in supporting our species conservation efforts by ensuring our animal and plant records are maintained with exceptional accuracy and care. You’ll be a key figure in helping to manage the zoo’s extensive record-keeping systems, facilitate the movement of animals and plants between institutions, and uphold our commitment to legal compliance and data integrity. Whether it’s entering critical data into ZIMS, liaising with Government agencies on CITES and APHA/DEFRA requirements, or training colleagues in record-keeping protocols, this role will place you at the heart of our conservation mission.

What the role involves:

• Supporting all aspects of animal and plant transfers, including liaising with external organisations and obtaining relevant documentation for legal compliance (APHA/DEFRA, CITES, etc.)
• Daily data entry and interrogation of ZIMS and other databases, ensuring records are up to date, accurate, and in line with zoo licensing legislation
• Responding to internal and external queries, including historical records and reporting requests
• Setting up ZIMS access for users, supporting training and providing guidance on data entry
• Collaborating with animal and plant teams, vets, and Animal Heads of Department to support the logistical and veterinary requirements of transfers
• Assisting in identifying operational needs such as equipment, software, and resources
• Contributing to the planning of transfers and projects and identifying any issues that could impact success
• Supporting the preparation of departmental input into the zoo’s annual budget, particularly in areas relating to records and transfers

What we’relooking for:

• Degree level education or equivalent experience in a relevant field
• A solid understanding of taxonomy, biology, and animal care across a broad range of species
• Knowledge of international animal transfer legislation and processes
• Strong IT skills with proven experience using database systems; experience with ZIMS is highly desirable
• Excellent communication skills – written, verbal, and in-person
• Attention to detail, with excellent organisational and problem-solving abilities
• A collaborative mindset and the ability to work effectively with multiple departments and external stakeholders
• A proactive approach, with the ability to respond flexibly to changing priorities and timelines
• Previous experience in a zoo or conservation environment is desirable but not essential

The Package

• Permanent contract
• Full time - 40 hours per week
• £30,000 per annum
• 33 days annual leave plus the option to buy or sell up to 5 days
• Staff pass so you can visit the zoo during your time off, plus multiple complimentary tickets for your friends and family
• Cycle to work scheme
• Healthcare plan and employee assistance programme
• Discounted gym membership
• Discounts on cinema tickets, restaurants, high street shops and more via Perks
• Pension scheme with generous employer contributions up to 9%

Closing date for applications is 22 August 2025.

Please apply through our website using the following link:

BIAZA's office hours are 9am – 5pm Monday to Friday. Contact outside of those times will get a response when we are next in the office.

If your enquiry is urgent and you need a response before the BIAZA office reopens, please call Jo Judge on 07593 580602. If you wish to reach one of our members, please contact them directly.

The British and Irish Association of Zoos and Aquariums is a charitable company limited by guarantee and registered in England and Wales number 6789783.Registered Office Regent’s Park, London NW1 4RY. Registered Charity Number is 1128168 and SC040783 (Scotland)

Job category: Others: Education and Training

Location: Johannesburg

Contract: Fixed Term Contract

EE position: Yes

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available.

CORE PURPOSE

The Manager: Student Bureau and Records is responsible for the operational and quality management, oversight, and coordination of all functions related to student records, including the monitoring and maintenance of student information on the SIS, such as enrollment status, academic progress, and transcripts. This role will also manage the Student Bureau, providing advisory services to students and ensuring interdepartmental coordination to support students. Additionally, the role includes the coordination and management of student grievances and disciplinary matters.

CORE FUNCTIONS INCLUDE:

Oversight and Management of Student Records

1. Work with IT and Registry to ensure the reliability, validity and accuracy of up-to-date student and alumni records, including enrollment status, academic progress, and personal information.
2. Implement and maintain efficient record-keeping and retrieval systems for all student-related documentation.
3. Coordinate the necessary committee meetings for the verification of student records.

Management of the Student Bureau

1. Ensure the smooth functioning of the Student Bureau to serve as the point of contact for records-related inquiries and advisory services.
2. Conduct regular training and information sessions and coordinate suitable communication campaigns for students on institutional policies, procedures, and rules.
3. Establish the Student Bureau as a key touchpoint for the monitoring of institutional service and CSAT SLAs, the handling of generic student queries, and as an intervention body in the case of escalated queries.
4. Provide support in the coordination of institutional Student Success and Employability initiatives.

Governance, Policy and Committee Ownership

1. Ensure all relevant policies, SOPs and other governance documentation is maintained and upheld with respect to the management and governance of student records and service.
2. Conduct the relevant stakeholder training and issue communiques for governance and policy compliance in relation to Student Records and the Student Bureau.

Student Support and Interdepartmental Coordination

1. Monitor cross-departmental student service data via the relevant digital platforms (HubSpot, Freshdesk, OneStream) and provide support to those departments experiencing high query volumes.
2. Provide effective interdepartmental support for the seamless resolution of student queries.

Grievance Resolution

1. Manage and resolve escalated student grievances, coordinating wherever necessary with the Grievances and Appeals Committee.
2. Maintain accurate records of grievances and resolutions, ensuring compliance with institutional policies.

Student Disciplinary Management

1. Act as the primary point of contact for student disciplinary matters, escalating cases of misconduct to the Student Disciplinary Committee where necessary.
2. Establish confidential channels for student misconduct whistleblowers and ensure accurate record-keeping and handling of whistleblower cases related to disciplinary matters.
3. Conduct training for students on the Institutional Rules and Student Code of Conduct to ensure student awareness and understanding of the types of misconduct and associated consequences.

Academic Records and Transcripts

1. Oversee the accurate generation and issuance of official transcripts and academic records upon request.
2. Ensure a smooth interface between students and their academic records.

Essential Job-Related Knowledge, Skills and Behaviour

1. Strong working knowledge of student record-keeping systems and data protection regulations (e.g., POPIA).
2. Demonstrable understanding of the South African Higher Education landscape, including regulatory and legislative provisions.
3. Strong understanding of the service environment and student needs.
4. Proven experience in managing a team and providing operational oversight.
5. High attention to detail and excellent organizational skills.
6. Ability to work collaboratively across departments.
7. Strong communication and interpersonal skills.
8. Proficiency in digital record management systems.

Physical Requirements of the Post

Must be capable of working with visual and auditory input.

Special Conditions Attached to the Job

1. Willingness to work overtime when required.
2. Must have a valid South African driver’s license.

V101 - Records and Billing Executive Assistant page is loadedV101 - Records and Billing Executive Assistant Apply locations Remote - South Africa Remote - Brazil posted on Posted Yesterday job requisition id R-102423

Job Duck is hiring a virtual

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

Languages:

We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now!

Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team.

Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.

You will need to submit the following documents as part of your application:

A copy of your resume in .DOC format.

Please make sure that all documents are in English, that they do not contain your contact information (ie. email, phone number, physical location, or social media links), or any discussion of your compensation requirements.

To successfully complete your application, follow these steps:

As this is an English-speaking role, kindly make sure that all your documents and application forms are filled out in English before submitting them. Thank you!

1. Start by filling in your contact details and click "Next."

2. Provide your educational and work history, then click "Next."

3. Submit the following documents:

Your resume in .DOC format. The resume must be in English.

4. Agree to our terms of service and click "Next."

5. Review your application, and when you're ready, hit "Submit."

Please make sure that all your documents are in English, that they do not contain your contact information (ie. email, phone number, physical location, or social media links), or any discussion of your compensation requirements.

Please send in only one application for the job you're most interested in. If you're a good fit for other roles, our Recruitment Team will contact you directly. Thank you!

Data Entry Specialist

Our portfolio partner, iTAB, is seeking a curious and results-driven Data Entry Specialist based in Cape Town.

Contract: Full-Time, in-office (Remote Wednesdays)

Location: Cape Town, South Africa

About iTAB:

iTAB is the global leader in medal personalisation, partnering with over 650 mass participation events worldwide, including London Marathon, Chicago Marathon, Sydney Marathon, Abbott World Marathon Majors, Spartan Race, run Disney, Tough Mudder, and many iconic marathons and triathlons. Our mission is to help athletes commemorate their sporting milestones in a personal and lasting way.

The Role:

The Data Entry Specialist will accurately input, organize, and maintain data in CRM systems, databases, and spreadsheets. Responsibilities include verifying data for completeness and accuracy, ensuring data integrity, and resolving discrepancies. This role requires strong typing skills, attention to detail, proficiency with relevant software, and the ability to handle large amounts of information to deadlines.

Who we’re looking for:

Previous experience in data entry, office administration, secretarial, or related roles is required, with at least one year’s experience through an internship, apprenticeship, or previous employment.

Key Responsibilities:

1. Data Input: Transcribing information from various sources into electronic formats such as databases or spreadsheets.
2. Data Verification: Reviewing and verifying data for accuracy and completeness, and correcting errors.
3. Data Organization: Managing data files and ensuring compliance with data management standards.
4. Data Maintenance: Updating and maintaining databases and spreadsheets to reflect current information.
5. Data Processing: Formatting or converting data to meet specific requirements.
6. Data Retrieval: Extracting data for reports, analysis, or other purposes.

Skills and Qualifications:

• Strong Typing Skills: Fast and accurate typing.
• Attention to Detail: Precise data input and verification.
• Proficiency with Software: Familiarity with database software, spreadsheets, and relevant tools.
• Data Management Knowledge: Understanding of data structures, database management, and data integrity.
• Communication Skills: Effective collaboration and reporting abilities.
• Organization and Time Management: Keeping data organized and meeting deadlines.

Additional Tasks:

• Data Audit: Identifying and resolving data discrepancies.
• Data Reporting: Creating reports based on data analysis.
• Data Security: Handling sensitive and confidential information responsibly.

Why Join iTAB?

• Work with some of the world’s biggest mass participation events.
• Be part of a passionate, global team celebrating athletic achievements.
• Shape iTAB’s future.
• Enjoy offices in a scenic rural setting with picturesque walks and running routes nearby, perfect for a lunchtime recharge.

Join Our Team as a Data Entry Specialist at Mango5!

Mango5 is looking for a meticulous and reliable Data Entry Specialist to join our Call centre in Cape Town. If you have excellent attention to detail, a knack for organizing data, and enjoy working independently in a structured environment, we want to hear from you!

As a Data Entry Specialist , you will support the operations team by entering and organizing large volumes of data efficiently and accurately. This is a low-compliance role focused on speed, accuracy, and administrative support — no handling of sensitive or regulated data is required.

Key Responsibilities:

Skills and Experience:

• 1-2 Years Data Entry Specialist 
li>Excellent typing speed with a high degree of accuracy.
• Proficient in Microsoft Excel and comfortable with basic spreadsheet functions.
• Strong attention to detail and consistency.
• Ability to work independently, follow through on tasks, and meet deadlines.
• Reliable, self-motivated, and comfortable with repetitive tasks.
• Prior administrative or clerical experience is advantageous but not required.
• Familiarity with online data entry tools is a plus.
• Matric
• Criminal Clear

Work Schedule:

• 45-hour work week with rotating shifts between 15:00 – 03:00
li>Rotational working days from Monday to Sunday (based on Daylight Saving)
• Dynamic holiday schedule

Salary Structure:

• Basic Salary: R12,500
• Shift Allowance: R500
• Commission & Incentives: Up to R4,000
• Anniversary Bonus

Benefits:

• Medical Insurance (after 3 months of employment)
• Emergency Assistance
• Access to our LMS Portal for continuous learning and development

Ready to Make an Impact?

If you're highly organized, process-driven, and ready to bring your data entry skills to a fast-paced international operation, apply now and become part of the Mango5 team!

Due to high application volumes, if you meet our criteria but do not hear back from us within two weeks, your CV will be kept in our talent pool for future opportunities

Job Title: Remote Data Entry Assistant Property / Real Estate Brokerage

Working Hours (South African Time):

• Monday to Friday: 3:00 PM 12:00 AM

• Sunday: 3:00 PM 7:00 PM

Job Description:
We are seeking a detail-oriented Remote Data Entry Assistant to support a U.S.-based real estate brokerage. The role involves processing tenant applications and reviewing information to ensure data is accurately captured and recorded.

Key Responsibilities:

• Process and review multiple tenant applications simultaneously

• Accurately read and enter data from rental application forms

• Maintain records and ensure all information is complete and correct

• Communicate with team members to clarify or obtain missing details as needed

Requirements:

• Strong attention to detail and data accuracy

• Ability to manage and prioritize multiple tasks efficiently

• Previous experience in real estate or property administration is a plus

• Reliable laptop and high-speed internet connection

• Comfortable working South African evening hours

• Your area of responsibility includes the independent analysis, maintenance, control, and correction of master data in the relevant systems.
• Maintain Master Data mainly for all The Company`s TMS & other global applications.
• Data preparation using Excel and continuous assurance of data quality.
• Enforce established data standards and guidelines.
• Accurate control and ensuring rapid clarification in the event of discrepancies.
• Create analysis and reports as needed.
• Design and optimization of master data processes, preparing MDM documents/SOPs.
• Internal contact person for master data specific questions.

Requirements:

• Matric or Senior Certification equivalent
• Working knowledge of ERP modules.
• Experience of working as offshore service providers would be an advantage.
• Independent, structured, prospective, and solution-oriented way of working
• English language skills as well as the confident handling of MS-Office, especially Excel

Data entry specialists are responsible for digitizing data for storage purposes. They work in the administrative department of a company and their duties include collecting client information, maintaining an organized filing system, and reviewing data for completeness and accuracy.

We are looking to hire a dynamic data entry specialist to join our company's administrative department. In this role, you'll be responsible for entering client information into our electronic storage system, updating existing entries, and organizing hard copies of information appropriately.

To ensure success as a data entry specialist, you should display impeccable organizational skills and experience working with a variety of databases. Ultimately, a top-notch data entry specialist should have a razor-sharp eye for detail and excellent knowledge of data management.

• Collecting and digitizing data such as invoices, canceled bills, client information, and financial statements.
• Maintaining a detailed and organized storage system to ensure data entries are complete and accurate.
• Keeping a record of hard copy data such as invoices, inventory checklists, and other financial documents.
• Establishing data entry standards by continually updating filing systems to improve data quality.
• Addressing data inconsistencies by working with administrative staff to locate missing data.
• Attending to data queries and reporting any major data errors to management.
• Adhering to best data management practices and maintaining a high standard of accuracy and efficiency.

• A high school diploma or GED.
• At least 1 year of experience working as a data entry specialist.
• Excellent knowledge of data entry software, such as Ninox, Kintone, and OmPrompt Order Management.
• Exceptional organizational skills, a keen eye for detail, and the ability to spot errors with accuracy and efficiency.
• Good communication skills and the ability to collaborate with staff members.
• Solid time management skills and the ability to prioritize tasks.
• Excellent typing skills and experience working with Windows, Microsoft Office, and Google Suite.